Administrative Assistant Jobs in Rosemount, MN

Contract Duration: 9 months (with potential for extension or conversion) Pay Range: $22-$24 per hour Ecolab is seeking a Financial Administrative Assistant/Associate Credit Representative to provide administrative support to the collections team. This role is crucial in enabling the team to work efficiently by managing essential operational tasks. While this position does not involve direct collections, it plays a key role in ensuring smooth credit and collections processes. Key Responsibilities • Manage shared mailboxes and process incoming requests efficiently. • Track outstanding accounts and maintain accurate records to support the collections team. • Review and process reinstatement requests for accounts. • Assist with coupon processing and reconciliation. • Support various administrative tasks related to credit and collections operations. • Collaborate with internal teams to ensure timely and accurate processing of credit-related activities. Qualifications: • 2+ years of experience in credit, collections, business, or finance-related roles. • Coursework or a degree in finance, accounting, business, or a related field preferred. • Bachelor's degree preferred but not required. Skills & Competencies: • Strong attention to detail and organizational skills. • Ability to manage multiple tasks and meet deadlines. • Excellent communication and problem-solving skills. • Proficiency in Microsoft Office Suite (Excel, Outlook, Word). • Experience with credit and collections processes is a plus. This is a great opportunity for individuals looking to gain valuable experience in credit and collections within a supportive team environment.

We have a fantastic opportunity available as an Academic Operations Assistant to join a growing team with a well established higher education institution. This position is responsible for providing support to the College Academic Leaders and Faculty with the University. This position supports processes and administrative operations that include general administration, calendaring, expense processing, faculty payroll, faculty hiring, and support. Work Model: Hybrid in the 55401 zip code of Minneapolis Schedule: Monday-Friday 9am-6pm (there may be some flexibility once trained) Pay: $21-22/hr to start with room for growth Employee Benefits: We offer weekly pay, medical insurance, dental insurance, vision insurance, life insurance, 401k, short-term disability, employee discounts, career advancement opportunities, and so much more! Day in the Life - Support logistics, create agendas, and take notes for college meetings Create and submit expense reports and invoices to appropriate departments for reimbursement Monitor and manage list serves, Turnitin.com, textbook orders, and portfolio information Assist in the preparation of licensure, field training, and higher learning commission information/materials Maintain information for course catalog, databases, annual reports, and course rosters Facilitate responses in college email role accounts Answer incoming and making outbound calls, and prepare other materials via Word, PowerPoint, and Excel for meetings and other events Order supplies and keep all office equipment operational Monitor payroll: investigate and reconcile payroll errors and find solutions Enter manual payments and complete monthly payroll audits Support the faculty hiring process; compile and distribute New Hire Paperwork documents to potential faculty members as needed and prepare personnel files for new faculty Serve as point of contact if potential faculty members have questions about paperwork and assist with paperwork as needed Schedule new faculty orientation for new faculty members in collaboration with CFE Keys to Success - 1+ years of professional work experience preferably in the Online Higher Education industry Bachelor's degree or equivalent experience, in business, operations, or a related field Creative, innovative, and able to work independently on several projects simultaneously with little or no supervision Ability to handle sensitive and private company matters confidentially and with integrity Skilled in MS Office Suite Successful experience in relationship management across a range of partners Conduct healthy communications and collaborations internally and externally Demonstrates accountability in all aspects of responsibility Strong communication, facilitation, organizational, negotiation, and interpersonal skills

We are seeking a highly organized and proactive individual to join our team. The ideal candidate will exhibit high standards, excellent communication skills, and the ability to take initiative and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role. Responsibilities: Handle and coordinate active calendars Schedule and confirm meetings Ensure file organization based on office protocol Provide ad hoc support around the office as needed Support sales and technicians Coordinate and handle POS (Point of Sale) systems Qualifications: Bachelor's degree or equivalent experience Strong interpersonal, customer service, and communication skills Ability to multitask Proficient in Microsoft Office suite Pay: $20-25/hr. Work Environment: Fully onsite If you are interested in learning more about this role, please apply today!

