Administrative Associate Jobs in Denver, CO

: Advanced Flooring Solutions Advanced Flooring Solutions is a leading provider of high-quality flooring products and services, delivering excellence in the flooring industry. Our team is committed to ensuring that every project meets the highest standards of quality and professionalism. We pride ourselves on our expertise, customer-focused approach, and a strong track record of successful project delivery. Our work spans both residential and commercial sectors, where we offer a wide range of flooring solutions, from installation to maintenance, ensuring long-lasting results. As we continue to grow, we are looking for dynamic individuals to join our team and contribute to our ongoing success. Job Title: Office Coordinator Position: Full Time Onsite Salary Range: $55k-$75k, Full Benefits Package Job Summary: The Construction Office Coordinator is a crucial role within Advanced Flooring Solutions, responsible for managing office functions that support the construction team. This includes handling administrative, clerical, accounting, and project coordination duties to ensure smooth operations across various projects. You will work closely with the construction team, vendors, and subcontractors to keep projects organized and on track, as well as assist in managing the financial and operational aspects of each project. Key Responsibilities: General Office Management: Answer phone calls and direct inquiries to the appropriate team members. Manage email correspondence and respond to inquiries promptly. Schedule meetings, appointments, and manage calendars for project teams. Maintain office supplies inventory and order as needed. Greet visitors and ensure smooth reception operations. Assist administrative staff ensuring all office activities run efficiently. Project Administration: Prepare and distribute project-related documents, including contracts, change orders, purchase orders, and subcontracts. Organize and maintain project filing systems, both digital and physical. Assist with document control, ensuring all project-related files are up-to-date and accessible. Provide administrative support to project teams, including data entry, managing project accounting, requesting pricing, and tracking expenses. Accounting and Payroll: Assist in processing daily accounting transactions such as accounts payable, receivables, bank deposits, and cash reconciliations. Ensure project expenses, including office supplies and vendor payments, are properly tracked and accounted for. Vendor and Subcontractor Coordination: Obtain quotes from vendors and subcontractors and process invoices for payment. Manage relationships with vendors and subcontractors to ensure timely delivery of services and materials. Ensure compliance with all subcontractor Certificate of Insurance (COI) requirements. Handle incoming and outgoing mail, shipments, and submittals efficiently. Meeting and Event Support: Prepare agendas, materials, and take minutes during meetings. Coordinate logistics for meetings, including site meetings and project team discussions. Support office events, including catering, logistics, and scheduling. Office Administration: Maintain office equipment, coordinate maintenance and repairs as needed. Develop and implement office policies and procedures to ensure efficiency. Oversee office cleanliness and organization, including supplies inventory and plant care. Ensure the office is ready for operation at the start of each workday. Project Support: Provide administrative support for project billing, tracking expenses, and maintaining organized project files. Assist in ensuring that office supplies and project materials are adequately managed. Support project teams with any administrative tasks required to keep projects running smoothly. Desired Skills & Abilities: Strong organizational and time-management skills, with the ability to manage multiple projects. Proficient in Microsoft Office Suite (Word, Excel, Outlook), with the ability to learn project management software. Excellent written and verbal communication skills , with the ability to interact with diverse teams and clients. Attention to detail and the ability to manage a variety of administrative and financial tasks. Strong interpersonal skills, with a focus on collaboration and relationship-building. Self-starter with the ability to work independently, prioritize tasks, and meet deadlines in a fast-paced environment. Understanding of construction terminology and processes is a plus. Education and Experience: High school diploma or equivalent required; Bachelor's degree preferred. At least 2-3 years of experience in administrative, office coordination, or accounting roles, preferably in a construction or project-based environment. Physical Demands: The role requires the ability to perform sedentary work with occasional light physical demands such as moving office supplies and materials. The work environment is typically quiet to moderate, with exposure to standard office conditions. Working Environment: Office-based, with occasional exposure to construction site conditions. May require some travel to project sites for meetings and coordination. This role at Advanced Flooring Solutions offers the opportunity to contribute to a growing company while enhancing your skills in project coordination, accounting, and office administration within the construction industry. If you are a highly organized, detail-oriented individual with strong communication skills, we invite you to apply and become part of our dedicated team.

The Project Coordinator is responsible for gathering, analyzing, translating, and delivering information in clear, concise, and meaningful formats based on specific project and/or program requirements. This role adheres to established project management standards, providing support and assistance in scheduling, documentation, communication, and cost management. The Project Coordinator will update the project plan, assist in information collection and validation, and contribute to project research information. This role also facilitates collaborative documents and data stores, prepares status reports and presentations, and may coordinate the activities of a project sub-team and/or project activities as they pertain to assigned tasks. Key Responsibilities: Information Management: Gather, analyze, translate, and deliver information in clear, concise, and meaningful formats based on project and program requirements. Project Support: Provide support and assistance to the project manager in scheduling, documentation, communication, and cost management. Project Planning: Update the project plan and assist in information collection and validation. Research Contribution: Provide input to project research information. Collaboration Facilitation: Facilitate the creation and maintenance of collaborative documents and data stores. Status Reporting: Help prepare status reports and presentations. Activity Coordination: Coordinate the activities of a project sub-team and/or project activities to ensure the completion of assigned tasks. Communication: Demonstrate excellent oral and written communication skills. Qualifications: Education: Bachelor's degree in a related field is preferred. Experience: 2-4 years of experience in project coordination or a related role. Skills: Strong knowledge of Microsoft Office tools (Word, Excel, PowerPoint, Outlook). Excellent oral and written communication skills. Strong organizational and multitasking abilities. Attention to detail and accuracy. Ability to work collaboratively in a team environment. Problem-solving skills and the ability to adapt to changing project requirements. Preferred Qualifications: Experience in a similar industry or field. Familiarity with project management software and tools. Certification in project management (e.g., PMP) is a plus. Work Environment: This position may require occasional local travel to support project needs. The role involves working closely with cross-functional teams and may require coordination of multiple project activities simultaneously.

