Administrative Associate Jobs in Jennings, MO

Job Title: Administrative Assistant - CAD Zip Code: 62048 Job Type: Contract Keywords: #AdministrativeAssistant #RefineryJobs JOB RESPONSIBILITIES: * Assemble PCMS Reports and Isometric Drawings for Corrosion Survey Packages in a timely matter in accordance with the inspection schedule. * Deliver completed Corrosion Survey Packages to Unit Inspectors for final review and distribution. * Maintain duty schedule and Vacation Calendar for the Mechanical Integrity and Reliability group. * Make minor CAD revisions on Inspection isometric drawings upon request. * Occasionally provide additional reporting and documentation support for turnarounds or outages. * Collaborate with Inspectors and contract NDE personnel for continuous improvement. * Provide support and back-up to inspectors for tasks that require additional assistance to maintain the departmental goals. * Assist in various administrative tasks (printing, scanning, organizing, document retrieval, meeting setup etc.) as needed. REQUIRED QUALIFICATIONS: * High school diploma or GED equivalent * 2 or more years of experience in an administrative support role * Excellent written and verbal communication skills are essential. * Strong organizational skills for managing schedules, files, and projects efficiently. * Ability to prioritize tasks, anticipate deadlines, and manage time effectively. * Proficiency in Microsoft Office Suite - Primarily Excel, Word, and Sharepoint. * Familiarity with basic office procedures such as filing, photocopying, scanning, and printing. * Ability to work within a team and/or network environment and contribute to the success of the company. * Legally authorized to work in the United States without restrictions * Experience with SAP is preferred * Experience with PCMS is preferred * Experience with AutoCAD is preferred If you are interested in this role, please apply via the apply now link provided. Our overriding goal is to provide quality staffing solutions that help people, organizations, and communities succeed. Belcan is a leading provider of qualified personnel to many of the world's most respected enterprises. We offer excellent opportunities for contract, temporary, temp-to-hire, and direct assignments. We are the employer of choice for thousands worldwide. For more information, please visit our website at Belcan.com EOE/F/M/Disability/Veterans

Job Title: Project Coordinator Reports To: Office Manager FLSA Status: Non-Exempt The primary responsibility for this position is to support project planning, construction, and close-out activities as required by project or contract specifications. This position may also assist with the development of project plans and schedules to execute scope safety, efficiently, and cost effectively. May also help monitor project performance (cost, schedule, scope changes, safety, and quality). ESSENTIAL FUNCTIONS: Set-up project folders/work packets. Maintain project files throughout the course of the project (from planning through close-out). Entry of estimates and production review in multiple software systems. Printing job logs and timesheets as necessary. New job activation including requisition and release process in INTREN job software. May coordinate with A/R to ensure proper billing & payment. Prepare and generate routine reports and correspondence; some involvement in preparing more complex reports. Review field reports; provide summary reports to Assistant, Project or Senior Project Manager as required. Assist with preparation of proposals. Call and / or enter locates. Create and maintain project submittal log. Follow-up with vendors to obtain submittals and current equipment delivery information. Data entry of project information into multiple systems as required. Submit / Track / Follow-up on permit status as required. Track / Scan / Submit As-Builts to customer. Attend customer scheduling / job coordination conference calls as required. Assist the PM in monitoring the work on a regular basis to assure good quality control - conformance with contract documents (plans and specs). Review and track vendor invoices for accuracy and compliance with the contract terms and provide recommendation to PM. Job Close-out as required. May assist with researching new business leads. Other duties as assigned. DESIRED MINIMUM QUALIFICATIONS: Requires effective oral and written communication skills, excellent interpersonal skills and strong computer literacy. Good problem-solving skills and the ability to multi-task are essential. Must be a self-starter and have the ability to organize and prioritize work. High School diploma, Associate's Degree preferred or equivalent experience. Knowledge of advanced functions of Word, Excel, Outlook, MS Project, Power Point, and Internet Explorer. Must have excellent communication skills and writing skills. Must be able to comprehend and communicate information that is technical in nature. Effective analytical and problem solving skills with great ability to prioritize workload and meet deadlines. Exceptional interpersonal communication, presentation, and writing skills. Well organized, team player, professional and energetic. Shade Tree is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.

Office Assistant for Chiropractic office in St. Louis, MO Esquire Sports Medicine and Rehabilitation, a well-renowned Chiropractic and Sports Medicine Clinic in St. Louis, MO, serving the metropolitan area for over four decades is seeking a friendly and organized Office Assistant to join their team. We offer a flexible schedule based on your availability and are happy to discuss options. We are open to part-time or full-time. The ideal candidate will be responsible for providing administrative support and ensuring a smooth and welcoming experience for the patients. If you're organized, customer-focused, and passionate about health and wellness, we'd love to hear from you! Key Responsibilities: Greet patients and ensure a welcoming environment Schedule and confirm appointments Answer phone calls, respond to inquiries, and handle patient communications Manage patient records and assist with filing, data entry, and paperwork Assist chiropractors with patient flow and basic office duties Maintain cleanliness and organization of the office Help with other administrative tasks as needed Qualifications: High school diploma or equivalent Previous experience in a medical or chiropractic office is a plus Strong organizational and multitasking skills Excellent communication and interpersonal skills Friendly, patient-focused attitude For more information or to apply, please contact: Shannon L. McKay, RACR, PPMC, CMPE Adkisson Search Phone: ************ | Call or text in evening hours: ************ Email: **************************

Greet and welcome office visitors and guests. • Answer telephone with courteous and professional tone, promptly directing calls or handling matters directly with the caller. • Manage campus amenities services (car wash, dry cleaning, shoe repair services)- providing exemplary customer service in the delivery and facilitation of such amenities. • Prepare and complete a weekly car wash deposit for Senior Lease Administrator (SLA) review/approval. • Oversee office and break room supplies inventory, ensuring adequate stock and maintaining organized storage areas. Coordinate support and maintenance for office equipment, such as the copy machine. • Collaborate with and follow the direction of the Chief Administrative Officer (CAO) to coordinate and facilitate all building operational requirements for tenant events and room reservations. Responsibilities include managing the events email inbox, event calendar/schedules, notifying relevant building operators, and ensuring that preparation and follow-up tasks are properly delegated and completed. • Create, prepare and distribute or place notices/signage as needed and requested by property management team. • Support the property management team by coordinating and delivering AVI tags and access badges to tenants as needed, ensuring timely and accurate distribution. • Collaborate with the third-party parking vendor as the primary point of contact for day-to-day management, ensuring effective implementation of parking policies and processes. Interface with the Assistant Property Manager (APM), Property Manager (PM), and Property Administrator (PA)as needed for support. Responsibilities include vehicle log research, facilitating tenant communications regarding violations, and providing backup assistance when required. • Serve as a knowledgeable point of contact for receiving work orders via phone or walk-ins. Ensure accurate information is collected, field requests to determine appropriate next steps, and communicate with the property management team for resolution. • Assist the property management team with completing property maintenance and janitorial inspections, as requested. • Collaborate with the property management team to develop and implement tenant satisfaction surveys, gathering feedback to enhance customer service and improve tenant experiences. • Participate in the What's App Group Chat amongst management and maintenance teams to be kept up to date on happenings and issues and provide efficient and timely responses to inquiries that are a result of events/issues. • Participate in on call rotation for after-hours emergencies; coordinate necessary repairs and respond to email/text chains. • Assist Property Management team with data entry and other tasks as requested/assigned.