Job Responsibilities: Provide comprehensive administrative support to a sales team of 15-20 representatives, including extensive data and order entry. Monitor inbound emails and download bid documents for sales use. Record and assign new business opportunities in Salesforce to the appropriate team members. Create and manage new lead records in Salesforce as requested by other departments. Prepare weekly sales report summaries using Salesforce data. Schedule and coordinate meetings, including preparing agendas and taking meeting minutes. Maintain and update customer records for accuracy and completeness. Direct inbound calls to appropriate departments, ensuring a seamless experience for customers. Qualifications: 1-5 years of experience of administrative experience preferably supporting a sales team!! Sales support / order entry experience would be a huge plus. Strong, professional communication skills, especially when interacting with customers by phone. High attention to detail and strong focus on accuracy. Ability to thrive under pressure and collaborate within a team environment. Additional Information: Pay Range: $21 - $27 per hour Schedule: Monday - Friday, approximately 8:00 am - 4:30 pm Location: 100% in-office (Golden Valley) Position Type: Direct Hire All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

We are seeking a detail-oriented and proactive individual to support the Sales Department. In this role, you will assist Manufacturer's Reps with literature and sample requests, help Dealers with POP orders and campaign links, and manage various departmental processes such as campaign submissions and Dealer Locator updates. You will also provide general assistance to Sales Administrators with special projects and ensure smooth daily operations within the department. Strong communication and multitasking skills are essential for success in this role. Key Responsibilities: 1. Support for Manufacturer's Reps: Assist Manufacturer's Reps with requests related to literature and samples. 2. Support for Dealers: Provide assistance to dealers with: POP (Point of Purchase) orders Campaign links (e.g., Conversion, Launch, Trade-up programs) 3. Process Management: Process various departmental tasks as assigned, including but not limited to: Campaign submissions Dealer Locator updates Dealer Training submissions Assist with other processes as our department and systems continue to expand. 4. General Assistance: Provide support to the Sales Administrators with special projects as needed. Assist with miscellaneous sales administration tasks to ensure smooth department operations. Job Qualifications: High school graduate or equivalent. Previous experience in a related administrative or sales support role preferred. Basic database knowledge and experience required. Excellent verbal and written communication skills. Highly detail-oriented with the ability to manage multiple tasks efficiently. Ability to work effectively in a team environment and support department goals. Embrace and foster company values of Integrity, Excellence, People Chemistry, Golden Rule, Courage and Servant-Leadership.

Core Medical Group is seeking a travel Skilled Nursing Facility Physical Therapy Assistant for a travel job in Hopkins, Minnesota. Job Description & Requirements Specialty: Physical Therapy Assistant Discipline: Therapy Start Date: 03/10/2025 Duration: 13 weeks 34 hours per week Shift: 8 hours Employment Type: Travel Client in MN seeking Physical Therapist Assistant: for the following shift(s): Days We are looking for a healthcare professional who is ready to provide exceptional patient care in this contract/travel role. Contract/travel assignments are typically 13 weeks, with potential to extend. Help us continue our mission to connect people, improve lives, and give back to the community by joining the CoreMedical Group team. When you work with CoreMedical Group, we put you first and treat you like family, supporting you every step of the way. CoreMedical Group is one of the largest healthcare staffing agencies in the country, with travel and contract positions located across the United States. Our recruiters will help you find the perfect job, whether it's across the country or across the street. In addition to dedicated, personalized support from your recruiter, when you work with CoreMedical Group you'll receive: Access to an extensive benefits package, including day 1 health, dental, and vision insurance, employer paid life insurance, a health reimbursement account, and more! Weekly paychecks with competitive pay packages Matching 401(k) benefits to help you save for retirement Licensure assistance and reimbursement to set you up for success on your contract Travel reimbursement and dedicated housing support while on assignment Referral cash bonuses when you connect us with other clinicians CoreMedical Group also offers you a free, all-inclusive vacation each year as our way of saying "thank you" for your hard work. Join other healthcare professionals on the annual Club CoreMed retreat and you'll see why our contract and travel professionals come back to us year after year! Your career is too valuable to tackle on your own. Let CoreMedical Group help you with your healthcare journey! *Estimate of weekly payments is intended for informational purposes and includes hourly wages, as well as reimbursements for meal & incidental expenses, and housing expenses incurred on behalf of the Company. Any benefits (medical/dental/vision) are in addition to the weekly pay. Please speak with your Recruiter for additional details. Estimated payments are subject to change until formal offer of assignment is made and accepted. Core Medical Group Job ID #1257087. Pay package is based on 8 hour shifts and 34 hours per week (subject to confirmation) with tax-free stipend amount to be determined. Posted job title: PTA About Core Medical Group CoreMedical Group is one of the largest healthcare staffing agencies in the country. We have jobs nationwide in travel nursing, travel allied health, interim, locum tenens, and permanent placements! Join the staffing agency with Club CoreMed, the best perk in the industry - an all inclusive paid trip to a tropical resort! Benefits Weekly pay Holiday Pay Guaranteed Hours Continuing Education 401k retirement plan Pet insurance Company provided housing options Sick pay Wellness and fitness programs Mileage reimbursement Referral bonus Employee assistance programs Medical benefits Dental benefits Vision benefits Benefits start day 1 License and certification reimbursement Life insurance Discount program