Operations Assistant (Denver Tech Center, CO) We seek a highly organized, proactive, and detail-oriented Operations Assistant to support our daily business operations. This full-time, in-person role ensures the company runs smoothly, supports every staff member, and assists executives with special events and critical tasks with minimal supervision. The ideal candidate is someone who can efficiently handle multiple responsibilities, keep everything in order, and proactively address operational needs to maintain seamless workflows. Key Responsibilities:Company Operations & Organization: Ensure all administrative and operational tasks are executed efficiently to maintain a well-organized work environment. Kept track of office supplies, inventory, and necessary resources for daily operations. Identify and resolve workflow inefficiencies to ensure the company runs smoothly. Executive & Staff Support: Support all staff members by addressing operational needs, assisting with scheduling, and managing office logistics. Assist executives with special events, meetings, and high-priority tasks, ensuring everything is prepared and organized with minimal supervision. Prepare reports, presentations, and documentation as requested by leadership. Scheduling & Coordination: Assist with linguists' scheduling and coordination, ensuring timely and accurate assignments. Communicate with clients, linguists, and team members to resolve scheduling conflicts and maintain accurate records. Follow up on pending tasks and ensure all necessary documentation is current. Client & Linguists/Vendors Support: Provide exceptional customer service to clients and vendors, assisting with inquiries and troubleshooting issues. Maintain clear and professional communication with all stakeholders. Ensure compliance with company policies and industry standards. Compliance & Documentation: Oversee and manage company documents, contracts, and compliance requirements. Assist the recruiter with onboarding new vendors and completing all necessary paperwork and background checks. Keep executive leadership informed of any urgent or outstanding compliance matters. Qualifications & Skills: ✔ Proven experience in administrative, operations, or coordination roles (required) ✔ Strong organizational and time-management skills - must keep everything in order ✔ Excellent communication skills (both written and verbal) ✔ Ability to work independently with minimal supervision and take initiative ✔ Attention to detail and problem-solving abilities ✔ Proficiency in Microsoft Office (Word, Excel, Outlook) and scheduling software ✔ Ability to support staff and executives by ensuring operations and events run smoothly ✔ Customer service experience is a plus Job Details: Location: Denver Tech Center, CO (In-Person, Full-Time) Schedule: Monday - Friday Competitive pay & benefits We are looking for a highly dependable and detail-oriented professional ready to take ownership of operational tasks, ensure a seamless workflow, and provide top-tier support to staff and executives.

Our client in Denver, Colorado has an immediate need for an Administrative Assistant on a contract to hire basis. Company Profile: Utility Industry Established in the 1980's Opportunity for growth Administrative Assistant Role: The Administrative Assistant will provide comprehensive administrative support, coordinate meetings, manage travel arrangements, and assist with various tasks to ensure smooth operations and effective team collaboration. Welcome visitors attending meetings with management or staff. Organize and schedule meetings, including booking meeting rooms, sending invitations, and preparing agendas. Provide support during meetings, such as taking notes and tracking follow-up actions. Arrange and book both domestic and international travel, including flights, accommodations, and transportation. Prepare detailed travel itineraries and manage expense reports related to travel. Assist in creating PowerPoint presentations, ensuring consistency with company branding guidelines and accuracy. Maintain and organize electronic files for efficient access and document retrieval. Manage incoming and outgoing mail and shipments, ensuring they are delivered and received on time. Oversee and maintain office supply inventory, placing orders as needed to ensure sufficient stock. Support special projects and handle ad hoc requests from VPs. Manage calendars, offering reminders for important deadlines and deliverables. Handle sensitive information with confidentiality and discretion. Administrative Assistant Background Profile: High school diploma 3+ years of experience in an administrative or executive assistant role. Experience supporting multiple departments or leaders is preferred. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Skilled in Office 365. Familiarity with SAP Concur preferred. Strong organizational and time-management abilities. Excellent communication skills, both verbal and written. Able to prioritize tasks effectively and work under tight deadlines. Strong attention to detail with solid problem-solving skills. Ability to adjust to changing priorities and handle multiple tasks at once. Strong interpersonal skills and the ability to collaborate effectively with diverse teams. Features and Benefits while On Contract: We go beyond the basic staffing agency offerings! Opportunity to participate in a comprehensive benefit plan, Paid Time Off on an accrual basis and weekly direct deposit. Features and Benefits of Client: Medical Dental Vision PTO Equal Opportunity Employer. Candidates must be authorized to work in United States without sponsorship. The client cannot sponsor any visas. Disclaimer: Sensitive and personal data will not be requested until a job offer is made and accepted. If you ever doubt the validity of our job postings, we encourage you to call one of our branch locations to verify the status on any job.

