Administrative Associate Jobs in Florida

At Memorial, we are dedicated to improving the health, well-being and, most of all, quality of life for the people entrusted to our care. An unwavering commitment to our service vision is what makes the difference. It is the foundation of The Memorial Experience. Summary: Provides nursing leadership for all nursing units during assigned shift. The Administrative Officer is responsible for organizing, planning, and coordinating resources to provide quality patient care in accordance with the Memorial Hospital System mission. They coordinate patient care services with staff, physicians, and other departments to optimize patient flow between units to meet service level objectives and maintain effectiveness of patient care. The Administrative Officer leads on site operations and administrative decision making during scheduled shift, and in the absence of senior leadership on weekends, off hours. They collaborate with clinical nursing leaders to ensure nursing staffing is appropriate to meet clinical needs throughout the hospital and provide leadership, coaching, and mentoring to staff during their shift as needed. The Administrative Officer responds to staff requests for assistance with providing or managing direct patient care in complex or difficult matter and represents Administration in management of complaints/conflicts and directing communication through established channels. Responsibilities: Provides leadership, coaching, and mentoring to staff. Responds to staff requests for assistance with providing or managing direct patient care in complex or difficult matters. Evaluates the effectiveness of patient care and identifies any issues that affect desired patient outcomes. Coordinates patient care services with staff, physicians, and other departments. Determines, coordinates, and monitors the flow of patients between units to maximize the use of resources and meet service level objectives. This is not intended, nor should it be construed to be an exhaustive list of all responsibilities, skills, efforts or working conditions associated with the job. It is intended to indicate the general nature and level of work performed by employees within this classification. Responds to complaints/conflicts and manages through established channels. Makes administrative decisions in the absence of the Director of Nursing. Competencies: ACCOUNTABILITY, CUSTOMER SERVICE, MANAGING PEOPLE - AON, PATIENT AND FAMILY CENTERED CARE, PATIENT SAFETY - NURSING AON, PROFESSIONAL CREDIBILITY - NURSING SUPERVISION, RESPONDING TO CHANGE, STANDARDS OF BEHAVIOR Education and Certification Requirements: Bachelors (Required) BLS American Heart E-Card (BLS AHA ECARD) - American Heart Association (AMERICAN HEART), BLS Cert American Heart_non ecard (BLS AHA) - American Heart Association (AMERICAN HEART), Registered Nurse License (RN LICENSE) - State of Florida (FL) Additional Job Information: Complexity of Work: Requires critical thinking skills, decisive judgment and the ability to work with minimal supervision. Must be able to work in a stressful environment and take appropriate action. Required Work Experience: 3 years Working Conditions and Physical Requirements: Bending and Stooping = 60% Climbing = 0% Keyboard Entry = 80% Kneeling = 40% Lifting/Carrying Patients 35 Pounds or Greater = 60% Lifting or Carrying 0 - 25 lbs Non-Patient = 60% Lifting or Carrying 2501 lbs - 75 lbs Non-Patient = 40% Lifting or Carrying > 75 lbs Non-Patient = 0% Pushing or Pulling 0 - 25 lbs Non-Patient = 60% Pushing or Pulling 26 - 75 lbs Non-Patient = 40% Pushing or Pulling > 75 lbs Non-Patient = 40% Reaching = 0% Repetitive Movement Foot/Leg = 0% Repetitive Movement Hand/Arm = 80% Running = 40% Sitting = 80% Squatting = 40% Standing = 80% Walking = 80% Audible Speech = 80% Hearing Acuity = 80% Smelling Acuity = 0% Taste Discrimination = 0% Depth Perception = 80% Distinguish Color = 80% Seeing - Far = 80% Seeing - Near = 80% Bio hazardous Waste = 60% Biological Hazards - Respiratory = 60% Biological Hazards - Skin or Ingestion = 60% Blood and/or Bodily Fluids = 60% Communicable Diseases and/or Pathogens = 60% Asbestos = 0% Cytotoxic Chemicals = 0% Dust = 0% Gas/Vapors/Fumes = 60% Hazardous Chemicals = 0% Hazardous Medication = 40% Latex = 0% Computer Monitor = 80% Domestic Animals = 40% Extreme Heat/Cold = 0% Fire Risk = 0% Hazardous Noise = 0% Heating Devices = 0% Hypoxia = 0% Laser/High Intensity Lights = 0% Magnetic Fields = 0% Moving Mechanical Parts = 0% Needles/Sharp Objects = 60% Potential Electric Shock = 0% Potential for Physical Assault = 40% Radiation = 40% Sudden Decompression During Flights = 0% Unprotected Heights = 0% Wet or Slippery Surfaces = 60% Shift: Nights Disclaimer: This job description is not intended, nor should it be construed to be an exhaustive list of all responsibilities, skills, efforts or working conditions associated with the job. It is intended to indicate the general nature and level of work performed by employees within this classification. Wages shown on independent job boards reflect market averages, not specific to any employer. We encourage candidates to talk to their Memorial Healthcare System recruiter to discuss actual pay rates, during the hiring process. Memorial Healthcare System is proud to be an equal opportunity employer committed to workplace diversity. Memorial Healthcare System recruits, hires and promotes qualified candidates for employment opportunities without regard to race, color, age, religion, gender, gender identity or expression, sexual orientation, national origin, veteran status, disability, genetic information, or any factor prohibited by law. We are proud to offer Veteran's Preference to former military, reservists and military spouses (including widows and widowers). You must indicate your status on your application to take advantage of this program. Employment is subject to post offer, pre-placement assessment, including drug testing. If you need reasonable accommodation during the application process, please call ************ (M-F, 8am-5pm) or email *******************************

