Administrative assistant jobs in Schaumburg, IL

We are seeking an organized and motivated Assistant District Manager (ADM) to support the operations of a leading food service management company serving K-12 schools. The ADM will assist the District Manager in planning, coordinating, and monitoring cafeteria operations across multiple school sites, with a strong focus on compliance with the National School Lunch Program (NSLP), Community Eligibility Provision (CEP), and USDA Child Nutrition Program guidelines. This role provides vital support to ensure efficient, nutritious, and high-quality meal service for students and staff. Responsibilities: Support the District Manager in coordinating daily food service operations at school district cafeterias. Assist with preparation, cooking, and serving of meals in compliance with NSLP, CEP, and USDA Child Nutrition Program guidelines. Help oversee satellite food service operations, including coordinating deliveries, ensuring menu consistency, and maintaining production quality across sites. Assist with maintaining records such as production logs, inventory reports, and compliance documentation for NSLP/CEP audits. Identify operational challenges and provide recommendations for improvements in processes and procedures. Help ensure cafeteria readiness by opening/closing kitchens, setting up equipment, and monitoring operations. Assist with training and supporting food service employees; provide input on performance while ensuring adherence to sanitation and safety standards. Monitor refrigeration, cooking equipment, and food safety practices to ensure compliance with HACCP and district guidelines. Support ordering, receiving, and verifying food and supply deliveries. Help manage inventory, portion control, and waste tracking. Assist with daily cash handling, register reconciliations, and financial recordkeeping. Support the development of work schedules and oversee cleaning/sanitizing of equipment and work areas. Collaborate with school staff, district officials, custodial/maintenance teams, and security personnel. Attend meetings and training sessions to stay current on regulations and best practices. Perform other duties as assigned in support of district food service operations. Knowledge, Skills & Abilities: Working knowledge of large-scale food preparation and service. Familiarity with NSLP, CEP, and USDA Child Nutrition Program regulations. Understanding of inventory control, receiving, and food storage practices. Knowledge of kitchen sanitation, HACCP, and food safety standards. Ability to support and train staff, reinforce operational policies, and promote a team-oriented environment. Strong organizational skills with ability to manage multiple tasks under supervision. Effective communication and interpersonal skills for working with staff, students, and stakeholders. Ability to maintain professionalism and follow established procedures. Education and Experience: High school diploma or GED; valid sanitation certification. Minimum 1-2 years of experience in school food service or multi-site food production. Prior exposure to NSLP and/or CEP programs is required. Successful completion of a food service manager or supervisor training program preferred. Bilingual in English & Spanish is a plus but not required. Physical Requirements: Ability to lift at least 50 pounds, stand for long periods, and work in high-temperature environments. Frequent walking, bending, reaching, pushing, and pulling. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