This is an 3 months contract, onsite role in Denver, CO (Zip Code 80202). Working hours are Monday through Friday, 8:30 am to 5:00 pm, with a 30-minute lunch break Seeking someone with an administrative background and some knowledge of Facilities to assist with reception coverage and various office tasks. Ideally, this candidate should be flexible, possess a positive attitude, and be comfortable managing varied responsibilities throughout the workday. Required Skills: For this role, we prefer candidates who have a few years of work experience and an understanding of how an office environment operate Performs a variety of administrative functions like Facilities, Operations, Clerical, Support, Event Support Schedules appointments, gives information to customers, and takes dictation. High school diploma is a must, and some secondary education would be preferred Composes memos, transcribes notes, and researches and creates presentations. Generates reports, handles multiple projects, and prepares and monitors invoices and expense reports. The ideal candidate should also possess a fundamental understanding of facilities support. Basic knowledge of building maintenance oversight, safety protocols within an office setting, and general upkeep of facilities. Strong communication and organizational abilities are essential. The candidate should be capable of coordinating with external vendors, managing schedules for routine maintenance, and documenting all activities systematically. Being proactive, detail-oriented, and having a problem-solving mindset are key traits for success in this role. Our Fortune Technology client is ranked as one of the best companies to work with, in the world. As a global leader in 3D design, engineering, and entertainment software, they foster a progressive culture, creativity, and a flexible work environment using cutting-edge technologies.

A private equity firm is seeking an intelligent, detail-oriented, hardworking Administrative Assistant. This position would play many roles in the office, floating between assisting employees and executives daily. The applicant must be extremely organized with strong attention to detail and be able to communicate professionally. This is a full-time, in-office position looking to start immediately in our downtown Denver office. The hours for this position are 6:00 AM to 3:00 PM, Monday - Friday, but hours may vary depending on the CEO's schedule. Responsibilities may include, but are not limited to: Provide daily support to the CEO, including but not limited to scheduling meetings, calendar management, and coordinating travel arrangements for the CEO; Facilitate breakfast and lunch arrangements daily for CEO; Provide day-to-day support to the operations team; Answer and manage incoming calls promptly and efficiently, and direct calls to others as needed; Greet and welcome visitors with a positive and professional attitude; Order and distribute employee lunches daily; Collect and distribute mail daily; Purchase and maintain office supplies and kitchen inventory; Collect receipts from employees for corporate credit cards; and Perform administrative tasks such as filing, data entry and document preparation. Qualifications: Bachelor's degree with a minimum 3.0 GPA; One year experience providing high-level administrative support to C-suite executives; and Proficient in Microsoft Office Suite. Compensation / Benefits: Salary will vary based on experience of successful applicant; Competitive annual bonus tied to both company and individual's performance; Employer-provided health insurance for employee and family members paid by employer; Employer-provided daily lunches; Employer-provided downtown parking; and Vision and Dental insurance, and 401k options offered with employee-funded contributions.

Are you a caring and energetic individual with attention to detail that loves customer service and creating a “wow” factor? Do you enjoy interacting with people and have a great sense of humor? Would you enjoy working for a growing, prestigious company in a fun, team environment? At Strategic Wealth Designers, we are a close-knit company looking for the right person to complement our team. We love working with people who bring a great attitude to work every day. This person will be the warm welcome for all our clients and prospects. We desire an experienced, patient, organized and efficient person who is willing to exceed expectations at any level of task and driven to develop a strong working relationship with our growing team. Our candidate is articulate, pleasant, dependable and desires an exceptional work culture. Applicant must have a strong capacity to handle varying work tasks including hospitality for events and in-office, phone calls, providing exemplary customer service to clients and prospects, calendar management, managing simple print projects, data entry and scanning, research projects, critical thinking skills and detailed oriented. Because our environment is fast-paced and we are an innovative and growing company, all our team members demonstrate the ability to complete tasks with little or no supervision. We are a full-service financial firm specializing in those near or in retirement. Our team is comprised of advisors, marketers, and client relation specialists. We thrive on success and reward hard work. Skills & Experience Required: Ability to work independently, good time management and critical thinking Excellent written and oral communications Superior client relations skills Proficiency in Microsoft Office Suite Ability to handle in-bound calls with ease and confidence Proof-reading skills Excellent organizational skills Ability to work independently with high-level productivity Willingness to learn new programs. Duties & Responsibilities Clients & Team Support: Greet guests and clients, offer refreshments, give a “wow” client experience. Answer phones, check for and take messages, connect and field incoming calls for team. Confirm appointments by phone and email each day and maintain our team calendar. Listen to and understand client needs, respond in a prompt and professional fashion on behalf of team members through phone calls, emails and mail. Assist with meals for leadership, get orders and pick up team and client lunches. Marketing & Communications Support: Assist in creating professional communications and event materials on behalf of leadership in Word, PowerPoint and our CRM system. Follow-up with prospects to confirm meeting details, that they received information, and to request completed questionnaires. Assist with preparation of proposals in formatting and printing. Review and proof marketing materials, letters and communication pieces. Research, input and organize prospect data in CRM system and provide executive summary of findings. Office Support: Organizes incoming and outgoing mail and faxes. Go-to person for office equipment, printers, and telephones. Maintains inventory and orders office supplies and hospitality items. Maintains office appearance and ensures rooms are set for meetings and training sessions, refrigerator is stocked, make coffee, etc. to make the office pleasant. Position Details Commitment: Monday-Friday, 8:00 AM - 5:00 PM (40 hours per week) Location: 11030 Circle Point Road, Westminster, CO 80020 Compensation: Starting salary range is $56,000 - 58,000. Also included are full medical/dental/vision benefits, 401k plan with company match, a generous PTO schedule, and 11 paid holidays including your birthday!