Coastal Engineering Associates, Inc., (COASTAL) established in 1958, is a multi-disciplined firm providing surveying, engineering, planning, environmental and construction management services in the four County region of Hernando, Citrus, Sumter, and Pasco located in west-central Florida. COASTAL is seeking a highly organized, motivated individual for full-time employment as an Administrative Coordinator in our Hernando County Office located in Brooksville, FL. Principal Duties and Responsibilities: · Coordinates and provides office management and administrative services. · Maintain the organization of both the digital and hardcopy filing systems. · Scanning of documents into an electronic filing system for long-term archival and retrieval. · Become familiar with the existing filing system and identify any potential opportunities for improvements or adjustments. · Greet clients and visitors. · Answer phones and direct calls to staff. · General administrative duties as assigned (i.e. copying, typing, mailing, binding reports and submittal packages, deliveries, miscellaneous errands, etc.). · General Support for all internal departments Job Requirements: · High school diploma or equivalent. · Valid driver's license. · 3+ year of experience in an office environment preferred but not required. · Knowledge of filing systems. · MUST have basic computer skills. Ability to operate window-based programs. Proficient in Microsoft Office Suite a plus but will train the right individual. · Keen attention to detail and a commitment to accuracy. · Excellent organizational abilities. · Time management skills with the ability to multitask and thrive in an oftentimes fast-paced work environment. · Willingness to follow directions and respond to requests. · Interpersonal communication skills to successfully collaborate with staff members and interface with clients. · Ability to work independently and as part of a team. Minimum starting hourly rate is $16.00 per hour plus company benefits based on employee experience, references, and related knowledge of job responsibilities. COASTAL also has a profit-sharing 401k and company bonus plan for qualified employees; base work hours Monday thru Friday 8:00am to 5:00 pm. COASTAL is seeking associates that are true team players and who are committed to quality, integrity, excellence, and growth. If you are experienced in your chosen field and would like work in an interesting environment with talented professionals and an energetic support staff; send us your resume for positive consideration.

Oculus Rehab is seeking a travel Skilled Nursing Facility Physical Therapy Assistant for a travel job in Dayton Beach, Florida. Job Description & Requirements Specialty: Physical Therapy Assistant Discipline: Therapy Duration: 13 weeks 40 hours per week Shift: 8 hours, days Employment Type: Travel We offer: Local and Travel Position Salary rate: $1,260 - $1,400 (non-taxable of $700) Guaranteed Hours by Week: 36 Anticipated duration of contract: 13 weeks Anticipated schedule: Varies Sign On Bonus: $300 Referral Bonus: $300 At Oculus Rehab, we are committed to quality rehabilitation care services by providing Skilled Nursing Facilities top-notch therapists. Providing quality patient care means having a quality therapist like you. Grab this opportunity by securing this position today! You may message me through Vivian or send your resume directly to . If you need more information about our company, you can visit our website at: About Oculus Rehab At Oculus Rehab, our mission is to provide stellar job placement opportunities to highly skilled medical professionals and cater to healthcare organizations' overall business development and employee growth. Armed with our unparalleled experience and unrivaled passion in healthcare staffing, our vision is to be the agency of choice for US healthcare organizations and professionals alike. Our healthcare staffing firm's founder, top executives, and recruiters are highly established and respected members of the healthcare industry for decades. Our industry acumen and operational know-how empower us to go beyond just placing top talent - our one-stop service fills critical roles, streamlines our clients' human resource processes, enhances patient quality, and significantly reduces administrative costs. We also take pride in consistently promoting commitment and integrity among our employees. With several decades of healthcare staffing solutions, recruitment, and client relations under our belts, we can provide excellent staffing solutions that benefit not just our healthcare partners, but also our highly skilled and compassionate therapists and other allied health professionals. Benefits Referral bonus Benefits start day 1

With offices in New York and Miami, WE Family Offices is an award-winning independent, family office firm serving single family offices and ultra-high net worth families. The firm addresses the real-life wealth challenges families face. WE works with each family to help create a unique wealth enterprise to manage their wealth as they would a well-run company, helping them to effectively preserve, grow, and protect their wealth. WE is an independent advisory firm and is also one of just 30 firms listed on the Institute for the Fiduciary Standard's Real Fiduciary™ Advisor Registry. To underscore their commitment to putting clients' interests first, WE has become a Certified B Corporation, providing external validation of the firm's commitment to balancing profit with purpose. Role Description: We are seeking a highly organized and proactive Wealth Administration Specialist to join one of our dynamic Advisor teams. In this role, you will help support ultra-high-net-worth (UHNW) client families, managing daily operations and assisting in key wealth administration projects and tasks. The Wealth Administration Specialist will oversee cash management, tax filing preparations, investment-related projects, and various operational matters, ensuring client solutions are executed efficiently and in a timely manner. This role requires strong attention to detail, problem-solving skills, and a proactive approach to managing pending items and ensuring timely and accurate completion. Essential Duties & Responsibilities Client Account and Transaction Management: Prepare and manage the implementation of letters of direction (LODs). Facilitate client account openings across multiple financial institutions, ensuring compliance with Know Your Customer (KYC) requirements. Manage client private equity subscriptions, capital calls, and distributions. Oversee the onboarding of client accounts into Addepar. Financial & Investment Administration: Monitor Canoe Intelligence reports for capital call notices. Obtain monthly statements from client's custodians and other information as needed and requested by the Reconciliations Team Prepare cash flow reports, classify transactions, and create financial summaries using Excel and pivot tables. Assist in gathering and organizing tax-related documents for CPA firms and manage ongoing communication. Operational & Administrative Support: Assists the Advisor team in executing clients' requests and ensure timely follow-up and completion. Implement and track action items from meetings. Maintain and standardize document storage in client folders for consistency and accessibility. Prepare quarterly invoices for clients. Schedule and coordinate calls and meetings for the Advisor Team Preferred General Skills: Detail-oriented, have excellent organizational skills, and a habit of follow-up on tasks until completed Highly organized and capable of managing multiple priorities effectively. Excellent communication skills, both written and verbal. Self-motivated, proactive, and able to work independently Ability to work efficiently under tight deadlines Reecommended technical knowledge & skills: Proficient in Microsoft Word, Excel, PowerPoint and Adobe Acrobat Bachelor's degree (business, finance, economics or related field) Minimum of 5 years of experience in financial services industry, preferably in a client service role Experience with Addepar reporting software a plus WE Family Offices, LLC is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, disability status, or any other protected characteristic as outlined by federal, state, or local laws.

