Administrative Associate Jobs in Jefferson City, MO

Clerical work, 100% in office, no remote work. Must be comfortable working on a computer and using MS Office software such as Outlook, Word, Excel, and Adobe Acrobat. Training provided on specialty software and data systems. Duties range from performing frontline clerical support such as answering a main phone line, opening and sorting mail, preparing outgoing mail, certified mail, scanning and electronic faxing, to reviewing and processing Medicaid provider documentation, and communicating with Medicaid providers via email and phone.

Protecting dreams is just as important as pursuing them. This is an opportunity to launch your career with the ability to learn and grow with a successful and respected American Family Insurance agency. Make this job your first step on a path to a very bright future! Job Description: We are seeking a talented, caring individual to join our team. As an Administrative Support Specialist, you'll wear many hats, but first and foremost our priority is providing excellent customer experiences. Role Requirements: The ability to work independently, to plan, set priorities and organize work Sales and customer service skills Excellent oral skill to discuss in person and over the phone Written communication skills Analytical skills and ability to use basic math Self-Driven and Goal orientated Experience with software applications, Microsoft Office Suite, Internet Explorer, etc. Experience using a wide range of technology devices such as smartphones, tablets and laptop computers Experience with social media platforms like Facebook, Twitter, Pinterest, Google+, LinkedIn, etc. State statutes require proper insurance licensing to sell, solicit or negotiate insurance products. The following lines of authority are required for this position: Property; Casualty and Life. Must be willing to obtain within 60 days of employment. A valid driver's license Demonstrated knowledge of insurance concepts and principles and effective multi-line insurance prospecting and sales experience are preferred but not required. You'll work as part of a team in an office setting. Job Type: Full-time The Administrative Support Specialist is a staff member of the Agency and not an employee of American Family Insurance. Compensation & Benefits: Competitive hourly pay Paid training Matching 401K

Meta is seeking an Administrative Specialist to join our Global Administrative Specialist program team. This role will support complex and high-volume calendaring, travel planning, and expense reporting for a number of clients. Administrative Specialists provide remote support to clients across the Company and its locations. This is a full time position. **Required Skills:** Administrative Specialist Responsibilities: 1. Provide remote high-volume calendaring, travel, and expense support 2. Provide Administrative services during designated support hours 3. Manage complex calendars for multiple clients 4. Schedule internal and external meetings for multiple clients 5. Schedule and manage recurring and ad-hoc meetings and room bookings across campuses 6. Learn and utilize internal and external tools to provide calendar support 7. Establish ongoing relationship and communications with clients to learn business priorities and apply to support 8. Partner with clients and other Administrative Assistants for meeting coordination 9. Provide proactive time management recommendations to clients 10. Coordinate domestic and international travel arrangements via Concur 11. Prepare and submit corporate card expense reports 12. Maintain program scope of support within agreed-upon service level agreements 13. Educate and inform clients on program goals, scope and service level agreements 14. Draft and send communications to clients about transitions or changes in support 15. Provide coverage support for Admin Specialist colleagues 16. Collaborate with global Admin Specialist colleagues on best practices and knowledge sharing **Minimum Qualifications:** Minimum Qualifications: 17. 3+ years of relevant high-volume coordination experience 18. 3+ years of relevant experience providing administrative support to 2 or more executives 19. 3+ years of relevant experience managing calendars for 2 or more executives 20. Experience prioritizing multiple tasks and activities 21. Experience with Microsoft Office, Google Suite, Concur or similar programs 22. Experience exercising judgment and discretion while utilizing company policies and practices to determine appropriate action **Preferred Qualifications:** Preferred Qualifications: 23. Experience supporting 3+ or more executives simultaneously 24. 3+ years of experience coordinating travel logistics on behalf of 2 or more executives 25. 3+ years of experience managing expense reports 26. Experience building relationships across a larger company 27. Demonstrated customer focus, preferably in a customer service or front of house environment **Public Compensation:** $31.88/hour to $47.50/hour + bonus + equity + benefits **Industry:** Internet **Equal Opportunity:** Meta is proud to be an Equal Employment Opportunity and Affirmative Action employer. We do not discriminate based upon race, religion, color, national origin, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender, gender identity, gender expression, transgender status, sexual stereotypes, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. We also consider qualified applicants with criminal histories, consistent with applicable federal, state and local law. Meta participates in the E-Verify program in certain locations, as required by law. Please note that Meta may leverage artificial intelligence and machine learning technologies in connection with applications for employment. Meta is committed to providing reasonable accommodations for candidates with disabilities in our recruiting process. If you need any assistance or accommodations due to a disability, please let us know at accommodations-ext@fb.com.

Duties and Responsibilities Minimum 5 years' experience in administration, subcontracts and accounting field. JDE experience a plus, strong communications skills, hardworking, organized, personable, team worker. Associate or bachelor degree in related field recommended. Brown & Root Industrial Services is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, disability, sex, sexual orientation, gender identity or expression, age, national origin, veteran status, genetic information, union status and/or beliefs, or any other characteristic protected by federal, state, or local law. BENEFITS: Brown and Root offers a selection of competitive lifestyle benefits which include a 401K plan with company match, medical, dental, vision, life insurance, AD&D, flexible spending account, disability, paid time off, and flexible work schedule. We support career advancement through professional training and development. Qualifications and Experience Assist the business manager in day-to-day functions, Prepare procurement contractual documents (work releases, subcontracts and purchase orders) as required. Process Account Payables and Accounts Receivables, Review and process master agreements, Prepare spreadsheets as necessary, Enter contracts in JDE, Review certified payrolls as needed, Enter contracts in PMIS (Access Based Data System) (Project system). Must be a team player and get along with others and work independently with little supervision. Brown & Root Industrial Services is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, disability, sex, sexual orientation, gender identity or expression, age, national origin, veteran status, genetic information, union status and/or beliefs, or any other characteristic protected by federal, state, or local law. BENEFITS: Brown and Root offers a selection of competitive lifestyle benefits which include a 401K plan with company match, medical, dental, vision, life insurance, AD&D, flexible spending account, disability, paid time off, and flexible work schedule. We support career advancement through professional training and development.

