Administrative Assistant Jobs in Winchester, MA

Vaco Boston is working with a growing financial consulting firm to hire an Accounting Assistant on MA's North Shore. The Accounting Assistant will mainly focus in the areas of Accounts Payable, but will eventually grow into other areas to have a well-rounded expertise in all of our client's systems and processes. This is a great opportunity with a growing organization that offers individual growth potential long-term on a team with excellent benefits and a friendly office culture. Responsibilities: Focus on Accounts Payable activities Support the Accounting Manager in various areas Record transactions on multiple platforms Set up new and existing vendors in company system Eventually grow into new focus areas within the business Qualifications: 2+ years' experience in accounting Bachelor's Degree Excellent communication skills and ability to work with a team Ability to work onsite Determining compensation for this role (and others) at Vaco depends upon a wide array of factors including but not limited to the individual's skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco notes the salary range for the role as follows: $75000-$80000. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company's 401(k) retirement plan.

Happy and Friendly working environment. Looking for a positive upbeat person that is dependable. Customer Service skills a Must. Monday-Friday 8:30am-4:30pm. Light cleaning duties, filing, incoming and outgoing calls. Patient scheduling and interacting. Insurance verification and inventory management. Job Type: Full Time Salary: $18 per hour Benefits: 401(k) with a 4% match after 1 year Health, Dental and Vision Insurance FSA Life insurance Short- and Long-Term Disability AFLAC 9 Paid Holidays Off Up to 10 Days of Paid Time Off Paid Birthday Day Off Pet Bereavement Monthly office bonuses if you reach your goal Employee Discount Employee Assistance Program (EAP) Schedule: 8-hour shift No Weekends PI834c10bd8a7e-29***********0

We are currently looking for a person to fill a full-time permanent position in a dynamic and growing global consulting firm located in Boston, Massachusetts. The responsibilities include the execution of administration, human resources, marketing and travel related activities in coordination with central corporate areas. FUNCTIONS Administration: Provide administrative executive support to Management controlling and registering of expenses, including the request and registry of checks. Support the MIS process: feed information into the systems periodically, reconcile management and accounting information, support the information flow to the headquarters. Support employees in the time and expenses reporting processes. Travel: Manage contacts with hotels, apartment owners, flights and trains booking agencies. Search for best offers ensuring the application of corporate policies. Handle reservations, bookings, and maintain accurate records in the internal system General administrative responsibilities: Office reception desk, calls, mailing, shipping, filing and copying. Manage procurement of all office supplies, equipment and furniture. Monitor and control office supplies and hardware. Support relationship with outsources and vendors (training companies, etc.). Filing and maintenance of contracts (clients, office, provider, vendors, etc) and activation of renewal processes. Support relationship with clients: meeting arrangement, invoice process. IT and Office Management Support: Coordinate with IT for general office needs, including WiFi maintenance, troubleshooting laptop incidents, and managing building access cards. Human Resources: Support personnel recruiting process: contact with Universities, arrange meetings with candidates and update Human Resources Data Bases. Collaborate in “welcome process” for new hires. Assist in screening and scheduling candidates throughout the recruitment process Support training activities including preparation and room set up as well as attendance. Marketing: Organization of meetings and seminars relating the Financial Industry: contact assistance and follow up, hotel services, catering, etc.). Organization of yearly corporate events (Christmas dinner, USA yearly meetings, etc.). Support to the execution of Social Action activities. REQUIREMENTS: Foreign language skills in Spanish preferred. Strong verbal and written communication skills. Ability to effectively negotiate with customers, vendors and internal staff. Proven organizational skills with extremely strong attention to details. Positive attitude, be energetic, enthusiastic, and be able to manage own time. Proven ability to work simultaneously in multiple tasks, problem solve, be a self starter. Manage confidential information and activity with extreme professionalism. Strong skills and expertise in Microsoft Office. Previous experience in office management and administrative tasks.

Pride Health is hiring an Administrative Assistant for one of its clients in Massachusetts. This is a 3-month contract with a possible extension with competitive pay and benefits. Pay range - $20 - $23.50 per hour. Length of assignment - 3 months (Possibility of Extension) Shift and Schedule - Monday to Friday, 8:30 am-5 pm. Job Summary Must be comfortable working with patients who have cancer, answering phones, staffing the clinic/being patient facing. Job Duties Answers and screens telephone calls. Takes accurate messages or directs calls to the appropriate person. Greets and directs patients/families, visitors, and staff. Responds to requests promptly and provides clear and accurate information within the scope of knowledge and authority. Types and prepares correspondence and documents according to quality standards. Proofreads and edits materials for grammar, punctuation, and spelling. Drafts routine correspondence. Compiles and distributes reports and other information as needed. Schedules appointments and meetings and maintains calendars and schedules for assigned staff. Assists in preparation for conferences, seminars, and other department-sponsored programs or events. Receives, records, and prepares related materials and performs other related duties as assigned. Organizes and maintains department files, records, and databases following established procedures. Enters information from source documents into databases and/or spreadsheets. Prepares, routes, and tracks routine administrative forms and documents. Routes materials for required authorizations and monitors receipt by final destination. Communicate with other BIDMC departments to resolve delays, problems, and errors. Requirements High School diploma or GED required. Associate's degree preferred. Experience: 2+ years of related work experience in a healthcare secretarial and administrative role. Must have EPIC experience. Skills: Strong organizational and multitasking abilities to handle a fast-paced environment. Exceptional communication and customer service skills. Ability to work independently and within a team environment. Certifications: COVID-19 booster and flu vaccine required (medical exemptions will be considered). Benefits Pride Global offers eligible employees comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance, and hospital indemnity), 401(k)-retirement savings, life & disability insurance, an employee assistance program, legal support, auto, home insurance, pet insurance, and employee discounts with preferred vendors. Equal Opportunity Employer As a certified minority-owned business, Pride Global and its affiliates - including Russell Tobin, Pride Health, and Pride Now - are committed to creating a diverse environment and are proud to be an equal-opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, pregnancy, disability, age, veteran status, or other characteristics.