The Commercial Club of Chicago is a membership organization of senior leaders in the region. Our members span the business, education, civic, cultural, and philanthropic sectors - unified by excitement for the future of Chicago. Throughout our history, the Commercial Club of Chicago and our affiliated organizations have played a leading role in shaping the Chicago region. Today, the Commercial Club continues to address social and economic issues of importance to the Chicago region. The Civic Committee's mission is to make the Chicago region a great place for everyone to live, work, and do business. Originally formed in 1983, the Civic Committee is tasked with identifying key issues facing the State of Illinois and the greater Chicago region and providing leadership, high-quality research, long-term policy recommendations and programmatic actions for the benefit of the city, region, and state and all who live here. The Civic Committee generally serves as the Club's lead on policy and programmatic initiatives and our focus areas currently include efforts in public safety, business opportunity, transportation and infrastructure, and state and local finance. We also work alongside, and partially fund, the organizations established by us to tackle key issues head-on: Civic Consulting Alliance Kids First Chicago P33 Terms of Employment This is a full-time, exempt position with benefits, reporting to the Senior Vice President for Public Safety and Senior Vice President for Economic Opportunity. Initial employment will be on an introductory basis, with detailed evaluations and feedback at the 30-, 60-, and 90-day marks. Position Summary The Administrative Assistant supports the Senior Vice President for Public Safety and the Senior Vice President for Economic Opportunity in the day-to-day management and administration of two of the Organization's primary policy initiatives and their associated task forces: public safety and economic opportunity. This is a dual reporting role. The Assistant's primary responsibility is to manage all administrative tasks for both of the Vice Presidents including: Scheduling and coordinating all internal and external meetings, including paying particular attention to needs and protocols for both virtual and in-person meetings. Attending meetings and taking meeting minutes as requested by the SVPs. Drafting correspondence and supporting the execution of communications and engagement including emails, briefing memos, and various other communications from the SVPs to internal and external stakeholders, as needed. Coordinating, finalizing and distributing background materials for all task force meetings and related activities with Civic Committee/Commercial Club entities, as requested by the SVPs. Preparing and filing expense reports for both SVPs. Planning and scheduling travel. Arranging detailed itineraries and agendas as needed. Strong coordination with the President's Executive Assistant and other assistants across the organization. The individual must be incredibly detail-oriented, self-motivated, and have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills. The individual must have the ability to operate in a demanding environment, maintain balance against competing priorities, and abide by communicated deadlines and guidelines. Flexibility and adaptability are key attributes of a successful candidate in this role. This individual must also possess cultural sensitivity and awareness, with the ability to navigate and address sensitive issues with tact and diplomacy, across various cultures and communities. This individual must be able to work independently on projects, from conception to completion, take initiative when necessary, and work under pressure at times to handle a wide variety of activities and confidential matters with discretion. A positive attitude, flexibility, and team working abilities are critical. Senior Vice President for Public Safety-Specific Support Functions Serves as primary administrative support staff to SVP on Public Safety Task Force stewardship, communication, and convening, including developing meeting invitations, calendar invitations, logistics, catering, and other meeting related needs. Successfully completes critical aspects of deliverables with a hands-on approach, including drafting letters, personal correspondence, and other tasks as needed. Coordinates scheduling requests and other administrative needs with outside stakeholders on behalf of the SVP for Public Safety. Senior Vice President for Economic Opportunity-Specific Support Functions Serves as primary administrative support staff to SVP on Chicago Business Opportunity Task Force stewardship, communication, and convening, including developing meeting invitations, calendar invitations, logistics, catering, and other meeting related needs. Support initiative programming through event planning and logistics, participant communication and stewardship, and overall support of program execution Provide assistance as needed to SVP on grant document submission Education and Experience Requirements Bachelor's degree Strong work tenure: five to seven years of progressively responsible administrative support, ideally working with c-level executives and/or board members in a fast-paced office setting. Express a commitment to Chicago/the region as well as a desire to grow in their career as well as take an interest and curiosity in research and the nonprofit sector. Take initiative and possess excellent communications skills to ensure solutions and interactions are consistent with organization objectives. Exercise a high level of confidentiality as well as strict level of confidentiality and use professional judgment and discretion. Proven experience in scheduling and coordination, with a track record of successfully organizing large meetings 3 to 6 months in advance. Display excellent and versatile writing skills including the ability to compose superior formal business correspondence and other professional documents. Maintain strong customer service skills; exhibit exceptional interpersonal skills and judgment under stress and deadlines. Expert proficiency in Microsoft Office (Outlook, Word, Excel, Power Point, SharePoint, Teams), Adobe Acrobat, required. Experience and Interest in Project Management and Project Management tools (e.g., Asana, Trello, Monday.com, Airtable) preferred. Adaptable to remote platforms beyond Microsoft Office Suite, including Zoom, WebEx, etc., required. Experience in utilizing AI tools for writing and editing communications, ensuring high-quality and efficient content creation. Working Environment The position is in Chicago. Due to the current COVID-19 outbreak, work for this position may, upon occasion, need to be accommodated fully remotely, depending on guidance from public health officials. We believe that the path to achieving our missions requires our organizations and teams to regularly collaborate, work in teams, maintain collegiality, and provide a space for thought-partnership, all of which generally are best accomplished in person. However, we also recognize that appropriate flexibility is beneficial to the effectiveness of our employees and our organizations. With that in mind, we offer opportunities for employees to work in a combination of in-person and remote work (“hybrid” option). Competencies Exceptional organizational skills with the ability to prioritize multiple tasks and maintain attention to detail. Strong interpersonal skills and the ability to build relationships with members, staff, and external partners. Expert-level written and verbal communication skills. Proactive problem-solving and sound decision-making capabilities. Highly resourceful team player with the ability to work independently and collaboratively. Proven discretion and diplomacy in handling confidential information and sensitive matters. Ability to manage competing demands and deliver high performance under deadlines. Forward-thinking mindset with a focus on identifying opportunities and proposing solutions. Availability for evening events and meetings as needed. Commitment to in-office presence to support collaboration and operational needs. Experience in event planning, including advanced scheduling, speaker outreach, logistics coordination, and cohort timing for up to eight sessions annually. Demonstrated competence in supporting senior leadership and managing complex administrative tasks. Skilled in negotiating schedules with other Assistants to ensure efficient coordination. Equal Employment Opportunity Statement The Club and its affiliated organizations are equal opportunity employers and do not unlawfully discriminate against employees or applicants for employment on the basis of any legally protected characteristic, whether actual or perceived, including, including, but not limited to, an individual's race, religion, color, creed, gender, gender identity, gender expression, sexual orientation national origin, ancestry, citizenship status, marital status, pregnancy, age, disability, genetic information, veteran status, or other legally protected status. This policy applies to all terms, conditions, and privileges of employment, including recruitment, hiring, placement, compensation, promotion, discipline, and termination. Compensation Commensurate with experience, starting salary at $60,000; the Club offers a competitive benefits package, subject to specific policy eligibility guidelines.