SitusAMC is where the best and most passionate people come to transform our client's businesses and their own careers. Whether you're a real estate veteran, a passionate technologist, or looking to get your start, join us as we work together to realize opportunities for everyone, we proudly serve. At SitusAMC, we are looking to match your unique experience with one of our amazing careers, so that we can help you realize your potential and career growth within the Real Estate Industry. If you are someone who can be yourself, advocate for others, stay nimble, dream big, own every outcome, and think global but act local - come join our team! This role will provide high-level administrative support to Warehouse Financing and Custody Solutions department team members, ensuring smooth and efficient operations within our fast-paced environment. Clerical knowledge, including excellent grammar, spelling, and attention to detail is required. Strong proficiency in all Microsoft products, and effective Time management skills are vital. Essential Job Functions: + Manage department calendars, schedule meetings, and coordinate travel arrangements. + Prepare and edit correspondence, reports, expenses and presentations timely. + Handle confidential information with discretion and professionalism. + Effectively communicate with WFCS business leader. + Organize and maintain files, records, and documentation. + Assist with project management and event planning. + Support internal team members and liaise with external stakeholders. + Other activities as may be assigned by your manager Qualifications/ Requirements: + Bachelor's degree in business administration or a related field (preferred) or equivalent combination of education and experience. + Intermediate-level support staff with 2-4 years of relevant experience. + Previous experience as Administrative Assistant or similar role (preferred). + Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), SAP Concur, Workday and other office software. + Strong organizational and multitasking abilities. + Excellent written and verbal communication skills. + High level of attention to detail and accuracy. + Ability to work independently and as part of a team. + Adaptable and able to handle changing priorities with ease. \#LI-Remote Note: This job description is not intended to be all inclusive or exclusive. At any time, employees may perform other related duties as required to meet the ongoing needs of the organization and participate in additional trainings. SitusAMC does not accept unsolicited resumes from staffing agencies, search firms or any third parties. Any unsolicited resume submitted to SitusAMC in any manner will be considered SitusAMC property, and SitusAMC will not pay a fee for any placement resulting from the receipt of an unsolicited resume. The annual full time base salary range for this role is $62,400.00 - $67,000.00 Specific compensation is determined through interviews and a review of relevant education, experience, training, skills, geographic location and alignment with market data. Additionally, certain positions may be eligible to receive a discretionary bonus as determined by bonus program guidelines, position eligibility and SitusAMC Senior Management approval. SitusAMC offers PTO and paid holidays, the terms of which are set forth in the program policies. All full time employees also are eligible to participate in various benefit plans, including medical, dental, vision, life, disability insurance and 401K; in each case in accordance with the terms of the applicable plans. Pay Transparency Nondiscrimination Provision (****************************************************************************************************** SitusAMC is an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. Know Your Rights, Workplace Discrimination is Illegal (*********************************************************************************************** SitusAMC does not accept unsolicited resumes from staffing agencies, search firms or any third parties. Any unsolicited resume submitted to SitusAMC in any manner will be considered SitusAMC property, and SitusAMC will not pay a fee for any placement resulting from the receipt of an unsolicited resume.

Health Advocates Network is currently seeking a Administrative Support Assistant to work at a facility in Jefferson City, MO. These are registry positions with our company. Pay Rate: $19 / hour *W2 Work Schedule: Monday through Friday 8: 00 A.M. To 5: 00 P.M Job Description: This is a clerical position that will mainly focus on data entry into a specific Department system. Required Qualifications/Skills: Technical data entry. Skill in the operation of office equipment. Proficient computer, typing skills and attention to detail If interested, please apply through this job post. You may fax a copy of your most recent resume to 877-858-623. If you have any questions, please feel free to call at (800) 928-5561 and ask to speak with Patrick (Monday-Friday 8: 30 AM-5: 00 PM PST).

Position Type: Part-Time (2-3 days per week, 8-hour shifts, Monday through Friday, not to exceed 1,040 hours per year). Administrative Support Assistant to support its data management and reporting processes related to environmental lead data. The ideal candidate will have prior experience in data entry, laboratory information systems, and working within a healthcare or public health environment. Key Responsibilities: Data Entry & Management: Accurately input information into the ShowMe World Care specialized data surveillance database. Problem-Solving & Research: Investigate and resolve issues with reportable data, including: Addressing concerns about the environmental conditions of child and adult blood leads to laboratory reports. Contacting healthcare providers via phone for additional data. Requesting and managing medical records from healthcare providers. Manually enter and verify obtained data for accuracy. Report on Routing & Dissemination: Review, categorize, and save daily laboratory reports to the appropriate folders for staff processing. Qualifications: Experience: Minimum of 5 years of data entry experience within a Laboratory Information Management System (LIMS). Experience reading and interpreting laboratory test results and performing manual data entry. Prior experience working with environmental lead data is highly desirable. Skills: Proficiency in LIMS software platforms. Strong written and verbal communication skills. Excellent customer service abilities. Exceptional attention to detail and organizational skills.

JOIN THE TEAM OF SHINING STARS Calloway & Associates, Inc. is looking for another shining star to add to our growing list of stars. We are currently seeking part-time Administrative Support Assistants to aid our client, the Department of Health and Senior Services. This position is located in Jefferson, MO and is part-time two (2) or three (3) days a week. The Administrative Support Assistant will perform the following duties and responsibilities as follows: Entering information into a specialized data survellance database (Show MeWorld Care). Assist with problem solving by researching/looking into issues with reportable data. This may include but not limited to: problem-solve issues with reportable environmental conditions of child and/or adult blood lead laboratory reports. phone calls to health care providers for additional data. requesting medical records from health care providers. manual entry of data with results obtained. Assist with routing and dissemination of numerous daily laboratory reports by reviewing, categorizing, and savings to the approopriate folder for staff processing.

