Administrative Assistant Jobs in Springfield, VA

Job Description: We are looking for a highly organized, attentive and detail oriented Personal Assistant to our CEO and Office Coordinator to our Washington D.C. office location. This role requires a proactive individual with exceptional attention to detail, excellent communication skills, and the ability to handle a variety of tasks efficiently. The ideal candidate is resourceful, outgoing, and comfortable managing both professional and personal responsibilities. This is an in-person position and must be willing to travel in the Washington D.C. and Maryland areas. Responsibilities: Run personal errands as needed, including pick-ups, and drop-offs Assist with household tasks, including light cleaning and organization Manage personal appointments and reminders for the CEO Oversee the stocking of office supplies, snacks, and other necessities to ensure a well-equipped workspace Coordinate logistics for in-office events, including setup and breakdown Greet and assist guests upon arrival, ensuring a welcoming environment Qualifications: Strong organizational skills with a high level of attention to detail Excellent interpersonal and communication skills; outgoing and personable Ability to multitask and prioritize tasks effectively in a fast-paced environment Proactive, self-motivated, and adaptable to changing priorities Requirements: Prior Experience in a Personal Assistant or Office Management position is required Must have a valid driver's license and reliable means of transportation Comfortable with light household tasks and personal errands Flexibility to accommodate occasional after-hours needs Equal Opportunity Employment: Our process takes a great deal of time for us, and we ask you to dedicate yours as well. BluShark is devoted to recruiting talented team members who can grow in their positions and flourish within the firm by displaying a dedication to high performance, self-discipline, and motivation to gain more responsibility. BluShark Digital is committed to a work environment in which all individuals are treated with respect and dignity. Each individual has the right to work in a professional atmosphere that promotes equal employment opportunities and prohibits unlawful discriminatory practices, including harassment. BluShark Digital provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Administrative Assistant - (Part-time) As required by our governmental client, this position requires being a US Citizen AND an active Secret clearance with TS eligibility. The Administrative Assistant will provide a variety of complex and routine administrative duties to support the US Space Force Office of the Chief of Space Operations (CSO) with minimal or no supervision and in compliance with written and oral guidance and policies, execute independent decisions within established guidelines and perform a full range of administrative services and executive assistance support. Compensation & Benefits: Estimated Starting Salary for Administrative Assistant: $51,000.00 Pay commensurate with experience. Location Work location is at the Pentagon, and no telework is available. Administrative Assistant Responsibilities Include: Coordinate executive communications, including taking calls, responding to emails, and interfacing with external organizations Prepare and review internal and external documents Maintain an organized filing system of paper and electronic documents Populate and publish SharePoint updates On-boarding/Off-boarding members- Update rosters/checklists, distributing/collecting applicable documentation, drafting emails, etc. Track and submit office supplies for the front office, to include military awards/accoutrements, patches, coins, etc. Field calls and greet visitors and respond to telephone calls, take messages when appropriate, and direct callers or visitors to requested government staff, plan and coordinate conference and office visits with distinguished visitors Staff & Administer Documents, prepare and develop correspondence, reports, memorandums, presentations, ready- to-send (RTS) emails, and other forms of communication for distribution across the organization Distribute correspondence to all individuals in accordance with approved guidelines and processes, search and retrieve documents from databases and files as requested and provide research to assigned staff as necessary, prepare and coordinate documents for review and distribute electronically as necessary Plan, coordinate, and organize events and all secure facilities (onsite and offsite) prior to event by coordinating with the conference room coordinator or applicable office/agency, submit all presentations in requested format by supported staff within the prescribed time frame. Draft meeting minutes, distribute meeting documents and post meeting minutes, as necessary to participants Review correspondence for signatures from members of assigned staff, the supervisor, or other senior managers for proper format, Review conformance with procedural instructions, grammar, typographical errors, accuracy, and necessary attachments Properly monitor and track correspondence as required in approved databases to ensure that all assigned suspense requirements are met, distribute correspondence to all individuals in accordance with approved guidelines and processes Plan, coordinate, and organize events/meetings (on site and off site) for assigned headquarters organization Responsible for securing facilities, submitting presentations as required by supported staff within the prescribed time frame Secure necessary equipment (projector, computer, etc.) to conduct briefing. Operate equipment (projector, computer, etc.) as required Take attendance at meetings as necessary and draft and distribute meeting minutes as necessary Schedule meetings and appointments/ invite appropriate attendees Maintain and manage calendar of activities, meetings, and events Coordinate with other executive staffs to develop meeting/travel agendas (if applicable) Assist with setting up Video Tele Conferences (VTC), Microsoft Teams Meetings, Webex, Zoom, SharePoint or any other platform utilizing by the Government Coordinate with enterprise entities to codify travel plans for leadership Manage travel itineraries/agendas for leadership Create authorizations for leadership in Defense Travel System (DTS) IAW the Joint Travel Regulations (JTR) Prepare and validate Trip Books for Senior Leaders Travel Manage the directorate's assigned tasking's using the Enterprise task Management Software Solution (ETMS2 aka TMT) and other Tasker emails from external organizations/staffs Review ALL Taskers; assign, close, update, reply to Tasker emails, phones calls as needed to escalate tasks, meet deadlines and coordinate w/Headquarter-level offices Create Taskers for office Maintain assigned files and record systems in accordance to approved guidelines Administrative Assistant Experience, Education, Skills, Abilities requested: Associate degree Minimum of three (3) years' of experience working within the DoD performing the tasks listed Candidates must be US Citizens Candidates must hold an active SECRET clearance and be TS eligible Candidates will be subject to a US Federal Government background investigation and must favorably pass a drug screen High familiarity in Defense Travel System (DTS) High familiarity with the Task Management Tool (TMT) Advanced skills in Microsoft Office Suite (Outlook, Word, PowerPoint, Excel, SharePoint) Knowledge/skills with MS Teams, Webex, Zoom Ability to identify and resolve challenges at a strategic level, time management, and ability to multi-task Excellent and advanced organizational, interpersonal and judgment skills Excellent and advanced oral and written communication skills Staff experience supporting DoD or Federal Government Headquarters' senior leaders Must pass pre-employment qualifications of Cherokee Federal Location Work location is at the Pentagon, and no telework is available. Company Information: Cherokee Nation Defense Solutions (CNDS) is a part of Cherokee Federal - the division of tribally owned federal contracting companies owned by Cherokee Nation Businesses. As a trusted partner for more than 60 federal clients, Cherokee Federal LLCs are focused on building a brighter future, solving complex challenges, and serving the government's mission with compassion and heart. To learn more about CNDS, visit cherokee-federal.com. Cherokee Federal is a military friendly employer. Veterans and active military transitioning to civilian status are encouraged to apply. Legal Disclaimer: Cherokee Federal is an equal opportunity employer. Please visit cherokee-federal.com/careers for information regarding our Affirmative Action and Equal Opportunity Employer Statement, and Accommodation request. Many of our job openings require access to government buildings or military installations. Candidates must pass pre-employment qualifications of Cherokee Federal.