Temporary Office Coordinator Duration: ASAP Start - June 16th, 2025 (Possibility of extension - contigent on growth/ongoing needs) Compensatation: $21-$23/HR DOE Schedule: Mon-Fri 8AM-5PM - Onsite Our client is seeking a temporary Office Coordinator for their Team in Denver. This role supports employee amenities and office operations in their beautiful office in Downtown Denver. This company is a globally recognized Real Estate Investment firm. We seek a hands-on, service-focused professional with strong attention to detail, organizational skills, and the ability to manage multiple requests in a fast-paced environment. The ideal candidate is highly mobile, motivated, and able to work independently while contributing to a team. Primary Responsibilities: Maintain office services and amenities (Monday-Friday on-site). Manage inventory for café/office supplies, paper, and toner. Stock café beverages/snacks and replenish supplies in shared spaces. Maintain and clean beverage/coffee equipment (Bevi, Co2, Cold Brew, Keurig, Nespresso). Organize and clean café areas, file rooms, and storage spaces. Monitor service requests and respond promptly with a customer service focus. Assist with catering, conference room setup/cleanup, and furniture arrangements. Handle FedEx/UPS shipments and distribute U.S. Mail. Review vendor invoices in Coupa and code per client accounting standards. Coordinate vendor deliveries and provide onsite vendor support. Perform light maintenance tasks (assembling items, hanging pictures, etc.). Additional Duties: Assist with presentation materials (copying, scanning, printing, binding). Set up offices/workstations for new hires. Facilitate internal employee relocations. Manage office access and parking card program. Coordinate with Administrative and IT Teams. Contact vendors for maintenance, service, and supplies. Support ad-hoc office service needs. Qualifications: Education: HS Diploma or GED required; Bachelor's degree preferred. Experience: 1-2 years of admin/clerical experience preferred. Proficiency in MS Office, managing inboxes, and scheduling. Knowledge of facilities, maintenance, and vendor management preferred. General Requirements: Dependable, team player with a positive attitude. Strong customer service, organizational, and multitasking skills. Ability to handle confidential information with discretion. Capable of lifting 45 lbs+ and handling office service tasks independently. All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

The Mold Pros has a career opportunity for an Adminstrative Sales Assistant at our Denver location. The Adminstrative Sales Assistant performs a variety of sales and administrative tasks in direct support of the smooth operation of their assigned office or branch. The Office Assistant reports directly to the Direct of Operations. Required Education and Experience • A high school diploma or GED, college preferred. • Proven experience as an office manager or office assistant. Must have sales and customer service background. Essential Functions of the ASA position include but are not limited to: Organize office and assist associates in ways that optimize procedures, processes, and performance Business Development - Maintains existing relationships and develops new business relationships with local healthcare providers, tradesmen, realtors, property managers, etc. via outbound calls. Expect 6+ hours on the phone each day. Manages day to day operations and procedures; preparing payroll; performs accounts payable and receivable; performs accounting reconciliations; controlling correspondence and clerical functions Follows up on existing clients and business opportunities Review, sort and distribute communications in a timely manner Create and update records within company systems (i.e. NetSuite, Encircle, Dropbox, etc.) ensuring accuracy and validity of information Schedule and plan client appointments Monitor level of supplies and handle shortages Coordinate with other departments to ensure compliance with established policies Organize travel by booking accommodation and reservation needs as required Answer phones, direct calls to appropriate individuals, make outbound calls Prepare contracts, forms, and reports according to written or verbal instructions Manage calendars and schedule appointments Schedule hourly employees and manage time entries. Perform other related duties as assigned Competencies / Proficiencies: Experience as an office manager or office assistant Use of NetSuite or similar accounting / CRM software Phone sales &/or phone customer service Knowledge of “back-office” computer systems (ERP software) Working knowledge of office equipment Thorough understanding of office management procedures Excellent interpersonal and customer service skills Excellent organizational skills and attention to detail Excellent time management skills with a proven ability to meet deadlines Analytical abilities and aptitude in problem-solving Warm personality with excellent written and verbal communication skills Valid driver's license Other Duties Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. Position Type/Expected Hours of Work This is an hourly position. Standard days and hours of work are Monday through Friday, 9:00 a.m. to 5 p.m. Alternate work schedules will be required on an as-needed basis. Travel Limited travel ( Compensation Range $18.00 to $22.00 per hour based upon experience plus incentive compensation. Work Environment Office setting Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. • Prolonged periods sitting at a desk and working on a computer • Must be able to lift up to 15 pounds at times

TREASURY ASSISTANT - Newly created position reporting directly to top management. Great work / life balance! Fantastic opportunity to join the treasury department of one of Denver's top organizations. The Treasury Assistant will be responsible for assisting with the daily Treasury functions of the company. Cash forecasting. RESPONSIBILITIES OF THE TREASURY ASSISTANT Maintain banking relations Entering and releasing wires. Coding and routing payment requests. Depositing checks. Clearing exceptions. Processing payments. Ordering check supplies. Voiding and clearing checks. Completing payments to government agencies. Various duties as requested. QUALIFICATIONS OF THE TREASURY ASSISTANT Bachelor's degree in finance, accounting, business, or experience in lieu of degree. 1-3 years of experience in a treasury, cash management or similar role is preferred. Experience with Microsoft Excel Macros a plus. Experience with Treasury management systems a plus. Solid analytical skills. Strong time management and organizational skills. Strong verbal, written and interpersonal skills. Demonstrated ability to handle extremely confidential information. Ability to adapt to changes. Team player. Target annual salary range $65,000 - $80,000 DOE. Medical, dental, vision, 401k, PTO and more! Key words: Treasury analyst, cash management analyst