Job Details MO, Jefferson City - Algoa Correctional Center - JEFFERSON CITY, MO Full-Time High School Diploma/GED Day Administrative & ClericalDescription Pay rates from $19.00 to $22.00 per hour, depending on years of experience! Centurion is proud to be the provider of comprehensive healthcare services to the Missouri Department of Corrections. We are currently seeking a full-time Administrative Assistant to join our team at Algoa Correctional Center located in Jefferson City, Missouri. The Administrative Assistant is responsible for performing administrative duties and to support program and staff needs including: routine clerical, secretarial, and administrative functions such as drafting correspondence, scheduling appointments, organizing and maintaining paper and electronic files, creating spreadsheets, and providing information to callers for designated behavioral health units. Will work extensively with Microsoft office applications, including Word, Excel and Access. Full Time Day shift Qualifications High school diploma or equivalent required Minimum of one (1) year of secretarial or office experience required Must have experience with medical terminology Good communication and organizational skills, professional phone etiquette and accurate typing skills Demonstrated computer proficiency in Microsoft Office required. Prefer working knowledge of spreadsheets and database programs Current CPR and Basic Life Support Certifications Ability to obtain a security clearance, to include drug screen and criminal background check INDMHM

* Prepare military correspondence and orders and maintain files. * Prepare military personnel actions including evaluation reports, applications for appointment, promotions, individual orders, retirement point cards, or transfers. * Provide guidance on administrative and personnel matters such as recruitment, retention, assignment and transfer, Military Occupation Specialty, personnel strength, discharge, retirement, promotion, discipline, or utilization. * Provide technical advice on establishment and maintenance of pay accounts ensuring compliance with laws and regulations as well as researching complex pay issues. * Assist in developing Standard Operating Procedures ensuring uniform interpretation and application. * Research and analyze data identifying trends and report results to management. Help Requirements Conditions of Employment * THIS POSITION REQUIRES ACTIVE MEMBERSHIP AS A SOLDIER IN THE U.S. ARMY RESERVE (USAR). * Appointment may be subject to a suitability or fitness determination, as determined by a completed background investigation. * The duties of this position may require the incumbent to work evenings, nights, holidays, and/or weekends to include modification in shifts and/or tour of duty. * This position requires a SECRET security clearance. Qualifications Who May Apply: Only applicants who meet one of the employment authority categories below are eligible to apply for this job. You will be asked to identify which category or categories you meet, and to provide documents which prove you meet the category or categories you selected. See Proof of Eligibility for an extensive list of document requirements for all employment authorities. * 30 Percent or More Disabled Veterans * Current Department of Army Civilian Employees * Current Department of Defense (DOD) Civilian Employee (non-Army) * Domestic Defense Industrial Base/Major Range and Test Facilities Base Civilian Personnel Workforce * Executive Order (E.O.) 12721 * Interagency Career Transition Assistance Plan * Land Management Workforce Flexibility Act * Military Spouses, under Executive Order (E.O.) 13473 * Non-Appropriated Fund Instrumentality (NAFI) * Non-Department of Defense (DoD) Transfer * Office of Personnel Management (OPM) Interchange Agreement Eligible * People with Disabilities, Schedule A * Postal Service/Peace Corps and Other Unique Authorities * Reinstatement * Veterans Employment Opportunity Act (VEOA) of 1998 * Veterans Recruitment Appointment (VRA) In order to qualify, you must meet the education and/or experience requirements described below. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). You will receive credit for all qualifying experience, including volunteer experience. Your resume must clearly describe your relevant experience; if qualifying based on education, your transcripts will be required as part of your application. Additional information about transcripts is in this document. Specialized Experience: One year of specialized experience which includes preparing military personnel actions; researching or analyzing pay issues; reviewing incoming regulations; ensuring compliance with rules and regulations; advising on pay and personnel processes. This definition of specialized experience is typical of work performed at the second lower grade/level position in the federal service (GS-07). OR Education: Master's or equivalent graduate degree or 2 full years of progressively higher level graduate education leading to such a degree in a field which demonstrates the knowledge, skills, and abilities necessary to do the work of the position, such as: Business Administration or Human Resources. OR Combination of Education and Experience: A combination of education and experience may be used to qualify for this position as long as the computed percentage of the requirements is at least 100%. To compute the percentage of the requirements, divide your total months of experience by 12. Then divide the total number of completed graduate semester hours (or equivalent) beyond the first year (total graduate semester hours minus 18) by 18. Add the two percentages. You will be evaluated on the basis of your level of competency in the following areas: * Fundamentals and Operations of Military and Civilian Pay * Manages and Organizes Information * Personnel Action Processing and Recordkeeping * Planning and Evaluating Time in Grade Requirement: Applicants who have held a General Schedule (GS) position within the last 52 weeks must have 52 weeks of Federal service at the next lower grade or equivalent (GS-07). Education FOREIGN EDUCATION: If you are using education completed in foreign colleges or universities to meet the qualification requirements, you must show the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs and such education has been deemed equivalent to that gained in an accredited U.S. education program; or full credit has been given for the courses at a U.S. accredited college or university. For further information, visit: ********************************************************************************************* Additional information * Male applicants born after December 31, 1959, must complete a Pre-Employment Certification Statement for Selective Service Registration. * You will be required to provide proof of U.S. Citizenship. * One year trial/probationary period may be required. * Direct deposit of pay is required. * Selection is subject to restrictions resulting from Department of Defense referral system for displaced employees. * If you have retired from federal service and you are interested in employment as a reemployed annuitant, see the information in the Reemployed Annuitant information sheet. * This is a Human Capital & Resource Management position. * Multiple positions may be filled from this announcement. * When you perform a Civilian Permanent Change of Station (PCS) with the government, the Internal Revenue Service (IRS) considers the majority of your entitlements to be taxable. Visit ************************************************************************************** for more information. * If you are unable to apply online or need to fax a document you do not have in electronic form, view the following link for information regarding an Alternate Application. * Permanent Change of Station (PCS) allowances may be authorized, subject to the provisions of the Joint Travel Regulations and an agency determination that a PCS move is in the Government Interest. Read more * Benefits Help Review our benefits How You Will Be Evaluated You will be evaluated for this job based on how well you meet the qualifications above. Once the announcement has closed, a review of your application package (resume, supporting documents, and responses to the questionnaire) will be used to determine whether you meet the qualification requirements listed on this announcement. If you are minimally qualified, your resume and supporting documentation will be compared against your responses to the assessment questionnaire to determine your level of experience. If, after reviewing your resume and/or supporting documentation, a determination is made that you have inflated your qualifications