Job Title: Events & Administrative Assistant Company: a.companie About Us: The a.companie brand is built on understated elegance and thoughtfulness, with a touch of fun thrown in for good measure. We excel at logistics and heavy detail, ensuring that every event runs smoothly, and flawlessly. To us, it's vital we anticipate the needs of our clients and guest before they exist. Our team specializes in high-end weddings and social parties, as well as non-profit events where we plan for a flawless guest experience every time. We're committed to excellent hospitality, professional integrity, creativity, a positive work environment, and excellent client and vendor collaboration. We move fast, work hard, and have fun making event dreams a reality. Join us at a.companie and be part of a dynamic team where we turn every event into a memorable experience. Job Description: In this role, you will provide essential support to the Director of Sales, ensuring smooth and efficient operations. Your responsibilities will include managing calendars, scheduling meetings, and preparing detailed reports. You will also assist with invoicing, CRM updates, and assist in creating compelling proposals. Beyond these tasks, you will play a crucial role in maintaining office organization, coordinating with vendors, and supporting our marketing efforts. Your ability to seamlessly switch between tasks and proactively solve problems will be key to your success in this role. If are eager to contribute to a team that values excellence and innovation, we want to hear from you! Key Responsibilities: Client & Sales Support: Serve as the first touchpoint for clients, mastering a quick sales pitch and vetting inquiries Set up consultations and represent the a.companie brand professionally Conduct a.casa venue tours and build proposals (including after-hours tours on Tuesdays, 5-7 PM) Manage sales pipeline and follow up Assist with proposal creation Administrative & Executive Support: Manage calendar for the Sales Director Schedule meetings and set up vendor calls Prepare in-office meetings, including meeting minutes and follow-up action plans Assist with weekly internal agenda prep and team meeting templates Update CRM portal daily for active projects Maintain office organization, restock supplies, and ensure office/venue maintains a “show-ready” appearance Run errands as needed Accounting & Invoicing: Support accounting on active projects, including invoicing, payment requests, and reminders Gather information to set up client accounts and process vendor invoices Marketing & Events: Attend marketing events to support brand visibility Assist in online organic marketing efforts representing the a.co brand Qualifications: Proficient in Outlook, required Experience in Aisle Planner and Tripleseat, a plus Available/flexible nights and weekends, required Benefits: 10 days Paid Time off 401K matching program Health Insurance, partially paid by employer

United Bags, Inc. is a 5th generation owned business, proudly serving since 1890 with a long-standing history as a leader in industrial bag and bulk packaging solutions. Over the decades, United Bags expanded its product range and market influence, becoming a trusted supplier across various industries. Today, United Bags is one of North America's largest bulk packaging distributors. The company offers a wide array of products, including FIBCs (bulk bags), woven polypropylene bags, paper bags, and custom packaging solutions. United Bags operates globally, with four U.S. distribution centers and the largest sales team in its industry. It emphasizes sustainability and community involvement through recycling initiatives and local engagement. Position Overview: The Administrative Assistant plays a pivotal role in ensuring the seamless operation of daily office functions. This position is responsible for providing comprehensive administrative support, optimizing efficiency, and maintaining organizational effectiveness. The ideal candidate possesses exceptional organizational skills, the ability to multitask in a fast-paced environment, and a proactive, solution-oriented mindset. Key Responsibilities • Manage Communication Channels: Professionally handle incoming phone calls, emails, and other correspondence, ensuring timely responses and appropriate directions to relevant parties. • Mail Handling & Distribution: Sort, distribute, and process incoming and outgoing mail to ensure efficient office communication and document management. • Document Preparation & Reporting: Assist in the creation of reports, presentations, and essential business documents to support internal operations and decision-making. • Office Supplies & Inventory Management: Monitor office supply levels, place orders as needed and ensure the efficient functioning of office resources. • E-Commerce Administration: Oversee and maintain the company's online store, ensuring smooth operations and excellent customer experience. • Transaction Processing: Process customer credit card payments accurately and securely in compliance with company policies. • Sales Support & Lead Tracking: Conduct research on potential customer leads, track engagement metrics, and assist the sales team in follow-ups and data organization. • Customer Data Management: Accurately enter and update customer information within the ERP system to maintain reliable records. • General Administrative Support: Provide comprehensive administrative assistance to management and staff, facilitating workflow efficiency. • Confidentiality & Data Security: Handle sensitive and confidential information with the utmost professionalism and discretion. • Operational Support: Undertake additional administrative tasks as assigned to ensure the smooth functioning of office operations. Qualifications and Skills Education & Experience • Associate or bachelor's degree preferred. • Previous experience in an administrative or office support role is highly desirable. Technical Proficiency • Strong skills in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). • Experience with ERP systems, CRM software, or e-commerce platforms is a plus. Key Skills & Attributes • Exceptional organizational and time-management skills. • Strong written and verbal communication abilities. • Ability to multitask and prioritize tasks effectively in a fast-paced environment. • Proactive, detail-oriented, and problem-solving mindset. • Professional demeanor with a strong customer service orientation. Benefits: • Competitive salary and performance-based incentives. • Comprehensive health, dental, and vision insurance plans. • Paid time off, holiday pay. • 401k and Profit sharing How to Apply: Please submit your resume to ******************* We look forward to having you join our industrial bag manufacturing team. We are an Equal Opportunity Employer, and qualified applicants or employees will receive consideration for employment without regard to race, color, religion, national origin, sex, sexual orientation, gender identity, mental or physical disability, genetic information, protected veteran status, or any other category protected by applicable federal, state, or local laws.

(Must be legally authorized to work in the United States without restrictions) This is a long term 1 year contract assignment. The Administrative Assistant position requires a minimum of two years of experience in an administrative support role, along with strong organizational skills for effectively managing schedules, files, and projects. Familiarity with basic office procedures, including filing, photocopying, scanning, and printing, is essential. The ideal candidate should be able to work collaboratively within a team environment and contribute to the company's success. Ability to prioritize tasks, anticipate deadlines, and manage time efficiently is crucial. Proficiency in the Microsoft Office Suite is required, particularly in Excel, Word, and SharePoint. Responsibilities: Assist with various administrative tasks, including printing, scanning, organizing, document retrieval, and setting up meetings. Maintain the duty schedule and vacation calendar for the Mechanical Integrity and Reliability group. Occasionally provide additional reporting and documentation support during turnarounds or outages. Offer administrative support and backup to inspectors to help achieve departmental goals. Assemble reports and isometric drawings for corrosion survey packages. Deliver completed survey packages to unit inspectors for final review and distribution. Collaborate with inspectors and contract NDE personnel to foster continuous improvement. Qualifications: High school diploma or GED equivalent Excellent written and verbal communication skills are essential. Preferred skills - not required Experience with SAP is preferred Experience with PCMS is preferred Experience with AutoCAD is preferred

