Administrative Associate Jobs in East Hill-Meridian, WA

Full time In-person, Monday - Friday Salary Range: $62,101 - $76,074 - $90,046 Optispan is redefining what it means to live a longer, healthier life. Co-founded in 2023 by Dr. Matt Kaeberlein and Dr. George Haddad, we are dedicated to advancing preventive health and longevity through science-driven, personalized care. Our mission is to optimize healthspans-ensuring individuals not only live longer but thrive throughout their lives. With a focus on precision medicine, we employ cutting-edge tools such as biological age testing, continuous glucose monitoring, and advanced biomarker analysis. These are integrated into comprehensive strategies that also prioritize exercise, nutrition, sleep, mental health, and the latest in longevity therapeutics. At Optispan, we serve both corporate clients and individuals, designing programs that empower proactive health management, reduce the risk of age-related diseases, and elevate overall quality of life. Our passionate team of experts is united by a bold vision: to make optimal healthspans achievable for everyone, transforming the future of aging into a journey of vitality and possibility. About The Role The Office Manager & Executive Assistant plays a critical role in ensuring a well-organized, efficient workplace while providing strategic administrative support to the CEO. Based in our Tukwila, WA office, this full-time, in-person position requires a proactive, highly organized, and tech-savvy professional who thrives in a dynamic, multi-functional environment. The ideal candidate excels in office management, executive support, financial administration, and IT coordination-acting as a key resource in keeping operations smooth and efficient. Key Responsibilities Administrative Operations Oversee general office functions to ensure a smooth and productive workplace. Maintain office supplies, oversee vendor contracts and relationships, and ensure policies and procedures are followed. Assist with new hire onboarding, ensuring proper administrative setup. Maintain a safe and secure working environment, including space planning. Executive Support & Coordination Manage the CEO's schedule, travel arrangements, and meeting coordination. Act as a liaison between the CEO and internal teams, clients, and external stakeholders. Prepare and edit reports, presentations, and documents. Assist with special projects and strategic initiatives as directed. Financial & Expense Management Partner with accounts payable to process invoices, credit card expenses, and office purchasing. Assist with expense tracking, invoice processing, and financial record-keeping to support accounts receivable/payable. IT & Systems Support Partner with IT to provide basic tech support for employees, including password resets and troubleshooting. Manage secure document storage systems (e.g., Bitwarden, SharePoint) and permissions. Coordinate with external IT partners (Blue Ally and Sabey help desk) for technical issues. Maintain IT documentation and track internal support requests, acting as the primary point of contact for troubleshooting before escalating to external IT partners. Event & Office Logistics Organize and support office functions, meetings, and team events. Assist with scheduling and logistics for internal and external engagements. Other Responsibilities Support additional administrative, operational, and project-based tasks as needed to ensure smooth company operations. Basic Qualifications 2-5 years in office management, executive assistance, or administrative roles requiring strong multitasking, organization, and communication skills (e.g., hospitality management, government administration, event coordination, healthcare administration). Proven ability to support executives through schedule management, correspondence, and administrative coordination. IT coordination experience, including troubleshooting and working with external IT support. Associate's degree or equivalent experience; relevant certifications or training in office management, administration, or IT support are a plus Proficiency in MS Office (Excel, Outlook) and general office systems. Strong organizational, time management, and problem-solving skills. Excellent written and verbal communication skills. Ability to take initiative and suggest and implement process improvements proactively. Must be able to lift up to 25 lbs and assist with office organization and maintenance. Preferred Qualifications Experience with financial, property management, or ERP software (e.g., Yardi, NetSuite, or similar). Familiarity with budgeting, expense tracking, or financial reporting systems is a plus. Familiarity with secured document storage solutions and Bitwarden. Experience preparing reports, presentations, and executive documents with a high level of professionalism and confidentiality. Experience with EHR/EMR systems. OSHA/HIPAA certification. At Optispan, we celebrate diversity and are committed to creating an inclusive environment for all employees. We believe diverse teams drive innovation and better serve our clients. We welcome candidates from all backgrounds and experiences to apply. Why work with Us? At Optispan, we are passionate about empowering individuals to achieve their fullest potential-whether they are our clients or our team members. By joining us, you'll be part of a mission-driven organization that is redefining preventive healthcare. Why you'll love being a part of our team: Enjoy opportunities for career advancement in Healthspan optimization, client success leadership, and program innovation. Collaborate with a group dedicated to transforming lives through science-driven, personalized care. Thrive in a supportive environment that values innovation, curiosity, and teamwork. Access opportunities to expand your skills and expertise in the fast-evolving fields of Healthspan and preventive medicine. We offer a comprehensive benefits package, including: Health, dental and vision coverage 401(k) plan Health Savings Account (HSA) & Dependent Care Flexible Savings Account (DCFSA) Employee Assistance Program (EAP)

Agility Partners is seeking a qualified Administrative Assistant 2 to fill an open position with a Fortune 15 company based in the greater Seattle area. This exciting opportunity supports a dynamic team focused on delivering innovative data governance solutions for enterprise customers. With a startup-like atmosphere, this role offers the chance to contribute to a high-impact team by managing administrative functions, supporting team operations, and working on special projects. In This Role You Will: Provide comprehensive team support, including calendar management, travel arrangements, and event coordination. Oversee administrative functions such as requisition creation, updating Employee Central (EC), and maintaining HRInsights data. Procure equipment, including laptops and specialized machines, ensuring smooth operations. Assist with onboarding tasks, team updates, and special project assignments as needed. The Ideal Candidate: 2-4 years of experience with administrative support, including scheduling, procurement, and event coordination. Proficiency with Microsoft Office Suite, demonstrating strong organizational and technical skills. Hands-on experience with Employee Central (EC) and HRInsights tools for team data management. Excellent verbal and written communication skills with strong attention to detail. Proven ability to manage time effectively and work independently in a fast-paced environment. Adaptability to changing priorities and a proactive approach to problem-solving. Previous experience supporting team operations in a dynamic or startup-like environment preferred.