and/or experience, you may lose consideration for this position. Please follow all instructions carefully when applying, errors or omissions may affect your eligibility. You should list any relevant performance appraisals and incentive awards in your resume as that information may be taken into consideration during the selection process. If selected, you may be required to provide supporting documentation. Interagency Career Transition Assistance Program (ICTAP). If you are a Federal employee in the competitive service and your agency has notified you in writing that you are a displaced employee eligible for ICTAP consideration, you may receive selection priority for this position. To receive selection priority, you must: (1) meet ICTAP eligibility criteria (2) be rated well-qualified for the position and; (3) submit the appropriate documentation to support your ICTAP eligibility. To be considered well-qualified and receive selection priority applicants must satisfy all qualification requirements for the position and receive a score of 90 or above. Additional information about the program is on OPM's Career Transition Resources website. * Benefits Help Review our benefits * Required Documents As a new or existing federal employee, you and your family may have access to a range of benefits. Your benefits depend on the type of position you have - whether you're a permanent, part-time, temporary or an intermittent employee. You may be eligible for the following benefits, however, check with your agency to make sure you're eligible under their policies. The documents you are required to submit vary based on the authority you are using to apply (i.e., applying as a veteran, applying as a current permanent Federal employee, applying as a reinstatement, etc). Please review the following links to see which documents you need to provide to prove your eligibility to apply: Applicant Checklist for Internal/Merit Promotion Announcements. As described above, your complete application includes your resume, your responses to the online questionnaire, and documents which prove your eligibility to apply. If you fail to provide these documents, you will be marked as having an incomplete application package and you will not be considered any further. 1. Your resume: * Your resume may be submitted in any format and must support the specialized experience described in this announcement. * If your resume includes a photograph or other inappropriate material or content, it will not be used to make eligibility and qualification determinations and you may not be considered for this vacancy. * For qualifications determinations your resume must contain hours worked per week and the dates of employment (i.e., HRS per week and month/year to month/year or month/year to present). If your resume does not contain this information, your application may be marked as incomplete and you may not receive consideration for this position. * For additional information see: What to include in your resume. 2. Other supporting documents: * Cover Letter, optional * Most recent Performance Appraisal, if applicable * Proof of Eligibility to Apply: Your application must include the documents which prove you are eligible to apply for the vacancy. The Proof of Eligibility document describes authorities commonly used in merit promotion recruitment and what document(s) are required to prove you meet the requirements of the authority. You must meet the requirements of at least one of the authorities listed in the Who May Apply section above to receive further consideration. * Time-in-grade documentation: If you are applying for a higher grade and your SF-50 has an effective date within the past year, it may not clearly demonstrate you meet the one year time-in-grade requirement so you will need to provide an SF-50 which clearly demonstrates you meet the time-in-grade requirements (examples of appropriate SF-50s include Promotions, Within-grade Grade/Range Increases, and SF-50s with an effective date more than one year old). NOTE: Documents submitted as part of the application package, to include supplemental documents, may be shared beyond the Human Resources Office. Some supplemental documents such as military orders and marriage certificates may contain personal information for someone other than you. You may sanitize these documents to remove another person's personal information before you submit your application. You may be asked to provide an un-sanitized version of the documents if you are selected to confirm your eligibility. If you are relying on your education to meet qualification requirements: Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education. Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating. * How to Apply To apply for this position, you must complete the online questionnaire and submit the documentation specified in the Required Documents section above. The complete application package must be submitted by 11:59 PM (EST) on04/22/2025 to receive consideration. * To begin, click Apply to access the online application. You will need to be logged into your USAJOBS account to apply. If you do not have a USAJOBS account, you will need to create one before beginning the application (********************************************************** * Follow the prompts to select your resume and/or other supporting documents to be included with your application package. You will have the opportunity to upload additional documents to include in your application before it is submitted. Your uploaded documents may take several hours to clear the virus scan process. * After acknowledging you have reviewed your application package, complete the Include Personal Information section as you deem appropriate and click to continue with the application process. * You will be taken to the online application which you must complete in order to apply for the position. Complete the online application, verify the required documentation is included with your application package, and submit the application. You must re-select your resume and/or other documents from your USAJOBS account or your application will be incomplete. * It is your responsibility to verify that your application package (resume, supporting documents, and responses to the questionnaire) is complete, accurate, and submitted by the closing date. Uploaded documents may take up to one hour to clear the virus scan. * Additional information on how to complete the online application process and submit your online application may be found on the USA Staffing Applicant Resource Center. To verify the status of your application, log into your USAJOBS account (************************************** all of your applications will appear on the Welcome screen. The Application Status will appear along with the date your application was last updated. For information on what each Application Status means, visit: ******************************************************* Agency contact information Army Applicant Help Desk Website ************************************************* Address DE-W6KGAA 88TH US ARMY RESERVE REGIONAL SPT CMD DO NOT MAIL Fort McCoy, WI 54656 US Next steps If you provided an email address, you will receive an email message acknowledging receipt of your application. Your application package will be used to determine your eligibility, qualifications, and quality ranking for this position. If you are determined to be ineligible or not qualified, your application will receive no further consideration. * Fair and Transparent The Federal hiring process is set up to be fair and transparent. Please read the following guidance. * Criminal history inquiries * Equal Employment Opportunity (EEO) Policy * Financial suitability * New employee probationary period * Privacy Act * Reasonable accommodation policy * Selective Service * Signature and false statements * Social security number request

Perform general clerical duties in accordance with the office procedures of the facility. This position is perfect for college students needing 8-16 hours a week. Must be able to work rotating weekends. ESSENTIAL FUNCTIONS:  Serves visitors, vendors and other outside guests by greeting, welcoming and directing them appropriately.  Notify facility personnel of visitor's arrival.  Maintain security by following established procedures including monitoring guest logbook and issuing visitor badges, if required.  Keep track of inventory and work with supply vendors to ensure a well-stocked office.  Answer and transfer telephone calls or take messages.  Handle facility inquiries and provide general information.  Sort and deliver incoming mail and send outgoing mail.  Copy, file and update paper and electronic documents.