Join a team that values your ambition and empowers your growth At Corient, we help high- and ultra-high-net-worth individuals and families to enjoy a full life, while enabling them to preserve their wealth for future generations, and provide for the people, causes and communities they care about. We focus on exceeding expectations, simplifying lives, and establishing legacies that last for generations. We are always looking for talented and motivated individuals to join our team. If you want to work for a company that values your contributions and supports your growth, we would like to meet you. Summary Corient is seeking a detail-oriented and highly organized Administrative Assistant to provide support to the Senior Executive Assistant to the CEO. This role will assist with standard administrative duties as well as tasks related to aviation operations. Key Responsibilities: Provide comprehensive administrative support including managing calendars, scheduling meetings, and handling correspondence. Assist with travel arrangements, particularly related to aviation scheduling and logistics. Manage CEO's schedule and calendar during Senior EA's scheduled PTO Prepare reports, presentations, and documents as required. Maintain and organize records, files, and contact lists. Coordinate with internal teams and external partners as needed. Support event planning, meeting coordination, and special projects. Manage office supplies, equipment, and other administrative functions. Qualifications: Minimum of 5 years of administrative experience in a fast-paced environment. Strong organizational and multitasking skills with attention to detail. Experience with travel coordination, including aviation-related logistics, is a plus. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Excellent communication and interpersonal skills. Ability to maintain confidentiality and handle sensitive information. Physical Requirements This position requires the physical capabilities to work in an office environment, which may include prolonged periods of sitting at a desk and working on a computer. Corient seeks to make reasonable accommodations that enable individuals with disabilities to perform essential duties when possible. This position may require the ability to lift up to 15 pounds. This position is required to work onsite 4 days per week. U.S. Eligibility Requirements Must be 18 years of age or older. Must be willing to submit to a background investigation; any offer of employment is conditioned upon the successful completion of a background investigation. Must have unrestricted work authorization to work in the United States. For U.S. employment opportunities, Corient hires U.S. citizens or permanent residents. Exceptions to these requirements will be determined based on shortage of qualified candidates with a particular skill. Corient will require proof of work authorization. Corient participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. If E-Verify cannot confirm that you are authorized to work, this employer is required to give you written instructions and an opportunity to contact Department of Homeland Security (DHS) or Social Security Administration (SSA) so you can begin to resolve the issue before the employer can take any action against you, including terminating your employment. Employers can only use E-Verify once you have accepted a job offer and completed the Form I-9. Must be willing to execute Corient's Employee Agreement or Confidentiality and Non-Disclosure Agreement, which require, among other things, post-employment obligations relating to non-solicitation, confidentiality, and non-disclosure. What You Can Expect From Us Our dedication to the Employee Experience at Corient is aimed at supporting, empowering, and inspiring our talented team through: 401(k) Plan with Employer Matching Four Medical Plan options that is generously subsidized by Corient Employer paid Dental, Vision & Life and AD&D Insurance Employer paid Short-term & Long-term Disability Paid Maternity & Parental Leave Flexible Spending Accounts & Health Savings Accounts Dependent Care FSA Commuter & Transit FSA Corporate Discount Program - Perkspot Training Reimbursement Paid Professional Designations Giving back to the community - Volunteer days Corient is an integrated national U.S. wealth management firm providing comprehensive solutions to ultra-high-net-worth and high-net-worth clients. We combine the personal service, creativity and objective advice of a boutique with the power of an exclusive network of experienced advisors, capabilities and solutions to create a profoundly different wealth experience. As fiduciaries, we put our clients at the center of everything we do. We focus on exceeding expectations, simplifying lives and establishing lasting legacies. Full participation of all employees in a safe, healthy and respectful environment is key to individual and company success. We are committed to fully utilizing the abilities of all our employees and expect each of our employees to honor this commitment in their daily responsibilities. We are an equal opportunity employer. All candidates will be recruited and, if applicable, selected and employed without regard to sex, race, religion, marital status, veteran status, age, national origin, sexual orientation, gender identity, color, creed, ancestry, disability, genetic information or any other basis prohibited by law.