EPK Solutions is a technology solutions and support provider based in the Denver/Boulder metro area. We provide trusted technology solutions to ensure businesses' operations run smoothly, minimizing downtime and maximizing productivity. Role Description This is a part-time role for an Administrative Assistant at EPK Solutions, located in Westminster, CO. The Administrative Assistant will be responsible for providing administrative support, managing phone etiquette, communication tasks, executive administrative assistance, and low level bookkeeping. This role will start out as 100% in office, with option for hybrid after 6 months. We also expect this position to become full time within the next year. Responsibilities to include, but not limited to: · Answering phones as needed. · Basic data entry/bookkeeping (QuickBooks experience not required but preferred). · Working with vendors with purchasing, sales/marketing resources and issue resolution. · Working with customers for scheduling services and coordinating support. · Other various tasks as needed. Qualifications Strong Phone Etiquette and Communication skills Attention to detail and organizational skills Ability to prioritize tasks and work effectively in a fast-paced environment Proficiency in Microsoft Office suite Ability to learn technical terms and concepts - Experience in the technology industry is a plus Ability to always maintain a professional demeanor

Ultimate Staffing Services is actively seeking an experienced Administrative Assistant to join a client's dynamic team in Colorado. The ideal candidate will be responsible for providing comprehensive administrative support to ensure the efficient operation of the office. This role requires a proactive individual with exceptional organizational skills and the ability to manage a variety of administrative and clerical tasks. Responsibilities Manage and organize office operations and procedures. Answer and direct phone calls, emails, and other communications. Schedule appointments and coordinate meetings. Prepare and edit documents, reports, and presentations. Maintain and update filing systems, both physical and digital. Handle incoming and outgoing correspondence. Assist in bookkeeping tasks and manage office supplies inventory. Liaise with internal and external stakeholders. Qualifications High school diploma or equivalent; associate's or bachelor's degree preferred. Proven experience as an administrative assistant or in a related role. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Excellent time management and organizational skills. Strong verbal and written communication abilities. Ability to work independently and as part of a team. Attention to detail and problem-solving skills. Required Work Hours The position requires a commitment to a standard workweek, with hours typically from 8:00 AM to 5:00 PM, Monday through Friday. Benefits Competitive salary and benefits package. Opportunities for professional development and growth. Positive and collaborative work environment. Additional Details If you are a proactive individual with a passion for organization and efficiency, we encourage you to apply and become a vital part of the team. All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

Title: Administrative Assistant Duration: 3+ Months Contract with Potential for Extension Schedule: Monday - Friday, 8:30 AM - 5:00 PM (30-minute lunch break) Job Description: We are seeking a detail-oriented and proactive Administrative Assistant II with an administrative background and basic knowledge of facilities management. This role involves reception coverage, general office support, and facilities coordination, requiring a flexible, positive, and organized approach to managing varied responsibilities. Key Responsibilities Administrative Support Manage schedules - Schedule appointments and assist with calendar management. Customer communication - Provide information to clients and internal stakeholders. Document preparation - Compose memos, transcribe notes, and create presentations. Reporting & invoicing - Generate reports, track expenses, and monitor invoices. Budget assistance - Support in compiling and developing the annual budget. Facilities Coordination Building maintenance oversight - Identify and report facility issues for timely resolution. Safety compliance - Ensure office safety protocols are followed. Vendor coordination - Manage relationships with external service providers. Routine maintenance scheduling - Keep track of maintenance needs and oversee service schedules. General office upkeep - Ensure a clean, organized, and efficient office environment. Qualifications & Experience Ideal for a candidate with 3-5 years of experience in an administrative setting who understands office operations and facility upkeep. Strong organizational & multitasking abilities Basic knowledge of facilities management & office safety Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) Excellent communication & interpersonal skills Ability to work independently & as part of a team Education: High school diploma required; secondary education preferred.

Administrative Assistants ensure the efficient day-to-day operation of the office, and support the work of management and other staff. Required Qualifications 1-3 years' experience working in an office setting Experience collaborating with others on projects Experience providing customer service Experience using computer programs for: word processing, databases, spreadsheets, email, and internet Experience using office equipment, including but not limited to: computer, voice messaging systems, fax, and photo copiers. Preferred Qualifications Bachelor's degree in business or related field is preferred and/or an equivalent combination of education and experience (1 year of education is equivalent to 2 years of experience) Post-secondary education in business, computers, or clerical experience is an asset Experience coordinating travel arrangements for professional staff Administrative Assistants should demonstrate competence in some or all of the following: Ethically: Understand ethical behavior and business practices and ensure own behavior and the behavior of others are consistent with these standards and align with the values of the organization. Build Relationships: Establish and maintain positive working relationships with others both internally and externally to achieve the goals of the organization. Communicate Effectively: Speak, listen and write in a clear, thorough and timely manner using appropriate and effective communication tools and techniques. Focus on Client Needs: Anticipate, understand, and respond to the needs of internal and external clients to meet or exceed their expectations within the organizational parameters. Foster Teamwork: Work cooperatively and effectively with others to set goals, resolve problems, and make decisions that enhance organizational effectiveness. Make Decisions: Assess situations to determine the importance, urgency and risks, and make clear decisions which are timely and in the best interests of the organization. Organization: Set priorities, develop a work schedule, monitor progress towards goals, and track details/data/information/activities. Plan: Determine strategies to move the organization forward, set goals, create and implement actions plans, and evaluate the process and results. Solve Problems: Assess problem situations to identify causes, gather and process relevant information, generate possible solutions, and make recommendations and/or resolve the problem.