As an Occupational Therapy Assistant at Powerback, you will implement therapy programs and activities to help patients recover and enhance their physical abilities. You will collaborate with healthcare professionals to provide compassionate, patient-centered care in various settings. Join a dedicated team committed to improving lives and empowering patients to thrive in their rehabilitation journey. Overview: At Powerback, we're on a mission to improve lives. As the leader in physical, occupational, speech, and respiratory therapies, we help older adults stay active and thrive while providing essential therapy for children at home and in school. With over 38 years of trusted service, our reach spans skilled nursing centers, assisted and independent living facilities, outpatient clinics, and home-based care. We're proud to deliver personalized care exactly where and when it's needed most. Join an industry-leading team that restores hope and makes a lasting impact. If you're passionate about making a meaningful difference and want to be part of the future of rehabilitation and wellness, Powerback is the place for you. Why Powerback? Benefits: We offer Medical, Dental, and Vision plans to Full-Time and Part-Time team members. Support for New Grads & Clinical Fellows: Our Powerback Clinical Mentorship Program kicks off on day one, helping you learn from the best in the field. Continuing Education: Keep growing with free CEUs through Medbridge. H-1B Visa & Relocation Assistance: We support Visa or Green Card sponsorships, plus our Journey Travel Program lets you work across the U.S. with the security of a full-time role. Perks at Powerback: Enjoy exclusive discounts on Wireless/TV, Home/Auto/Renters and Pet Insurance, Childcare, Eldercare, and more. Earn rewards through our PowerZone Employee Recognition Program, and expand your expertise with our Clinicians in Action professional development program. Responsibilities: Title: Occupational Therapy Assistant Location/work environment: In facility Reporting structure: Reporting to Director of Rehab As an Occupational Therapy Assistant, you help patients get well. You are the person who can bring their power back. In doing this, you will implement occupational therapy programs and activities, follow developed recovery plans, and deliver therapy treatments. You're a healer and a helper, which is why you got into this line of work. You're equally adept at addressing the whole patient and seeing them as an individual. You know your goal is to execute a program that will restore, reinforce, and enhance their physical abilities and independence. You're adaptable to the needs of the patient and can find joy in the variety of the work and the settings. You're a teammate and are looking for collaboration with your peers, but you're also happy to make referrals to help your patient get the care they need to thrive. You know that being an Occupational Therapy Assistant means putting patients first; ensuring patients and their families receive the highest quality of service in a caring and compassionate atmosphere. If this sounds like you, we'd love to meet you! Powerback Rehabilitation (Powerback) is a new way of delivering recovery, rehabilitation, respiratory, and wellness services to patients across the nation. We deliver an empowered approach to achieving your full potential by providing integrated and individualized solutions. Our reimagined approach to rehabilitation connects directly to the patient experience, which is centered on transforming the road to recovery for everyone and helping patients get their power back. It's patient-centered care that provides a sustainable way of feeling better, moving better, breathing better, and living better. Working in a company that values growth and understands what it means to be a caregiver is refreshing. Our CEO is a former staff therapist. We offer growth, paths forward, and we are committed to patient-centered care. We are growing, stable, and need people like you, who have a calling to help people thrive. Isn't it time for you to work with a team where 86% of them know and feel their work makes a difference? So much so, we're certified as a 2023 Great Place to Work. Now is the time for you to join Powerback. Powerback has streamlined our hiring process: 1. Applying takes 3 minutes, give or take. 2. You'll hear back from us within 1 business day. 3. If you meet the qualifications, a recruiter will call you for a 10-minute conversation within 2-3 business days, depending on your availability. 4. You will then be presented to the hiring manager 5. The hiring manager will reach out within a business day to schedule the interview. This all happens within 1-5 business days from the phone screen. 6. After your interview, the hiring manager makes a quick decision. We aim to accomplish this within the week. 7. If the hiring manager wants to move forward, you will hear from us within a business day, because we are excited to get you started! Qualifications: 1. Graduate of an accredited Occupational Therapy Assistant Program according to AOTA & ACOTE standards. 2. Initial certification obtained from the National Board for Certification in Occupational Therapy. 3. They must be licensed and/or eligible for licensure as required in the state of practice. Posted Salary Range: USD $29.50 - USD $31.25 /Hr. Keywords: occupational therapy, patient care, rehabilitation, healthcare, therapy assistant, patient recovery, assistive therapy, health services, clinical mentorship, wellness services