BUILD Renewables is a nation-wide, engineering, procurement and construction (EPC) company with a dedicated focus on utility-scale solar and battery energy storage systems. The company was formed due to the increasing demand for renewables with the objective of assembling high-performing project teams. Our goal is to hire the best people and offer them career opportunities that are unique to the industry. Learn more at ****************** Position Summary: The Field Administrative Assistant provides administrative and clerical support to field personnel and serves as a liaison between the corporate office and job sites. Responsibilities include coordinating shipments and office supplies, assisting with employee documentation, and supporting field supervision with operational tasks. Additional duties involve assisting with new employee onboarding and helping to ensure Corporate Human Resources has the correct employee documentation. The role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment. Travel and relocation to job sites are required. Essential Functions Serve as liaison between site supervision, and field teams, and the corporate office. Ensure employee documents, orientation packets, training materials, and handbooks are available and up to date. Assist site supervision during the onboarding of new employees. This includes distributing onboarding forms, providing instructions on how to complete the documents, collecting the completed forms, and auditing the documentation before the employee is assigned to their work crew and has the site-specific safety orientation. Finally, compile all documentation and send it back to corporate. Perform general administrative duties, including organizing and maintaining filing systems and preparing documents. Coordinate meetings, organize calendars, and assist with travel arrangements as needed. Support the processing of invoices, expense reports, and procurement requests. Answer phone calls, manage mail, and coordinate FedEx/UPS shipments. Order and maintain office supplies for job site operations. Perform other duties as assigned to support field and corporate operations. Qualifications High School Diploma or GED required. One year experience in administration or a combination of training and equivalent experience. Proficiency in Microsoft Office applications (Word, Excel, Outlook, and PowerPoint). Excellent organizational skills with the ability to prioritize and manage multiple tasks under pressure. Strong written and verbal communication skills. Detail-oriented with the ability to proofread documents effectively. Must have a valid driver's license and be able to pass an MVR Check, Background Check, Physical, and Drug Test. Willingness to travel and relocate to job sites (100% travel required with no rotations). Working Conditions General work environment - sitting for long periods, standing, walking, typing, carrying, pushing, bending. Work is conducted on the job site, and an office or cubicle is provided in a construction office trailer. Work is performed primarily indoors with varying environmental conditions such as fluorescent lighting and typical heating and air conditioning systems. Noise level is usually low to medium; it can be loud on the job site. Occasional lifting of up to 30 lbs. We fully comply with the ADA and applicable state law, including considering reasonable accommodation measures that may enable qualified disabled applicants and employees to perform essential functions. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. BUILD Renewables, LLC is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Job Title: Administrative Assistant Department: School of Equestrian Studies Reports To: Dean of Equestrian Studies Job Type: This is a full time, non exempt position. General Description: This position is responsible for oversight of office management procedures and operations assisting the Dean of Equestrian Studies with the day-to-day functioning of the College of Equestrian Studies, interacting with students, faculty, staff and visitors; receiving and responding to inquiries by phone and correspondence; typing and filing correspondence; scheduling meetings; compiling invoices for payment; training and supervising student workers, and assisting with other various duties as designated by the supervisor. Essential Duties and Responsibilities: SPECIFIC RESPONSIBILITIES: * Representative for School of Equestrian Studies, answering incoming calls on horse donations, horse sales, prospective students, upcoming events, and general horse and university information queries. * Process horse donations, leases and dispersals. * Maintain horse files including veterinary and farrier work, leases, current Coggins, etc. * Process purchase orders and maintain divisional budget standings. * Management of office equipment including copiers, fax, computers and printers, etc. * Maintaining inventory and ordering of supplies for division (including academic, office and equine). * Assist in supervision/training/scheduling 35-40 student workers. * Assist in supervision and scheduling of holiday break and summer workers. * General secretarial duties, including mailings such as donation packets, contracts specific to special events held at the facility and other requested correspondence. * Developing documents as requested, such as articulation agreements, surveys, student evaluation reports, etc. * Provide leadership in developing and improving office services and communication within the division. * Support division events such as on campus horse shows and clinics. * Contributes to the effort of the university by performing other duties as assigned. ESSENTIAL JOB FUNCTIONS: * Ability to enter information and process reports from the Jenzabar system. * Ability to communicate effectively with faculty, staff, students and parents by phone and in person. * Ability to deal with the environment at the stables and animals. * Ability to competently handle horses is desireable. * Ability to climb up and down stairs numerous times throughout the day with or without carrying supplies, documents, etc. * Ability to read, write and speak the English language effectively. * Ability to sit and/or talk on phone for long periods of time. * Ability to draft correspondence as required. * Ability to comprehend written guidelines. * Ability to work in a fast paced and stressful work environment dealing with numerous interruptions. * Ability to travel occasionally by car. * Ability to use a computer system and to accurately input data into a system. * Above average mathematical and calculation skills and relevant software. * Possess word processing skills. * Ability to establish and maintain effective working relationships with staff, faculty, and students. Position Requirements: High school diploma or equivalent, minimum 2 years administrative assistant experience and familiarity with IBM, Microsoft Word, and Microsoft Excel required. Able to operate standard office equipment (computer, copier). Good interpersonal and organizational skills. Problem solving capabilities. Knowledge of horses and the horse industry required. Demonstrated ability to work independently as a team member. Experience in an academic or equine setting will be given priority. Typical Physical Demands: * Ability to competently handle horses is desireable. * Ability to climb up and down stairs numerous times throughout the day with or without carrying supplies, documents, etc. * Ability to lift 50 pounds. * Ability to operate farm equipment including tractors is desireable. * Ability to drive a truck and two horse trailers and haul horses. * Ability to read, write and speak the English language effectively. * Ability to sit and/or talk on phone for long periods of time. Work Schedule: This is a non-exempt, 40-hour per week, 12-month position. William Woods University is an independent institution chartered by the State of Missouri with main campus facilities in Fulton, MO. It has been operating continuously since 1870, taking its current form as a coeducational university with undergraduate and graduate programs in 1993. Today, William Woods draws approximately 2,000 undergraduate and graduate students from 35 states and approximately 11 foreign countries. William Woods has been ranked as a Top 100 Midwest University by U.S. News and World Report, and has been recognized for the quality and affordability of its online degree programs. With a full liberal arts curriculum, William Woods also offers a strong professional tradition, with nationally ranked programs in Equestrian Studies and American Sign Language. Its graduate education program figures strongly in the administration and leadership of Missouri's state school system. William Woods University is governed by a self-perpetuating board of trustees, and remains committed to serving the public good by helping students link intellectual development with the responsibilities of citizenship and professional life. William Woods University is an Equal Opportunity Employer