Our client, a major Oil & Gas company is seeking a Technical Admin Assistant to work within their facilities located in Roxana, IL for a 12-month contract (possible to extend) Responsibilities: Assemble PCMS Reports and Isometric Drawings for Corrosion Survey Packages in a timely manner, in accordance with the inspection schedule. Deliver completed Corrosion Survey Packages to Unit Inspectors for final review and distribution. Maintain the duty schedule and Vacation Calendar for the Mechanical Integrity and Reliability group. Make minor CAD revisions on Inspection Isometric Drawings upon request. Provide additional reporting and documentation support for turnarounds or outages as needed. Collaborate with P66 Inspectors and contract NDE personnel for continuous improvement. Provide support and backup to inspectors for tasks that require additional assistance to maintain departmental goals. Assist in various administrative tasks, including printing, scanning, organizing, document retrieval, and meeting setup. Qualifications: Excellent written and verbal communication skills. Strong organizational skills for managing schedules, files, and projects efficiently. Ability to prioritize tasks, anticipate deadlines, and manage time effectively. Proficiency in Microsoft Office Suite, primarily Excel, Word, and SharePoint. Familiarity with basic office procedures such as filing, photocopying, scanning, and printing. Ability to work within a team and/or network environment and contribute to the success of the company. Legally authorized to work in the United States without restrictions. High school diploma or GED equivalent. Preferred Experience: 2+ years in an administrative support role. Experience with SAP. Experience with PCMS. Experience with AutoCAD.

Community Title Services, LLC is a Full-Service Title/Escrow Company located in Maryland Heights, MO. We pride ourselves on our customer service, dedication to our clients/customers, and constant communication, even on weekends. Our goal is to ensure that every closing is handled in a timely and professional manner. Role Description This is a full-time on-site role for an Office Administrative Assistant at Community Title Services, LLC. The Office Administrative Assistant will be responsible for providing administrative assistance, maintaining phone etiquette, effective communication, executive administrative support, and utilizing clerical skills in day-to-day tasks. Qualifications Administrative Assistance and Executive Administrative Assistance skills Strong phone etiquette and communication skills Proficiency in clerical skills Ability to work effectively in a fast-paced environment Attention to detail and organizational skills Experience in the real estate or title industry is a plus Associates degree in Business Administration or related field

Trinity Staffing Group is seeking a travel Skilled Nursing Facility Physical Therapy Assistant for a travel job in St Louis, Missouri. Job Description & Requirements Specialty: Physical Therapy Assistant Discipline: Therapy Start Date: 03/30/2025 Duration: 13 weeks 40 hours per week Shift: 8 hours, days Employment Type: Travel Trinity Staffing Group is seeking skilled Therapy professionals. The ideal candidate is passionate about delivering quality care and making a real difference. Requirements: Qualified applicants MUST be a graduate of an accredited PTA program. Valid State License Eligible to work in the United States Pay package is based on 8 hour shifts and 40 hours per week (subject to confirmation) with tax-free stipend amount to be determined. RequiredPreferredJob Industries Other

Scheduled Hours 40 The Administrative Coordinator I provides support in day-to-day administrative operations that support the Internal Medicine Residency & Clerkship training programs within the Department of Medicine. This is a hybrid position with some on-site work requirement. The Administrative Coordinator plays a critical role in the success of this team in its support of the Internal Medicine training programs. The ideal candidate thrives in a dynamic environment, is detail oriented, and able to work congenially with peers. Job Description Primary Duties & Responsibilities: * Coordinates and performs daily tasks to ensure functioning of administrative office. Assists in development/coordination of Internal Medicine training programs/projects. * Provides advising (answering general questions) to trainees, faculty & staff; enters/updates medical student information into appropriate databases. • Provides Administrative support to the IM Clerkship * Coordinates, manages and updates communications for education programs including verbal, written and electronic communications and websites which may include initiating/reviewing drafts of various communications. * Plans logistics and provides administrative support for program events including all details associated with event; negotiates with vendors; oversees, troubleshoots and resolves special situations that arise during event. Manages event budget. * Completes Verifications of Training for current and former trainees * Provides some general administrative support including scheduling appointments and meetings * Responsible for the program procurement card and makes purchases/places program orders as needed * Orders office supplies * Reserves conference rooms and meeting space for faculty & trainees * Performs other duties as assigned. Working Conditions: Job Location/Working Conditions * Normal office environment * Ability to travel to various on- and off-campus locations Physical Effort * Typically working at desk or table * Repetitive wrist, hand or finger movement * Occasional lifting (25 lbs or less) Equipment * Office equipment The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time. Required Qualifications Education: High school diploma or equivalent high school certification or combination of education and/or experience. Certifications: No specific certification is required for this position. Work Experience: Administrative (2 Years) Skills: Not Applicable Driver's License: A driver's license is not required for this position. More About This Job WashU seeks highly motivated individuals who are able to perform duties in a manner consistent with our core mission and guiding principles. Preferred Qualifications Education: Bachelor's degree Certifications: No additional certification beyond what is stated in the Required Qualifications section. Work Experience: No additional work experience beyond what is stated in the Required Qualifications section. Skills: Computer Applications, Computer Literacy, Detail-Oriented, Interpersonal Communication, Microsoft Access, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word, Office Procedures, Organizing, Software Program Grade G07-H Salary Range $19.29 - $29.91 / Hourly The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget. Questions For frequently asked questions about the application process, please refer to our External Applicant FAQ. Accommodation If you are unable to use our online application system and would like an accommodation, please email **************************** or call the dedicated accommodation inquiry number at ************ and leave a voicemail with the nature of your request. All qualified individuals must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship. Pre-Employment Screening All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening. Benefits Statement Personal * Up to 22 days of vacation, 10 recognized holidays, and sick time. * Competitive health insurance packages with priority appointments and lower copays/coinsurance. * Take advantage of our free Metro transit U-Pass for eligible employees. * WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%. Wellness * Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more! Family * We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We've got you covered. * WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us. For policies, detailed benefits, and eligibility, please visit: ****************************** EEO/AA Statement Washington University in St. Louis is committed to the principles and practices of equal employment opportunity and especially encourages applications by those from underrepresented groups. It is the University's policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information. Diversity Statement Washington University is dedicated to building a diverse community of individuals who are committed to contributing to an inclusive environment - fostering respect for all and welcoming individuals from diverse backgrounds, experiences and perspectives. Individuals with a commitment to these values are encouraged to apply.

Job TitleDoD Skillbridge Internships *Active Duty US Military Only - Leadership and Admin SummaryThese roles are unique opportunities for Active Duty US Armed Forces members with authorization to participate in the DoD Skillbridge program as directed by their respective command. Cushman & Wakefield is a DoD Skillbridge authorized participant. This internship would allow the qualified candidate to participate in a learning program designed around training into a potential full time opportunity of a role similar to the one in the description listed below.Job Description The following description items are listed as a reference for what a DoD Skillbridge Leadership Internship may look like, and aren't inclusive of all duties or learning opportunities. Manage/participate with teams and/or projects, lead business interactions. Identify opportunities and business needs: maintain and utilize relationships as well as communication of value proposition Prepare and/or coordinate complex written presentation materials Develop solutions based on an understanding of strategy, operations and management within the finance functional area with partnership from other functional areas Utilize previous experience to help set and achieve long term goals Perform accurate analysis and design effective solutions to a variety or organizational issues. Create strategies and blueprints that use machine learning to improve operations and refine processes) Serve as a trusted advisor to senior leadership Evaluate and suggest improvements of business processes and systems/applications. Responsible for maintaining effective communication within team and coordination with a local office and other departments. Drive special project as needed, through direction of leadership. Develop presentation-quality deliverables to leadership C&W Services is an Equal Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, sexual orientation, gender identity, protected veteran status or any other characteristic protected by law.