The Association of American Railroads (AAR), the world's leading railroad policy, research, standard-setting, and technology organization, is focused on enhancing the safety and productivity of the U.S. freight rail industry. Reporting to the SVP, Finance & Administration, and CFO, this administrative role supports the centralized functions of accounting, finance, information systems, and human resources within the Finance & Administration (F&A) division. General responsibilities cover various complex administrative and financial areas crucial to the proper function of the Association. The ideal candidate is proactive, adept at multitasking, keenly detail-oriented, and thrives in a collaborative team setting. PRINCIPAL ACCOUNTABILITIES Divisional Support Support the SVP/CFO in scheduling and maintaining the departmental calendar, coordinating with AAR department liaisons to ensure proper planning and execution of meetings and projects. Assist with tracking other special projects deemed appropriate by the SVP/CFO, to include the collection, assimilation, organization, and reporting of data across various disciplines. Assist with the planning, scheduling and execution of periodic and annual AAR Committee-sponsored meetings and conferences, such as the Railroad Accounting Officers/Internal Audit Division conference and the Railroad Insurance Management Association conference. Assist with planning division and company-wide events such as celebratory lunches, all-staff meetings, holiday parties, and staff socials. Administrative/Finance Duties Provide support to the Assistant Controller in the area of member dues assessments; specifically, this involves preparation and maintenance of files and records for regular and special assessments, including outreach to the members requesting annual information, verification of information received, collection of mid-year data, invoicing member railroads, and annual rate calculation. Prepare and maintain a primary correspondence file for the annual Research Tax Credit notifications to membership. Assist with assembly of annual budget documents, narratives, basic financial reports (with guidance), spreadsheet development and roll forward, updating information and presentations, as necessary. Maintain, organize, and update AAR Internal content via Teams (All Aboard) and SharePoint. Working with the Communications team and other departmental subject matter experts (SMEs), develop a plan to enhance and improve the effectiveness of the AAR's shared internal portal as a reliable means of communication. Facilities Assist with employee onboarding and offboarding by ensuring workspace is properly prepared, including signage, supplies, storage, and furniture needs. Maintain orientation checklist, coordinate and schedule new employee systems training, and provide facility tour for all new employees. Update and maintain SOPs for these procedures. Manage furniture purchases, office moves, furniture repair and disposal, carpet cleaning, and replacement of fixtures and appliances. Assist with inventory of fixed assets. Process facilities and administration-related invoices to ensure timely payments to vendors. Foster excellent space management and operations through timely and effective communication with the building management team. Manage and update the records storage management account with Iron Mountain. Human Resources Assist in implementing administrative procedures required to support the delivery of the AAR's full package of fringe benefits to AAR employees, including medical and dental insurance, disability insurance, life and AD&D insurance, supplemental life and disability insurance, flexible spending accounts and long-term care insurance. Assist in managing AAR group insurance plans, ensuring participant enrollment lists are current and monthly invoices are submitted for payment, including the under-65 retiree medical coverage, determining eligibility, preparation of invoicing information for accounting, and enrollment. Administer the retiree life insurance census, updating eligibility information, processing monthly invoices, and initiating claim forms for payment to the beneficiaries of the plan, including obtaining death certificates and other required information from the beneficiaries and filing the claim with the providerfff. Support the Assistant Vice President, Human Resources/Administration in scheduling and assembling materials for the AAR Pension Board, AAR 401k Committee, and AAR Retiree Life Insurance Trust and other AAR benefit related meetings. Administer the AAR's quarterly medical waiver bonus plan for employees electing to waive insurance coverage. Administer AAR's quarterly reimbursement of expenses for employees participating in wellness-related activities. Assist with the onboarding of new hires. The above description of responsibilities is representative of the position and the knowledge and experience a successful candidate is expected to have when hired. It is not intended to limit or preclude other responsibilities and tasks that may be associated with or added to the position based on the needs and strategic direction of the organization. QUALIFICATIONS Minimum of 3 years of administrative experience. Previous experience supporting administrative functions, including some or preferably all of the following: operations, facilities, finance, accounting, and human resources. Experience reporting to or directly supporting senior leadership (e.g., CFO or COO) highly valued. Demonstrated ability to maintain confidentiality with access to sensitive information, including but not limited to vendor and customer information, personnel reports, financial data, and other related matters. Excellent communication and people skills, with the ability to work independently, liaise on behalf of senior staff with both internal and external stakeholders, take initiative on projects, and problem solve. Strong analytical, organizational, and time management skills, with a proven ability to prioritize and manage multiple tasks simultaneously and effectively. Highly organized and detail oriented. Highly proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Adobe Pro, including ability to create and edit mail merge and pdf files. An enthusiastic approach to taking on expanded responsibilities and pursuing continuous learning and professional growth. Salary will be commensurate with experience. About AAR Founded in 1934 and located just a few blocks from the U.S. Capitol and the National Mall, AAR is a top-tier trade association representing major freight and passenger railroads operating in the U.S., Canada, and Mexico. In addition to representing its members on legislative and regulatory policy matters, AAR sets standards for rail cars and rail car components, certifies manufacturing and repair facilities, and audits facilities for compliance. Its research subsidiary, MxV Rail, headquartered in Pueblo, Colorado, is the world's leading railroad research facility, undertaking cutting-edge research for railroads and their suppliers from around the world. AAR's information technology subsidiary, Railinc, located in Cary, North Carolina, provides IT services to the railroad industry. For more information on AAR and its subsidiaries, see ************ AAR is an equal-opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, sex, sexual orientation, gender identity, national origin, disability or status as a protected veteran.