This position provides administrative support to the The Children's School at Stephens College (CSSC) and the Education Program. Responsibilities to The Children's School at Stephens College (CSSC): * Provide administrative support for The Children's School, including responding to inquiries, arranging tours, managing enrollment process, maintaining student files, supporting the CSSC teachers and director, collecting and managing data, and interaction for parental support. * Purchase and maintain all supplies for The Children's School and college program. * Prepare check requests and reconcile expense reports. * Assist with maintaining budget records and report updates to the CSSC Director and Education Department. * Plan and prepare materials for program meetings (students and CSSC) and events. * Answer phone and prepare written and electronic correspondence with CSSC families. * Order, pick-up snacks, and coordinate lunch for the Children's School. Responsibilities to the Education Program: * Provide administrative support for the Director of Teacher Certification, including maintaining certification files, tracking students from date of entry into the Certification programs, assisting with Department of Elementary and Secondary Education (DESE) reports and correspondence. * Assist with maintaining budget records and report updates to the Education Program Chairs. * Answer phone and prepare written and electronic correspondence with Education students. * Plan and prepare materials for program meetings and events. * Coordinate program meetings with the Dean's calendar. * Organize and maintain digital and physical workspace. * Other tasks as assigned. Requirements Education/Skill Requirements: * 2-3 years of administrative experience. * Strong interpersonal and communication skills. * Highly organized and detail-oriented. * Ability to multi-task, problem solve, and work in a fast-paced environment. * Proficient in Microsoft Office software. * A working knowledge of office and computer equipment. * Social media skills that help devise and implement ideas for marketing campaigns. Founded in 1833, Stephens College is the second-oldest women's college in the United States, dedicated to providing innovative, experiential, and career-focused education across various disciplines. Located in Columbia, Missouri, Stephens College continues to be a leader in women's education, fostering a community where students are empowered to lead, innovate, and excel. The college also provides flexible, co-educational master's degrees and certificates for working professionals, and is home to a co-educational Conservatory for the Performing Arts. Ranked (over and over again) as one of the best college towns in America, Columbia, Missouri, is home to 36,000+ college students and 118,000 residents. Columbia - conveniently located approximately 100 miles from both Kansas City and St. Louis - has it all: big-time college sports, film, music and arts festivals, a high-energy arts community, amazing recreation, and a great downtown with lots of places to eat, shop, snack and check out the latest bands. The Columbia community offers outstanding health care options, as well as excellent educational opportunities for every level of student (including our own Children's School). Be a part of this amazing community of innovative thinkers, doers and dreamers. Stephens is an Equal Opportunity Employer and will recruit and employ qualified personnel without regard to race, color, religion, sex, sexual orientation, national origin, age, disability, or status as a veteran.

Administrative Assistant, Early Childhood Special Education FLSA: Non-Exempt REPORTS TO: Supervisor Purpose Statement The Jefferson City School District is currently seeking qualified applicants for a secretary to perform general secretarial duties as directed by the building principal and to serve a public relations role for the District by greeting and assigning visitors. QUALIFICATIONS: High school diploma Experience working in a professional office setting. Strong computer skills, with proficiency in Microsoft Office (Word, Excel, PowerPoint, Publisher, and Outlook) Able to operate personal computer, laptop computer, peripheral computer equipment, photocopier, fax machine, and other office equipment with a high degree of skill. Use a 10-key calculator and be highly accurate with numbers. Highly motivated with strong organizational skills; able to coordinate multiple tasks simultaneously. Self-starter; able to work independently. Strong telephone and interpersonal communication skills. Ability to lift 40 lbs. to shoulder height occasionally. ESSENTIAL JOB FUNCTIONS: Prepares a variety of correspondence and reports including confidential data from the computer, handwritten notes or verbally dictated notes. Responsible for data entry and support as directed by the building principal and/or lead secretary, including in part maintenance and support of attendance records for students and staff, substitute services, and enrollment processes and records. Answers and screens incoming telephone calls; determines the purpose of the call and provides information directly or routes caller appropriately; has familiarity with school policies/procedures and contacts within the school system. Greets visitors, students, teachers and administrators; assesses the nature of the visit; assists visitors directly or directs them appropriately. Receives, transcribes and delivers messages to students and staff. Sorts and distributes mail Responsible for ordering and maintaining supplies for the building Sets up and maintains various filing systems such as attendance records, purchase orders, invoices, policies, and procedures. Performs other related duties, as assigned or requested. EXPERIENCE: Excellent communication skills, ability to work with students, faculty, and general public in a friendly, diplomatic, and efficient manner. Answer the phone, direct and assist callers. General knowledge of office practices and procedures. Ability to edit routine correspondence for spelling and grammar. Knowledge of and ability to operate standard office machines and equipment. Computer experience; basic knowledge of and ability to use Microsoft Word and Excel. OTHER JOB FUNCTIONS: Maintain confidentiality. Attend meetings and training as directed. Present and communicate in a professional manner. Work additional hours or overtime as directed. Other duties as assigned by supervisor. Contact: Human Resources 315 E Dunklin Street Jefferson City MO 65101 ************ EQUAL OPPORTUNITY EMPLOYER NOTICE OF NONDISCRIMINATION Applicants for admission or employment, students, parents of elementary and secondary school students, employees, sources of referral and applicants for employment, and all professional organizations that have entered into agreements with the district are hereby notified that the district does not discriminate on the basis of race, color, national origin, sex, disability, or age in its programs and activities and provides equal access to the Boy Scouts and other designated youth groups.