Details University of Colorado | Denver Official Title: Administrative Assistant III Working Title: Administrative Assistant III FTE: Full-time Salary Range: $48,306 - $53,391 #00765925 - Requisition #36359 Join the University of Colorado Denver About the University of Colorado - Denver The University of Colorado Denver is the state's premier public urban research university and equity-serving institution. Globally connected and locally invested, CU Denver partners with future-focused learners and communities to design accessible, relevant, transformative educational experiences for every stage of life and career. Across seven schools and colleges in the heart of downtown Denver, our leading faculty inspires and works alongside students to solve complex challenges through break through innovations and impactful research, and creative work. As part of the state's largest university system, CU Denver is a major contributor to the Colorado economy, with 2,000 employees and an annual economic impact of $800 million. For more information, visit ucdenver.edu. Job Description * Applications are accepted electronically ONLY at ********************* * The Center for Innovative Design and Engineering (CIDE) is a program within the Department of Bioengineering, College of Engineering, Design and Computing, University of Colorado. Our mission is to empower individuals with disabilities to achieve their highest potential through the use of assistive technology, by providing exemplary clinical services, consultation, education, research and innovative technology development. This full-time position will work in the CIDE office located on the CU Denver Auraria Campus, 1201 5th Street, Denver, CO 80204. The Administrative Assistant III will be responsible for providing organizational, programmatic, and administrative support to the faculty, staff and project leaders at CIDE. Administrative Assistant III What you will do: Regularly interact with program customers, collaborators, stake-holders, and patrons to ensure high quality support, services, and satisfaction. Support all aspects of the SWAAAC Assistive Technology (AT) loan library including daily circulation, inventory management, generating waitlist reports, satisfaction surveys, troubleshooting devices, and arranging for repairs when indicated. Conduct needs assessment to determine current and future AT library needs and assist with budgeting and allocation. Purchase of new AT equipment, replacement parts, materials and resources. Assist with entering items into inventory. Create loan library resources to support AT implementation in birth - 21 environments. Create, distribute and analyze surveys for a variety of program purposes including customer satisfaction, quality improvement, program planning, and outcomes measurement. Maintain library database and survey spreadsheets. Develop and maintain strategic email list serves. Work collaboratively with the team to maintain the program's website and social media presence. Develop and manage online event registrations, including invoicing, providing receipts, and online payment transactions. Assist with the development and distribution of program marketing and instructional materials including event announcements, brochures, web posts, guidebooks, newsletters, library Spotlights and social media posts. Assist with the coordination and marketing of statewide team leader and committee meetings, distance learning events, monthly web conferences, office hours, open labs, outreach, and annual conference event. Utilize online university systems to reserve space/rooms and services (IT support, housekeeping) for meetings and events. Interface with community venues and caterers. Prepare monthly program expense reports. Compile and analyze data in order to generate bi-annual reports, or as needed. Update and maintain SWAAAC team membership and member directory. Manage and maintain fleet of iOS mobile devices. Perform software updates on office and library equipment including PC, Android and iOS platforms. Qualifications you already possess (Minimum Qualifications) Three years of general clerical experience. Substitution: College or university course work appropriate to the work assignment, may substitute on a year for year basis for the experience Preferred Qualifications to possess (Preferred Qualifications) Graduation from an accredited college or university with an Associate's or Bachelor's degree in Social Sciences, Speech Language Pathology (SLP/SLPA), Occupational Therapy Assistant, Education, Special Education, Educational Administration, Business Administration, Marketing, Communication, Management, or other related field. Experience supporting individuals with disabilities within an educational or therapeutic environment. Experience with the application of AT to support individuals with disabilities. Experience utilizing the Microsoft Office Suite to develop, edit and update fliers, presentations, spreadsheets, reports, letters and correspondence. Experience utilizing MS Outlook; experience will include utilizing electronic mail and calendars and electronically scheduling meetings, appointments, and conferences. Experience utilizing Adobe Acrobat, Canva and/or Marketing Cloud, to create marketing materials including newsletters, event brochures, and program fliers. Experience providing administrative assistance to faculty, staff and students within a higher education environment. Experience with development and/or maintenance of a website. Experience with Google applications and iOS environments including Mobile Device Management. Knowledge, Skills, and Abilities Ability to communicate effectively, both in writing and orally. Ability to establish and maintain effective working relationships with employees at all levels throughout the institution. Demonstrate a commitment to providing outstanding customer service skills. Demonstrate an understanding of diversity, equity and inclusion with a commitment to developing equitable practices. Ability to engage in problem solving, critical thinking, manage multiple tasks simultaneously and work independently with minimal supervision. Ability to interpret and adhere to rules, regulations, policies, procedures, and guidelines. Ability to problem-solve work-related technologies. The successful candidate will be detail oriented, organized, self-motivated, a fast learner and possess excellent time management skills. Ability to take direction and use independent judgment to coordinate various projects and meet multiple deadlines. Conditions of Employment With the approval of their immediate supervisor, this position allows for a hybrid work structure where employees may occasionally work remotely, as needed, based on demands of specific work tasks. Mental, Physical, and/or Environmental Requirements The ability to sit for extended periods, stand and walk occasionally, reach with hands and arms, use hands to manipulate a keyboard and mouse, and have good near vision for computer work; often requiring minimal lifting, but may involve bending or reaching to retrieve items from shelves or drawers. For additional conditions of employment relating to mental physical or environmental concerns, please see the following Guidelines for Physical and Mental Job Requirements. Employment Sponsorship Please be advised that this position is not eligible now or in the future for visa sponsorship. As of 7/1/2023, The University of Colorado recommends employees be fully vaccinated from the COVID-19 but is not required. COVID recommendations and information can be found at: ************************************* Compensation and Benefits The salary range (or hiring range) for this position has been established at $48,306 - $53,391. The salary of the finalist(s) selected for this role will be set based on a variety of factors, including but not limited to, internal equity, experience, education, specialty and training. The above salary range (or hiring range) represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting. This position is eligible for overtime compensation. Your total compensation goes beyond the number on your paycheck. The University of Colorado Denver provides generous leave, health plans and retirement contributions that add to your bottom line. Benefits: ********************************************* Total Compensation Calculator: ***************************** Application Deadline Applications will be accepted until the position is filled. Preference will be given to complete applications received by March 19, 2025. Those who do not apply by this date may or may not be considered. Required Application Materials: To apply, please visit: http://********************* and attach: A cover letter which specifically addresses the job requirements and outlines qualifications A current CV/resume List of three references (we will notify you prior to contacting both on and off-list references) Questions should be directed to Christina Perkins, ****************************** Background Check Policy The University of Colorado Denver strives to maintain a safe and productive educational, clinical, research and employment environment. All prospective employees and current employees must, therefore, consent to and pass background checks prior to any final appointment/employment. Diversity and Equity The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at ******************************** . The University of Colorado Denver is committed to recruiting, retaining, and promoting diverse faculty and staff. The university strives to promote a culture of inclusiveness, respect, communication and understanding. We encourage applications inclusive of race, color, national origin, sex, age, disability, creed, religion, veteran status, marital status, political affiliation, political philosophy, pregnancy or related conditions, sexual orientation, gender identity and gender expression. The University of Colorado is committed to diversity and equity in education and employment. Application Materials Required: Cover Letter, Resume/CV, Additional Attachments - Refer to Application Materials Instructions Below Job Category: Administrative Support and Related Primary Location: Denver Department: U0001 -- Anschutz Med Campus or Denver - 30262 - CEDC-Bioengineering ATP Schedule: Full-time Posting Date: Mar 4, 2025 Unposting Date: Ongoing Posting Contact Name: Christina Perkins Posting Contact Email: ****************************** Position Number: 00765925