We are seeking a motivated and detail-oriented Office Assistant to join our team. The ideal candidate will possess strong organizational skills and a commitment to providing exceptional customer support. This role is essential in ensuring the smooth operation of our office, assisting with various clerical tasks, and enhancing overall productivity. Responsibilities Provide excellent customer service by addressing inquiries and resolving issues promptly. Must be willing to become a notary (we will certify you). Must be willing to learn systems and software like Procore. Manage office communications, including answering phones and responding to emails. Organize and maintain filing systems, both electronic and paper-based. Assist with scheduling appointments and managing calendars for team members. Perform data entry tasks accurately and efficiently. Support the team with clerical duties such as typing documents, preparing reports, and handling correspondence. Ensure all administrative tasks are completed in a timely manner. Experience Proficiency in Microsoft and Google Suite is preferred. Strong time management skills to prioritize tasks effectively in a fast-paced environment. Previous experience in customer support or service roles is required. Demonstrated ability to work independently as well as part of a team while maintaining professionalism. Excellent organizational skills and attention to detail are essential for success in this role. Basic computer literacy is required, along with the ability to quickly learn new software applications including, but not limited to, ProCore, Clear Story, and Safe Starts. Must pass a background check and clean criminal record in order to become a notary. Prior construction experience is preferred. Working at JRB LLC is an exciting and dynamic experience! Our fast, growing company fosters a fun and energetic workplace. We value all team members and support your personal and professional growth. Job Type: Full-time Pay: $20.00 - $25.00 per hour Expected hours: 40 per week Benefits: Health insurance Paid time off Schedule: 8 hour shift Day shift Monday to Friday Morning shift Application Question(s): Can you provide 2-3 references? Ability to Commute: Forest Hill, MD 21050 (Required) Work Location: In person