Executive Assistant - Boston Investment Firm A highly regarded investment firm is seeking an experienced and dynamic Executive Assistant to support senior leadership. This role primarily focuses on assisting the COO and CEO, acting as a trusted gatekeeper and ensuring smooth day-to-day operations. The ideal candidate will have a strong background in executive support, logistical coordination, and document management, with the ability to think proactively and independently. Key Responsibilities: Serve as a strategic partner to senior executives, managing priorities and ensuring efficient workflows. Maintain complex calendars, schedule meetings, and coordinate travel arrangements. Prepare meeting materials, anticipate needs, and proactively assist with business processes. Draft, edit, and manage correspondence, presentations, and reports. Act as a liaison between executives and internal/external stakeholders. Handle confidential information with discretion and professionalism. Collaborate with the broader administrative team to ensure seamless executive support. Qualifications: 5-10+ years of experience supporting C-suite executives, preferably in financial services. Strong organizational, problem-solving, and time management skills. Excellent communication skills, with the ability to manage up and work independently. High level of proficiency in Microsoft Office (Word, Outlook, Excel, PowerPoint). Ability to thrive in a fast-paced, evolving work environment. Additional Details: Hybrid schedule with in-office expectations. Some overtime and flexibility required. Collaborative team environment with opportunities for professional growth. This role offers the opportunity to contribute to a prestigious firm in a fast-moving and engaging environment.

Trinity Staffing Group is seeking a travel Skilled Nursing Facility Physical Therapy Assistant for a travel job in Billerica, Massachusetts. Job Description & Requirements Specialty: Physical Therapy Assistant Discipline: Therapy Start Date: 04/13/2025 Duration: 13 weeks 40 hours per week Shift: 8 hours, days Employment Type: Travel Trinity Staffing Group is seeking skilled Therapy professionals. The ideal candidate is passionate about delivering quality care and making a real difference. Requirements: Qualified applicants MUST be a graduate of an accredited PTA program. Valid State License Eligible to work in the United States Pay package is based on 8 hour shifts and 40 hours per week (subject to confirmation) with tax-free stipend amount to be determined. RequiredPreferredJob Industries Other

The vision of the Arlington Public Schools is to be an equitable educational community where all learners feel a sense of belonging, experience growth and joy, and are empowered to shape their own futures and contribute to a better world. ARLINGTON PUBLIC SCHOOLS Arlington, MA 02476 POSITION: Confidential Executive Assistant to the Superintendents' Offices and School Committee JOB GOALS: This position provides confidential administrative assistance to the Superintendent, Deputy Superintendent, and School Committee. The administrative assistant works alongside the Central Office Executive Manager to ensure effective implementation of policies and procedures and the smooth operation of Arlington's Central Offices, and serves as the administrative assistant to the School Committee and temporary APS governance committees as assigned. MINIMUM QUALIFICATIONS: * Bachelor's degree in a role-relevant field; * Three (3) years experience in a fast-paced office environment; * Demonstrated experience and track record of success implementing various communications systems, databases, and business workflows; and * Excellent communications skills, attention to detail, and problem-solving skills. PERFORMANCE RESPONSIBILITIES: The essential functions and duties listed below are intended as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if work is similar, related or a logical assignment to the position. Governance and Compliance: * Serves as the Administrative Assistant to the School Committee, fulfilling the role prescribed in Arlington School Committee File BEDG. Attends Regular School Committee Meetings as well as Special Meetings for Executive Session and produces minutes for said meetings. * Serves as Administrative Assistant and Coordinator to temporary governance committees, such as building project committees, as assigned by the Superintendent. * Maintains a variety of manual and electronic documents, files and records (e.g. minutes, policies, calendar of appointments, official records of the Arlington Public Schools and Arlington School Committee for the purpose of providing up-to-date reference and audit trail for compliance with district, local, state and federal regulations). * Monitors assigned district activities and/or program components (e.g. School Committee/District-mandated processes, follow-up activities, etc.) for the purpose of coordinating and ensuring compliance with established financial, legal and/or administrative requirements. * Schedules, prepares, and posts agendas and minutes of School Committee meetings, conforming to Massachusetts Open Meeting and Public Record laws. * Maintains School Committee records on the district website and in confidential digital files. * In collaboration with the Superintendent and Deputy Superintendent, prepares the annual school calendar for School Committee approval, and ensures that District and School Calendars on the website are up-to-date. * Reviews and updates policies provided by MASC, MASS and other national agencies in collaboration with the Policy Subcommittee Chair. Daily District Operations: * Oversees Central Office workflows for the purpose of ensuring office objectives are achieved. * Performs record keeping and clerical functions (e.g. assembling reports, manuals, correspondence, etc.) for the purpose of supporting the Superintendent, Deputy Superintendent, School Committee and District. * Responds to a wide variety of inquiries for the purpose of resolving problems, providing information and/or referring to appropriate personnel. * Sets up and coordinates the Superintendent's and Deputy Superintendent's meetings, conferences, and travel arrangements. * Supports the Superintendent, Deputy Superintendent, and School Committee for the purpose of relieving them of routine administrative and technical details. * Implements logistics for various administrative meetings at the direction of the Central Office Manager. * Serves as the Superintendent's and Deputy Superintendent's office "point person" for all non-administrator staff inquiries and concerns linked to Superintendent office functions. * Monitors and reviews attendance of Central Office and administrative staff, and generates reports or enters data as needed. * Assists the Superintendent and Deputy Superintendent in scheduling meetings and maintaining their schedules. External and Internal Communications: * Compiles data from a variety of sources (e.g. agenda packets, budget, schedules, etc.) for the purpose of complying with financial, legal and/or administrative requirements. * Prepares a wide variety of written materials (e.g. agendas, draft and final correspondence, publications, School Committee packets, reports, minutes, memos, etc.) for the purpose of documenting activities, providing written reference and/or conveying information. * Establishes and maintains a calendar of meetings and presentations with the Superintendent and School Committee Chair, and communicates dates and expectations with presenters. * Processes documents and materials (e.g. School Committee packets, updating manuals, proofing, editing, etc.) for the purpose of disseminating information to appropriate parties. * Accesses and updates various databases such as PowerSchool, Easy IEP, Online Registration, Absence Management, and MUNIS as needed and as directed by the Central Office Manager. Assists with data input and report generation from various databases, as needed. Other Duties as Assigned: * Makes self available to the Superintendent and Deputy Superintendent to respond to emergencies during non-working hours as needed, especially when Central Office Manager is unavailable (e.g. on vacation or leave). * Performs research-based or data-collection projects in collaboration with other Central Office departments as needed. * Performs all other reasonable related duties as assigned by the Superintendent or Deputy Superintendent. TERMS OF EMPLOYMENT: Full Year REPORTS TO: Superintendent, Deputy Superintendent, and School Committee Chair SALARY & BENEFITS: $75,000 to $95,000 The Arlington Public Schools are committed to creating an inclusive and safe learning and working environment that reflects a diversity of perspectives, values, and experiences. We welcome staff who are aware of the role that bias and prejudice play in society, are creative and willing to try new approaches, and are reflective about their daily practice. We are looking for candidates who welcome a challenge, are eager to collaborate and contribute to the success of students, are ready to engage in two-way partnership with families, and who will contribute their diverse talents to the organization as a whole. This job description does not constitute an employment agreement between the employer and employee, and is subject to change by the employer, as the needs of the employer and requirements of the job change.