Inc. EcoFlow was born out of the dream of a group of battery engineers in 2017. Amid the global transition towards renewable energy, we lead the way forward with industry-leading portable power products, solar technology, and smart home energy solutions. EcoFlow Europe is now actively participating in the innovation of residential energy storage and use technology, bringing Smart, Flexible and Reliable residential power solutions to thousands of homes. EcoFlow Vision Our vision is to power a new world. It's a call to the future - an aspirational, technology-driven, eco-friendly future shared by everyone. EcoFlow Mission Our mission from day one is to provide smart and eco-friendly energy solutions for individuals, families, and society at large. We are, were, and will continue to be a reliable and trusted energy companion for users around the world. Work at EcoFlow Inc. At EcoFlow, we are all innovators with a diverse set of backgrounds, skill sets, interests and needs, united in the mission to Power a New World. At EcoFlow, you will Find reliable peers, savvy mentors and see new career perspectives; Meet new challenges, solution possibilities and chances to show yourself; See wider, grow faster and to be outstanding. We're now looking for a middle level Regional Office Administrative Specialist. This position is a full-time, onsite, with 30% travel frequency position. Your challenges: Tailored Administrative Services: Provide customized administrative support tailored to the unique needs of each regional office. This includes overseeing space management, ensuring safety and compliance with environmental and engineering standards, managing office services, and coordinating travel arrangements to ensure seamless business operations. Employee Benefit Policies: Develop and implement employee benefit programs that cater to regional differences, encompassing health, lifestyle, and cultural benefits. These policies will reflect company values and aim to boost employee engagement and satisfaction. Team-Building and Employee Events: Plan and organize team-building activities and corporate events that are adapted to local conditions and cultural contexts. These initiatives are designed to enhance team cohesion and foster a positive organizational culture. Headquarters-Regional Office Liaison: Act as the primary communication conduit between headquarters and regional offices. Ensure the effective implementation of headquarters' policies and drive initiatives to optimize office processes, improving efficiency and overall quality of operations. Financial Management Support: Assist with various financial tasks including processing expense reimbursements, managing invoices, reconciling accounts, overseeing fixed asset management, and handling business card reconciliation. Legal and Compliance Support: Manage legal document handling, oversee company license renewals, and address insurance-related matters to ensure compliance and mitigate risks. Event Coordination: Coordinate and arrange logistics for North American trade shows, meetings, and events. Manage travel itineraries and ensure all event-related arrangements align with organizational objectives. Your profile includes: An Associate's degree in office administration or a related field may be preferred Full professional proficiency in both English and Madarin Chinese 0-1 years of experience for entry-level positions Working knowledge of Microsoft Office Suite, including Word, PowerPoint, and Excel. Experience using business email services, such as Microsoft Outlook Comfort multitasking and handling multiple requests from different individuals and departments Strong communication skills and extremely self-motivated when managing communication channels Highly organized and capable of creating organizational systems that others easily utilize What we offer: (1) Competitive salary package; (2) Travel allowance according to company policy; (3) A positive and warm team with transparent information transferring; (4) Clear career development path. Why EcoFlow "EcoFlow is among a number of tech startups that have a particular strength that can make them competitive on the global stage." ----Bloomberg "The EcoFlow BLADE represents a new generation of mowers that dispense with the need for an electronic fence." ----The Wall Street Journal "The product was impressively well designed back then and the company's products have only gotten better." ----Forbes We are looking forward for your joining! Website: ************************ Social Media: Facebook | Twitter | Instagram | YouTube Seattle Office Address：Maplewood Building 1687 114th Ave SE, Bellevue, WA

Job Description - The Administrative Coordinator will primarily focus on supporting the property management team with periodic reporting responsibilities. With excellent customer service skills, the Administrative Coordinator will also work with tenants resolving issues and executing on special requests. The successful Administrative Coordinator will work with vendors and other building management team members to ensure procedures are followed throughout the building. Additional responsibilities for the Administrative Coordinator include the following: Responsibilities Include: Answering phones, greeting visitors, assisting tenants with work orders and providing administrative support to the property and asset management team. Preparing and updating lease files and abstracts for all tenants ensuring completeness and accuracy. Managing and tracking all certificates of insurance ensuring that all coverage levels are in compliance with building standards. Coding and entering invoices into the accounting system, MRI, Timberline, Yardi. Composing and sending tenant communications to include events, building updates, rent statement information, and specific building issues. Planning and supporting tenant appreciation events will be a quarterly responsibility for the Administrative Coordinator. Position Requirements 2 years of previous Administrative Coordinator experience. Highly proficient in Microsoft Word, Excel, and Outlook. Professional, reliable, flexible and have a positive, can-do attitude. Excellent attention to detail with strong customer service skills and ability to prioritize Ability to communicate well in both written and verbal communication forms. Proactive attitude and volunteers willingly to take on additional responsibilities and assist with other team members' projects. Commercial real estate experience or a strong interest a real plus! Education Bachelor's degree preferred or similar work experience Benefits PTO, PST, Medical, Dental, and Vision Compensation $26 - $27/hrly