Advantage Home Care is seeking a highly organized and detail-oriented Administrative Coordinator to join our team. As a Marketing Administrative Coordinator, you will play a vital role in supporting our marketing efforts and ensuring the smooth operation of our marketing department daily and into the future, as well as our ofice. Also, data entry clerk for the marketing initiative. Pay rate $17.00 Main Responsibilities: Support marketing team in organizing various projects and activities Manage and update marketing databases (CRMs) Assist in the creation and editing of marketing materials, such as brochures, flyers, and newsletters Coordinate marketing events, including trade shows, conferences, and webinars Monitor and report on marketing campaign performance Conduct market research and analyze data to identify trends and opportunities generate weekly reports to track the marketing teams success and organize infomation electronically. Purpose of the position: Overview: Support the marketing team and Director of Marketing in various administrative tasks to ensure smooth marketing operations while upholding the company's high ethical standards in accordance with our Mission statement Requirements Experience in an administrative or support role, preferably in marketing. Excellent organizational skills, attention to detail, and ability to multitask. Strong written and verbal communication skills. Proficiency in Microsoft Office and familiarity with marketing software/tools. Basic understanding of marketing principles. Bachelor's degree in marketing, business administration, or related field preferred but not required. A combination of equivalent work experience to education will be considered Benefits Medical, Dental, Vision and Life insurance Earned Time Off Travel reimbursement as needed weekly pay belonging to an ever-growing organization

divp style="text-align:left"bu University Overview/u/b/pp style="text-align:left"The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U. S. News amp; World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn's distinctive interdisciplinary approach to scholarship and learning. span As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America's Best Large Employers in 2023. /span/pp style="text-align:inherit"/pp style="text-align:left"Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play. /pp style="text-align:inherit"/pp style="text-align:left"The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more. /pp style="text-align:inherit"/pp style="text-align:inherit"/pp style="text-align:inherit"/pp style="text-align:left"bu Posted Job Title/u/b/pAdministrative Coordinator (Division of Infectious Diseases)p style="text-align:inherit"/pp style="text-align:inherit"/pp style="text-align:left"spanspanspanspanspanspanspanspanspanspanspanspanspanspanspanspanspanspanspanspanspanspanspanspanspanspanspanspanspanspanspanspanspanspanspanspanspanspanspanspanspanspanspanspanspanspanspanspanspanub Job Profile Title/b/u/span/span/span/span/span/span/span/span/span/span/span/span/span/span/span/span/span/span/span/span/span/span/span/span/span/span/span/span/span/span/span/span/span/span/span/span/span/span/span/span/span/span/span/span/span/span/span/span/span/pAdministrative Coordinatorp style="text-align:inherit"/pp style="text-align:inherit"/pp style="text-align:left"ub Summary/b/u/pThe Administrative Coordinator serves a diverse set of functions consisting of primary administrative support and coordination to the PIs and administrative leadership of Division of Infectious Diseases. The coordinator will schedule appointments and maintain calendars. Schedule meetings for internal and external staff, collaborators, funders, and others as needed. Prepare communications, such as memos, emails, reports and other correspondence. Compose and edit documents from letters to reports and instructional documents. Create and maintain filing systems, both electronic and physical. Manage division physical mail. Coordinate travel to meetings, presentations and collaborative events and process reimbursement reports. Plan a variety of departmental meetings and events, including space, hotels, food, gifts and transportation. Prepare communications, such as memos, emails as well as other projects as assigned. br/br/This role requires excellent interpersonal skills and the ability to interact effectively with faculty, as well as the ability to exercise discretion in working with confidential and sensitive matters. Excellent verbal and written communication. Other Penn Medicine duties as assigned. The position is hybrid. p style="text-align:inherit"/pp style="text-align:inherit"/pp style="text-align:left"spanspanspanspanspanspanspanspanspanspanspanspanspanspanspanspanspanspanspanspanspanspanspanspanspanspanspanspanspanspanspanspanspanspanspanspanspanspanspanspanspanspanspanspanspanspanspanspanspanspanspanspanspanspanspanspanbu Job Description/u/b/span/span/span/span/span/span/span/span/span/span/span/span/span/span/span/span/span/span/span/span/span/span/span/span/span/span/span/span/span/span/span/span/span/span/span/span/span/span/span/span/span/span/span/span/span/span/span/span/span/span/span/span/span/span/span/span/ppb Job Responsibilities/b/ppu The Administrative Coordinator serves a diverse set of functions consisting of primary administrative support and coordination to the PIs and administrative leadership of Division of Infectious Diseases. The coordinator will schedule appointments and maintain calendars. Schedule meetings for internal and external staff, collaborators, funders, and others as needed. Prepare communications, such as memos, emails, reports and other correspondence. Compose and edit documents from letters to reports and instructional documents. Create and maintain filing systems, both electronic and physical. Manage division physical mail. Coordinate travel to meetings, presentations and collaborative events and process reimbursement reports. Plan a variety of departmental meetings and events, including space, hotels, food, gifts and transportation. Prepare communications, such as memos, emails as well as other projects as assigned. /u/pp/ppu This role requires excellent interpersonal skills and the ability to interact effectively with faculty, as well as the ability to exercise discretion in working with confidential and sensitive matters. Excellent verbal and written communication. Other Penn Medicine duties as assigned. The position is hybrid. /u/pulli Other duties and responsibilities as assigned/li/ulp/ppb Qualifications/b/pp/pulli High School Grad/GE Degree, and 5 to 7 years of experience or equivalent combination of education and experience is required. /li/ulp style="text-align:inherit"/pp style="text-align:inherit"/pp style="text-align:left"spanspanspanspanspanspanspanspanspanspanspanspanspanspanspanspanspanspanspanspanspanspanspanspanspanspanspanspanspanspanspanspanspanspanspanspanspanspanspanspanspanspanspanspanspanspanspanspanspanspanspanspanspanspanspanspanub Job Location - City, State/b/u/span/span/span/span/span/span/span/span/span/span/span/span/span/span/span/span/span/span/span/span/span/span/span/span/span/span/span/span/span/span/span/span/span/span/span/span/span/span/span/span/span/span/span/span/span/span/span/span/span/span/span/span/span/span/span/span/pPhiladelphia, Pennsylvaniap style="text-align:inherit"/pp style="text-align:inherit"/pp style="text-align:left"spanspanspanspanspanspanspanspanspanspanspanspanspanspanspanspanspanspanspanspanspanspanspanspanspanspanspanspanspanspanspanspanspanspanspanspanspanspanspanspanspanspanspanspanspanspanspanspanspanspanspanspanspanspanub Department / School/b/u/span/span/span/span/span/span/span/span/span/span/span/span/span/span/span/span/span/span/span/span/span/span/span/span/span/span/span/span/span/span/span/span/span/span/span/span/span/span/span/span/span/span/span/span/span/span/span/span/span/span/span/span/span/span/pPerelman School of Medicinep style="text-align:inherit"/pp style="text-align:inherit"/pp style="text-align:left"/p$20. 45 - $25. 50 Hourly Ratep style="text-align:left"Salary offers are made based on the candidate's qualifications, experience, skills, and education as they directly relate to the requirements of the position, as well as internal and market factors and grade profile. /pp/ppspanspanspanspanub Equal Opportunity Statement /b/u/span/span/span/span/ppspan The University of Pennsylvania is an equal opportunity employer. Candidates are considered for employment without regard to race, color, sex, sexual orientation, religion, creed, national originspan /span/spanspan(including shared ancestry or ethnic characteristics)/spanspan, citizenship status, age, disability, veteran status or any class protectedspan /span/spanspanunder applicable federal, state or local law/spanspan. /span/pp/ppspanspanspanspanub Special Requirements /b/ubr Background checks may be required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job. /br/span/span/span/span/pp/ppub University Benefits/b/u/pullipbspan Health, Life, and Flexible Spending Accounts/span/bspan: Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance spanbenefits/span to protect you and your family's health and welfare. You can also use flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars. /span/p/lilipbspan Tuition/span/bspan: Take advantage of Penn's exceptional tuition spanbenefits/span. You, your spouse, and your dependent children can get tuition assistance here at Penn. Your dependent children are also eligible for tuition assistance at other institutions. /span/p/lilipbspan Retirement:/span/bspan Penn offers generous retirement plans to help you save for your future. Penn's Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis. Choose from a wide variety of investment options through TIAA and Vanguard. /span/p/lilipbspan Time Away from Work:/span/bspan Penn provides you with a substantial amount of time away from work during the course of the year. This allows you to relax, take vacations, attend to personal affairs, recover from illness or injury, spend time with family-whatever your personal needs may be. /span/p/lilipbspan Long-Term Care Insurance:/span/bspan In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care insurance to help you cover some of the costs of long-term care services received at home, in the community or in a nursing facility. If you apply when you're newly hired, you won't have to provide proof of good health or be subject to underwriting requirements. Eligible family members must always provide proof of good health and are subject to underwriting. /span/p/lilipbspan Wellness and Work-life Resources/span/bspan: Penn is committed to supporting our faculty and staff as they balance the competing demands of work and personal life. That's why we offer a wide variety of programs and resources to help you care for your health, your family, and your work-life balance. /span/p/lilipbspan Professional and Personal Development:/span/bspan Penn provides an array of resources to help you advance yourself personally and professionally. /span/p/lilipbspan University Resources:/span/bspan As a member of the Penn community, you have access to a wide range of University resources as well as cultural and recreational activities. Take advantage of the University's libraries and athletic facilities, or visit our arboretum and art galleries. There's always something going on at Penn, whether it's a new exhibit at the Penn Museum, the latest music or theater presentation at the Annenberg Center, or the Penn Relays at Franklin Field to name just a few examples. As a member of the Penn community, you're right in the middle of the excitement-and you and your family can enjoy many of these activities for free. /span/p/lilipbspan Discounts and Special Services/span/bspan: From arts and entertainment to transportation and mortgages, you'll find great deals for University faculty and staff. Not only do Penn arts and cultural centers and museums offer free and discounted admission and memberships to faculty and staff. You can also enjoy substantial savings on other goods and services such as new cars from Ford and General Motors, cellular phone service plans, movie tickets, and admission to theme parks. /span/p/lilipbspan Flexible Work Hours:/span/bspan /spanspan Flexible work options offer creative approaches for completing work while promoting balance between work and personal commitments. These approaches involve use of non-traditional work hours, locations, and/or job structures. /span/p/lilipbspan Penn Home Ownership Services:/span/bspan Penn offers a forgivable loan for eligible employees interested in buying a home or currently residing in West Philadelphia, which can be used for closing costs or home improvements. /span/p/lilipbspan Adoption Assistance:/span/bspan Penn will reimburse eligible employees on qualified expenses in connection with the legal adoption of an eligible child, such as travel or court fees, for up to two adoptions in your household. /span/p/li/ulpspan /span/ppispan To learn more, please visit: spana href="************ hr. upenn. edu/PennHR/benefits-pay" target="_blank"spanspan************ hr. upenn. edu/PennHR/benefits-pay/span/span/a/span /span/i/p/div