. EMPLOYMENT IS SEASONAL AND TEMPORARY** PROGRAM DESCRIPTION: Extended School Year (ESY) offers specialized services to students with disabilities. The decision to provide ESY is made by the IEP Team, who assesses the necessity to minimize substantial regression and reduce substantial recoupment, ensuring effective progress for the students. The IEP Team also evaluates the level of needs and recommends specific IEP services during ESY based on individual student requirements. The determination of ESY services is made according to the IEP Team's identification, focusing on the student's individual needs and aligning with the delivery of targeted ESY goals and objectives. REPORTS TO: The position reports to the ESY Site Coordinator, who works in close collaboration with the Director of Extended School Year and Expanded Learning in the Office of Specialized Services. For questions about this position, please email **********************************. When you are hired to work the Extended School Year (ESY) program, you are committing to the entire duration of the program. This means that your assignment may involve working at different sites, as staffing needs arise. Flexibility in location is an essential requirement of the position, and by accepting this job offer, you agree to be available for reassignment to various sites as needed throughout the program. PROGRAM SCHEDULE: The instructional hours for students are 5 hours per day, 5 days per week, for 5 weeks from July 7 to August 8, 2025. The Secretary is expected to: Work a 6-hour day, 5 days per week, for 5 weeks (this includes 30 minutes for student arrival and 30 minutes for student dismissal). Attend Mandatory Professional Development on June 26, 2025 and June 30, 2025 Set up a Main Office workspace RESPONSIBILITIES: Work all 25 days of the program. Provide clerical support to the ESY Site Coordinator and lead staff at the assigned ESY Site. Participate in the paperwork and data entry related to student attendance and payroll reporting (Google Sheets), including updating staff rosters and student lists if requested by the ESY Site Coordinator. Assist with record-keeping of sign-in and sign-out, and attendance. Record and report time for bus monitors. Support the Site Coordinator to manage schedules for direct and related service providers. Manage supplies (books, education, etc) for the site. Maintain any active incident forms. Maintain and update contact information for families. Maintain and convey health information to nurses. Maintain office area and machine/office equipment. Handle incoming telephone calls with professionalism, and transfer calls to the appropriate person when necessary. Complete all assignments in a timely fashion. Prepare records and materials for archiving. Perform other duties as requested by the ESY Site Coordinator. Adhere to ESY handbook policy and ensure compliance with policy across the site TERMS: The individual who is hired to this position agrees to the 2025 BPS Summer Employment Terms . This position is paid hourly at a rate of $30 per hour of instructional time on the Boston Public Schools bi-weekly payroll schedule. Additional work hours that exceed the (6) hours in a day will require approval from the Director of Extended School Year & Expanded Learning. Please be advised that pursuant to Massachusetts and Federal law, BPS considers site coordinators to be professional employees (or exempt employees), and they are expected to work as long as necessary to complete the required work. The individual who is hired to this position consents to electronic sign-in procedures on site, that is retained by BPS exclusively for audit and sign-in verification (payroll). Failure to report to work on a given day of instructional time will result in a loss of pay for that day. Job offers are conditional and based on sufficient student enrollment/attendance. QUALIFICATIONS - REQUIRED: Per Guild rules, the school secretary currently working in the building has the right to the position before anyone else is interviewed. Clerical experience. Demonstrated ability to lead, manage, and collaborate. Ability to utilize Google Docs, Google Sheets, and Google Forms. Completion of City of Boston Residency Affidavit. Current authorization to work in the United States. Candidates must have such authorization by their first day of employment. QUALIFICATIONS - PREFERRED: Forty-eight (48) Credit Hours of College Coursework or an Associate's Degree. Experience in BPS and working with students with disabilities or special education teachers. Ability to work collaboratively with others. BPS values linguistic diversity and believes that candidates who speak another language bring added value to the classroom, school, and district culture and diversity. BPS is particularly interested in candidates who are fluent in one of BPS' official languages: Spanish, Creole (Cape Verdean), Creole (Haitian), Chinese, Vietnamese, Portuguese, & Somali. NONDISCRIMINATION POLICY The Boston Public Schools, in accordance with its nondiscrimination policies, does not discriminate in its programs, facilities, or employment or educational opportunities on the basis of race, color, age, criminal record (inquiries only), disability, homelessness, sex/gender, gender identity, religion, national origin, ancestry, sexual orientation, genetics or military status, and does not tolerate any form of retaliation, or bias-based intimidation, threat or harassment that demeans individuals' dignity or interferes with their ability to learn or work.