Administrative Assistant Department Operations Reporting Relationship Director, Executive Administration Status Full-time; Non-Exempt; In-office position Established in 1958, the Downtown Seattle Association (DSA) is a nonprofit membership organization whose mission is to create a healthy, vibrant downtown for all. By advocating on issues including transportation, economic development, and the urban experience, DSA works to ensure that downtown remains a great place to live, work, shop, and play. DSA also founded and manages the Metropolitan Improvement District, a business-improvement area spanning 285 square blocks downtown. Position Overview The Administrative Assistant plays an integral role on the Operations Team, performing a variety of administrative and clerical tasks to ensure the efficient and smooth day-to-day operation of the DSA office. The Administrative Assistant will also directly support the President & CEO with scheduling and travel arrangements and may occasionally provide VP and Director-level executives with calendaring assistance as well. Duties & Responsibilities Support CEO/President with meeting requests, scheduling, speaking requests and travel arrangements. Complete and submit expense reports Provide onsite administrative support to our team members and stakeholders; Welcome visitors to the office Serve as point of contact for internal and external customers Provide NEON CRM system support for task forces and committees Provide support to membership team including regular maintenance of CRM database and data entry related to membership Assist with in-person meeting preparation, including refreshments, room set-up, coordination of Outlook meeting room calendar, document preparation, etc. Manage and maintain teleconferencing systems with vendor support Maintain office supply inventories and filing systems, interface with multiple vendors Light clean-up of break room, reception and meeting spaces; ensure meeting rooms are set up/cleaned up/well-maintained; coordinate with landlord as needed for repairs/maintenance Maintain and update contact lists, and office policies and procedures Assist in execution of employee events including All Hands meetings, holiday functions and other events/parties Responsible for incoming/outgoing deliveries, daily mail distribution, processing of outgoing bulk mail, operating multi-line phone system, maintaining updated phone list, supply ordering and inventory Operate and maintain general office equipment; coordinate with contractors for service Maintain storage unit management/inventory Occasional special projects as assigned by CEO or Director, Executive Administration Qualifications Excellent oral and written communication skills, in English Outstanding customer service skills, positive attitude, and growth mindset Proficient with Microsoft Office suite Basic working knowledge of office equipment (printers, copy machines, mail meter) Ability to communicate effectively and work with the internal and external customers Excellent attendance and reliability Self-motivated, organized, accurate and detail oriented Proven ability to meet deadlines and complete assigned tasks in a timely, professional manner Able to work productively with minimal supervision, as well as in team settings Highest standards of ethics and confidentiality Employment Details DSA is committed to internal and market equity. The hourly range for this position is $26.25 - $38.05. Salary is determined based on internal and market equity, internal and market data/salary ranges, and the applicant's job-related knowledge, skills, and experience. We will hire at the beginning of the salary range to allow future salary growth based on an employee's performance, professional development and increases in responsibilities and duties. Downtown Seattle Association provides a comprehensive benefits package including but not restricted to: *Medical/Dental/Vision Coverage PTO/Personal Holidays *Paid FMLA *Life Insurance *LTD *ORCA Card Flexible Spending Account Employer-Matched 401(k) Contribution with up to 5% Match *First Choice EAP Corporate Discounts * Employer paid benefit Application Instructions Please submit your application materials to ********************** to be considered. Applications will be reviewed on a rolling basis and the role will close March 27th, 2025. We recognize the value of the Downtown Seattle Association and our affiliate organizations and programs reflecting the diversity of our community and are intentionally and actively seeking out applications from a variety of backgrounds, including members of the LGBTQIA+ community, and Black, Indigenous, and people of color (BIPOC). Downtown Seattle Association is an equal opportunity employer. All employees and potential employees will be recruited, selected, trained, promoted, and, if necessary, disciplined without regard to sex, race, religion, creed, marital status, age, national origin, ancestry, color, sexual orientation, gender identity or expression, political ideology or activity, disability, honorably discharged veteran, or military status. All applicants are carefully screened, and full consideration is given to their training, education, skills, aptitudes, experience, and previous work record. In addition, DSA does not discriminate based on genetic information in its employment related policies and practices, including coverage under its health benefits program.

Job Title: Office Admin Assistant An international e-commerce company located in downtown Seattle is looking for a full-time office administrative assistant for our office. We're looking for an energetic, motivated, and reliable team member who is willing to roll up their sleeves and join a jack-of-all-trades Admin team. Some specific things you'll work on: Oversee reception desk and lobby: shipping and receiving; visitor management (NDA); security badging; welcomes and directs employees and guests. Assist logistics such as escorting vendors, daily catering, mail distribution, and office/team events. Maintain filing system, both electronic and physical (filling & scanning). Maintain overall office appearance and functionality by interfacing with various vendors and building engineers. Assist with meeting coordination to include, scheduling, inviting, and arranging to follow up for various vendor meetings (catering, janitorial, maintenance). Monitor equipment such as printers, coffee, water, and ice machines, refrigerators, and beverage coolers. Assist in space management: move, seat assignment, furniture reconfiguration. Assist in sending maintenance schedule communication emails. Prepare communications such as monthly newsletters, and office events. Support in onboarding and offboarding: Coordinate with the Onboarding Team for upcoming new hires. Prepare desks for new hires and remove personal belongings for any terminations. Set up New Hire Monday Breakfast. Office inventory management: kitchen, stationery, janitorial, first aid Check inventory and order snacks/drinks/kitchen/restrooms & stationery essentials. Re-stock and organize all office supplies. Supported various ad hoc tasks, such as preventive maintenance inspections and event coordination, and responded to administrative inquiries and questions.

Job Title: Branch Administrative Assistant III Pay Rate: $25-$28/hr on W2 Duration: 5-6 months contract We are seeking a motivated and detail-oriented Branch Administrative Assistant III to join our team for a 5-6 month contract. In this role, you will provide essential administrative support to ensure the efficient operations of the branch office. The Branch Administrative Assistant III will be responsible for managing a variety of administrative tasks, including customer service, document preparation, research, clerical duties, and office management, all performed under intermittent to low supervision. ESSENTIAL FUNCTIONS Provide high-level clerical support to Processors, including special projects, reports, and document requests (insurance, certificates, appraisals, etc.). Complete loan file audits, ensuring accuracy and compliance with internal requirements, including reconciling files and maintaining records. Print and distribute disclosure documents to clients. Communicate with escrow companies to track and follow up on trailing items until received. Resolve invoice discrepancies related to appraisals and credit reports. Assist Branch Manager and Branch Operations Manager with administrative tasks as necessary. Answer incoming calls, providing information or directing them to the appropriate person. Manage incoming mail and packages, ensuring accurate distribution and logging. Assist with mailings and office supplies management, placing orders and ensuring timely delivery of necessary items. Coordinate with IT Helpdesk to troubleshoot office technology issues. Perform general office duties, including photocopying, faxing, and filing. Prepare materials for meetings, marketing campaigns, and other deliverables. Keep the office organized by maintaining cleanliness in common areas and refreshing supplies. Prepare, type, and distribute correspondence, memos, and reports. Coordinate meetings and events, including preparing agendas and setting up facilities. Create and maintain forms to streamline office workflow and efficiency. Perform additional duties as assigned. QUALIFICATIONS High school diploma or equivalent required. Minimum of four years of experience in an administrative role, preferably in a mortgage or finance-related field. Experience in loan processing or origination is highly preferred. Typing speed of 60-70 words per minute. Exceptional customer service skills with a professional and courteous demeanor. Strong attention to detail, organizational skills, and ability to multitask. Proficient in Microsoft Word, Excel, and PowerPoint. Excellent verbal and written communication skills, with attention to grammar, spelling, and punctuation. Ability to maintain confidentiality and demonstrate discretion. Self-motivated with a strong work ethic and commitment to quality. Ethical, with a dedication to upholding company values. EQUAL EMPLOYMENT OPPORTUNITY STATEMENT: Suna Solutions provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. Applicants, with criminal histories, are considered in a manner that is consistent with local, state, and federal laws. REQUESTING AN ACCOMODATION Suna Solutions is committed to providing equal employment opportunities for persons with disabilities or religious observances, including reasonable accommodation when needed. If you are hired by Suna Solutions and require accommodation to perform the essential functions of your role, you will be asked to participate in our reasonable accommodation process. Accommodations made to facilitate the recruiting process are not a guarantee of future or continued accommodations once hired. If you would like to be considered for employment opportunities with Suna Solutions and have accommodation needs for a disability or religious observance, please call us at ****************, send us an email or speak with your recruiter. PAY TRANSPARENCY POLICY STATEMENT Compensation for roles at Suna Solutions varies depending on a wide array of factors including but not limited to the specific client, office or remote location, role, skill set and level of experience. As required by local law, Suna Solutions provides a reasonable pay scale to include the hourly or salary range that Suna Solutions reasonably expects to pay for roles that may be hired in California, Colorado, New York City or Washington.