DS Bus Lines Inc. The Administrative Assistant will help with various tasks as assigned in a capacity to help the business move forward in an effective and efficient manner. Helping various departments complete daily and habitual tasks while creating a culture of appreciation and success will be the main focuses of this role. Pay range is $20.00-$23.00 per hour based on experience. Responsibility Profile: Answer phones and direct calls accordingly. Compile data, reports, and figures for review. Ensure communication is routed to the appropriate parties. Greet all visitors, employees, and other people with a polite and professional manner. Conduct research as necessary on various company topics. Attend meetings, conferences, and teams/zoom calls. Set up conference rooms for meetings and conferences. Help direct employees with concerns to the appropriate parties. Perform other duties as assigned. Conducts interviews. Recruiting. Assist with Safety compliance documents. Qualifications One (1) year work experience. High School Diploma. Beacon Mobility is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws. This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, training, and apprenticeship. Beacon Mobility makes hiring decisions based solely on qualifications, merit, and business needs at the time. DS Bus Lines is a family-oriented company that focuses on our core values of family, respect, service, and safety. We understand how important of a responsibility transporting children is and we take that role very seriously. We strive to create mutual respect and trust with school districts so that we can work together to provide the best possible service for students and parents.

Purpose: To provide a wide range of administrative support to the Department Head for the School of Business (SOB) and it's supporting elements. Primary responsibilities include, but not limited to: * Management of Department Head's calendar * Coordination and preparation of meeting material and recording meeting minutes * Coordinate and arrange travel for the department head * Prepare requisitions and budget revisions for the School of Business * Coordinate course information and prepare the course schedule for the SOB each semester * Prepare textbook orders for department faculty Main point of contact for the SOB and will be required to provide customer service in a professional and courteous manner. Essential Job Functions: * Prepare reports and letters, answer phone calls, sort mail, and assign academic advisors. * Be able to use Adobe, Microsoft Office Suite, and Ellucian Colleague * Coordinate and manage the department budget with supervisor of the department head * Order supplies, record meeting minutes, maintain records, and have general bookkeeping knowledge Additional Duties and Responsibilities: * Research and compile correspondence and confidential information for faculty, staff, students, and other parties as needed. * Prepare Personnel Transaction Report form (PTR), and new hire paperwork. * Prepare all requisitions and forms for approval of employment for the department. Qualifications: * Associate degree is preferred but not required * At least two years' experience working in an office management position is preferred but not required * Experience working in an institution of Higher Education is preferred Knowledge, Skills, Abilities, and Personal Characteristics: * Must have excellent organizational, communication, and social skills * Must be proficient in Microsoft Word, Excel, and have notable skills in processing spreadsheets, proficient in Microsoft Office Suite * Experience in maintaining budgets is preferred. Physical Demands: * Light sedentary office work * Prolonged periods of sitting at a desk and working on a computer * Able lift 25 lbs. * Occasional off campus duties to represent the institution in an official capacity. This is not intended to be a complete list of all responsibilities, duties, or skills required for the job and is subject to review and change at any time, with or without notice, in accordance with the needs of Lincoln University. Since no job description can detail all the duties and responsibilities that may be required from time to time in the performance of a job, duties and responsibilities that may be inherent in a job, reasonably required for its performance, or required due to the changing nature of the job shall also be considered part of the jobholder's responsibility.