TITLE: Office Assistant DEPARTMENT: Management SUPERVISOR: Louise Lawson: ****************** EXTENSION: 4564 DUTIES AND RESPONSIBILITIES: Assist the Management faculty with general administrative and clerical support. Other duties include: photocopying, assisting with faculty research, supporting FME faculty teaching in the HELV, organizing supplies and snacks in the Olin 3rd floor suite for management faculty that have offices in creating tent and bio cards, creating/editing PowerPoint slides, filing, and campus errands. QUALIFICATIONS: Good communication skills and professionalism. Ability to work independently. Dependable. Attention to detail and strong organizational skills. Proficiency with Microsoft Office, PowerPoint and Excel The ability to maintain confidentiality. Research skills a plus. Additional Information: This is a part time position. The hours can vary but typically are six to eight per week based on the workload requested by the management faculty and the division coordinator.

RMS Boston, division of RMS International, a global leading importer of Toys, Activity, Arts and Crafts and Stationary, License product and seasonal goods. We have an exciting opportunity for a career minded individual in a fast growing company. The role will be to provide administrative support to the sales force with a focus on product development and purchasing. You will be here to provide a vital link between the product development team and sales. You will be here to assist, but also carve a path for your own future. No previous experience is required as all training will be provided, although any previous experience in the field of purchasing and/or toys and crafts would be advantageous. You will have input in developing new exciting ranges for RMS's own brands and also mass market retailers. Day to Day duties may include: Helping to develop new product ranges within the toy and craft markets. Working with the sales team gathering samples, and creating quotes Liaising with oversees offices and purchasing teams Product set up for our integrated systems Overseeing approval of final packaging and proof reading artwork. We are excited to teach and help progress the right candidate for a role with RMS Boston in the field of toy import and product development. With the right attitude this person will progress up a ladder within one of the top 100 fastest growing companies. Professional growth opportunities for the career minded individual. We offer a competitive salary along with a comprehensive benefits package.

Melrose/Wakefield Hospital, part of the Tufts Medicine system, has been offering the highest quality and accessible healthcare to the local community for over 130 years. With two hospital campuses, Level III Trauma Center, Level III Special Care Nursery, Breast Health Center, Cardiovascular Center and over 20 locations and 50 specialties, Melrose/Wakefield Hospital offers many opportunities to grow your career. If you are passionate about providing care in your local community, come join our team at Melrose/Wakefield Hospital. Why Join Us? * Competitive salaries * Medical, dental, vision insurance that start on day one * 403(b) retirement plan with company match * Generous earned time benefits * Tuition reimbursement * Clinical mobility tracks * Free on-campus parking Location: Melrose/Wakefield Hospital - 888 Main Street - Wakefield, MA Hours: 40 hours - Monday - Friday Job Overview Under general supervision, this position supports clinic or office activities and provides administrative support for clinical providers. Assists with the work flow operations of the practice, maintenance of all documents and files, and project-oriented tasks. This position maintains a high level of customer service with frequent contact with patients through telephone and in-person interactions. This position plays an important role in the hospital's revenue cycle process, clinic operations, and patient experience. Minimum Qualifications 1. High School diploma or equivalent. 2. Two (2) years of experience in a hospital, medical office, or clinic. 3. Bilingual. Duties and Responsibilities The duties and responsibilities listed below are intended to describe the general nature of work and are not intended to be an all-inclusive list. Other duties and responsibilities may be assigned. 1. Schedules patient appointments, including follow-up appointments, internal and external testing and labs, and surgical booking and coordination. 2. Assists with scheduling template creation and changes. 3. Answers phones, triages calls, responds to patient requests, takes messages in office or call center setting. 4. Greets and checks-in patients; verifies patient demographic and insurance information. 5. Assists with revenue cycle clearance, including registration accuracy, referral management and insurance verification. 6. Collects copayments. 7. Prepares medical records and documentation for patient visits, including loading of information into the EMR system. 8. Assists with billing charge entry and reconciliation. 9. Participates in performance improvement projects. About Melrose/Wakefield Hospital Melrose/Wakefield Hospital and Lawrence Memorial Hospital of Medford are two campuses with one community in mind: the people of north suburban Boston. Melrose/Wakefield Hospital and Lawrence Memorial Hospital are distinguished by the range of high-quality clinical care and services. Our teams welcome everyone with hospitality and humanity. We focus on reducing health disparities through 40+ local health programs across a system of hospitals, urgent care locations, outpatient services, and community physicians. Core to our values, Melrose/Wakefield Hospital's commitment to community is demonstrated by our many local health programs throughout our service area and participation in partnerships with community agencies and events, and education programs in more than 10 communities to support the wellness and health of our residents. Tufts Medicine is a leading integrated health system bringing together the best of academic and community healthcare to deliver exceptional, connected and accessible care experiences to consumers across Massachusetts. Comprised of Tufts Medical Center, Lowell General Hospital, MelroseWakefield Hospital, Lawrence Memorial Hospital of Medford, Care at Home - an expansive home care network, and large integrated physician network. We are an equal opportunity employer and value diversity and inclusion at Tufts Medicine. Tufts Medicine does not discriminate on the basis of race, color, religion, sex, sexual orientation, age, disability, genetic information, veteran status, national origin, gender identity and/or expression, marital status or any other characteristic protected by federal, state or local law. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation by emailing us at *************************.