Actively Hiring: Administrative Assistant - Redmond, WA | Technology Client 🚀 Are you an organized, detail-oriented professional with a passion for supporting high-performing teams? Do you have experience working with top-tier tech companies and thrive in a fast-paced environment? If so, we want to hear from you! 🔹 Location: Redmond, WA (Hybrid) 🔹 Position: Administrative Assistant About the Role: We are seeking a highly motivated Administrative Assistant to support our dynamic team in Redmond, WA. The ideal candidate has prior experience working with tech giants, strong organizational skills, and the ability to handle multiple tasks efficiently. You will play a critical role in keeping operations running smoothly, providing administrative support, and ensuring seamless coordination across teams. Key Responsibilities: ✅ Calendar Management - Efficiently coordinate and manage complex schedules, meetings, and events ✅ Travel & Expense Coordination - Handle travel arrangements, expense reports, and reimbursements ✅ Meeting Support - Organize meetings, prepare agendas, take minutes, and follow up on action items ✅ Communication & Correspondence - Act as a point of contact for internal and external stakeholders ✅ Office Management - Assist with supplies, logistics, and workspace organization ✅ Document & Data Management - Maintain records, update databases, and generate reports as needed ✅ Event Planning - Support team events, offsites, and executive meetings ✅ Project Coordination - Assist in managing administrative tasks for ongoing projects What We're Looking For: 🔹 Experience: 2+ years of administrative experience, preferably in a leading tech company 🔹 Tech-Savvy: Proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint) and collaboration tools (Teams, SharePoint) 🔹 Excellent Communication: Strong verbal and written skills to engage with senior executives and cross-functional teams 🔹 Detail-Oriented: Ability to prioritize tasks, multitask, and maintain accuracy in a fast-paced environment 🔹 Problem-Solver: Proactive mindset with the ability to anticipate needs and resolve issues efficiently 🔹 Confidentiality: High level of professionalism and discretion in handling sensitive information Why Join Us? ✨ Work with a cutting-edge technology client in an innovative environment ✨ Be part of a dynamic team that values collaboration and impact ✨ Competitive compensation and career growth opportunities 📩 Interested? Apply today! Send your resume to ****************** Know someone who would be a great fit? #Hiring #AdministrativeAssistant #TechJobs #RedmondWA #CareerOpportunity

: Ascendion is a full-service digital engineering solutions company. We make and manage software platforms and products that power growth and deliver captivating experiences to consumers and employees. Our engineering, cloud, data, experience design, and talent solution capabilities accelerate transformation and impact for enterprise clients. Headquartered in New Jersey, our workforce of 6,000+ Ascenders delivers solutions from around the globe. Ascendion is built differently to engineer the next. Ascendion | Engineering to elevate life We have a culture built on opportunity, inclusion, and a spirit of partnership. Come, change the world with us: Build the coolest tech for world's leading brands Solve complex problems - and learn new skills Experience the power of transforming digital engineering for Fortune 500 clients Master your craft with leading training programs and hands-on experience Experience a community of change makers! Join a culture of high-performing innovators with endless ideas and a passion for tech. Our culture is the fabric of our company, and it is what makes us unique and diverse. The way we share ideas, learning, experiences, successes, and joy allows everyone to be their best at Ascendion. About the Role: Position: Administrative Assistant Location: Redmond, WA Summary: We are looking for a US Immigration Assistant to join our General Counsel / HR Legal team. This role involves supporting high-volume immigration operations for visa-dependent employees. The ideal candidate will be detail-oriented, highly organized, and capable of managing administrative processes in a fast-paced environment. Required Qualifications: Experience: 1+ years of experience in administrative, operational, or legal support roles. Education: Bachelor's degree in any field. Technical Skills: Proficiency in Microsoft Office Suite (Outlook, Excel, Word, Teams, OneNote). Experience building and documenting processes using OneNote. Ability to work in high-volume operations with cross-functional teams. Salary Range: $ 41,000 - 52,000 Annually - Factors that may affect pay within this range may include geography/market, skills, education, experience and other qualifications of the successful candidate. Benefits: The Company offers the following benefits for this position, subject to applicable eligibility requirements: [medical insurance] [dental insurance] [vision insurance] [09-10 days/hours of paid time off] Want to change the world? Let us know. Tell us about your experiences, education, and ambitions. Bring your knowledge, unique viewpoint, and creativity to the table. Let's talk!