Function Enterprises, Inc. in Springfield, VA, is a leading contracting company dedicated to providing quality services to clients. The company emphasizes excellence in work and values diversity and inclusivity in its culture. Role Description This is a full-time on-site role for an Administrative Assistant at Function Enterprises, Inc. The Administrative Assistant will be responsible for providing administrative support, managing phone communications, assisting with executive administrative tasks, and utilizing clerical skills. Qualifications Administrative Assistance and Executive Administrative Assistance skills Strong Phone Etiquette and Communication skills Proficiency in Clerical Skills Payroll Administrator Attention to detail and organizational skills Ability to multitask and prioritize tasks Desire to learn and grow Experience in office management or administration is a plus Excellent computer skills, including MS Office proficiency College diploma or equivalent

The Ford Agency is recruiting for top-notch Administrative Coordinator to support the State Advocacy team at a national trade association. This is a busy role that requires resourcefulness, flexibility, and the ability to work independently. The successful candidate will have experience providing administrative support to a team virtually and have the confidence to interact regularly with high-level executives. If you have at least 4 years of administrative support experience and are looking to join an organization dedicated to its employees professional growth and development, this could be a terrific opportunity for you! Hill experience is helpful, though not a must. Responsibilities Include: Manage detailed and busy calendars Prepare documents and correspondence Build relationships with committee chairs and staff to coordinate meetings Collaborate with the communications and other internal teams Coordinate travel logistics including flights, hotels, and transportation as needed Assist with special projects as requested Qualifications Include: 4+ years providing administrative support Excellent attention to detail and organization Ability to work with discretion and maintain confidentiality Strong MS Office skills Professional communication skills Ability to work in a fast-paced environment Candidates for this position must be based in DC, MD, or VA area or have independent plans for relocation. The Ford Agency is a recruiting firm based in Washington, DC. We represent a broad range of organizations including: non-profits, associations, legal, consulting, and government relations firms. This position is an opening with one of our clients. To see more positions available through The Ford Agency, please check out our website at ********************

LHH is partnering with a nonprofit organization seeking a dedicated and detail oriented Administrative Assistant to join their team in Washington, DC. We are looking for a proactive and detail-oriented Administrative Assistant to provide essential support to the team. The selected candidate will assist in various administrative tasks, including data input, communication, customer service and general admin support. This position is a 8-12 week contract position. Hourly pay rate is between $21-$23 per hour based on experience. This role will require 5 days a week onsite. Responsibilities: Perform accurate data entry tasks to maintain organizational databases and records. Assist in drafting and formatting correspondence, emails, and other communications with donors and stakeholders. Provide administrative support to the team as needed, including photocopying, scanning, and filing documents. Assist in organizing and maintaining electronic and paper filing systems. Handle incoming calls and inquiries, providing excellent customer service to donors and visitors. Assist in the preparation of materials for meetings, presentations, and events. Collaborate with team members to ensure efficient office operations and smooth workflow. Adhere to organization policies and procedures, ensuring confidentiality and data security. Requirements: Bachelor's degree in Business Administration, Non-Profit Management, or a related field preferred. Previous experience in an administrative role or office environment is desirable. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Suite. Excellent written and verbal communication skills. Strong attention to detail and accuracy in data entry tasks. Ability to multitask, prioritize, and manage time effectively in a fast-paced environment. Strong organizational skills with the ability to maintain filing systems and records. Demonstrated ability to work both independently and collaboratively within a team. Benefit offerings include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and 401K plan. Our program provides employees the flexibility to choose the type of coverage that meets their individual needs. Available paid leave may include Paid Sick Leave, where required by law; any other paid leave required by Federal, State, or local law; and Holiday pay upon meeting eligibility criteria.

An elite firm in Bethesda, MD (our client) is looking for a Litigation Administrative Assistant to join their team. Hybrid OK. Will be providing administrative support to commercial litigation attorneys. Varied responsibilities, including e-filing with state and federal courts, managing attorney's calendar and scheduling meetings and depositions, and drafting pleadings and other legal documents. E-filing experience in Maryland, DC, and Virginia is highly preferred. Exceptional compensation and benefits. Please apply to Bridgeline Solutions today!