APPLY NOW This is a part-time position working 16 hours per week on average. Hours may be flexible but must be worked Monday - Friday during regular business hours. PURPOSE: The purpose of this position is to provide general office support for the Department of Human Resources. Duties include assisting employees, data entry, scanning, filing and/or public contact. RESPONSIBILITIES: * Answers frequently asked questions from applicants and employees relative to standard policies, benefits, hiring processes, etc.; refers more complex questions to appropriate HR staff or management. * Receives and distributes office mail and COBRA/Retiree payments. * Maintains the integrity and confidentiality of human resource files and records. * Handles personnel and medical file management and maintenance such as types labels and sets up new employee personnel folders; organizes and files documentation for employee personnel files; organizes and files documentation for employee medical files. * Prepares copies of personnel files for the legal department when requested. * Verifies past wages are correct for current and previous employees when requested. * Assists with projects by gathering, copying, and collating documents. * Sets up new hire employees for orientation. * Assists with new hire orientation including verifying i-9 documents. * Creates new employee ID badges as needed. * May assist with special department projects. * Performs other duties as assigned. REQUIREMENTS: * General or technical high school diploma or equivalent * Some college or general clerical experience is desirable * Proficient in Microsoft Office (Outlook, Word, Excel) * Knowledge of modern office practices, procedures, and equipment * Ability to pay attention to detail, follow instructions, file alpha and numeric and verify data * Working skill in customer relations and service * Any combination of education, training, and experience that provides equivalent knowledge, skills, and abilities will be considered. * Employment is contingent on successfully passing a full criminal background check. * Requires successful completion of computerized clerical skills testing as follows: * Data Entry 4200 KSPH * Customer Service - 75% * Microsoft Word - 40% * Excel - 40% * Alpha Filing - 50% * Please call the Human Resources Office at ************ to schedule clerical testing. BENEFITS: This is a full-time 40 hour per week position which includes a full range of benefits including Paid Time Off, Extended Medical Leave, Holidays, Employee Health, Dental, Life, Disability, Retirement, and Tuition Assistance programs. TO APPLY: All applications must be submitted using the APPLY NOW link above. We do not accept faxed, e-mailed or print applications. Applications will be accepted on a continuing basis until the position is filled or a sufficient number of qualified candidates has applied. St. Charles County is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the County will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer. St. Charles County is a drug and alcohol-free workplace. A pre-employment drug screen is required for all positions.