eWaste Pro is a leading provider of e-waste management solutions dedicated to responsible electronic waste disposal. The company sets up convenient drop-off locations, organizes e-waste collection events, and partners with local organizations to raise awareness on proper e-waste disposal. At eWaste Pro, the focus is on making e-waste recycling easy, accessible, and environmentally friendly for everyone. Role Description This is a full-time on-site Administrative Assistant role located in Gig Harbor, WA. The Administrative Assistant will be responsible for providing administrative support, handling phone etiquette, communication tasks, executive administrative assistance, and utilizing clerical skills in day-to-day operations. Qualifications Administrative Assistance and Executive Administrative Assistance skills Strong Phone Etiquette and Communication skills Proficiency in Clerical Skills Excellent organizational and time management abilities Attention to detail and accuracy Knowledge of office management systems and procedures Ability to multitask and prioritize daily workload

: Garden Stewards Assistant Department: Volunteer Programs Supervisor: Volunteer Programs Manager FLSA Status Part-time/non-exempt (10-15 hours/week); Seasonal Position Salary $24-$27 per hour DOE The Arboretum Foundation's mission is to create and strengthen an engaged community of donors, volunteers, and advocates who will promote, protect, and enhance the Washington Park Arboretum for current and future generations. The Garden Stewards Assistant provides coordination and support for regular volunteer work parties in the Arboretum and Botanic Gardens, bringing a small group of volunteers to the Arboretum to work on weeding and landscaping projects along Azalea Way, Woodland Pond, the Pacific Connections Gardens, New Zealand Garden, and other locations as directed. The schedule of the Garden Stewards Assistant is approximately 5-6 hours on Tuesdays and Thursdays from 7:45 am to 1:00 pm, depending on the day, and another additional 5-6 hours on a varied schedule to complete administrative work and help with corporate volunteer groups. The season begins with a Garden Steward welcome lunch to allow volunteers to reconnect and re-engage; the official work season begins the following week. The Garden Stewards Assistant is asked to work extra hours for special weekend events, including but not limited to the Spring Plant sale (April), Earth Day (April), and the Fall Plant Sale (September), and other additional hours as mutually agreed on in advance. ESSENTIAL DUTIES AND RESPONSIBILITIES Volunteer Support · Responsible for orientation, scheduling, and ongoing management of volunteers for the Garden Stewards program through email and Bloomerang, our volunteer management system. · Liaise with University of Washington Botanic Gardens staff and City of Seattle Parks and Recreation staff to coordinate the worksites, meeting locations and confirm a lead staff member for each work party. Maintain consistent communication with them during projects to address any problems and concerns that might arise. · Communicate with the Garden Stewards via email and our volunteer calendaring system, letting them know about volunteer sessions, schedules, events, and other pertinent information. · Administrative duties include but are not limited to maintaining updated volunteer s and training materials, tracking and entering volunteer hours, and reading and responding to emails promptly. · Develop and maintain rapport with individual Garden Stewards. · Work alongside the Garden Stewards during Tuesday and Thursday Garden Steward hours (9:00 am-12 pm) and help provide a safe working environment. · Work with the Volunteer Programs Manager to ensure all volunteer collateral and communications have consistent messaging and align to achieve the organization's broader goals. · Assist the Volunteer Programs Manager in publicizing the program and recruiting new volunteers. · Participate in organization-wide events such as plant sales, Earth Day events, holiday sales, and other Arboretum events. · Other duties as assigned. Other Key Responsibilities • Take photos and support the Communications team's efforts to promote the Garden Stewards via social media, quarterly newsletter, and e-blasts. • Supervise and control the use and care of the Arboretum Foundation tool supply. • Other duties as assigned. Desired Skills • Ability to use computers, specifically MS Office products and Outlook email. • Experience using relevant websites for volunteer recruitment (i.e., Idealist, Volunteer Match, etc.) and CRM software such as Bloomerang (formally Init Live). • Demonstrated ability to build rapport and work effectively and professionally with volunteers, staff, Board and committee members, and the public. • Able to adapt to changing priorities and take initiative while staying aligned with program goals and team needs Excellent written, verbal, and public speaking communication skills. • The ability to prioritize and organize multiple projects, make informed decisions in the moment, meet deadlines, problem-solve, and multi-task. Desired Experience • A combination of hands-on experience, formal training, or self-directed learning in horticulture, environmental work, or volunteer engagement. • One year of work experience preferred. • Horticultural experience and /or invasive removal experience. Physical requirements • Ability to lift up to 40 lbs. • Ability to drive an electric cart. • Ability to navigate stairs. The office is located on three levels without an elevator. Arboretum Foundation Description The Washington Park Arboretum is a welcome oasis on the shores of Lake Washington. Jointly managed with the University of Washington Botanic Gardens and the City of Seattle, its 230 acres contain a dynamic assortment of plants, some found nowhere else in the Northwest. The Arboretum has been a particularly treasured resource for the community during the pandemic, drawing visitors from across the region. The Arboretum Foundation, a nonprofit membership organization, has provided stewardship for the Arboretum since 1935. The Foundation manages the Park's membership and volunteer programs, raises necessary funds, and advocates for the Arboretum within the community. Essential Arboretum operations and activities funded include arboriculture, garden maintenance, volunteer management, and environmental education programs, focusing on expanding community access. In 2016, the Foundation expanded its role to include programming for the Seattle Japanese Garden, another recognized community gem. As a well-known environmental education and stewardship leader, our current priorities are based on the Arboretum's Earth Day 2020 platform: modeling sustainability, building climate resilience, and cultivating a new generation of environmental stewards. Benefits: · Paid Sick Time and holidays, based on hours worked · Free Parking · Opportunities to deepen your horticultural knowledge and skills through hands-on experience and collaboration with experienced staff and volunteers · Office located in the heart of a beautiful park! To Apply Please electronically send application materials, including resume and cover letter that answers the prompt below, to the Arboretum Foundation: ****************************. This role requires consistent and clear communication with volunteers, UW Botanic Gardens staff, and the Volunteer Programs Manager, often across multiple platforms. How would you ensure effective communication with these different stakeholders, keeping them informed and engaged? Please, no calls or in-person visits without an appointment. Disclaimer: This job description is not to be construed as an exhaustive list of all responsibilities, duties, and skills required for this position. All Arboretum Foundation employees may be required to perform duties outside of their typical responsibilities from time to time, as needed, to meet the organization's ongoing needs. Arboretum Foundation's EEO Statement: The Arboretum Foundation is an Equal Opportunity Employer. Employment opportunities at the Arboretum Foundation are based on one's qualifications and capabilities to perform the essential functions of a particular job. All employment opportunities are provided without regard to race, creed, color, religion, sex, pregnancy or maternity, national origin, age, HIV, AIDS, and Hepatitis C status, marital status, sexual orientation, gender identity; honorably discharged veteran or military status, genetic information, the presence of any sensory, mental, or physical disability or the use of a trained dog guide or service animal by a person with a disability or, any other characteristic protected by law. This Equal Employment Opportunity policy governs all aspects of employment, including, but not limited to, recruitment, hiring, selection, job assignment, promotions, transfers, compensation, discipline, termination, layoff, access to benefits and training, and all other conditions and privileges of employment.