The Executive Assistant is responsible for the general administrative functions and activities of the office and its overall operational flow and coordination. In addition, the Executive Assistant sets the stage for a positive client experience throughout the client lifecycle. From the client on-boarding experience through the wrap up of the project, this position is ultimately responsible for providing all clients important information. Through clear and accurate client pricing, timely ordering and expediting, accurate client invoicing, and successful coordination of any onsite installations. About the team member: An impressive problem-solver who can address complex issues with strategy and confidence. Has a tenacious drive to see tasks through to a successful completion. Always positive and forward thinking with a strong desire to provide exceptional customer service to our clients and internal stakeholders. Experience with multitasking, data entry, quick keyboarding skills, and attention to detail is imperative. Team Member Attributes: Task master, honest, respectful, direct, detail-oriented, efficient, accurate and incredibly hard-working. Ensure Positive Client Experience throughout the client lifecycle. Responsible for onboarding new clients. (Letter of agreement, retainer, add client information into our CRM and accounting system). Responsible for accurately pricing items for client proposals in accordance with our pricing policies. Responsible for creating and sending client proposals. Responsible for accepting approved client proposals and applying customer payments. Responsible for ordering approved items in a timely manner. Responsible for consistent and regular expediting of orders. This includes updating designers and clients to potential problems or changes in expected delivery schedule etc. Responsible for coordinating and arranging client deliveries. In some cases, it may be necessary to be onsite during deliveries to help direct the moving company and to ensure everything is installed to the clients satisfaction. Responsible for monthly invoicing workflow, for both product and services. (i.e. products sold to clients as well as time billing). Primary point of contact for client questions as it relates to status of orders, payments made, coordinating deliveries, invoices, and any other general inquiries that may come up about their account. Office Management Ensuring client and vendor accounts are up to date, including receiving and processing client payments, monitoring accounts receivable for client accounts which are outside of payment terms, as well as process vendor invoices/credits. Creation of ad hoc reports and communications for clients and internal use. Participate in assessing, recommending, and/or implementing operational strategies including maximizing appropriate technologies. Development and documentation of processes and workflows. Main vendor contact for order related questions. Manage and resolve order damages and other issues, including reimbursements from vendors and to clients when applicable. Oversight of corporate credit card administration. Other Administrative & Office Tasks: Monitor and order Office Supplies as necessary. Miscellaneous and other duties as assigned. Job Type: Full-time Expected hours: 40 per week Benefits: 401(k) 401(k) matching Paid time off Schedule: 8 hour shift Day shift Monday to Friday Work Location: In person

We are currently hiring for the following positions: * Office Assistant * Customer Service Assistant * Administrative Assistant * Data Entry Clerk Comprehensive training will be provided. We are offering both part-time and full-time positions with immediate openings. If you are looking for job opportunities in Canada 🇨🇦, we can assist you in securing a position with flexible shifts that suit your schedule.