Join our dynamic team at Kaseya, where we strive to create an efficient and welcoming environment for our employees and guests. We are looking for a dedicated Office Coordinator to ensure our office operations run smoothly and efficiently. Key Responsibilities: Assist with greeting new hires for new hire training. Assemble welcome kits and gift bags for new hires. Assist with building ID badges and parking passes. Reserve conference rooms as requested. Check printers for paper and functionality. Assist with collecting badges, laptops, and company equipment from leavers. Assist with travel planning as needed. Run occasional company-related errands such as picking up supplies or food for meetings/events. Assist company executives with various tasks and projects. Maintain the company calendar and employee boards. Create FedEx shipping labels. Manage periodic marketing material mailers (order supplies, prepare packaging, mailing labels, stuffing envelopes, etc.). Stock executive fridges and check inventory Properly register vendors with the building. Obtain necessary documentation from vendors for building access. Provide necessary parking validation for vendors. Qualifications: Strong organizational and multitasking skills. Excellent communication and interpersonal skills. Ability to work independently and as part of a team. Proficiency in Microsoft Office Suite and other office management tools. Previous experience in office coordination or a similar role is preferred.

Insight Global is looking for a Project Administrative Assistant to work in Maitland, FL, with any experience or interest in the utilities engineering industry and supporting an engineering team. This a 4 month contract-to-hire, meaning you will be converted full time (which includes PTO, Holiday Pay, etc.) after 4 months! Job Summary: This role is an office administrative role supporting a power utilities engineering team, included assisting engineering Project Managers. Printing maps for the team and creating the work packages to submit to the client Coordinate with the engineering designers Data entry and/or inputting data from one database into an ERP Create and update records and databases with project management data Create and submit weekly reports. Prepare project documentation to present to engineering designers. Minimum Requirements: Ability to work 40 hours a week IN OFFICE, typical office hours (such as M-F 8am-5pm, but offers flexibility) Associates Degree or higher plus 1+ year relevant work experience preferred; OR High School Diploma plus 4+ years of relevant work experience Minimum 1-2 years of administrative assistant, project assistant or project related office/administrative working experience Experience working in the utilities field or the engineering field is a plus. Or interest in working in the power utilities and/or engineering industries as training will be provided Proficient in Microsoft Office Suite (with basic Excel skills) Strong data entry skills; experience using an ERP system is highly desired Outstanding communication and interpersonal abilities - comfortable managing phone calls

Onsite 5 days per week in Coral Springs, Florida English and Spanish required. Knowledge in Outlook, Excel and PowerPoint. Performs advanced, diversified, and confidential secretarial and administrative duties, i.e. prepare correspondence/reports, screen calls, maintain appointment calendars, set up meetings and travel itineraries, arrange conference calls, etc. Organizes and expedites flow of work through executive's office. Generally, provides support to SVP and/or multiple VP's and/or Country General Manager. Knowledgeable of organizational procedures and corporate policy and is often called upon to interpret and communicate senior management's intent to other managers. May be accountable to manage/reduce resources and office expenses. Works under minimal supervision. • Provides administrative support to ensure efficient office operations. • Answers phone calls and directs callers to appropriate personnel, schedules appointments, and assists clients and other visitors. • Responds to emails and other digital queries and correspondence. • Manages calendars for senior staff, including making travel arrangements. • Inputs and updates information in databases and spreadsheets. • Prepares meeting agendas and takes meeting minutes. • Coordinates logistics for meetings, including room setup and catering. • Works closely with other administrative staff and supports other colleagues as needed. • Works with sensitive information with discretion to maintain confidentiality and security and ensure compliance with privacy policies and regulations. • Ensures that deadlines are met and adapts to changing priorities. • Presents a positive and professional image for the organization. • Concur - Expense report • Digital literacy and research skills, including the ability to analyze the reliability of information • Familiarity with standard office platforms, such as Microsoft Office • Written communication skills • Time management, multitasking, and flexibility • Organizational skills • Accuracy and attention to detail • Interpersonal skills, professional and courteous demeanor, excellent office and phone etiquette • Ability to work well under pressure and navigate multiple deadlines • Proactive approach to problem-solving and process improvement • Ability to work well independently and in collaboration with others • Event planning and coordination • Works with sensitive information with discretion to maintain confidentiality and security and ensure compliance with privacy policies and regulations. • Bilingual- English/Spanish