At Westminster College, we believe in immersive and enriching experiences that inspire creative thinking and problem solving. We believe in creating opportunities for several different paths to success over a lifetime and the potential to make an impact from wherever you are. For our students, we do this by providing real-world, hands-on learning opportunities, small class sizes, and talented professors dedicated to the individual. Our employees often remark that our tight-knit community creates an atmosphere fostering campus involvement that adapts to all interests. As a result, Westminster continues to be recognized for its excellence in higher education as one of the best small liberal arts colleges in the Midwest. As a member of the Office of Academic Affairs, the Coordinator for the Office of Academic Affairs Operations ('CAAO') will provide professional, high-level support to the Associate Dean of Faculty and Academic Operations and perform a broad array of administrative duties in support of the Office of Academic Affairs and the College. The CAAO must have outstanding work ethic and the ability to manage priorities and projects. Dependability, professionalism, and excellent customer service in interacting with senior leaders, faculty, staff, and students are critical in this role. The successful candidate will react with appropriate urgency to situations that require a quick turnaround and will work both independently and collaboratively as appropriate. The person in this position must exercise initiative, judgment, discretion, and confidentiality while assisting members of the Office in its day-to-day operations. The position requires substantive knowledge of the College's academic processes, policies, and programs. Therefore, the ideal candidate is willing to get significant training in these areas. This position will be on-campus and does not have a supervisory responsibility. Requirements Essential Functions: * Provide administrative support for the Associate Dean of Faculty and Academic Operations and the Assistant Dean of Online Programs by performing routine office duties such as preparing correspondence, copying, scanning, proofreading, or shredding as needed. * Schedule appointments and meetings, responsible for logistics of rooms, refreshments, and reminders. * Manage the workflow, send communication, manage catalog, and maintain files for all self-designed programs of study. * Work closely with the Associate Dean of Faculty and Academic Operations to coordinate flow of information and updates on common projects and communicate status, deadlines, and action steps to all office staff. * Serve as data manager for Academic Affairs by creating, organizing, and granting access to Teams, shared folders, or other appropriate data storage methods. * Complete special projects as needed. * Conduct research and complete special projects, such as for articulation agreements, items related to the expansion of on-line programs, draft teach-out agreements, dual enrollment contracts and other items upon request. * Maintain inventory of office supplies for Academic Affairs and instructional supplies for faculty, order replacements as needed, manage budget, prepare monthly summary report. Process ad hoc requests for supplies from faculty and Academic Affairs staff. * Assist with budget management by preparing and distributing budget reports for budget managers, answering questions, providing updates as needed, and conducting training sessions. * Assist faculty and Academic Affairs staff with travel requests, approvals, and reimbursements including managing appropriate budget lines, tracking the timeline of approvals, and ensuring timely reimbursements. * Manage the departmental purchase card, reconcile monthly statements, ensure that related purchasing and financial policies and office practices are followed. * Create and maintain documentation of office procedures and schedule of training and cross training. * Occasionally assist with entering and managing data in the academic database (Jenzabar) and processing administrative forms, specifically those related to student information such as, major and minor declarations, applications for self-designed programs, etc. * Work closely with members of the Office of Academic Affairs and provide assistance when needed. Other duties as assigned by the Associate Dean of Faculty and Academic Operations. Job Requirements: Education: Bachelor's degree is required. Experience: Minimum of two years of previous administrative office experience preferred, experience in an academic setting is a plus. Skills: Excellent verbal, written, and interpersonal communication skills. Ability to communicate effectively with a wide constituency, whether in person, over the phone, or electronically. Sincere dedication to exceptional customer service. Ability to produce high quality, accurate work in a fast-paced environment. Ability to multitask, provide attention to detail, and manage projects. Ability to organize, prioritize, and meet deadlines. Ability to work as a member of an office team in a professional and friendly manner. Experience with and ability to handle sensitive and/or confidential information. Proficiency in Microsoft Word, including ability to edit and format large documents, perform mail merges, and convert to pdf file type. Proficiency in Microsoft Excel, including ability to enter, sort, filter, and summarize data; import and export to csv file types; appropriately format spreadsheet data as tables, charts, and other report components, integrate Excel data into Word and PowerPoint documents. Ability to maintain electronic calendars in Microsoft Outlook. Knowledge of other Windows-based software and willingness to learn the College's student information systems and other internal software management platforms. Benefits: * Medical, dental, and vision options * Health Savings Account and/or Flex Spending Account * Supplemental options: Short-term disability, Hospitalization, Accident, and Critical Illness * Stand-alone EAP program * Life, AD&D, and long-term disability * Retirement 403(b) plan * Tuition remission or exchange programs * Sick and Vacation time * Paid Holidays (15+ each year) Review of applications will begin immediately and will continue until the position is filled or the search is closed. Westminster College encourages and gives full consideration to all applicants for admission, financial aid, and employment. The College is committed to creating a diverse environment and is proud to be an equal opportunity employer. The College does not discriminate in access to, treatment of, or employment in, its programs and activities on the basis of race, color, age, religion, sex, gender, sexual orientation, gender identity or expression, national or ethnic origin, citizenship, veteran status, marital status, disability, or genetic information. Inquiries about compliance with this prohibition should be directed to: Associate Vice President & Chief HR Officer/Title IX Coordinator 501 Westminster Ave, Washington West, 2nd floor Fulton, MO 65251 ********************* ************

Job Details Columbia , MODescription Job Title: Administrative Assistant Travel Requirements: Occasional Status: Full Time Supervisor: Chief Development Officer Direct Reports: 0 The Central Missouri Foster Care & Adoption Association is a not-for-profit agency that educates, supports, and advocates for foster, adoptive, & kinship children, youth, & families in central Missouri by offering services & partnering with community & governmental agencies to develop healthy & self-sufficient individuals & families. Currently, we are assisting over 640 foster families, over 1400 foster children, over 400 adopted children in our service area. Our goal is to be a support to the families, children and youth in this area, and we work tirelessly to provide much needed services to them. Position Summary To be successful as an Administrative Assistant, candidates should be professional, polite, and attentive while also being accurate. They should always be prepared and responsive, willing to meet each challenge directly. Administrative Assistants must be comfortable with computers, general office tasks, and excel at both verbal and written communication. This position provides administrative support for all programs and manages all administrative and clerical responsibilities of the Central Missouri Foster Care and Adoption Association in the Columbia office. Key Responsibilities · Working specifically to the tasks of the Columbia office · Processes supply requests · Handling office tasks such as filing, generating reports and presentations, setting up for meetings · Coordinating meetings and appointments for our management team · Screening phone calls and routing callers to the appropriate party · Maintain polite and professional communication via phone, e-mail, and written correspondence · Greet and assist visitors · Anticipate the needs of others to ensure a seamless and positive experience · Develop and carry out efficient documentation and filing system Qualifications: HS Diploma Attention to detail and ability to spot numerical errors Telephone/Personal communications skills Child Welfare terminology- preferred Valid Driver's license required Core Competencies · Time Management · Customer focus · Teamwork and cooperation · Resourcefulness · Flexibility · Commitment · Decision making Benefits: Health, Dental and Vision 100% covered 401K matching after qualifying time period Wellness benefit $25,000 Employer paid life insurance Paid time off which includes Vacation, sick time, holidays, and 1 floating holiday Mileage reimbursement at federal rate Usage of Company Vehicle (provided complete and clear driving background has been submitted) Employee Assistance Program