Class Definition GENERAL STATEMENT OF DUTIES: Within a Department of Behavioral Healthcare, Developmental Disabilities and Hospitals (BHDDH) area designated as a small organizational component, to have the assigned responsibility for the overall management of the planning, development and implementation of operational functions; or, to have the assigned responsibility for the overall management of a BHDDH program of comparable complexity; and to do related work as required. SUPERVISION RECEIVED: Works under the general supervision of a superior with latitude for the exercise of initiative and independent judgement; work is reviewed through conferences and submitted reports for satisfactory performance and adherence to directions, rules and procedures. SUPERVISION EXERCISED: Plans, coordinates and reviews the work of professional, technical and clerical staff. Illustrative Examples of Work Performed * Within a Department of Behavioral Healthcare, Developmental Disabilities and Hospitals (BHDDH) area designated as a small organizational component, to have the assigned responsibility for the overall management of the planning, development and implementation of operational functions; or, to have the assigned responsibility for the overall management of a BHDDH program of comparable complexity. * To coordinate or conduct analyses of specific programs, services, resources and costs and benefits to increase the efficiency and effectiveness of the program. * To assist in the development of assigned components, short and long-term goals and objectives, management plans and operating plans, and to oversee their implementation and evaluation. * To assist in achieving fiscal integrity and accountability within the program area. * To assist in the development of specific phases of the operating and capital budget plans, proposals and requests, as required. * To periodically consult and confer with intra and interagency representatives to access and recommend changes in programs, services, goals and objectives, as required. * To review programs and services for compliance with federal, state and other regulations and requirements, and with the overall mission and goals of the department. * When directed, to apply innovative and emerging methods, technologies and management practices to the operation of the organization and/or program. * To encourage professional and staff development activities within the program or services area. * To provide professional opinion, consultation and advice, as required. * To serve as an effective member of the agency program and leadership team. * To assist in coordination of programs and services with other BHDDH agencies, other state departments and agencies, municipal, federal and private agencies and parties, as required. * To provide effective and informative reports; to prepare communications and communicate regularly with departmental and program staff, and with others as required. * To represent the department in a variety of roles and settings, as required. * To assist in the development and maintenance of appropriate and adequate information systems, and to produce reports as needed. * To meet and conform to the requirements of an operational set of performance specifications. * To do related work as required. Required Qualifications for Appointment KNOWLEDGE, SKILLS AND CAPACITIES: A thorough knowledge of the operations of the program or services area and the ability to promote effective and efficient programs and services; a working knowledge of the principles and practices employed in the administration of public health care programs and services; a working knowledge of trends and best practices in the program or services area and the ability to apply this knowledge to planning, coordinating, implementing and evaluating the program; a familiarity with relevant laws, regulations, policies and procedures; the ability to lead, supervise, assign and evaluate the work of subordinates; the ability to serve as an effective administrative subordinate; the ability to serve as an effective member of an administrative team; the ability to provide leadership and coordination; the ability to communicate effectively; the ability to meet and conform to the requirements of an operational set of performance specifications; and related capacities and abilities. EDUCATION AND EXPERIENCE: Education: Such as may have been gained through: possession of a Bachelor's Degree in Public Administration, Management, Health Administration, or in the specifically assigned area of organizational or program responsibility; and Experience: Such as may have been gained through: employment in a responsible supervisory capacity in (line/direct service or staff support) in a health care environment Or, any combination of education and experience that shall be substantially equivalent to the above education and experience. Supplemental Information The Rhode Island Department of Behavioral Healthcare, Developmental Disabilities and Hospitals (BHDDH) is seeking an Associate Administrator of Prevention Services who will be responsible for substance use prevention health policy and communications, focused on substance use prevention related to recreational youth and adult cannabis use. The Associate Administrator II will be responsible for the planning and coordination of programming related to environmental change strategies. This includes policy work and enforcement strategies that reduce retail access to substance and associated products illegal to youth. This position will also serve as a coordinator of substance use prevention-related health communications. Lastly, this person will serve as a subject matter expert on policy and legislation that affects prevention programming. Job Duties * Adapt public health policy and legislation related to substance use prevention into program and system change, especially pertaining to recreational marijuana use laws * Work with other state departments to increase safety related to legal cannabis use * Improve data collection and reporting of environmental change strategies work by prevention providers regarding their work with cannabis prevention * Develop, implement, and improve retailer education programs for products illegal for youth such as tobacco, cannabis, and alcohol * Serve as a coordinator of health communications work related to substance use prevention in collaboration with state and local partners * Attend collaborative meetings with both internal and external stakeholders to improve substance use prevention and mental health promotion Preferred Knowledge/Skills * Knowledge of principles and models for prevention program planning and implementation including SAMHSA's Strategic Prevention Framework * Experience with Microsoft Office including PowerPoint, Excel, Word * Ability to work well as a team with diverse personnel, groups, and organizations * Experience with health communications and policy * Experience with policy analysis and research * Ability to communicate effectively orally and in writing and with a variety of audiences (examples include general public, industry professionals, state department staff, and prevention providers) For information regarding the benefits available to State of Rhode Island employees, please visit the Office of Employee Benefits' website at ************************************ Also, be advised that a new provision in RI General Law 35-6-1 was enacted requiring direct deposit for all employees. Specific to new hires, the law requires that all employees hired after September 30, 2014 participate in direct deposit. Accordingly, any employee hired after this date will be required to participate in the direct deposit system. At the time the employee is hired, the employee shall identify a financial institution that will serve as a personal depository agency for the employee. Employer State of Rhode Island Address One Capitol Hill Providence, Rhode Island, 02908 Website ***********************