This part-time role supports key company executives with scheduling, organization, and administrative tasks. This role serves as the right-hand person to the Chief Executive Officer and provide support to the remainder of the North American Leadership Team (NALT). The role must interact seamlessly and with a professional demeanor with a variety of individuals across the organization. To perform this role successfully, the individual is expected to handle highly sensitive and confidential financial, legal, personnel and organizational information while exercising professionalism and discretion. This role includes monthly reporting, event planning, and travel arrangements, as well as other office administration responsibilities and assisting with special projects as assigned. This role requires daily part-time onsite presence in the corporate office. Core Duties / Key Responsibilities • Executive Assistant - As noted above, in this role you will be the right-hand person to the CEO and NALT and must operate with a high degree of confidentiality. This may include interacting with individuals on the NALT'sbehalf answering questions with tact and diplomacy, as well as in fostering collaboration and teamwork with stakeholders. • Scheduling - Manage and maintain the CEO's complex calendar, arrange meetings across domestic and international time zones and coordinate appointments. • Travel Arrangements - Coordinate detailed multi-person travel arrangements (includes domestic and international). Forecast and strategize regional market visits. • Expense Reporting - Compile expense records, generate reports, and ensure accuracy and validity of information. • Meeting Support - May create PowerPoint presentations, financial spreadsheets, special reports and agenda materials. May attend meetings and take notes of discussions, preparing the initial draft of minutes and summaries. • Event Planning - Plan, manage and orchestrate events ranging from small department meetings to company-wide events including logistical set up and catering. • Email Management and Document Organization - Follow-up and respond to forwarded emails on behalf of assigned executives, as well as organizing important documents and maintaining records. Manage and disseminate confidential documents with discretion. • Office Support - Routinely performs a wide variety of support duties, including, but not limited to handling printing, scanning, emailing, copying, filing, mail/overnight packages, composing and preparing routine correspondence. Other additional and/or alternate duties as assigned from time-to-time; including supporting other departments or executives as needed. Position Qualifications Experience/Education Required Education: Bachelor's degree preferred; High School Diploma / GED required Required Work Experience: 3+ years of proven work experience supporting a senior executive or team Required Knowledge/Skills/Abilities Microsoft Applications: Advanced functionality (in particular, PowerPoint, Word, Excel and Outlook) Additional Technology: Excellent phone skills and computer literacy Travel: None required Communication: Exceptional verbal and written communication skills required Additional Requirements: - A detail-oriented self-starter - Someone who exhibits sound judgement with the ability to prioritize and understands when to escalate and when to make decisions - Energetic and eager to tackle new projects and ideas - Comfortable interacting with high-level executives - Resourceful can-do attitude - Team player capable of cultivating productive working relationships across team - Exceptional writing, editing, and proofreading skills - Take responsibility regarding all aspects of daily tasks and actions - Must be an exceptional multi-tasker and incredibly well organized - Working knowledge of office equipment - Thorough understanding of office management procedures - Analytical abilities and aptitude in problem-solving - Ensure all daily work is completed in a timely and accurate manner - Must be dependable with a stable work history - Ability to flourish with minimal guidance, be a proactive initiator - Ability to maintain stability under pressure and be flexible and willing to modify plans and behavior when necessary - Ability to be a positive representative of the Company both internally and externally - Ability to work with respect and cooperation at all times with fellow employees and customers. Maintain professionalism, integrity, security, image and confidentiality of information and records as required by the position. - Complete all PERC and other online training in a timely manner. - Regular attendance at the worksite is required. Physical/Working Requirements The work environment characteristics described are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be available to enable individuals with disabilities to perform the essential functions. While performing the duties of this Job, the employee is: • This position requires work from the office environment; this is not a hybrid or remote position; • Prolonged sitting at a desk and working on a computer; • Must be able to position, transport, lift and/or move up to 15 pounds at a time; • Stand, walk, move across large areas; • Stoop, kneel, crouch, or crawl or otherwise reach into confined spaces; • Communicate with and exchange information verbally and in writing; • Move about in an office environment; • Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception and ability to adjust focus. • The noise level in the work environment is usually moderate. Scope Direct Reports: 0 Total Organization Employees: ~ 900 # States: 22 # Regions: 5 # Areas: ~ 21 This job description is not intended to describe in detail the multitude of tasks that may be assigned, but rather to provide the employee with a general sense of the responsibilities and expectations of his/her position. It is not intended to be an exhaustive list of qualifications, skills, efforts, duties, responsibilities or working conditions associated with the position. As the nature of business demands change so, too, may the essential functions of this position. DCC Propane is an equal opportunity employer. We value diversity and inclusion at our company. We do not discriminate on the basis of race, color, religion, age, national origin, gender, gender identity, sexual orientation, marital status, veteran status, military status or disability status.

Job Title: Administrative Assistant - Supply Chain Group Industry: Healthcare Compensation: $23 - $25 / hour Work Schedule: Monday-Friday, 8:00 AM-4:00 PM (100% on-site) Benefits: This position is eligible for medical, dental, vision, and 401(k). About Our Client: Addison Group is hiring on behalf of our client, a highly respected hospital system recognized for delivering quality patient care and driving medical innovation. The team is seeking an experienced administrative professional to support senior leadership in the Supply Chain division. This role will be about 6 months Job Description: This position provides direct executive-level administrative support to the department's leadership, assisting with scheduling, document preparation, communication management, and logistical coordination. The ideal candidate will thrive in a fast-paced environment, remain organized under pressure, and handle confidential matters with professionalism. Key Responsibilities: Manage daily calendar and meeting schedules for leadership, ensuring high-priority items are handled efficiently. Answer and triage phone calls, including those of a sensitive nature; escalate or resolve inquiries as appropriate. Prepare and edit a variety of documents, presentations, and reports. Organize travel and coordinate logistics for interviews, candidate visits, and events. Monitor and order office supplies; submit work orders and maintenance requests as needed. Review, process, and track departmental invoices and reimbursements. Maintain organized filing systems for departmental records and confidential personnel information. Support recruitment and onboarding processes by coordinating interviews and preparing necessary materials. Assist with preparation of board and executive-level presentation materials. Perform other administrative tasks and special projects as assigned. Qualifications: High school diploma required; advanced coursework or degree preferred. Minimum of 7 years of experience in administrative support, ideally in a healthcare or similarly fast-paced environment. Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, Visio); Zoom experience preferred. Excellent written and verbal communication skills. Strong organizational skills and ability to manage multiple priorities simultaneously. High attention to detail and discretion in handling sensitive information. Proven ability to work independently and solve problems effectively. Professionalism, adaptability, and a team-oriented attitude. Additional Details: Assignment expected to run through February 2026. Business casual dress required. Equipment will be provided on-site. Perks: Opportunity to work in a respected healthcare institution. Join a collaborative and mission-driven team. Gain exposure to executive-level operations and hospital administration. Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request