Administrative Assistant to the Chief Information Officer (CIO) Work Hours: Monday - Friday 7:30 - 4:30 LCEC provides reliable, cost-competitive electricity to more than 245,000 customers throughout a five-county service territory located in Southwest Florida. We employ approximately 450 skilled employees and are one of more than 900 electric distribution cooperatives located throughout the United States. LCEC has been recognized locally and statewide as an industry leader and continually receives acknowledgment for the work that our employees do in the community along with other civic, environmental and professional honors. Position Summary: Under the direction of the CIO/Director of Information Technology, this position is responsible for assuring essential, responsive, and comprehensive service to the CIO, IT Managers, and staff. The main focus areas for this position are administrative office management, budget management, vendor licensing/support management, and administrative process improvement. Position Responsibilities Serves as the liaison between the IT division and internal and external customers providing excellent administrative and customer service and coordinating requests through resolution. Prepare and track multi-million-dollar IT division budget, including but not limited to: Collecting data and preparing the annual budget for CIO and IT department manager review. Coordinating the information gathering process from internal customers regarding annual IT and Facilities budget requests. Managing the process of renewal quotes, requisitions, and invoice reviews. Developing and maintaining complex spreadsheets and utilize various query tools for tracking and reporting results on a monthly, quarterly and annual basis. Researching and explaining budget variances. Working closely with the accounting department to ensure the proper coding of expenses and that the general ledger accurately states the IT budget. Editing and preparing presentations using advanced PowerPoint and Excel skills. Updating quarterly budget metrics. Act as the IT financial gatekeeper for all vendor requests, renewals, and invoices. Prepare and submit purchase requisitions, expense reports, company credit card (procard) reconciliations, and check requisitions as required. Verify the accuracy of vendor invoices and follow up as necessary. Manage the CIO calendar and schedule appointments, as requested. Assist others in the IT division with meeting planning and scheduling, as requested. Record and transcribe meeting notes as requested. Manage the IT private SharePoint site and IT files including all current and previous budget spreadsheets, vendor contracts, correspondence, and invoices. Continually improve and streamline the IT administrative and budgeting processes. Manage and provide administrative assistance, including preparing, editing, and proofreading general correspondence, documents, LCEC newsletters, reports, etc. for the CIO and IT department heads. Model potential administrative processes, identify administrative process enhancements, and propose potential process solutions and policy updates for IT division. Event planning and meeting coordinator responsibilities for IT quarterly meetings and ALDC Workshops (scheduling, correspondence, logistics, vendor/sponsor contracts, PowerPoint presentations, etc.). As the travel and training coordinator for the IT division, process registration requests, make airfare reservations and hotel arrangements, and provide travel policy to IT staff. Follow up with IT staff upon completion for accurate expense reports and approval processing. Manage and order office supplies, publications, and special items; utilizing department budgets. Maintain adequate supplies for the IT division. Maintain effective working relationships with employees and customers at all levels within LCEC. Ensure smooth operations, productive communications, and effective understanding during all interpersonal contacts. Participate in cross functional administrative assistants work group Our benefits include: Company-wide annual incentive plan Medical, vision and dental insurance 401(k) plan with a generous 6% company match Company funded Pension Plan On-site wellness/medical facility Company paid Short & Long-Term Disability insurance Health Savings Account with an employer contribution Flexible Spending Accounts Paid time off and paid holidays Wellness program with financial rewards Tuition reimbursement Group life insurance Critical Illness and Accident Insurance Education Associate's degree Business Administration or other related field (Required) or Bachelor's Degree Accounting, Business Administration, or related course of study (Preferred) Experience 5+ years experience in a professional support position or executive level administrative assistant level. (Required) Previous accounting support experience developing and tracking a company or department budget. (Required) Previous experience with diagramming and flow-charting software, such as Visio. (Preferred) 5+ years Experience in an IT environment to include working in applications such as SharePoint, file shares, budget, and contract management software systems. (Preferred) 5+ uears Experience in office management. (Preferred) Knowledge, Skills, and Abilities Strong proficiency with Microsoft Office Professional Suite to include Word, Excel, Outlook, PowerPoint and SharePoint. (Required) Strong organizational skills and the ability to work in a fast-paced environment with demonstrated ability to manage multiple tasks and demands. (Required) Ability to work independently and proactively with proven problem solving and analytical ability. (Required) Ability to interface with all levels in the organization with a high level of interpersonal skills to handle sensitive and confidential situation and to coordinate information and deadlines from different individuals within and outside the division/organization. (Required) Excellent verbal and written communication skills and diligence in communicating with internal and external customers. (Required) STORM DUTY REQUIREMENTS.... Responding to storms will be considered a condition of employment: LCEC provides critical services to our community during an emergency. Employees are required to participate in the response/recovery activities related to emergencies/disasters to maintain service to our LCEC members. Employees are required to work in their normal job duties or other assigned activities. Proper compensation will be made in accordance with the company's guidelines and procedures. Please note that at the time a candidate is made a job offer, the candidate will be subject to a background check and a drug screening.