We are a fast-growing business management firm located in Bellevue, WA with an accounting focus. Our focus is on building a collaborative work environment with strong mentorship and support of our team that serves clients in North America, Australia, and the U.K. Our firm is growing and can offer you the opportunity to lead and grow while helping set the future direction of the business. We are looking for an Administrative Assistant to join our growing team. No travel required. Free parking, full benefits. We look forward to hearing from you! Please note: This role is in-office five days a week and free parking is provided. Job Description: Reporting to the People and Operations Manager, the Office Administrator is an integral part of the Bässler team. This position requires a proactive and organized individual capable of managing a range of administrative tasks with efficiency and professionalism. The role is essential in supporting the seamless functioning of the office by handling day-to-day administrative responsibilities, assisting staff, and maintaining organized office systems to enhance overall efficiency. The Office Administrator will provide key support to both staff and management, ensuring that office operations run smoothly and that all team members have the tools and resources needed to perform their duties effectively. This position plays a pivotal role in strengthening office processes and supporting our administrative team, enabling higher levels of productivity and successful outcomes. Responsibilities: Greet all visitors and answer all phone calls in a professional manner, guiding in the right direction and assisting as necessary Maintain and update company databases, records, and filing systems Order and maintain office supplies, manage inventory, ensure office is stocked and clean at all times - coordinate office maintenance and repairs as needed Assist with preparation of reports, presentations, and other documentation, researching as needed Assist with technology set-up and equipment as needed Run errands as necessary (Mileage is reimbursed) Assist in client billing monthly cycles from start to finish A/P and A/R when applicable Compliance Handle incoming and outgoing packages and mail ensuring all documents are saved and handled correctly Assist is updating and maintain office policies and procedures Effectively communicate with team and clients, providing assistance as necessary Strategically manage time and prioritize work in ways that align with the company mission Use discretion at all times to be a trustworthy keeper of confidential information Adapt to changing demands and responsibilities Gracefully handle pressure to remain a constantly reliable resource to Management and team members Assist with marketing projects as needed (Social posting and creation, website upkeep etc.) Additional projects as needed Requirements: 1-2 years of relevant professional experience Degree is preferred but not required Excellent communication skills (verbal and written) Organized, detail-oriented problem solver capable of managing multiple priorities Proficient in Microsoft Office Suite (Word, Excel, Outlook) Tech savvy is a plus Experienced in client services environment Ability to plan and manage projects independently along with ensuring high quality deliverables Passionate about helping others Inquisitive and always willing to ask questions and continue learning in a fast-paced growing office Excellent interpersonal and communication (verbal, written and presentation) skills. Position involves communication and deliverables to client stakeholders, including executives and principals. Must have critical attention to detail and be a strong analytical thinker Must be an organized detail-oriented problem solver capable of managing multiple priorities Proven proficiency with the necessary office and financial services software packages Must demonstrate a humble no task is too big or too small attitude Must be able to pass a comprehensive background check

The Visitor Relations Specialist position plays a key role in delivering high quality experiences at . This role focuses on ticketing and services which create a professional “first impression” to visitors of the facility. In addition, the Visitor Relations team supports guest engagement through gallery and tour experiences. Visitor Relation Specialist Mukilteo, WA Long Term Contract This is a full-time position, requiring availability on weekends and holidays. is currently open five days a week (Thursday through Monday), from 8:30 AM to 5:30 PM. Additionally, special hours are implemented for both public and private events, as well as seasonal extended hours. The ideal candidate will have strong enthusiasm for customer-focused interactions with diverse audiences, learning and sharing brand information, as well as ability to demonstrate detail and accuracy with technology and transactions. This is a team-oriented role; collaboration with fellow team members will be essential to ensure smooth and timely execution of daily operations. Primary duties: • Proficient with ticket sales and point-of-sale systems for transactions. • Provides visitor orientation, including locker assistance and directions to amenities and other services and local attractions. • Greets large groups, verifies IDs, and ensures smooth group visits. • Follows financial procedures for ticketing and sales transactions. • Answers incoming calls; operates telephone and intercom equipment proficiently. • Learns and shares exhibit and gallery content, facilitating interactive experiences with visitors and groups. • Assists with resolving tour schedule conflicts and handling guest questions and concerns. • May support Public Tour activities as needed. • Proactively engages customers to positively reflect the brand, services and products while creating memorable interactions for diverse audiences. • Learns and executes all safety procedures. Proactively identifies and reports safety concerns. • Collaborate with colleagues for work and break rotations; complete daily assignments as requested. • Available to work a flexible schedule (early, late and mid shifts), including weekends, holidays, and special events. • Completes required training as scheduled and participates in team meetings. • Other duties as assigned by leadership team members.