Brookstone Capital Management, a rapidly growing national Turnkey Asset Management Platform (TAMP) with over $11B in Assets Under Management (AUM), provides personalized and comprehensive wealth management services to over 700 Advisors and 50,000 clients. We have been one of the fastest-growing TAMPs in the country since its inception by providing a comprehensive, and flexible open-architecture platform. Brookstone has found success by providing an all-inclusive support system that will help Advisors start, build, and grow their Advisory businesses. Job Overview: The Administrative Associate will play a key role in supporting our internal teams and affiliated Advisors. The ideal candidate will have excellent organizational and communication skills, be proficient in office software, and be able to handle a variety of administrative tasks with precision. Responsibilities: Provide administrative support including handling phone calls and emails Provide operations/administrative support to Financial Advisors and Insurance Agents Prepare and process account applications, transfers, and other client forms Maintain accurate and organized records and documentation Respond to Advisor inquiries and follow up on service requests Monitor and track account activity to ensure timely processing Liaise with custodians, teams, or financial institutions as needed Prepare and edit documents, reports, and presentations. Manage confidential information with discretion and professionalism Qualifications: Proven experience in an Administrative Associate or similar role Proficient in Microsoft Office Suite (Word, Excel, Outlook) Strong organizational and multitasking abilities Excellent written and verbal communication skills Detail-oriented with a high level of accuracy Ability to work independently and collaboratively within a team Strong Project Management skills Professional and friendly demeanor Bachelor's degree in Finance, Business, or a related field preferred Position: Full-time Location: Wheaton, IL (100% onsite - not a remote/hybrid/WFH position) Benefits: Medical, Dental, Vision, 401(k) w/match, Life, Maternity, Paternity, and PTO (paid vacation, sick, and personal time off)

We are working with numerous professional services, nonprofit, and higher educational clients who are looking for entry level administrative professionals. Within these roles, you will provide administrative support to the company, visitors, and their clients as well. Responsibilities Provide administrative support with welcoming and greeting guests and visitors, answering and screening calls, and responding to emails Prepare general correspondence and memos Oversee in/outgoing mail and packages including certified, overnight and special deliveries Create and distribute building newsletters Maintain and update employee, client, and client contact database Assist with the planning, promoting, and hosting of building events Monitor supplies and order as needed About You: Bachelor's degree Required 1+ years of admin experience Must be proficient in Outlook, Word, Excel Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: ***************************************** Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting ************* Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)

The Executive Administrative Assistant plays a pivotal role in supporting the President and Chief of Staff, ensuring the smooth execution of the university's priorities and daily operations. This position oversees complex scheduling, coordinates communications, and provides essential support for governance activities. Serving as a trusted partner, the Executive Administrative Assistant upholds the highest standards of confidentiality and professionalism while fostering strong, collaborative relationships across campus and with external partners. This role is central to advancing the mission and effectiveness of the Office of the President. This is a long-term temporary position with an immediate start date. Responsibilities Serve as the primary point of contact for the President and Chief of Staff, managing incoming communications and ensuring timely, appropriate responses. Draft, edit, and prepare correspondence, reports, presentations, talking points, and briefing materials for internal and external audiences. Manage calendars for the President and Chief of Staff, coordinating meetings, events, and engagements while resolving scheduling conflicts and ensuring alignment with institutional priorities. Organize and manage complex travel arrangements, including itineraries, logistics, documentation, and expense reporting Prepares and monitors departmental budget, including activities such as invoice preparation, credit card reconciliations, and maintains organized documentation. Coordinate communications through email and telephone, ensuring clarity and consistency. Maintain accurate records, files, and documentation, ensuring compliance with policies and improving administrative processes as needed. Proactively identify potential issues and implement solutions to ensure smooth office operation Schedule and organize weekly meetings, agendas, logistics, and materials preparation for the President. Distribute meeting information, track action items, and ensure timely follow-up. Attend President's Cabinet meetings, take minutes, and facilitate presentations as needed. Provide backup support in the planning and execution of events, travel, board meetings, and strategic initiatives. Attend board meetings, take minutes, and ensure accurate documentation. Collaborate with departments across the university to research, compile data, and prepare reports for executive decision-making. Promote a collaborative environment among administrative staff across the college. Perform additional responsibilities as assigned to support the goals and operations of the Office of the President and Office of the Chief of Staff. Ideal Experience Bachelor's degree or equivalent experience with 5+ years of senior-level or executive administrative support experience in higher education, healthcare, or a corporate environment. Previous experience providing support and coordinating Board activities. Excellent problem-solving skills; able to manage competing priorities and emergent issues in fast-paced environments. Exercises independent judgment, initiative, and confidentiality when handling sensitive information. Strong organizational abilities, financial acumen, and attention to detail. Skilled at building positive relationships with executives and stakeholders through strong interpersonal communication. Demonstrates integrity, reliability, and flexibility, including availability for early mornings or evening meetings when needed. High proficiency in Microsoft Office and Google Suite applications and an inclination to adopt technologies to improve practices and stay in line with trends. Excellent verbal and written communication skills with the confidence to serve as a representative of the President and Chief of Staff. The Larko Group is a women-owned, premier staffing and recruiting firm based in Chicago with a nationwide reach. We specialize in Direct Hire, Temp-to-Hire, and Temporary/Project placements across a wide range of roles, including Executive Assistants, Administrative Assistants, Personal Assistants, Chief of Staff, Office Managers, Receptionists, General Office, Event Support, Project Management, and Customer Service.