About Contech: Contech Medical, a UFP Technologies company, is a global leader in the design, development, and manufacture of class III medical device packaging primarily for catheters and guidewires. Our experience in packaging, assembly and distribution encompasses multiple continents and the largest medical device companies in the world. UFP Technologies, Inc. offers a competitive benefits package, including but not limited to: * Medical, Dental, Vision, Life, Disability Insurance * 401K with a matching contribution * Paid time off, Paid holidays, Employee discounts and much more! Location: This position is on-site full-time in Providence, RI. The position holder will need to be within commuting distance (within 45 min). Qualified applicants must be eligible to work in the United States to be considered for this opportunity. Employment based visa sponsorship (including H01B sponsorship) is not available for this position. Administrative Associate Summary: The Administrative Associate is responsible for assisting in the completion of production paperwork, compilation of device history records, and organization of files. Administrative Associate Duties and Responsibilities: * Records daily piece work from the Production Sheets. * Distributes Timesheets. * Performs setup and approves jobs, as needed. * Prints and approves labels. * Provides the operators with the correct CT lot of labels for new job orders. * Creates, reconciles and stores DHR files. * Trains and performs random checks on new hires with dispensers. * Abides by Contech's Quality Management Systems, cGMP's and ISO 13485. * Performs all other duties as needed. Administrative Associate Qualification Requirements: * High School diploma, or general education degree (GED). * Basic computer skills. * Demonstrated ability to work well with others. * Must be able to pick up minimum of 25llbs. * Basic knowledge and understanding of cGMP procedures is preferred. * Strong attention to detail. * Strong written and verbal communications skills * Ability to multi-task. * This position may require weekend and after-hours availability. * Fluent in Spanish and English. To apply for this job please create a profile with us through our online application system. Click the "Apply" box in the upper right-hand corner to start the application process. Or, if you already have a social media account with LinkedIn, Google, or Facebook you can use your log in credentials to apply. Contech, a UFP Technologies company, is an Equal Opportunity employer Minorities/Women/Veterans/Disabled. #UFP #MEDTECH #RI #IND

The position of Intern will perform duties relative to their department to assist in achieving the overall goals of the Bank. The role will require some essential functions to be performed independently, however, the incumbent will often be expected to work in a team environment as well. (Summer May - August) Responsibilities Assist the Community Banking Analyst in developing reports to support decision-making and performance tracking, providing insight into customer habits, preferences and needs. Collaborate with the Community Banking Analyst to create a repository for the division's campaign reporting documentation including campaign planning documents and recommendations, campaign tracking and monitoring tools and post campaign analysis reports. Support the Community Banking Analyst in completing an analysis of the division's target staffing levels. Accompany the Community Banking Analyst on branch visits to observe and assess the customer experience provided in branch offices. The visits will occur during one of the division's sales campaigns and will provide the opportunity to gather feedback from branch staff about the campaign. Performs a wide variety of tasks depending on the departmental assignment. These functions may encompass providing technical or customer support, administrative responsibilities or other tasks related to the department operations or programs. Builds understanding of the overall concept of the company, including the brand, customer, product goals, and/or all other aspects of service. Proactively engages with team and other internal departments to understand business responsibilities and goals. Provides suggestions to management for improving customer service and internal processes. Learns and becomes familiar with internal systems and software. Performs other related duties as assigned. Requirements Education High School Diploma is required Students entering their Junior or Senior year of college Additional Requirements Strong analytical and computer skills Ability to effectively communicate both verbally and in writing Must maintain confidentiality and professionalism at all times Previous employment experience in a bank, accounting or finance environment is preferred Strong customer service skills and experience preferred Must have cyber security awareness to protect the digital environment, the Bank, and customers Candidates for this position must be authorized to work in the United States on a full time basis for any employer without restriction Visa Sponsorship will not be provided for this position Middlesex Savings Bank is an Equal Opportunity Employer/Veterans/Disabled