Close Date Full-Time/Part-Time Full-Time Exempt/Non-Exempt Non-Exempt Description To Apply: Please complete the online application found at **************** Resumes are accepted as supplemental information only and will not be used as a substitute for the application, you must complete the application in full. JOB SUMMARY The position involves performing complex and moderate to difficult clerical, record processing, bookkeeping and accounting, secretarial and general office support functions involving a variety of tasks. Work involves a variety of responsible legal, confidential and administrative duties and general office support functions associated with the department to which the position is assigned. Work requires discretion and independence of action and is controlled by established work methods and procedures. ESSENTIAL JOB FUNCTIONS For All Departments * Performs complex and moderate to difficult clerical work including but not limited to record processing, bookkeeping and accounting, secretarial and general office support functions involving a variety of tasks. * Provides internal and external customer service via phone, email and in person; responds to inquiries, takes messages, and refers inquiries to the most appropriate parties when appropriate. * Exercises confidentiality in the performance of the job duties, including knowledge of organization recommendations, legal documents, contracts and any other sensitive information; assures security and confidentiality of such information and documentation. * Keeps appointment calendars and schedules appointments for management and staff and the general public seeking services. * Maintains and orders office supplies, as assigned and when needed. * Uses computers and word processing software to process letters, forms, reports, schedules, manuals, booklets, requisitions, purchase orders and related paperwork. * Receives, opens, logs, sorts, time-stamps and distributes mail; prepares materials for mailing. * Assists in sending out billings and other mass mailings. * Performs basic research and compiles documents needed for various reports and management-level documents. * Prepares and completes forms and composes letters. * Sets up and maintains specialized paper and electronic office files. * May accept payments for fees, fines, goods or services as required by the department, balance cash drawers or registers and prepare required cash reports. * Files letters, reports and related technical information in the prescribed manner. * May train new employees. * Provides back-up for other employees or departments, as needed and assigned. For Auditor * Provides support the County's Accounts Payable, Grant funding and other similar financial processes. * Ensures successful day-to-day office services such as opening and distributing mail, maintaining office supplies, and processing department invoices. * Performs duties for various accounting functions of the county such as the following: compiles and organizes financial transaction data for various monthly, quarterly, and annual reports in accordance with established criteria * Reconciles subsidiary ledger activity reports and reviews monthly Circuit Court Clerk claim for state reimbursement and quarterly Assessment claim for state reimbursement. * Reconciles monthly credit card transactions for all County departments, ensuring accuracy and complete documentation for transactions. * Reviews and approves monthly reconciliation reports. * Performs data entry and scanning for journal entries and budget adjustments. * Assists Accounts Payable Coordinator with accounts payable and purchase order duties as directed. Conducts training and on-going user support for internal users of accounting software and assists in updating training materials; conducts vendor payment research as needed for special projects. * Approves requests for new vendors and creates new vendor records, scans appropriate documentation for the vendor file. Maintains vendor files by updating database with current W-9 forms and applicable data and ensures County is compliant with IRS 1099 regulations. * Annually prepares County 1099 forms in compliance with state and federal regulations; distributes forms per regulations and maintains office files as appropriate. * Compiles and formats various electronic files to publish the annual Budget Book; facilitates final printing and distribution of document. * Greets the public and other County staff in person and on the telephone; directs visitors and callers appropriately; opens and distributes mail and prepares payment requisitions for department; maintains office supply inventory. * Performs work at assigned location during specified business hours. * Performs related additional duties as required and assigned. Position Administrative Specialist IV - Auditor Position Requirements QUALIFICATIONS Education and Experience: * High School Diploma or equivalent. * Five (5) years of related experience. * Or equivalent combination of education and experience. Licenses or Certifications: * May require a valid State Driver's License Special Requirements: * Some situations may require early morning or late evening hours. Knowledge, Skills and Abilities: * Knowledge of general office procedures. * Knowledge of department functions, resources and general practices. * Knowledge of grammar, spelling and alphanumeric sequencing. * Knowledge of business English, spelling and ability to make arithmetic computations. * Knowledge and application of bookkeeping principles and practices. * Skills in typing, data processing and file maintenance. * Ability to expedite a voluminous flow of detailed work and make arithmetical calculations with speed and accuracy. * Ability to create and maintain files and records. * Ability to work independently with minimal supervision. * Ability to follow both oral and written directions. * Ability to operate commonly used manual and automated office equipment. * Ability to use and trouble shoot various computer and standard office equipment. * Ability to interact with and communicate with general public in a friendly productive manner. * Ability to maintain moderately complex clerical records and to prepare reports from such records and to check for accuracy. * Ability to make routine decisions in accordance with procedures, laws and regulations and to apply these to work problems. * Ability to use coding and filing systems. * Ability to apply interpersonal skills with other employees and the public. * Knowledge of Microsoft computer programs. PHYSICAL DEMANDS The work is light and requires exerting up to 20 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. The work also requires mental and visual acuity, speaking, balancing, climbing, crawling, crouching, feeling; picking, pinching, typing, or otherwise working primarily with fingers rather than with the whole hand; grasping; picking, holding or otherwise working with the whole hand; hearing, kneeling, pulling, pushing, reaching, repetitive motion, standing, stooping, talking, and walking. WORK ENVIRONMENT The work is performed indoors in an office environment with low to moderate noise level. This position involves interaction with other employees and the general public. To Apply: Please complete the online application found at **************** Resumes are accepted as supplemental information only and will not be used as a substitute for the application, you must complete the application in full. Shift -not applicable- Normal Entry Salary $17.74 per hour Salary Range EOE Statement Jefferson County Government is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, age, physical or mental disability, genetic information, protected veteran or uniformed servicemember status or any other characteristic protected by local, state or federal law.