Our client is seeking a Japanese bilingual executive assistant who can provide high-level administrative support to the President, acting as a liaison with the parent company in Japan. This role manages communications, scheduling, travel, and special projects while ensuring smooth day-to-day operations. Job Title: Japanese Bilingual Executive Assistant Salary: 50-55K base Type: Direct Hire Exempt Onsite Mon- Thursday / Friday Remote Key Responsibilities: Manage communication between the President and parent company, including translation/interpretation in Japanese and English. Screen and prioritize emails, calls, and correspondence; draft professional responses and presentations. Coordinate calendars, meetings, travel arrangements, and expense reporting. Prepare and distribute agendas, meeting materials, and minutes. Maintain organized filing systems and handle confidential information with discretion. Support special projects and assist with visitors and internal/external communications. Qualifications: Bachelor's degree or 5+ years of administrative experience. Bilingual in Japanese and English (written and spoken). Strong organizational, problem-solving, and communication skills. Ability to manage multiple priorities in a fast-paced environment with professionalism and attention to detail. Self-motivated, adaptable, and able to work independently or in a team. **Please submit your application with a 1-2 page resume. Only qualified applicants will be contacted**

About This Job Ayco Executive Wealth helps clients achieve their personal financial goals through education and implementation across key financial disciplines, including employee benefits, tax planning, and investments. We are looking for an administrative professional to join our fast-paced, team environment. Duties Preparation, review and editing of confidential correspondence Document scanning, management and archiving across multiple systems Preparation of travel expense and billing allocation reports Preparation and handling of time-sensitive quarterly client tax payments Miscellaneous administrative projects as needed Skills Required Strong technology skills including working knowledge of Microsoft Word, Excel, and Outlook Ability to work in a fast-paced environment and think clearly under pressure Excellent communication skills; team focused Extremely organized and detail-oriented

Sterling Engineering is seeking a Healthcare Administrative Assistant to support our Health Services team. If you're detail-oriented, tech-savvy, and passionate about improving workflows, we'd love to connect! 🔹 What You'll Do: Provide front desk and administrative support Manage scheduling, documentation, and office operations Automate Excel spreadsheets and reporting tools Organize and update records in SharePoint Assist with workers' comp cases and healthcare documentation Streamline systems and support process improvements Collaborate with team members for smooth operations Greet visitors and handle phone inquiries 🔹 What We're Looking For: Strong administrative and organizational skills Proficiency in Excel (formulas, pivot tables, automation) Experience with SharePoint Background in healthcare administration (workers' comp knowledge a plus) Excellent communication and multitasking abilities

Kavaliro is seeking an Administrative Assistant to support a client in Illinois. Key Responsibilities: Assist in the coordination and execution of conferences, from inception to completion. Manage conference schedules, including speaker bookings, venue arrangements, and logistics coordination. Communicate with sponsors and venue to ensure timely delivery of event requirements. Maintain and update event-related documentation, such as attendee lists, registration data, and budget tracking. Ensure compliance with event policies and timelines Provide on-site support during conferences to handle any immediate logistical needs and ensure smooth operations. Provide administrative support to the company president Create and update conference webpages Update and maintain company website pages for each conference via WordPress (adding/editing session information, linking pages, adding media/logos, etc.) Update and maintain forms in Wufoo Communicate day of conferences with sponsors and attendees Qualifications: Proven experience in project management, conference coordination, and related administrative roles. Strong organizational and time-management skills with the ability to handle multiple tasks and deadlines. Excellent written and verbal communication skills. Ability to work well under pressure and in a fast-paced environment. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint), WordPress, Adobe and Wufoo Ability to work independently in small office environment Some travel required for on-site for pre-conference setup the day before conference (approx. 2 hours) as well as on-site conference management (approx. 7am - 5:30pm) Professional presentation and demeanor Bachelor's degree or equivalent experience Kavaliro provides Equal Employment Opportunities to all employees and applicants. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. Kavaliro is committed to the full inclusion of all qualified individuals. In keeping with our commitment, Kavaliro will take the steps to assure that people with disabilities are provided reasonable accommodations. Accordingly, if reasonable accommodation is required to fully participate in the job application or interview process, to perform the essential functions of the position, and/or to receive all other benefits and privileges of employment, please respond to this posting to connect with a company representative.