Founded in 1935, Roto-Rooter is North America's largest plumbing, drain cleaning, and water cleanup services provider. Roto-Rooter operates businesses in over 100 company-owned branches, independent contractor territories, and approximately 400 independent franchise operations, serving approximately 90% of the U.S. population and parts of Canada. Roto-Rooter, America's premier plumbing and drain cleaning company, is the name that homeowners and businesses turn to for select quality services. We are proud of our more than 80-year history, but it's our future that has us so excited! We have an opportunity for an Administrative Assistant position at our Denver branch. The hourly pay range for this position is $22.00-$25.00, depending on experience. This job posting will be closing in approximately 30 days. Responsibilities Essential Skills & Responsibilities: Skilled with Microsoft Office (Word, Excel) Highly motivated, detail oriented, able to work independently Outstanding organizational, time management and follow up skills Self-starter who thrives in a fast paced environment Able to handle multiple projects at once Strong communication skills Collections experience Requirements The candidate we are seeking should be able to handle multiple tasks, communicate efficiently via phone, email, and letter with professionalism and detail, and have excellent organizational, time management and follow up skills. The ideal candidate will have 3-5 years collections experience. Benefits At Roto-Rooter, we believe our most significant investment is in our employees. We prioritize the health and well-being of our team and their families. That's why we offer an extensive employee benefit package including: Medical insurance with a Prescription Drug Card Accident and Critical Illness Insurance Dental Insurance Vision Insurance Paid Vacation Paid Training Life Insurance Matching 401K Retirement Savings Plan Tuition Reimbursement Profit Sharing Roto-Rooter offers excellent career paths for military veterans and personnel transitioning to civilian professions. Throughout nearly 100 years in business, we've found that military training and structure are an excellent fit for our company. EEO Statement We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, religion, color, sex, gender, age, national origin, veteran status, military status, disability, gender identity, sexual orientation, genetic information, or any other characteristic protected by law.