You deserve a job that you feel proud of, where you can channel your knowledge and skills into projects that positively affect communities, and where you design your own path. Become an employee-owner of a growing engineering and consulting firm where we strive to provide a diverse and equitable culture of support and opportunities. Our success is driven by our employee-owners, and we're excited to have you be a part of it. The Impact You'll Have: Alliant Engineering is looking to add a Project Coordinator/Administrative Assistant in our growing Tampa Office. This position presents a great opportunity for a self-motivated individual to work in a dynamic and engaging environment in our new Tampa Office. The successful candidate we desire brings expertise in a Project Coordinator/Administration role within the A/C/E industry. Responsibilities: Prepare, edit, and proofread technical specifications, contracts, memos, and additional correspondence. Set up and maintain project files Manage online construction bidding process Format edits to scopes Create subconsultant agreements and obtain required signatures Set up budget detail and invoicing spreadsheets Prepare invoices Prepare presentations and coordinate meetings for internal and external clients Schedule client management meetings Arrange logistics for public meetings Research landowner contact information Generate and process monthly reports Complete and submit permit applications Assist department with coordination of RFQ's and RFP's Liaison between Engineers, Grant Administrators, Mayors, City/Town Managers, and City/Town Clerks. Work with multiple Project Managers and project teams as needed Assist Project Managers with a variety of project development, initiation, planning, execution, and closeout activities Apply company quality assurance guidelines and procedures for project document management Coordinate production and delivery of major work products Run reports and customized financial information in VantagePoint Proactively manage Team Leaders and Company-wide activity Outlook calendars Manage/track Professional Licenses and professional development hours Book travel arrangements and manage expense reports Assist with event planning and coordination Plan and handle logistics for conferences, meetings, and events Qualifications: Associate degree in a closely related field or a combination of education and relevant experience in a professional corporate environment A minimum of 3+ years related experience in A/E/C industry Self-motivated, detail-oriented professional, ability to multitask a must High level of proficiency with MS Office including Excel, Word (mail merges, formatting, etc.), PowerPoint, SharePoint and Outlook Ability to handle confidential information Flexibility and ability to prioritize and handle multiple tasks and various managers in a fast-paced environment Excellent verbal and written communication skills including grammar, punctuation and proofreading Capacity to thrive in a fast paced environment Exceptional organizational and technical/problem-solving skills and the ability to manage multiple tasks with minimal oversight Ability to work with partial information, identify further data necessary to effectively complete tasks, and either prepare preliminary but incomplete work products or work with individuals to collect necessary data for preparation of complete work products Working knowledge of VantagePoint preferred Benefits: At Alliant, we take care of our employees by offering a world class benefit package including: Competitive Salary with Bonus Opportunities Market-Leading Profit Sharing, ESOP and 401k Contribution Programs Medical (with HSA Contribution), Dental, and Vision Plans Company Paid Life Insurance, Short-Term Disability and Long-Term Disability Flexible Spending Accounts for Medical and Dependent Care Wellness Programs and Competitions Generous Annual Leave and Compensatory Time Off Programs Flexible Schedules Casual Work Environment Paid Professional Development and Training Community Involvement/Charity Events Numerous Employee Focused Events (Lunch & Learns, Office Recreation Room, Off-Site Socials, Etc.) Who We Are: Alliant Engineering, Inc., an employee-owned company, is a growing engineering, planning, landscape architecture, and surveying firm with a strong culture of customer service, quality, delivery, and innovation. At Alliant we work hard; we have fun; and we love it. We design solutions that address current needs while paving the way for a brighter future. We provide a culture of diversity, equity, and support, where everyone is given the opportunity to grow and succeed. We approach every project with unwavering confidence yet remain humbly committed to designing work that speaks for itself. At Alliant, our employee-owners are the force behind our success, and we can't wait for you to join us to build better communities with excellence and passion. The selected candidate must be authorized to work for any employer in the U.S. without requiring visa sponsorship now or in the future.

We're Hiring: Administrative Coordinator - Physical Plant | Nova Southeastern University (NSU) Are you an organized, detail-oriented professional with strong administrative skills? Do you thrive in a fast-paced environment where your contributions make a real impact? Join Nova Southeastern University (NSU) as an Administrative Coordinator - Physical Plant and be part of a team that keeps our campus running smoothly! Why NSU? Competitive Salary: $20.25/hour Comprehensive Benefits: Medical, dental, retirement plan, tuition waiver & more! Professional Growth: Be part of an innovative and dynamic university. What You'll Do: Provide high-level administrative support to the Physical Plant Department. Coordinate service agreements and contracts. Assist with payroll processing and serve as the Kronos administrator. Manage data entry and reporting using NSU software systems. Train staff on software, policies, and procedures. Deliver exceptional customer service to internal and external stakeholders. What We're Looking For: ✔️ Education & Experience: ➡️ High School Diploma + 3 years of admin/clerical experience OR ➡️ Associate's Degree + 2 years of admin/clerical experience. ✔️ Skills: Strong proficiency in MS Office (Word, Excel, Outlook), data entry, and office procedures. ✔️ Attributes: Organized, detail-oriented, proactive, and an excellent communicator. Ready to Make an Impact? Join a university that values excellence, innovation, and community. Apply today and help us make NSU the preeminent place to live, work, study, and grow! 🔗 Apply Now: Administrative Coordinator II - 999867 - Fort Lauderdale-Davie, Florida, United States #Hiring #HigherEdJobs #NSUCareers #AdministrativeCoordinator #JoinOurTeam

We are currently seeking an experienced and professional Administrative Assistant to join a Financial Services firm in Coral Gables. The ideal candidate will be a detail-oriented individual with a deep understanding of the financial industry, exceptional organizational skills, and the ability to manage a wide range of tasks. The Administrative Assistant should possess exceptional interpersonal skills to ensure smooth operation and professional interactions. RESPONSIBILITIES Provide administrative support to the executives and the team, including scheduling meetings, travel reservations, organizing visas, arranging local transport, managing office supplies, and handling mail and deliveries. Handle basic HR duties such as maintaining employee records, assisting with recruitment, health insurance, and managing onboarding and offboarding processes. Oversee the maintenance of office equipment, manage vendors and service providers, and ensure the office environment is safe and efficient. Organize office events, team-building activities, and other staff engagements. Manage relationships with office suppliers, negotiating contracts and ensuring cost-effective services. Maintain organized and up-to-date records related to office operations, employee information, and important documents. REQUIREMENTS Bachelor's degree in Business Administration, Communication, or related field preferred Bilingual - English & Spanish 1+ years of experience as an administrative assistant required Experience supporting Executives Proficiency in MS Office and other office management software Excellent problem-solving and decision-making abilities Ascendo is a certified minority owned staffing firm, and we welcome and celebrate diversity. Ascendo is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, parental status, military service or any other characteristic protected by federal, state or local law.