Administrative Project / Customer Service Specialist $50,000 - $54,000 medical, dental, life, 401k, ltd, std, profit sharing, vacation days, sick days, holidays We are growing and need to hire an optimistic go-getter. We will give you carte blanche to grow this position around yourself... basic responsibilities will involve assisting with customer service and all things data related for an order once it has been received. This is a tight knit team and you will be trusted as the liaison for mission critical information exchange between the customer and the internal departments. Productively neurotic or neurotically productive? Either way, you would be a good fit for this fast paced project coordinating role within this unique corporate culture; year, is truly a place where you will hear the employees describe their careers as "rewarding", "challenging" and "fun" - all in the same sentence. A rare combination, but then again, this is no ordinary company! This position has a strong project oriented focus. Your critical thinking, natural intuitiveness and excellent communication skills along with the ability to self-motivate and thrive in the midst of an ever-changing atmosphere will be the catalyst for you to prosper in this career! recent college grads, administrative assistant, entry level or experienced customer service, and all self-motivated, project oriented, digital and brand channel manager, human resources, pro-active, ambitious go-getters please send you resume TODAY!!

Administrative Project Coordinator $50,000 - $54,000 medical, dental, life, 401k, ltd, std, profit sharing, vacation days, sick days, holidays We are growing and need to hire an optimistic go-getter. We will give you carte blanche to grow this position around yourself... basic responsibilities will involve assisting with customer service, order management, order entry and all things data related for an order once it has been received. This is a tight knit team and you will be trusted as the liaison for mission critical information exchange between the customer and the internal departments. Productively neurotic or neurotically productive? Either way, you would be a good fit for this fast paced project coordinating role within this unique corporate culture; year, is truly a place where you will hear the employees describe their careers as "rewarding", "challenging" and "fun" - all in the same sentence. A rare combination, but then again, this is no ordinary company! This position has a strong project oriented focus. Your critical thinking, natural intuitiveness and excellent communication skills along with the ability to self-motivate and thrive in the midst of an ever-changing atmosphere will be the catalyst for you to prosper in this career! recent college grads, administrative assistant, entry level or experienced customer service, and all self-motivated, project oriented, digital and brand channel manager, human resources, pro-active, ambitious go-getters please send you resume TODAY!!

Back Office Associate Reporting Manager: Head of Operations Job Type- Onsite- Chicago, IL Total Comp (base+ bonus)- $130K + Benefits We are looking for a detail-oriented and analytical Back Office Associate to join our client's team, supporting post-trade operations for our futures and cleared swaps business. This role will focus on ensuring the timely and accurate clearing, reconciliation, lifecycle processing, and settlement of futures and cleared swap transactions. The ideal candidate will have a solid understanding of the industry, strong operational experience, and familiarity with regulatory and clearing processes. Key Responsibilities: Oversee and process futures trades for clearing across major exchanges and clearinghouses (e.g., CME, ICE, Eurex). Perform daily reconciliations of trade activity, positions, and lifecycle events between internal systems and exchanges/CCPs. Investigate and resolve trade discrepancies, unmatched transactions, and breaks promptly and accurately. Work closely with front office, risk, and external counterparties to ensure accurate trade capture and timely clearing. Support new account onboarding and setup processes. Monitor critical contract dates, including option expirations, first notice dates, and last trade dates. Ensure compliance with regulatory reporting requirements (e.g., CFTC, EMIR) and support internal/external audits. Identify and implement process improvements, automation opportunities, and operational controls. Participate in industry initiatives such as changes to CFTC Part 17 regulations. Reconcile and analyze exchange fee discrepancies. Qualifications & Skills: Bachelor's degree or equivalent work experience. 3+ years' experience in futures and cleared swaps operations or a similar function within a financial institution. In-depth knowledge of futures and cleared swap products, trade clearing processes, lifecycle events, and fee reconciliations. Experience with clearing platforms such as CME FEC/Deliveries, ICE FEC/ECS, and LISA. Proficiency in Microsoft Excel; experience with VBA or macros is a plus. ⏩Email me with your updated CV at ******************* to learn more about the above Opportunity 🏃 ♀️⏪