Administrative Support Specialist Everett, WA - onsite Mon to Fri * NO REMOTE CANDIDATES Duration: 6 mo contract Interview: 1 onsite interview REQUIRED SKILLS AND EXPERIENCE -Proficiency in Microsoft Office Suite (Word, Excel, Outlook) - Experience working within ERP software (SAP, Oracle etc) for quotes/pricing - Strong data entry skills with attention to detail and accuracy. - Ability to use pricing databases and software tools to create and manage quotes. -Strong organizational and time management skills. -Ability to work independently and as part of a team. The Administrative Support Representative requires the capability to coordinate successful integrated product offerings. The Administrative Support Representative works in coordinating, supporting, and improving the commercial process and positively influences internal customer satisfaction. The Administrative Support Representative is responsible for coordinating day-to-day activities, primarily focusing on creating repair quotes for customers. They process customer orders and quotes, and maintain internal communication to ensure smooth operations. Analyze customer requirements to create accurate and competitive quotes for repairs. They update changes of order dates and ensure adherence to contractual obligations. The Administrative Support Representative is accountable to performance KPIs used to monitor department performance. Additional responsibility includes escalation of issues to the Manager as needed. Benefit packages for this role will start on the 1st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law

Admin Assistant Duration - 4 Months (opportunity to convert to a Permanent employee) Pay - $28 an hr Our Mortgage client is seeking an Administrative Assistant to assist with marketing activities as well as supporting the branch's administrative functions in Maple Valley, WA. Essential Functions * Manage social media and marketing materials for the office. * Plan events such as lunch and learns for client Real Estate offices, coordinating all travel and catering. * Coordinate events, meetings, and conferences with cross-functional departments; prepare agendas and set-up meeting facilities as needed. * Make copies and prepare other deliverables for meetings and marketing campaigns. * Provide a high level of clerical assistance to Processors as needed, this may include completing special projects, compiling basic reports, ordering insurance, condo certificates, 4506s, FHA Case Numbers, LDP/GSAs, CAIVRs, any Bond Program items, subordination agreements, verifications, appraisals, title and escrow documents, etc. * Contact escrow companies in regards to trailing items, tracking items and following up accordingly until all documents are received. * Answer incoming calls, provide responsive and courteous service to callers by providing information or routing them to the appropriate party as needed. * Collect, sort, and correctly distribute incoming mail and packages; log all packages per branch procedure. Assist in the preparation and delivery of mailings as needed. * Maintain office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies. * Perform general clerical duties and office support, to include, but not limited to: photocopying, faxing, mail distribution and filing. * Perform other duties as assigned. Qualifications * High school diploma or equivalent preferred, and 2+ years experience as an administrative assistant/marketing assistant * Prior experience in marketing and social media strongly preferred. * Passionate about delivering excellence in customer service. * Proficiency with data entry, Microsoft Word, Excel and PowerPoint required. * Expertise in Canva, Adobe, and Social Media required. * Excellent interpersonal verbal and written communication required * Ability to organize and manage multiple priorities simultaneously. * Self motivated with a strong attention to detail. All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

The Department Seattle Department of Neighborhoods (DON) provides resources and opportunities for community members to build strong communities and improve their quality of life. Through our programs and services, we meet people where they are and help neighbors develop a stronger sense of place, build closer ties, and engage with their community and city government. The Job Have you been looking for a way to combine your administrative and customer service skills with a job focused on preservation of City landmarks and historic districts? We are recruiting for an Administrative Specialist to join and support our Historic Preservation team. This program is responsible for implementing the code that regulates the City's eight historic districts and more than 450 individual landmarks. Your work will focus on: Preparing for and supporting public and internal virtual and in-person meetings, including agenda issuance, minute taking, managing technology, and helping the meeting facilitator and attendees. Organizing and maintaining hard copy and digital public records, including correspondence, reports, and other important documents as well as maintaining document templates and formatting. Responding to email inquiries, managing mailing, maintaining mailing lists and providing support with web postings, including meeting agendas and other meeting materials. Job Responsibilities We are looking for applicants who are committed to: Equity and supporting Black, Indigenous, and People of Color (BIPOC) communities Partnering with teammates to deliver culturally appropriate assistance and meeting community members needs Efficiently determining the most helpful way to respond to a customer inquiry, whether handling on your own or quickly connecting them with a coworker or resource Providing information accessibly to all community members You will be successful if you are: Community and customer service focused Responsive and good at solving problems A clear and effective communicator and understand the importance of language access Organized, and can track and juggle multiple projects successfully Proficient with Microsoft Office applications, Adobe applications, database applications, and digital communication tools (e.g., WebEx, Teams, Zoom) Qualifications In addition to the qualities mentioned above, you will need to possess the below required qualifications (or a combination of experience, training or education which provides an equivalent background required to perform the job): Experience: Two years of administrative support experience. Additional Information This job is classified as an Administrative Specialist II and is part of a Collective Bargaining Agreement with PROTEC17 - Administrative Support Unit. The full pay range for this Step Progression position is $34.32 - $39.87.Current City employees' starting rate of pay will be based on Personnel Rules regarding promotions. The City of Seattle offers a comprehensive benefits package including vacation, holiday, and sick leave as well as medical, dental, vision, life and long-term disability insurance for employees and their dependents. More information about employee benefits is available on the City's website at:********************************************************************************************************** Work Location and Hours: This position offers the flexibility of a hybrid work schedule. Individual schedules will be based on agreement between the employee and management. For this job, you will need to be able to provide in-person support for regular evening meetings in various downtown locations. Here is a resource for Application and Interviewing tips with the City of Seattle. Application: In addition to completing the application at *************************************** please upload: • A cover letter that describes your experience with and ability to engage BIPOC communities and work to support their access to helpful information • A PDF of your current resume This hiring process involves a background check of conviction and arrest records in compliance with Seattle's Fair Chance Employment Ordinance, SMC 14.17. Applicants will be provided with an opportunity to explain or correct background information. Why work at the City? The City of Seattle recognizes every City employee must play a role in ending institutional and structural racism. Our culture is the result of our behavior, our personal commitments, and the ways that we courageously share our perspectives and encourage others to do the same. To cultivate an antiracist culture, we seek employees who will engage in the Race and Social Justice Initiative by working to dismantle racist policies and procedures, unlearn the way things have always been done, and provide equitable processes and services. This position is open to all applicants that meet the minimum qualifications. The City of Seattle values diverse perspectives and life experiences. Applicants will be considered regardless of race, color, creed, national origin, ancestry, sex, marital status, disability, religious or political affiliation, age, sexual orientation, or gender identity. The City encourages people of all backgrounds to apply, including people of color, immigrants, refugees, women, LGBTQ+, people with disabilities, veterans, and those with diverse life experiences. Accommodations: Individuals with disabilities will be provided reasonable accommodations to participate in the job application or interview process, perform essential job functions, and receive other benefits and privileges of employment. Please contact ********************** for questions or to request accommodations.