Job Title: Office Administrator Company: Terry Supply Company Job Type: Full-Time About Us: Terry Supply Company is a trusted leader in providing quality industrial gas products and services to our valued clients. With a strong commitment to excellence and customer satisfaction, we are looking for a dedicated and detail-oriented Office Administrator to join our team in Bradenton, FL. Position Overview: We are seeking a highly organized and proactive Office Administrator to oversee daily administrative functions, with a focus on tax reporting, compliance, and accounting. The ideal candidate will play a crucial role in maintaining operational efficiency and ensuring all regulatory and compliance requirements are met. Key Responsibilities: Tax Reporting: Accurately prepare, submit, and manage all company tax-related documents and filings. Compliance & Regulatory Requirements: Ensure the company complies with all relevant laws, regulations, and industry standards, keeping up to date with changes and implementing necessary updates. Data Entry: Maintain accurate and timely data entry for all transactions, inventory, and other essential business operations. New Account Set-up in ERP System: Manage the creation of new customer and vendor accounts within the company's ERP system, ensuring accuracy and compliance with company procedures. Accounting Assistance: Support the accounting department with tasks such as invoicing, accounts receivable/payable, and monthly reconciliations. Office Administration: Perform a variety of other administrative tasks, including managing correspondence, filing, maintaining office supplies, scheduling meetings, and assisting ownership with tasks as needed. Qualifications: Proven experience as an Office Administrator or similar role, preferably in a supply chain or industrial environment. Some Accounting Familiarity with ERP systems and accounting software. Strong understanding of tax reporting, compliance, and regulatory requirements. Excellent organizational and time management skills. Attention to detail and accuracy in data entry and reporting. Proficient in Microsoft Office Suite (Word, Excel, Outlook). Ability to multitask and prioritize workload effectively. Education & Experience: High school diploma or equivalent required; associate or bachelor's degree in business administration, accounting, or a related field is preferred. 3+ years of experience in an administrative and accounting role. Benefits: Competitive salary Health, dental, and vision insurance Terry Supply Company is an Equal Opportunity Employer.

About the Company - We are an Enterprise OSJ branch office actively searching for a highly organized, detail-oriented, and proactive Branch Office Administrator (BOA) to be an integral part of our branch office of Cambridge Investment Research Inc, Pompano Beach, Florida. Securities licensed, life insurance licensed. This role works closely with the branch manager and the financial advisors. Ensure compliance with FINRA, SEC and Broker Dealer.

Instasks App is a Professional Concierge Service. The app provides top-tiered professionals and clients with an online platform. Our unique approach to building an App is to give the client and the provider instant bookings and an easy process of all services: For example, client requests for quick tasks and large projects. Providers receive custom requests for their specialized skills. The app takes care of all invoicing between client and provider with a detailed invoice. And book all the confirmed jobs. We track providers' locations for the client's en route to any job. We created a portal platform to guide you in listing your professions. The platform provides you with schedules, invoicing and credit card processing are all part of the enhanced technology. Clients will have a choice to give the providers reviews and star ratings to ensure our elite services when booking on our app. Our mission is to help all providers strive to achieve their financial and independent goals. To have more time with their families and create a brighter future for all. The App offers opportunities to providers over the age of 18 and, by law, over the age of 21 for any tasks serving liquor. Build your future with a secure & safe platform. Be your own boss by choosing the TASKS that best suit your schedules and be available to work when you want to work. Build your income to help increase your revenue. Book tasks that are within a 15-mile radius. Our language preferred gives you better communication skills during your tasks. Our client's and providers' health & well-being are our highest priorities. BACKGROUND CHECK POLICY: All providers accountants go through an extensive (background check) through a third party company. The certificates they receive are in place to ensure the provider and client feel safe. The document you receive from the third-party background company can be given to any job you are applying for. Our policy states all providers must go through a third party background check only after you are confirmed for a job. We request you do not go through the background check link until you are confirmed for any jobs. ETIQUETTE TRAINING POLICY: Each provider will go through etiquette training to ensure that every provider is a friendly and well-mannered individual. We are poised to give our clients the very best in professional service. Our platform should leave no room for laxity as we work hard to bring the very best to our customers. SKILLS AND ABILITIES: Requires working from detailed instructions and occasional independent decision-making. Ability to read, analyze and interpret documents such as safety rules, operating and maintenance instructions, or procedural manuals. We are looking for an Administrative Officer to join our team and support our daily office procedures. A successful Administrative Officer will act as the point of contact for all employees, providing administrative support and managing their queries. Main duties include managing office stock, preparing regular reports (e.g. expenses and office budgets) and organizing company records. If you have previous experience as an Office Administrator or similar administrative role, we'd like to meet you. Our ideal candidate also has a working knowledge of office equipment and office management tools. Ultimately, you should be able to ensure our administrative activities run smoothly on a daily and long-term basis. Responsibilities Manage office supplies stock and place orders. Prepare regular reports on expenses and office budgets. Maintain and update company databases. Organize a filing system for important and confidential company documents. Answer queries from employees and clients. Update office policies as needed. Maintain a company calendar and schedule appointments. Book meeting rooms as required. Distribute and store correspondence (e.g. letters, emails and packages). Prepare reports and presentations with statistical data, as assigned. Arrange travel and accommodations. Schedule in-house and external events. Requirements Proven work experience as an Administrative Officer, Administrator or similar role. Solid knowledge of office procedures. Experience with office management software like MS Office (MS Excel and MS Word, specifically). Strong organization skills with a problem-solving attitude. Excellent written and verbal communication skills. Attention to detail. High school diploma; additional qualifications in Office Administration are a plus.