* Prepare military correspondence and orders and maintain files. * Prepare military personnel actions including evaluation reports, applications for appointment, promotions, individual orders, retirement point cards, or transfers. * Provide guidance on administrative and personnel matters such as recruitment, retention, assignment and transfer, Military Occupation Specialty, personnel strength, discharge, retirement, promotion, discipline, or utilization. * Provide technical advice on establishment and maintenance of pay accounts ensuring compliance with laws and regulations as well as researching complex pay issues. * Assist in developing Standard Operating Procedures ensuring uniform interpretation and application. * Research and analyze data identifying trends and report results to management. Help Requirements Conditions of Employment * THIS POSITION REQUIRES ACTIVE MEMBERSHIP AS A SOLDIER IN THE U.S. ARMY RESERVE (USAR). * Appointment may be subject to a suitability or fitness determination, as determined by a completed background investigation. * The duties of this position may require the incumbent to work evenings, nights, holidays, and/or weekends to include modification in shifts and/or tour of duty. * This position requires a SECRET security clearance. Qualifications Who May Apply: Only applicants who meet one of the employment authority categories below are eligible to apply for this job. You will be asked to identify which category or categories you meet, and to provide documents which prove you meet the category or categories you selected. See Proof of Eligibility for an extensive list of document requirements for all employment authorities. * 30 Percent or More Disabled Veterans * Current Department of Army Civilian Employees * Current Department of Defense (DOD) Civilian Employee (non-Army) * Executive Order (E.O.) 12721 * Interagency Career Transition Assistance Plan * Land Management Workforce Flexibility Act * Military Spouses, under Executive Order (E.O.) 13473 * Non-Appropriated Fund Instrumentality (NAFI) * Non-Department of Defense (DoD) Transfer * Office of Personnel Management (OPM) Interchange Agreement Eligible * People with Disabilities, Schedule A * Postal Service/Peace Corps and Other Unique Authorities * Reinstatement * Veterans Employment Opportunity Act (VEOA) of 1998 * Veterans Recruitment Appointment (VRA) In order to qualify, you must meet the education and/or experience requirements described below. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). You will receive credit for all qualifying experience, including volunteer experience. Your resume must clearly describe your relevant experience; if qualifying based on education, your transcripts will be required as part of your application. Additional information about transcripts is in this document. Specialized Experience: One year of specialized experience which includes preparing military personnel actions; researching or analyzing pay issues; reviewing incoming regulations; ensuring compliance with rules and regulations; advising on pay and personnel processes. This definition of specialized experience is typical of work performed at the second lower grade/level position in the federal service (GS-07). OR Education: Master's or equivalent graduate degree or 2 full years of progressively higher level graduate education leading to such a degree in a field which demonstrates the knowledge, skills, and abilities necessary to do the work of the position, such as: Business Administration or Human Resources. OR Combination of Education and Experience: A combination of education and experience may be used to qualify for this position as long as the computed percentage of the requirements is at least 100%. To compute the percentage of the requirements, divide your total months of experience by 12. Then divide the total number of completed graduate semester hours (or equivalent) beyond the first year (total graduate semester hours minus 18) by 18. Add the two percentages. You will be evaluated on the basis of your level of competency in the following areas: * Fundamentals and Operations of Military and Civilian Pay * Manages and Organizes Information * Personnel Action Processing and Recordkeeping * Planning and Evaluating Time in Grade Requirement: Applicants who have held a General Schedule (GS) position within the last 52 weeks must have 52 weeks of Federal service at the next lower grade or equivalent (GS-07). Education FOREIGN EDUCATION: If you are using education completed in foreign colleges or universities to meet the qualification requirements, you must show the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs and such education has been deemed equivalent to that gained in an accredited U.S. education program; or full credit has been given for the courses at a U.S. accredited college or university. For further information, visit: ********************************************************************************************* Additional information * Male applicants born after December 31, 1959, must complete a Pre-Employment Certification Statement for Selective Service Registration. * You will be required to provide proof of U.S. Citizenship. * One year trial/probationary period may be required. * Direct deposit of pay is required. * Selection is subject to restrictions resulting from Department of Defense referral system for displaced employees. * If you have retired from federal service and you are interested in employment as a reemployed annuitant, see the information in the Reemployed Annuitant information sheet. * This is a Human Capital and Resource Management position. * Multiple positions may be filled from this announcement. * When you perform a Civilian Permanent Change of Station (PCS) with the government, the Internal Revenue Service (IRS) considers the majority of your entitlements to be taxable. Visit ************************************************************************************** for more information. * Permanent Change of Station (PCS) allowances may be authorized, subject to the provisions of the Joint Travel Regulations and an agency determination that a PCS move is in the Government Interest. * This position offers a $5,000 recruitment bonus to individuals who are newly appointed. You are considered newly appointed if this is your first appointment as a Federal Government civilian employee or if you have a minimum of a 90-day break in service from a previous Federal civilian position. You may qualify with a break in service of less than 90 days only if your previous Federal civilian appointment was a time limited or NOT a permanent appointment. * Your recruitment bonus will be made in two increment payments, 1st is $3,000 upon Enter on Duty and $2,000 at your first-year anniversary. Performance must be at a fully successful. * This bonus requires a two year service obligation to the Army Reserve Military Technician Program. If you fail to serve the specified period, you may be subject to repay the agency recruitment incentive. Read more * Benefits Help Review our benefits How You Will Be Evaluated You will be evaluated for this job based on how well you meet the qualifications above. Once the announcement has closed, a review of your application package (resume, supporting documents, and responses to the questionnaire) will be used to determine whether you meet the qualification requirements listed on this announcement. If you are minimally qualified, your resume and supporting documentation will be compared against your responses to the assessment questionnaire to determine your level of experience. If, after reviewing your resume and/or supporting documentation, a determination is made that you have inflated your qualifications and/or experience, you may lose consideration for this position. Please follow all instructions carefully when applying, errors or omissions may affect your eligibility. You should list any relevant performance appraisals and incentive awards in your resume as that information may be taken into consideration during the selection process. If selected, you may be required to provide supporting documentation. Interagency Career Transition Assistance Program (ICTAP). If you are a Federal employee in the competitive service and your agency has notified you in writing that you are a displaced employee eligible for ICTAP consideration, you may receive selection priority for this position. To receive selection priority, you must: (1) meet ICTAP eligibility criteria (2) be rated well-qualified for the position and; (3) submit the appropriate documentation to support your ICTAP eligibility. To be considered well-qualified and receive selection priority applicants must satisfy all qualification requirements for the position and receive a score of 90 or above. Additional information about the program is on OPM's Career Transition Resources website. * Benefits Help Review our benefits * Required Documents As a new or existing federal employee, you and your family may have access to a range of benefits. Your benefits depend on the type of position you have - whether you're a permanent, part-time, temporary or an intermittent employee. You may be eligible for the following benefits, however, check with your agency to make sure you're eligible under their policies. The documents you are required to submit vary based on the authority you are using to apply (i.e., applying as a veteran, applying as a current permanent Federal employee, applying as a reinstatement, etc). Please review the following links to see which documents you need to provide to prove your eligibility to apply: Applicant Checklist for Internal/Merit Promotion Announcements. As described above, your complete application includes your resume, your responses to the online questionnaire, and documents which prove your eligibility to apply. If you fail to provide these documents, you will be marked as having an incomplete application package and you will not be considered any further. 1. Your resume: * Your resume may be submitted in any format and must support the specialized experience described in this announcement. * If your resume includes a photograph or other inappropriate material or content, it will not be used to make eligibility and qualification determinations and you may not be considered for this vacancy. * For qualifications determinations your resume must contain hours worked per week and the dates of employment (i.e., HRS per week and month/year to month/year or month/year to present). If your resume does not contain this information, your application may be marked as incomplete and you may not receive consideration for this position. * For additional information see: What to include in your resume. 2. Other supporting documents: * Cover Letter, optional * Most recent Performance Appraisal, if applicable * Proof of Eligibility to Apply: Your application must include the documents which prove you are eligible to apply for the vacancy. The Proof of Eligibility document describes authorities commonly used in merit promotion recruitment and what document(s) are required to prove you meet the requirements of the authority. You must meet the requirements of at least one of the authorities listed in the Who May Apply section above to receive further consideration. * Time-in-grade documentation: If you are applying for a higher grade and your SF-50 has an effective date within the past year, it may not clearly demonstrate you meet the one year time-in-grade requirement so you will need to provide an SF-50 which clearly demonstrates you meet the time-in-grade requirements (examples of appropriate SF-50s include Promotions, Within-grade Grade/Range Increases, and SF-50s with an effective date more than one year old). NOTE: Documents submitted as part of the application package, to include supplemental documents, may be shared beyond the Human Resources Office. Some supplemental documents such as military orders and marriage certificates may contain personal information for someone other than you. You may sanitize these documents to remove another person's personal information before you submit your application. You may be asked to provide an un-sanitized version of the documents if you are selected to confirm your eligibility. If you are relying on your education to meet qualification requirements: Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education. Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating. * How to Apply To apply for this position, you must complete the online questionnaire and submit the documentation specified in the Required Documents section above. The complete application package must be submitted by 11:59 PM (EST) on04/25/2025 to receive consideration. * To begin, click Apply to access the online application. You will need to be logged into your USAJOBS account to apply. If you do not have a USAJOBS account, you will need to create one before beginning the application (********************************************************** * Follow the prompts to select your resume and/or other supporting documents to be included with your application package. You will have the opportunity to upload additional documents to include in your application before it is submitted. Your uploaded documents may take several hours to clear the virus scan process. * After acknowledging you have reviewed your application package, complete the Include Personal Information section as you deem appropriate and click to continue with the application process. * You will be taken to the online application which you must complete in order to apply for the position. Complete the online application, verify the required documentation is included with your application package, and submit the application. You must re-select your resume and/or other documents from your USAJOBS account or your application will be incomplete. * It is your responsibility to verify that your application package (resume, supporting documents, and responses to the questionnaire) is complete, accurate, and submitted by the closing date. Uploaded documents may take up to one hour to clear the virus scan. * Additional information on how to complete the online application process and submit your online application may be found on the USA Staffing Applicant Resource Center. To verify the status of your application, log into your USAJOBS account (************************************** all of your applications will appear on the Welcome screen. The Application Status will appear along with the date your application was last updated. For information on what each Application Status means, visit: ******************************************************* Agency contact information Army Applicant Help Desk Website ************************************************* Address DE-W6KGAA 88TH US ARMY RESERVE REGIONAL SPT CMD DO NOT MAIL Fort McCoy, WI 54656 US Next steps If you provided an email address, you will receive an email message acknowledging receipt of your application. Your application package will be used to determine your eligibility, qualifications, and quality ranking for this position. If you are determined to be ineligible or not qualified, your application will receive no further consideration. * Fair and Transparent The Federal hiring process is set up to be fair and transparent. Please read the following guidance. * Criminal history inquiries * Equal Employment Opportunity (EEO) Policy * Financial suitability * New employee probationary period * Privacy Act * Reasonable accommodation policy * Selective Service * Signature and false statements * Social security number request