The Administrative Associate III will: * Assist supervisor with special projects and preparation of complex reports and documents. Collect and compiles information from diverse sources, perform calculations, create charts, graphs, and spreadsheets, and perform other related duties as requested. * Transcribe and type correspondence, forms, reports, manuscripts, and other materials involving complex scientific, technical, and/or specialized terminology from recorded dictation, shorthand, or rough draft. * Answer, screen, and route telephone calls and greet and direct visitors and staff. Provides routine and/or standardized information within scope of knowledge and authority. Receive, screen, and draft responses to correspondence. * Schedule appointments and meetings and maintain personal calendars for physician/supervisor(s). Reserve meeting locations, orders supplies and equipment and prepare meeting agenda and other materials. Prepare travel arrangements as necessary. Assist in organizing and scheduling conferences, seminars, and other department-sponsored programs or events, by receiving and recording registration forms and fees, ordering supplies and services, and performing other related duties as assigned. * Maintain departmental files, records, and databases. Enter information from source documents into computer databases and/or spreadsheets, compiling, printing, and distributing periodic reports, mailing labels, and other information as needed. * Monitor and maintain office equipment and supply inventory. Reorder standard office supplies according to established guidelines and requests equipment repair services as needed. Receives and reconciles supply orders and invoices, identifying and resolving delays, billing errors, or discrepancies. Communicate with hospital support service departments to request needed services. * Prepare, route, and track routine administrative forms and documents. Route materials for required authorizations and monitors receipt by final destination. Communicates with other hospital departments to resolve delays and errors. * Lead and oversee work of designated office support personnel. Plan, prioritize, and delegate work assignments and monitor performance, providing feedback and guidance as needed. Serve as a resource on departmental policies and procedures and provide assistance in resolving administrative problems and issues. To qualify you should have: * High School diploma/GED * One year of related experience. * An in-depth knowledge and understanding of the department and hospital programs, policies, procedures, and information related to his/her functions and services. * Ability to assist in overseeing the daily activities of co-workers to help plan, prioritize and delegate work assignments. Boston Children's Hospital offers competitive compensation and unmatched benefits including flexible schedules, affordable health, vision and dental insurance, child care and student loan subsidies, generous levels of time off, 403(b) Retirement Savings plan, Pension, Tuition and certain License and Certification Reimbursement, cell phone plan discounts and discounted rates on T-passes. Experience the benefits of passion and teamwork.

SECRETARY TO THE DIVISIONS OF EMERGENCY MEDICAL SERVICES, FIRE PREVENTION AND TRAINING & SAFETY Pay grade 30 / EPPMTEA $41,335.03 - $48,904.28 Under the supervision of the chief's aide, performs a full range of secretarial and general office work to assure effective division operations. Independently handles all routine clerical matters. Position shares responsibilities and provides backup to the chief's aide for preparation of payroll processing, maintaining attendance records and processing purchase requisitions. Responsible for processing all purchases, and subsequent paperwork for payment for items to include, but not limited to, cleaning supplies and office supplies as needed for all station and administrative offices. Responsible for coordinating fire details with the battalion chief, Fire Marshal and EMS director, including processing all payments for deposit and coordinating payment to department members assigned to the detail. Responsibilities include but not limited to: Receptionist duties for administration offices; Maintains smoke detector inspection records. Processes attorney letters for all divisions. Processes subpoenas at the direction of the Fire Marshal and/or EMS director. Maintains Fire Prevention Division revenue account (plan review, smoke inspection etc.). Processes plan review for construction, fire alarm and fire suppression systems. Maintains spreadsheets of Fire Department Plan Review records. Processes Emergency Access System forms. Schedules appointments for the Fire Prevention Division. Assists Division of Training and Safety with personnel files. Maintains employee spreadsheet of current and retired employees; appointments to Fire Department, promotions, retirements, deaths and mortality age. Assists the EMS director with documentation of EMS Clinical Experience paperwork. Processes MVA billing files at the direction of the EMS director. Assists EMS director with preparation of reports. Will complete fire department data entry as needed. Desirable Abilities, Knowledge and Skills: Organized with good communication skills. Knowledge of Fire Department work programs and interpreting screen requests for information. Personally provides authorized information from files and records or advises on established procedures. Knowledge of office filing system. Proficient in the use of computers, in particular the use of Microsoft Word, Excel and Outlook. Ability to screen callers, anticipate problems, and resolve those of a routine nature. Some knowledge of business methods and practices including purchasing procedures. Some knowledge of accounting and bookkeeping. Minimum Qualifications: High school diploma and post-high school education in business school or secretarial training program. Three (3) to five (5) years of progressively more responsible clerical/secretarial work including proficiency in typing, word processing, computer data entry and retrieval. Some experience in payroll and purchasing procedures is preferred. Must obtain and retain Cardiopulmonary Resuscitation (CPR) certification. EXAMINATION WEIGHT Oral 100 % Application and resume must be submitted no later than Thursday, February 9, 2023 by 4:00 p.m. Please apply online in ADP: *************************************************************************** At the City of East Providence we celebrate the diversity of our citizenry, and are proud to encourage inclusiveness in our workforce. We do not discriminate on the basis of race, color, national origin, gender, sexual orientation, religion, age or disability in employment or the provision of services. ADA/AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER Posted 1/26/23. Submission Deadline Thursday, February 9, 2023 File/Document Secretary EMS Fire Prevention and Training