Vitus Search Group has partnered with an Orlando FL based company seeking a Fleet Administration Officer is in Orlando FL Relo Provided $115K / Year - plus a quarterly bonus We are seeking someone with strong administration skills in the fleet world WASTE MANAGEMENT INDUSTRY IS A MUST The right person will have at least 7+ years in the Waste Industry and specifically in the Administration Realm The administration duties will cover the following duties Scheduling regular maintenance on all vehicles Ordering urgent or emergency repairs as needed Establishing efficient routes and transportation schedules Coordinating Drivers and on-staff maintenance professionals when setting employee schedules Managing vehicle licensure and registration Ensuring all fleet members have proper licensure and up-to-date training Monitoring Drivers to ensure adherence to schedules and proper driving practices Searching for, hiring and training new Drivers Providing reports to management on budgeting, schedules, maintenance and fleet progress Developing methods to decrease cost and improve efficiency Great Position with a Great Leader Apply now so that we can talk Thank you

Role- Purchase Executive Salary- 4.5 lpa to 6 lpa Disability- Locomotor disability, Vision impaired (50%), Hard of hearing (50%) Experience- Essential Excel expertise Basic commercial knowledge Desired Previous purchase experience SAP/ERP exposure Functional Competencies Basic commercial knowledge Conversant with Excel, Word, SAP Behavioral Competencies Communication skills (written and verbal) for coordination with internal and external stakeholders Time management skills Additional Requirements Document Details Written By Date 05/April/2021 Validated By Date Approved By Date Roles & Responsibilities PR to PO or any manual POs. Also, ensure timely release of manual POs from releasing authority (ZPR50).  Ensure commitments from vendors on on-time deliveries once POs are raised or any deviations to the supplies to be escalated  Ensure and maintain on-time Price Change (PIR) and Purchase related planning master data (PM Ordering System) as per stated guidelines in Asian Paints Quality Systems (APQS)  Ensure vendor's portal or boardwalk usage compliance and co-ordination with IT if any issue  Support Manager-Purchase for the quarterly Packing Material costing work by preparing/updating base files. Also, prepare MIS whenever sought by function  Servicing the consumption plans and also ensuring maintaining exact pre-determined inventory levels. Review plan coverages regularly and escalate issues pro-actively  Quality rejection handling and CAPA closures in SAP as guided by Manager  Maintain system hygiene by updating the correct master data like vendor master, , valid open POs in the system  On-time generation of monthly reports such as Vendor Performance Also, ensure the correctness of the reports.  Co-ordinate with suppliers, shared services (SSC), taxation for payment, Finance, waybill related issues, detention related issues. Ensure prompt response to the stakeholders on queries sought by stakeholders.  Ensure on-time actions on quarterly slow-moving report, dead-reg & dead-mat. Also, on-time disposal of rejected stock with help of manager, plant and vendor.  Ensure 100% compliance to the purchase related APQS processes in terms of following activities as stated in process and ensure data capture in QRs as per APQS. If any issue in understanding or scope for improvement to be discussed with Manager.  Ensure timely raising of debit /credit notes to the vendor based on the quality rejections or any other issue highlighted by the plants / vendors etc.  Actively participate and complete assigned projects. Qualifications Essential Graduate Desired Commercial graduate Additional Information All your information will be kept confidential according to EEO guidelines.

Supports teams using a wide range of developing professional skills such as scheduling meetings and appointments, coordinating office needs, welcoming visitors and providing general administrative support to our employees. Highly organized, personable and detail-oriented to support company operations and teams. Responsibilities: Administrative Duties: Prepares meeting agendas for assigned staff, assists with meeting set-up/clean-up which includes ordering lunch and takes minutes as needed Schedules and organizes activities such as meetings, travel, conferences and interviews Answers phones, distributes mail and processes expense reimbursement for assigned staff Under minimal supervision, performs desktop publishing activities of both routine and advanced nature, for reports, correspondence and presentations Supports other teams, such as Marketing, with various administrative tasks Provides coverage for reception on a regular basis as needed Office Duties: Monitors office supplies inventory and places orders Reconciles office credit card charges Assists in relationships with building management and facility vendors, including cleaning and security services Coordinates and plans office activities, such as parties and celebrations Serves as an HR touchpoint, such as assisting in the onboarding process and paperwork for new hires Coordinates with the Information Technology team with regards to office technology needs Qualifications: High school education; college level preferred Typically with 5+ years of related experience Experience in MS Office Suite, including Outlook, Word, Excel, PowerPoint and Teams Strong interpersonal skills and the ability to interact with all levels of staff Ability to maintain appropriate degree of confidentiality and adherence to the practice of business ethics Ability to communicate in a clear, concise and professional manner both verbally and in writing Ability to proactively problem solve and collaborate on innovative solutions Ability to work in team environment Ability to prioritize tasks to meet multiple deadlines and respond to changes at short notice Ability to work on multiple projects at the same time Ability to effectively meet deadlines at expected quality

A professional Registered Nurse who functions as a direct liaison between the physician, patient, community and all hospital departments to coordinate patient flow in the hospital. Assists in managing the delivery of patient care for administrative and clinical aspects to include organizing, developing, directing and assuring the delivery of cost-effective, quality patient care. Assists in the process which ensures that patient care is delivered in accordance with established hospital, State, Federal, Joint Commission (TJC), and ANA policies, procedures, regulations, ethics, and standards. Provides education to staff based on theoretical and clinical expertise. This position will have accountability during duty hours to ensure clinical resource and continuity of patient care. ********** Employment practices will not be influenced or affected by an applicant's or employee's race, color, religion, sex (including pregnancy), national origin, age, disability, genetic information, sexual orientation, gender identity or expression, veteran status or any other legally protected status. Tenet will make reasonable accommodations for qualified individuals with disabilities unless doing so would result in an undue hardship.