Duration: 3 month + We are seeking a highly organized and detail-oriented Senior Administrative Assistant on a temporary basis to provide top-tier administrative support to our team. The ideal candidate will excel in a fast-paced environment, demonstrate exceptional communication skills, and bring a proactive approach to problem-solving. Key Responsibilities: Provide executive-level administrative support, including calendar management, meeting coordination, and email correspondence. Prepare and edit documents, presentations, and reports with high attention to detail. Manage office logistics such as ordering supplies, overseeing maintenance requests, and maintaining an organized workspace. Coordinate travel arrangements, including flight, hotel, and transportation bookings. Assist with event planning, scheduling, and logistical coordination. Act as the point of contact for internal and external stakeholders, ensuring timely responses and follow-ups. Maintain confidentiality and handle sensitive information with discretion. Support special projects as assigned, ensuring deadlines are met and quality standards are upheld. Qualifications: Proven experience as a Senior Administrative Assistant or in a similar administrative role. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant tools. Strong organizational and time management skills, with the ability to multitask effectively. Excellent verbal and written communication skills. Ability to work independently, take initiative, and handle tasks under minimal supervision. Experience in supporting multiple teams or senior executives is a plus. Familiarity with [industry-specific software, if applicable] is preferred. Education: High school diploma or equivalent required; an associate or bachelor's degree is a plus.

We are seeking a Business Administrative Assistant to provide logistical and administrative support in a professional, business formal environment. This full-time, temp-to-hire position offers growth potential for a dedicated and detail-oriented professional. Key Details: Location: Washington, DC (On-site, Monday-Friday) Pay: $23/hour (temp), potential for permanent hire Hours: 8:30 AM - 5:00 PM (May include occasional overtime) Accessibility: Near Union Station & Judiciary Square Metro stations (Parking not covered) Responsibilities: Serve as the front desk point of contact, greeting visitors and preparing conference rooms. Assist with travel coordination, including tracking employee travel and processing expense reports. Manage executive scheduling and travel arrangements. Provide general administrative support to senior leadership and office operations. Qualifications: Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint, OneNote). Strong communication, organization, and multitasking skills. Experience with SharePoint, OneDrive, or basic IT troubleshooting is a plus. This role offers the opportunity to transition into a permanent position with expanded responsibilities. All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

Kelly Goodman, NP & Associates, PC is seeking a motivated Administrative Assistant to support an established and well respected Medical Office in the Bethesda/DC area. The Administrative Assistant is responsible for overseeing the daily operations of patient coordination and maintain scheduled appointments. Responsibilities for the Administrative Assistant: Assist with answering and triaging a 3-line phone system, serve as a point of contact with patients and health care professionals and ensure efficient and accurate communication Check patients in and out for appointments, verify insurance benefits as needed, and collect any balances/fees that are due Scan and file regulatory documents appropriately to maintain accurate and complete records for all patients Coordinate office lunches with outside drug representatives and health care professionals Requirements for the Administrative Assistant: 1+ years of experience in administration and customer service Bachelors of Science in related field preferred Compensation for the Administrative Assistant: Salary: $20/HR - $22/HR based on meeting of requirements and experience Benefits: Health, Dental & Vision Insurance, 401K, PTO Hours 5 days a week 9:00 AM -5:30 PM Monday, Tuesday, & Thursday 10:30 AM - 7:00 PM Wednesday 8:00 AM - 4:30 PM Friday One Saturday a month 8:00 AM - 1:00 PM. Ideal candidate should be dependable, hard-working, professional, detail-oriented, flexible with hours, and a quick learner. Experience in medical field and knowledge of EHR and HIPPA preferred. Please send resume with cover letter and salary requirements to be considered. Job Type: Full-time

Addison Group is hiring for an Administrative Assistant is on a contract-to-hire basis will be fully on-site in Herndon, VA . The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role! Responsibilities Ordering office supplies and inventory Processing expense reports and invoices for staff Organizing travel arrangements to include booking flights, booking hotels, and planning itineraries Setting up conferences, meetings, and team events Preparing meeting agendas and taking meeting minutes Managing vendor communications Providing front desk support as needed to include greeting visitors and handling phone calls Qualifications Bachelor's degree or equivalent experience 2-5 years of administrative experience Experience in organizing travel for staff Experience in processing invoices Ability to multitask Proficient in Microsoft Office suite Proficient in Concur or SAP We're an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.