To Apply: Please complete the online application found at **************** Resumes are accepted as supplemental information only and will not be used as a substitute for the application, you must complete the application in full. The position involves performing complex and moderate to difficult clerical, record processing, bookkeeping and accounting, secretarial and general office support functions involving a variety of tasks. Work involves a variety of responsible legal, confidential and administrative duties and general office support functions associated with the department to which the position is assigned. Work requires discretion and independence of action and is controlled by established work methods and procedures. ESSENTIAL JOB FUNCTIONS For All Departments Performs complex and moderate to difficult clerical work including but not limited to record processing, bookkeeping and accounting, secretarial and general office support functions involving a variety of tasks. Provides internal and external customer service via phone, email and in person; responds to inquiries, takes messages, and refers inquiries to the most appropriate parties when appropriate. Exercises confidentiality in the performance of the job duties, including knowledge of organization recommendations, legal documents, contracts and any other sensitive information; assures security and confidentiality of such information and documentation. Keeps appointment calendars and schedules appointments for management and staff and the general public seeking services. Maintains and orders office supplies, as assigned and when needed. Uses computers and word processing software to process letters, forms, reports, schedules, manuals, booklets, requisitions, purchase orders and related paperwork. Receives, opens, logs, sorts, time-stamps and distributes mail; prepares materials for mailing. Assists in sending out billings and other mass mailings. Performs basic research and compiles documents needed for various reports and management-level documents. Prepares and completes forms and composes letters. Sets up and maintains specialized paper and electronic office files. May accept payments for fees, fines, goods or services as required by the department, balance cash drawers or registers and prepare required cash reports. Files letters, reports and related technical information in the prescribed manner. May train new employees. Provides back-up for other employees or departments, as needed and assigned. For Auditor Provides support the County's Accounts Payable, Grant funding and other similar financial processes. Ensures successful day-to-day office services such as opening and distributing mail, maintaining office supplies, and processing department invoices. Performs duties for various accounting functions of the county such as the following: compiles and organizes financial transaction data for various monthly, quarterly, and annual reports in accordance with established criteria Reconciles subsidiary ledger activity reports and reviews monthly Circuit Court Clerk claim for state reimbursement and quarterly Assessment claim for state reimbursement. Reconciles monthly credit card transactions for all County departments, ensuring accuracy and complete documentation for transactions. Reviews and approves monthly reconciliation reports. Performs data entry and scanning for journal entries and budget adjustments. Assists Accounts Payable Coordinator with accounts payable and purchase order duties as directed. Conducts training and on-going user support for internal users of accounting software and assists in updating training materials; conducts vendor payment research as needed for special projects. Approves requests for new vendors and creates new vendor records, scans appropriate documentation for the vendor file. Maintains vendor files by updating database with current W-9 forms and applicable data and ensures County is compliant with IRS 1099 regulations. Annually prepares County 1099 forms in compliance with state and federal regulations; distributes forms per regulations and maintains office files as appropriate. Compiles and formats various electronic files to publish the annual Budget Book; facilitates final printing and distribution of document. Greets the public and other County staff in person and on the telephone; directs visitors and callers appropriately; opens and distributes mail and prepares payment requisitions for department; maintains office supply inventory. Performs work at assigned location during specified business hours. Performs related additional duties as required and assigned.

The Seasonal Administrative Support Specialist is a temporary position that provides assistance to the property management team. This position will perform a wide variety of duties including clerical tasks, customer service, and operational duties associated with the readiness of our residential housing units. What you will do * Perform duties in the support of the Community Director/Community Manager and Leasing/Resident Support Services teams. * Support social events, educational classes, physical activities, and family functions for community residents. * Greets residents in a friendly manner and connects them with the appropriate person to assist them. * Assist in inspecting the model and vacant homes to ensure they are ready for touring prospective clients as needed. * Assist with ensuring community curb appeal and maintaining the appearances of the office, amenities, model, homes, and community. Qualifications * High School Diploma or GED Required * Previous administrative experience Preferred * Strong customer service skills. * Strong communication skills: verbal, written, and interpersonal. * This position requires driving for the company using either a company vehicle, rental vehicle or their personal vehicle. * DL NUMBER - Driver's License, Valid and in State Upon Hire Required Compensation We are committed to offering competitive and equitable compensation. The hiring range for this position is generally between $16.86 - $19.81/hr. You must be able to pass a drug, background screen and physical abilities test/motor vehicle record check (if one is required per the position). EEO/ADA The Company and its affiliates provides equal employment opportunity to all individuals regardless of their race, color, creed, religion, gender, age, sexual orientation, national origin, disability, veteran status, or any other characteristic protected by state, federal, or local law. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. #ZRHMH