Summary: Provide administrative and client support for the Behavioral Healthcare outpatient clinic in Framingham. Primary duties are to schedule clients for upcoming appointments with a counselor or medication provider, in-person or via phone or zoom. At time will act as client liaison to help them connect with parties who will resolving client billing and access to care. Greet and check-in clients and perform front desk administrative duties as necessary. Why Work for SMOC? Flexible schedule, work/life balance and a 35-hour work week. Paid Time Off: All full-time employees can accrue up to 3 weeks of vacation, 2 weeks of sick time and are eligible for 12 paid holidays during their first year of employment. Employer Paid Life Insurance & AD&D and Long-Term Disability after 6 months of employment. Two Comprehensive Medical Plans with HRA Employer cost-sharing and 79% of premiums covered by the Employer. Dental w/ Orthodontic Coverage with 75% of premiums covered by the Employer EyeMed Vision Insurance 403(B) Retirement Plan with a company match on day one. Additional voluntary benefits including - additional Term and Whole Life Insurance policies, Accident Insurance, Critical Illness, and Short-Term Disability. Flexible Spending Accounts, Dependent Care Accounts, Employee Assistance Program, Tuition Reimbursement and more. Primary Responsibilities: Greet clients, answer phones, schedule new appointments. Inform staff of client arrival and non-payment issues. Use the Vital platform for sending appointment reminders Use the CareLogic electronic health record to view clinician availability and schedule appointments Fax, copy and file as needed Assist clinical staff with administrative needs Provide back up support to Office Manager when needed. Attend & participate in engagement team meetings as requested and communicate effectively with clients and staff in other areas. Engage all clients by understanding and addressing their needs whether within or outside the scope of work. Maintain confidentiality of client, employee and agency information in accordance with federal and state laws and funder requirements. Ensure compliance with program/department, agency and/or funder requirements, as well as SMOC policies & procedures. Other duties as assigned. Knowledge and Skill Requirements: Prior experience in a medical reception or administrative capacity preferred. Friendly demeanor, solid organizational skills. Computer skills including working knowledge of Word and Excel. Strong customer service skills including verbal communication skills. Strong understanding of client billing and clinic EHR system (Care Logic). Trilingual Preferred (English, Spanish and Portuguese). Dress Code: Business casual. Organizational Relationship: Directly reports to Framingham Office Manager. Indirectly reports to Operations Manager. Direct reports of this position are none. Working Conditions: Hours will be scheduled during clinic business hours, Monday through Friday. As part of the responsibilities of this position, the SBH Administrative Assistant - Scheduler will have direct or incidental contact with clients served by SMOC in various programs funded or administered through the Executive Office of Health and Human Services. A successful background check is required. We are an equal opportunity employer committed to diversity in the workplace

Full-time Description Porsche Nashua, part of the Lyon Waugh Auto Group, is searching for a highly motivated Full Time Administrative Assistant to join our growing team. The ideal candidate will be highly motivated, goal orientated and well organized. If you are looking for a company with a great team atmosphere, excellent benefits, cool perks and opportunities to grow; then Lyon Waugh Auto Group is the company for you! Schedule: Monday-Friday 8:30am-5pm Annual Salary: $47,000.00-$55,000.00 Dependent upon experience level What we can offer you: A robust benefits package that includes Blue Cross medical, dental and vision. As well as life, disability, pet insurance and more! 401(k) plans with a company match Growth opportunities within the entire Lyon-Waugh organization PTO package that includes paid holidays, vacation and sick days; as well as your birthday off and a paid day to volunteer in your community! Referral bonuses ranging from $1,000 - $10,000 Longevity bonuses and paid trips Employee discounts on merchandise, repairs and vehicle purchases Tickets to concert/sporting events and more In this role, you will: Scanning Deals Filing Deals Assisting Used Car Manager with car packets New Vehicle Invoicing Trade-In Payoffs & creating deal jackets Assisting Office Manager Accounts payable & receivables Assist with titles Other tasks assigned by management team Requirements Our ideal candidate: · Possesses a strong work ethic · Is a team player · Possesses positive & professional communication/customer service skills · Possesses intermediate computer skills including Excel · Has the ability to prioritize tasks · Has excellent with time management; dependable · Is self-motivated and results driven · Will have some automotive accounting experience · Experience in Automotive administration & experience with Dealertrack a plus · Registry certification/experience a plus Salary Description $47,000.00-$55,000.00 annual salary DOE

The Student Services Transportation and Finance Operations Secretary provides confidential, financial, and transportation services involving considerable independent judgment and initiative. Under the direction of the Director of Student Services, the Student Services Transportation and Finance Operation Secretary is accountable for providing accurate details and compliance with IDEA regulations in performing various changing tasks to ensure operations run smoothly. .Essential Functions Other duties as assigned A strong team player, able to collaborate well with others. Strong skills in oral and written communication. Strong computer competence, including standard office software (ex., Google Docs, Word, and Excel) and use of appropriate software programs to meet office responsibilities. Process correspondence, letters, and memos, purchase orders, other forms, etc., Responsible for effective customer service skills in dealing with the public and staff, including a calm and professional phone manner and taking complete and accurate messages Answers phones, responds to routine questions, schedules appointments, or routes calls to appropriate persons. Responsible for multitasking in a busy office environment with a continual need to prioritize. Maintain awareness of and compliance with federal and state regulations regarding Special Education documentation and reporting. Assist in the preparation of forms and procedures for compliance with DOE SPED regulations Schedule, confirm, and monitor special education, homeless, DCF transportation, and staff mileage reimbursement. Maintain monthly attendance spreadsheet for out-of-district student Prepare purchase orders and invoices for special education programs, services, students, etc. Coordinates and submits the state special education reimbursement program, Circuit Breaker. Maintain confidentiality of student records and budgets related to individual students Responsible for maintaining and submitting the school district's Medical Assistance billing database and files. Provides information and supporting documentation to State and Federal auditors. Assists the Director of Student Services during all phases of State Compliance Reviews. Coordinates and maintains Hospital/Homebound paperwork and tutoring services. Process Student Services timesheets, stipends, and invoices for payroll. Supports the budget process, providing figures to team chairs, Out-Of-District Coordinator, and Director. Responsible for processing out-of-district residential, private day, collaborative, and other student tuitions. Other secretarial and clerical duties as assigned by the Director of Student Services.