Under the supervision of the Qualification and Compliance Administrator, provides administrative, clerical, and compliance support. This role requires focus, strong attention to detail, the ability to track, audit, and report on areas of safety and compliance. Responsibilities Record and process fuel taxes by calculating and auditing mileage and fuel computations, identifying discrepancies, and assisting in investigations of missing or inaccurate data. Retrieve employment background information for new applicants, review findings, and submit for approval. Monitor expiring credentials and obtain renewal confirmations to ensure compliance. Conduct routine audits to verify adherence to regulations and company policies. Process and maintain paperwork related to company and independent contractor files. Maintain records and report instances of non-compliance. Notify relevant parties to obtain renewed credentials, such as licenses, physicals, and work authorizations. Collaborate with team members to ensure the accuracy and completion of personnel records. Gather and compile information from multiple sources for monitoring and reporting purposes. Maintain and file all fuel receipts for both employees and contractors. Assist with various tasks related to Safety and Compliance. Qualifications Minimum of 3 years' experience with administration, data analysis, and reporting. Organized and self-motivated. Spanish speaking a plus. Compliance or transportation/ logistics industry experience is a plus. Proficient with Microsoft Office Suite tools (Outlook, PowerPoint, Word, Excel). Exceptional verbal and written communication skills. High attention to detail with strong organizational skills. Proactive drive to anticipate and address challenges. Professional discretion with sensitive information. Time management skills with the ability to maintain attention to multiple priorities effectively with minimal oversight and mindfulness to scheduled delivery deadlines.

The role involves supporting the Fiber Construction Team by overseeing multiple projects, ensuring milestones are met on time, and assisting with project reporting and CRM updates. Responsibilities also include preparing reports and slide decks for Senior Management, managing facilities operations, and coordinating administrative tasks such as inventory and access arrangements. Key Responsibilities: Assist Fiber Construction Team with project milestones, reporting, and CRM updates. Support access arrangements and facilities management tasks like mailing, inventory, repairs, and event planning. Prepare meeting materials and take detailed notes, providing minutes to the team. Maintain an active log of off-site personnel entering remote locations. Qualifications: Experience in Administrative experience or project management support. Strong computer skills, with advanced knowledge of Excel and PowerPoint. Primarily office-based role with occasional physical demands (walking/sitting).

Why You Want to Work Here: We are currently recruiting to fill a Entry-Level Business Administrator position. This is a great entry-level position with ample opportunities for professional growth and development. The candidate will build a strong foundation of business and administrative operations through the many organizations that we work with. We have these opportunities with non-profits, associations, and business organizations. Responsibilities of Entry-Level Business Administrator: Provide operational support to client team. Learn the industry from the ground up, starting with the administrative aspects and transitioning into specific areas. Serve as a liaison between various teams within the company Assist and support manager in serving employees Perform standard and ad hoc reporting for management File and record administration Manage special projects as assigned Some data entry / processing that pertains to specific accounts Qualifications of Entry-Level Business Administrator: Bachelor's degree from an accredited college or university * Strong customer service skills Highly analytical Possess an entrepreneurial spirit Strong, flexible, and creative problem solving and decision-making skills Ability to build strong customer relationships. Excellent communication skills and strong attention to detail - can communicate with all levels Good organizational skills with a demonstrated ability to prioritize work and meet agreed upon deadlines. Why You Want To Work Here: Great Benefits Competitive Pay/Salary Terrific opportunities for career growth and impact