Job Details Georgetown Yards - Seattle, WA Full Time $24.04 - $33.54 Hourly DayDescription Lifelong is seeking a professional, friendly, and organized Administrative Support Specialist to join our team. This role will be the first point of contact for welcoming visitors to our new Georgetown Yards location and administratively supporting its Executive Team. The ideal candidate will have excellent communication skills, strong attention to detail, and the ability to manage multiple tasks simultaneously. The Administrative Support Specialist will play a key role in supporting administrative functions and creating a positive impression for everyone who enters the office. Qualifications Essential Duties: Greet visitors at Lifelong's new Georgetown Yards administrative and kitchen/warehouse facility and connect them with the appropriate person Support projects and initiatives of Executive Team members including but not limited to scheduling meetings, making occasional travel arrangements, and tracking project timelines Attend necessary meetings with members of the Executive Team to record meeting minutes and follow-up action items as needed Prepare board-related materials and coordinate board meetings and Executive Team retreats as requested Order and manage office supplies, ensuring stock levels are maintained Coordinate with Facilities on office maintenance, repairs, and cleanliness Handle office correspondence (email, mail, phone calls) Assist with meeting preparations and presentations as requested Provide building tours on occasion Other duties as assigned Required Skills/Abilities: Proven ability to handle confidential information and sensitive situations with discretion Strong organizational and time management skills, with the ability to multitask and prioritize effectively Flexibility and adaptability in a complex, revolving environment Positive attitude, strong work ethic, and ability to work under pressure High level of attention to detail and accuracy Self-motivated, takes initiatives, quickly assess issues, and presents solutions Open to feedback and willingness to learn Education and Experience: Bachelor's degree or equivalent work experience Minimum of five years of experience in administrative support Work Environment: This role is an on-site position All staff are currently required to provide proof of full COVID-19 vaccination prior to hiring. The use of personal protective equipment to prevent exposure to COVID-19 may be required in the future should exposure warrant it _____________________________________________________________________________________ About Lifelong: Lifelong is a community health organization committed to removing barriers to health with relentless compassion so that no one faces illness and injustice alone. We lead with heart. Our respect for people drives our mission. For 40 years, Lifelong has fought health inequities so that everyone can have the opportunity to thrive. Our comprehensive services include food and nutrition, healthcare navigation, aging and disability support, and connection to housing and other vital resources. We are looking for passionate, dedicated people to join our talented team and make real, meaningful changes in the daily lives of those living with chronic and life-threatening illnesses in their community. Lifelong offers exceptional benefits, including paid time off, medical and dental coverage in addition to a balanced work-life integration. Don't meet every single requirement? Studies have shown that women and people of color are less likely to apply to jobs unless they meet every single qualification. At Lifelong, we are dedicated to building a diverse, equitable, inclusive and authentic workplace, so if you're excited about this role but your experience doesn't align perfectly with every qualification in the , we encourage you to apply anyways. You may be just the right candidate for this or other roles. EEO Statement: Lifelong is committed to creating an accessible, supportive environment and experience that recognizes diversity and cultural competence as integral components of what we do. We are an Equal Employment Opportunity Employer and as such, we do not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. _____________________________________________________________________________________ DISCLAIMER: INTENT AND FUNCTION OF S s are not intended as and do not create employment contracts. The organization maintains its status as an at-will employer. Employees can be terminated for any reason not prohibited by law. Job descriptions assist organizations in ensuring that the hiring process is fairly administered and that qualified employees are selected. They are an integral part of a compensation system, effective performance review system, related promotion, transfer, layoff, etc. decisions. All descriptions have been reviewed to illustrate the job functions and basic duties, in addition to peripheral tasks or that could generally be considered as other duties as assigned. In no instance, however, should the duties, responsibilities and requirements be interpreted as all-inclusive. Additional functions and requirements may be assigned by supervisors as deemed appropriate. Requirements, skills and abilities included have been determined to illustrate the minimal standards required to successfully perform the positions.

Amergis Healthcare Staffing is looking for qualified Administrative Assistants to be responsible for a variety of administrative and clerical duties to help improve efficiencies at an organization. The Administrative Assistants will be the initial contact person for patients when they enter the medical office. Qualifications + High school diploma or GED required + Associate's degree (A.A.) or equivalent form two year college or technical school or six months to one year related Administrative Assistant experience and/or training; or equivalent combination of education and Administrative Assistant experience preferred. Benefits At Amergis, we firmly believe that our employees are the heartbeat of our organization and we are happy to offer the following benefits: + Competitive pay & weekly paychecks + Health, dental, vision, and life insurance + 401(k) savings plan + Awards and recognition programs *Benefit eligibility is dependent on employment status. About Amergis Amergis, formerly known as Maxim Healthcare Staffing, has served our clients and communities by connecting people to the work that matters since 1988. We provide meaningful opportunities to our extensive network of healthcare and school-based professionals, ready to work in any hospital, government facility, or school. Through partnership and innovation, Amergis creates unmatched staffing experiences to deliver the best workforce solutions. Amergis is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law.

Coordinate client personnel Collect and organize list of email addresses into a shared Excel file Email provided content to email addresses and track responses for follow up Communicate with program manager daily on progress. Experience, Qualifications, Knowledge, Skills The ideal candidate will demonstrate the following minimum qualifications: Demonstrated ability navigating the Office 365 environment (SharePoint, Teams), Microsoft Office products (Outlook, Word, Excel, PowerPoint), Dropbox, and communicating via Teams and Outlook. Work experience that demonstrates skills of attention to detail. Ability to communicate verbally and in writing to share about work progress. Location: Downtown Seattle area code 9184 Pay rate: $24.12 per hour Work Schedule: The work schedule for this role is 20 hours a week, 8:00am - 5:00pm. (Hybrid)