We are seeking a skilled and detail-oriented Executive Assistant to provide executive support in a one-on-one working relationship. The Executive Assistant, reporting to the CEO, acts as the central liaison for both internal and external stakeholders on all matters related to the CEO. The Executive Assistant also provides support to the senior leadership team; organizes and coordinates executive outreach and external relations efforts; and oversees special projects. The Executive Assistant must be creative and enjoy working within a small, entrepreneurial environment that is mission-driven, results-driven and community-oriented. The ideal individual will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities. The Executive Assistant will have the ability to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion. Key Responsibilities: Executive Support Completes a broad variety of administrative tasks for the CEO and executive team including managing several active calendars of appointments; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for meetings. Manages and prioritize the executive team's calendars to ensure schedules are adhered to, serving as a strategic gatekeeper to optimize access to the CEO and create mutually beneficial outcomes. Communicates directly, and on behalf of the CEO and executive team, with Board members, investors, partners, and others, on matters related to executive programmatic initiatives. Provides a bridge for smooth communication between the executive team and external contacts. Works closely and effectively with the CEO to keep them well informed of upcoming commitments and responsibilities, following up appropriately. Successfully manage calendars and communication that could be highly sensitive and/or confidential Successfully completes critical aspects of deliverables with a hands-on approach, including drafting acknowledgement letters, personal correspondence, and other tasks that facilitate the CEO's ability to effectively lead the company. Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures. Develops and designs polished PowerPoint presentations by collecting, synthesizing, and integrating content and data from multiple individuals, ensuring clarity, consistency and alignment with organizational objectives. Administrative Support Assists in coordinating the agenda of senior leadership team meetings, board meetings, off-sites, and all-staff meetings Assists in the planning and execution of officewide events such as Holiday Party, happy hour, team-building initiatives, etc. Qualifications: Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail Very strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, external partners, and investors Expert level written and verbal communication skills Demonstrated proactive approaches to problem-solving with strong decision-making capability Able to manage projects, logistics and documentation as needed Highly resourceful team-player, with the ability to also be extremely effective independently Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response Proactive and strategic thinker who anticipates needs, identifies opportunities, and recommends effective solutions Must be available for occasional after-hour support Education & Experience Bachelor's degree required 5 to 7 years of experience supporting C-Level Executives Proficient in Microsoft Office (Outlook, Word, Excel, Teams and Power Point) Experience in Project Management

A dynamic and fast-paced investment Industry is on the lookout for a Temporary Administrative Assistant to support its high-performing Asset Management team. This fully in-office opportunity in Chicago, IL runs from early October 2025 through early February 2026, offering $20/hour on a full-time schedule. This role is perfect for someone starting their professional journey, between academic terms, or with a theatre or arts background who brings energy, organization, and a polished presence to the workplace. As a valued team member through Mack & Associates, you'll also have access to benefits including medical coverage, PTO, and 401(k). Key Responsibilities Administrative Assistant: Jump in to support the team with a variety of administrative tasks Manage and send calendar invites for meetings Greet guests, manage office access, and maintain a professional front desk presence Assist in setting up meetings, ensuring everything runs smoothly from start to finish Handle light hospitality duties, including preparing beverages for meetings Use Microsoft Office Suite (Word, Excel, Outlook, etc.) for basic tasks Be a go-to person in the office for anything that comes up Qualifications of Administrative Assistant: Entry-level candidates are encouraged to apply; no prior experience required Polished, professional communication and demeanor Basic familiarity with Microsoft Office and a willingness to learn Dependable, punctual, and adaptable with a positive attitude Able to work independently and stay engaged during downtime T - 4

FastSensor is a pioneering company at the intersection of AI and event analytics, dedicated to transforming how events and trade shows are measured and optimized. Through cutting-edge technology, we empower organizers, brands, and exhibitors to harness the power of data and analytics to drive better engagement and measurable outcomes. Why FastSensor? Innovative Technology: Support a team that's redefining how live events are measured and optimized through real-time AI and behavioral analytics. Impactful Role: Play a key part in ensuring our operational engine runs smoothly-from managing our hardware to supporting critical internal functions. Collaborative Culture: Work closely with cross-functional teams in a fast-paced, problem-solving environment where every voice matters. Position Summary FastSensor is seeking a proactive and detail-oriented Administrative Assistant to support internal operations and ensure the smooth coordination of our inventory and hardware logistics. This is a full-time, in-office position based in Chicago, IL, reporting directly to the Finance & Administration Manager. The role touches multiple departments and is ideal for someone who thrives in a fast-paced tech environment. What You'll Do Support day-to-day operations, scheduling, and office communications Manage vendor communications and internal coordination Prepare, package, and ship equipment for trade shows and events Receive, inspect, and log incoming and returned equipment Organize digital documents and maintain filing systems (Google Drive, HubSpot, etc.) Prepare internal reports and assist with documenting workflows What Success Looks Like Build a strong understanding of FastSensor's workflows within the first 30 days Maintain accurate hardware tracking and ensure timely event deployments Proactively improve internal organization and communication processes Consistently meet operational deadlines while providing responsive support to internal teams Establish yourself as a trusted go-to for all administrative and inventory support needs Candidate Profile Required Skills & Knowledge Strong organizational skills and attention to detail Proficiency with Google Workspace (Docs, Sheets, Drive) Experience with spreadsheet management Ability to troubleshoot minor tech issues and support basic IT needs Clear written and verbal communication skills Attributes for Success Highly organized and dependable Coachable, eager to learn, and self-motivated Professional, positive, and approachable demeanor Able to work independently and cross-functionally in a team Preferred Experience 1-3 years of experience in administrative, inventory, or operational support roles Startup experience a plus Qualifications High School Diploma or equivalent (required) Previous tech or startup experience preferred, but not required - we value motivation and potential over years of experience If you're a detail-oriented team player excited to grow with a high-impact company at the forefront of AI and event analytics, we'd love to hear from you. Join FastSensor and help build the systems that power smarter events.