Do you have a passion for delivering superior customer service while being a key player in the essential daily functions of a successful office? Our financial firm, Stuart Financial Group in Greenbelt, MD, is looking for a strong Administrative Assistant. This individual will be responsible for a variety of pertinent tasks, allowing the financial advisor to focus on the continued growth of the business. The ideal candidate will have superior administrative skills, a strong work ethic, attention to detail, and enjoy working directly with clients daily. If you are seeking an amazing career opportunity in a fast-paced environment, please apply today! The ideal candidate for this role will be someone who has the desire to work in the financial industry long-term and contribute to the growth of our business. A sharp phone presence and a love for building rapport with our prospects and clients is a must! Minimum Requirements: 1-2 years of administrative office experience in a fast-paced environment Financial industry experience preferred Advanced skills with MS Office Suite CRM experience Must be able to pass a background and credit check This position requires that you possess the following skills: Ability to prioritize projects and manage time Savvy customer service, to include excellent communication, both verbal and written Strong follow-through Good-natured, positive attitude Ability to demonstrate persistence to achieve quality Open to obtaining Life & Health license Responsibilities: Assisting the Financial Advisor in managing the branch office to exceed client and regulatory expectations include but are not limited to: Answer phones and greet clients in a friendly, positive, and warm manner Be the first point of contact for prospects and clients Maintain office supplies and outgoing correspondence Assist clients with issues and concerns Build and improve upon client relationships Database management Set appointments with clients and assist the Advisor with calendar management Pre-appointment preparation including compiling account summaries Maintain office filing system, both paper and electronic Record notes from client conversations Assist with various marketing objectives Other industry-specific tasks as needed Assists Back - Office support initiatives and/or core projects that support Advisory teams - including client review reviews and prospects plan prep Salary: $20-$23/hr Benefits Safe Harbor 401K plan after 60 days with 100% matching up to 6% of pay Full health & dental for employee only Major holidays paid Paid team trip for employee + 1 when we meet our sales goal Company paid lunches 6 Fridays off spread throughout the year, chosen as a team at the beginning of the year 2 weeks PTO and 3 weeks after 3 years Hours: Monday - Friday 8:30 - 5:00 PM Some evenings required for client events Presented by Advisor Employee Services Thank you for your interest in the Administrative Assistant role. Advisor Employee Services, a consulting firm located in Lenexa, Kansas, represents the top 1% of financial advisors in all 50 states in their hiring needs. Please take a moment to explore our website at **************************** the services provided. We are not a staffing firm but together have built a reputable and continuously expanding business model that allows us to pinpoint the exact personnel needs of these established financial advisors. If you feel that you have the skills it takes for the position responsibilities listed, please apply today!

Ability to Obtain HHS Public Trust Hybrid Washington D.C. Nationwide IT Services (NIS) is seeking an Administrative Assistant II/III to support the Department of Health and Human Services (HHS), Office of the Assistant Secretary of Health (OASH). The candidate will provide administrative assistant functions to support the staff of OASH. The Office of the Assistant Secretary of Health (OASH) is a Staff Division within the U.S. Department of Health and Human Services Office of the Secretary. OASH oversees 12 core public health offices - including the Office of the Surgeon General and the U.S. Public Health Service Commissioned Corps - as well as 10 regional health offices across the nation and 10 presidential and secretarial advisory committees. Duties and Responsibilities Support program/project management by performing administrative services. Scheduling Meetings Maintaining Files Preparing Travel Orders and Vouchers Reserving Conference Rooms Receiving Phone Calls Assisting in Graphics preparation and Presentations Completing Reports Other General Office Duties Job Qualifications A minimum of 6-10 years of experience performing the qualifications associated with this position. Must be able to work independently and follow through to completion those duties assigned. Must have an expert level of proficiency in the MS Office Suite and be quick learners on varied computer software. Proven ability to perform under pressure to meet tight deadlines and work effectively with tact and discretion. Ability to work well with a team in a high visibility, fast paced environment. Ability to obtain and retain a Public Trust clearance About Nationwide IT Services NIS is an IT and Management consulting company, is a CVE-verified Service-Disabled Veteran- Owned Small Business. Our mission is to deliver value-added services to our customers, leveraging technology, people, and industry best practices to implement innovative solutions through our trusted employees and team members. Our benefits package includes medical, dental, and vision insurance, life and disability insurance, 401(k) plan with employer match, paid holidays, PTO (sick/vacation), commuter benefits, employee assistance program (EAP), and educational reimbursement along with Pet Insurance. Nationwide IT Services, Inc. provides equal employment opportunities (EEO) to all qualified applicants for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, genetics, disability, or protected veteran status. RequiredPreferredJob Industries Other

LHH Recruitment Solutions is seeking an Administrative Assistant for a 2 month contract position that could go extend in Mclean, VA. This is for an assurance, tax, and financial advisory company with an excellent reputation. Responsibilities: Prepare and organize all tax client documents and statements. Ensure compliance with company regulations and policies. Process and log outgoing mail and packages (via USPS, FedEx, Certified Mail, etc.) Arrange for courier service or personally transport mail to the post office as needed. Perform full administrative duties including creating engagement letters, correspondence, documents, and reports typically from a draft. Liaison with principal or manager in regards to client documents and reports. Manage highly confidential client information. Manage the physical printing, organizing, and binding of client tax returns. Ensure return of client original tax documents back to client via courier services, FedEx, or UPS. Backup to office services admin when necessary. Qualifications: High school diploma or GED, required. Three (3) year of experience in office services/facilities or similar position Proficiency in Microsoft Office Suite Employment Type: 2 month contract that could extend Connect with a recruitment specialist today, by submitting your resume via the Apply button.