pstrong The Company:/strong/p pCzarnowski is one of the four studios of the Czarnowski Collective. It combines operations, strategy, design, and fabrication to create exhibits and events that engage communities, generate brand enthusiasm, and educate consumers. It's been over 75 years since we opened our doors, but we're still not resting on our reputation or accolades. We're wondering “what if...” anticipating what's next and embracing our role within the Czarnowski Collective as forward-thinkers for forward-thinking brands. /p pJoining the Czarnowski Collective means the opportunity to be more than a number, more than a job title, more than a spectator. We are a collective of dreamers and thinkers, doers, and makers…and we're searching for more of the same to join the ranks./p pstrong The Purpose: /strong/p pOur Client Services team is growing, and we are in search of a committed Production Assistant. This is an entry-level position where you have the exciting opportunity to report directly to the Vice President of Account Services. In your role, you will be centered within the Denver facility and will analyze financial data, reconcile expenses, input and maintain data on spreadsheets, create purchase orders and reports, and communicate directly with vendors. As our Production Assistant, you will be a pivotal asset in our continued success!/p pstrong The Role:/strong/p ul li Monitor and track any/all costs associated with various projects while identifying any issues and running financial reports on those projects/li li Sourcing and ordering project-related materials and supplies while managing the receiving and tracking of those materials./li li Schedule, create, and coordinate corporate meetings, team celebrations, surveys, department polls, and events./li li Arrange travel and reconcile expenses./li li Creating, updating, and tracking internal work orders in various systems/li li Assist in the creation of training documents and instructional guidance as requested by the department Vice President/li /ul pstrong The Person:/strong /p ul li Good communicator with a strong organizational and financial mindset./li li Exceptional Microsoft Office skills, including Excel./li li Smart Sheet knowledge (preferred but not required)/li liA solution-based thinker who thrives with customer service./li li Team player and the ability to work independently./li li Reliable, responsible with a positive attitude/li /ul p /p pstrong Colorado Salary and Benefits Statement:/strong/p pThe salary range displayed is specifically for those potential hires who will work or reside in the state of Colorado if selected for the role. Any salary offered is determined based on internal equity, internal salary ranges, market data/ranges, applicant's skills, and prior relevant experience./p pColorado Compensation Range: $22-$24/hour/p pThis position is eligible for health care benefits, life insurance, time off benefits, and participation in the Company's 401(k) plan./p pstrong What we offer:/strong/p ul li Medical, Dental, and Vision benefits effective within 30 days (or less) of your start date/li li 401K matching with no vesting period (you are fully vested as of day 1)/li li Generous Paid Time Off (PTO)/li li Paid Holidays/li li Collaborative Work Environment/li /ul p /p pstrong Collective Culture Core Values:/strong/p pWe recognize that the success of our business rests with the skills and efforts of our people, and in return for their contributions, our employees can expect a flexible work environment that delivers on the 10 principles that define our company culture:/p ul li We celebrate creativity, curiosity, innovation and imagination./li li We are humble and respectful./li li We act with honesty and integrity./li li We empower and trust one another./li li We embrace individuality and an entrepreneurial spirit./li li We champion initiatives that bolster diversity, equity and inclusion./li li We prioritize safe, ethical and sustainable business practices./li li We foster a culture of meritocracy - rewarding skills and abilities, instead of influence./li li We always deliver./li li We don't take ourselves too seriously./li /ul pThrough several existing and future initiatives, Czarnowski Collective is exploring thoughtful and creative ways to embrace individuality, and more effectively champion diversity, equity and inclusion across our network./p pstrong /strong/p pstrong EEO Statement/strong/p pCzarnowski Collective is proud to be an Equal Opportunity Employer. We don't just accept difference - we honor, nurture, and celebrate it! All aspects of employment including the decision to hire, promote, discipline, or discharge, will be based on merit, competence, performance, and business needs. We don't discriminate based on race, religion, color, national origin, sex/gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics./p p /p

Artech is the 10th Largest IT Staffing Company in the US, according to Staffing Industry Analysts' 2012 annual report. Artech provides technical expertise to fill gaps in clients' immediate skill-sets availability, deliver emerging technology skill-sets, refresh existing skill base, allow for flexibility in project planning and execution phases, and provide budgeting/financial flexibility by offering contingent labor as a variable cost. Job Description Job Title: Administrative Assistant Location: Denver CO Duration: 6+ months Performs a variety of administrative functions. Schedules appointments, gives information to callers, and takes dictation. Composes memos, transcribes notes, and researches and creates presentations. Generates reports, handles multiple projects, and prepares and monitors invoices and expense reports. May assist with compiling and developing the annual budget. Requires a high school diploma with 0-2 years of experience in the field or in a related area. Has knowledge of commonly-used concepts, practices, and procedures within a particular field. Relies on instructions and pre-established guidelines to perform the functions of the job. Works under immediate supervision. Typically reports to a supervisor or manager. Position Comments: Greet and provide general support to visitors Provide administrative support to leadership team (travel, meeting arrangements, agenda and document preparation, etc.) Provide general support to employees (conference room management, large meeting coordination, facilities issues, etc.) Coordinate and manage all catering requests for the team Maintain kitchen (we keep a fully stocked one!) and office supply inventory, while anticipating upcoming needs. Responsible for placing orders, verifying receipts and organization of items Submit and reconcile expense reports Maintain contact lists, email groups and calendars for the team Sort and distribute incoming mail & deliveries Required: 2+ years' administrative office experience Excellent verbal and written communication skills Proficiency in MS Office High level of organization and time management abilities Keen attention to detail and a high level of commitment Ability to work with moderate supervision/guidance. Responsible for individual results and impact on team Practice good judgment, discretion and confidentiality of sensitive information Ability to multi-task in a fast paced and deadline driven environment Must be able to maintain professionalism and a positive service attitude at all times Qualifications 2+ years' administrative office experience Additional InformationFor more information, Please contact Shubham**********

This position will work with the FYW program for support with clerical tasks and managing student records. #LI- DNI Required Qualifications Must be a current MSU Denver student in good academic/disciplinary standing Must be registered for at least 6 credits every spring and fall semester Preferred Qualifications Extensive knowledge of MS Excel and Word Graphic design experience including Photoshop, Adobe Suite, and Microsoft Suite