For nearly four decades, Friedman + Huey Associates LLP has been providing high-level tax and business consulting services across the United States and in nearly 30 countries around the world. With a tremendous team of professionals, we place a keen focus on providing exceptional service to our clients. Our associates enjoy great camaraderie and an excellent work culture. We work hard/play hard and continue to maintain team relationships even while working remotely/hybrid. We are looking for an onsite Administrative Assistant to join our team in our Frankfort office. This position will provide administrative support to all levels of the firm. The Administrative Assistant will regularly interact with Partners, all levels of staff and clients. This role requires supreme integrity, trust, and commitment to confidentiality and diplomacy. The ideal candidate should be self-driven, resourceful and think outside of the box. Functions will include some but not all of those listed below. Essential Functions Answer and direct phone calls in a friendly manner. Sort and distribute incoming mail. Schedule meetings accordingly using Outlook/Teams. Send/distribute incoming faxes. Prepare US mailings, UPS, FedEx, and messenger packages. Finalize letters/notices and draft engagement letters. Scan client documents and monthly statements. Assign returns to interns and manage 1040 queue. Create client codes, create locators, and update account in practice management program. Prepare, print, and collate tax organizers. Organize and process incoming client data. Downloading/uploading client data from portals/websites. Create SurePrep binders and import into GoSystem. Assemble tax returns (individual, trust, entities, gift tax, estate tax) - paper and electronic. Coordinate and prepare batch filing. Record chargeable client expenses. Draft, review & post client invoices. Prepare various reports as requested. Prepare 1099s annually and as requested. Coordinate services to maintain the office as directed by Firm Administrator. Experience Bachelor's degree preferred. Experience in the accounting industry preferred. Minimum of 5 years of administrative experience supporting multiple individuals in a fast-paced, confidential, professional services environment. Possess an intermediate skill level (at minimum) in the following: Microsoft programs - Excel, Outlook, PowerPoint, Teams, Word. Knowledge with programs a plus - e-Form RS, GFR, GoSystem, PracticePro 365, SafeSend, SurePrep. Demonstrate skills in the areas of time management, communication, interpersonal skills, high-level of emotional intelligence, relationship building, collaboration, and problem solving. Ability to incorporate creative approaches to various projects by taking initiative and working independently. Keen sense of accuracy, attention to detail. Basic accounting knowledge a plus. Benefits Highly competitive compensation and benefits package Medical/Dental/Vision/Life/Disability/401k/Profit Sharing/PTO Perk offerings in a family friendly environment If you are seeking an employee-centric firm who cares about its employees as individuals and provides career growth opportunities for its team members, we encourage you to apply.

RCM HealthCare Travel is seeking a local contract Skilled Nursing Facility (SNF) Physical Therapy Assistant for a local contract job in Wheaton, Illinois. Job Description & Requirements Specialty: Physical Therapy Assistant Discipline: Therapy Start Date: ASAP Duration: 13 weeks 40 hours per week Shift: 8 hours, flexible Employment Type: Local Contract Certified Nursing Assistant / CNA / DuPage County / SNF - FT, PT, PRN We are hiring CNA staff TODAY ! RCM is actively recruiting reliable and experienced CNA staff to support the DuPage County Care Center (5 star rated LTC)! All shifts available - Day, Evening, and Night. We are in search of experienced CNAs that are interested in joining a compassionate and supportive team while working in an environment that is committed to providing quality care. CNA RESPONBILITIES: Changing, feeding, and bathing residents; attending to other personal and grooming needs Serving meals to residents and feeding those unable to feed themselves Performing incontinence checks on every resident every two hours Providing basic skin care to residents Noting any unusual changes in residents condition and reporting them to the RN Transferring residents to and from commode, bed and wheelchair Taking residents' temperatures and vital signs Turning and positioning immobile residents every two hours Maintaining resident quarters in neat and orderly condition CNA Minimum Requirements: Active Illinois CNA License (2) Years CNA Experience within a Long Term Care Facility CPR BLS Physical & PPD (annual) Gait Belt CNA Benefits: Competitive pay rates! Benefits offered if meeting and maintaining minimum (30) hours/week. If eligible, you can sign up for Medical, Dental, Vison. 401K. Flexible Schedules. Referral Bonuses CNA Responsibilities: Staffing CNA's - All (3) Shifts - (7:00AM-3:00PM, 3:00PM-11:00PM, & 11:00PM-7:00AM) Our biggest need currently is - Daytime shift Thursday through Monday! CNA Compensation: Pay Range: $19-$24 an hour INDCHIN Rcm HealthCare Travel Job ID . Posted job title: Certified Nursing Assistant / CNA / DuPage County / SNF / FT or PT or PRN About RCM HealthCare Travel RCM Health Care Services' mission is to provide opportunities for qualified candidates across medical professions. We deliver timely results and have built a reputation of trust with our clients and candidates. Since 1975, we have been providing staffing solutions to many of the finest healthcare institutions across the nation and careers for thousands of candidates. As professional career opportunity matchmakers, we follow up and follow through to help our clients and candidates to reach their career and life goals. We proudly hold the Joint Commission Gold Seal of Approval as well.