Administrative Assistant - DSB Rock Island About us We cherish our team members and cultivate a supportive work environment. Our company operates on EOS (Entrepreneurial Operating System), promoting clear communication, effective delegation, and a culture of continuous improvement. As a member of our team, you'll have the opportunity to contribute to the firm's growth and success, benefit from professional development opportunities, and receive well-deserved recognition. With more than 70+ years of experience and active involvement as a Top 25 Accounting firm in the Minneapolis/St. Paul business community, DSB Rock Island's team of financial professionals serve the needs of privately held businesses, their owners, management teams and shareholders in Minnesota and across the United States. As a firm We are TRUE to our word We are COMMITTED to mastery We seek first to SERVE Join Our Team The Administrative Assistant will play a key role in supporting the activities of our sales, tax, business services and/or audit departments. If you possess excellent communication skills and are detail-oriented, organized, and able to manage multiple tasks effectively, we encourage you to apply. Responsibilities: Administrative Support: Provide administrative support to accountants, senior accountants, and partners. Assist in managing calendars, scheduling appointments, and coordinating meetings. Organize and maintain filing systems, both electronic and paper. Client Interaction: Greet and assist clients in a professional manner. Answer phones, direct calls, and respond to inquiries. Document Preparation: Assist in collating tax returns, preparing reports, spreadsheets, presentations, and other documents. Scanning, filing on electronic system. Edit and proofread documents to ensure accuracy. Office Management: Maintain office supplies inventory by checking stock, anticipating needs, placing orders, and verifying receipt. Ensure the functionality of necessary office equipment. Billing and Accounting Assistance: Assist with billing processes, prepare invoices and process payments. Support the accounting team in preparing and maintaining financial records. Qualifications High School Diploma or equivalent; Associate or Bachelor's degree preferred. 3-5 years of experience in an administrative role, preferably within an accounting firm. Proficient in Microsoft Office Suite, especially Excel, Word, and PowerPoint. Adobe Acrobat experience. DSB Rock Island is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.

We Are Inspired to Serve. Join us! The purpose of this position is to assist in all departmental and resident activities for SNF, AL, and Residential Living, and to provide assistance to residents on an individual and group basis. SCHEDULE: Sunday-Thursday 8:00am-4:30pm ESSENTIAL RESPONSIBILITIES: Assists in the planning, scheduling, and implementation of life enrichment programs. Assists in the set-up and decorating for special events. Special events may include activities centered around a theme such as: Mother's Day, Christmas, and may require extra time and/or attention. Assists in the set-up of rooms, materials, and furnishings for programs. Also assists in clean-up following the event. Leads programs, such as exercise, educational, arts and crafts and social events. Records attendance as necessary. Operates and maintains equipment. Maintains bulletin boards, prepares materials, and distributes calendar of events. Observes resident conditions on an on-going basis including mental state and general well-being or changes in residents' physical condition, and reports to the Life Enrichment Coordinator and other personnel, as appropriate. Charts residents' progress and general observations of residents for medical records as assigned. Participates in Care Planning of Care Center residents. Transports residents to and from Activities programs. Accompanies residents on outside trips and activities. Assists in the transportation of residents in case of fire, disaster or emergency evacuation according to procedure. Engage in one-on-one visits with healthcare residents. EDUCATION AND WORK EXPERIENCE: Preferred Degree: High School Diploma or Equivalent Experience: Entry Level KNOWLEDGE, SKILLS, AND ABILITY: Creativity and the ability to teach, to use, or learn to use various crafts and related equipment. Organizational, customer service, communication and time management skills. Detail oriented. PHYSICAL REQUIREMENTS: Sufficient physical ability and mobility to work in an office/community setting. Ability to stand or sit for prolonged periods of time. Ability to occasionally stoop, bend, kneel, crouch, reach, and twist. Ability to lift, carry, push, and/or pull light to moderate amounts of weight up to 50 lbs. Ability to operate various equipment base on department and weather conditions Engaging in repetitive movements of wrists, hands, and fingers - typing and/or writing. Clarity of Vision: For near visual acuity Clarity of vision at approximately 20 inches or less (i.e., working with small objects or reading small print), including use of computers. For far visual acuity, Clarity of vision at 20 feet or more. This is not just the ability to see a person or object, but the ability to recognize features as well. For peripheral vision, observing an area that can be seen up and down or to right or left while eyes are fixed on a given point. Compensation Pay Range: $16.00 - $19.00 Reasonable Pay Estimate A reasonable estimate of the pay range for this position is $16.00 - $19.00. There are numerous factors taken into consideration in determining the actual offered rate of pay, including but not limited to: job-related qualifications, experience, skills, education, geographic location, and consideration of internal and external equity. For full time employees, we offer a generous benefits package that includes: Medical, dental and vision insurance Employer paid group term life and disability Paid Time Off (PTO) & six paid holidays 403(b) with a 3% employer match Fitness center use at most facilities. Various voluntary benefits: Life, AD&D Tuition assistance and scholarships Employee assistance program Legal services, home/auto insurance, discount purchasing program Pet Insurance For more information about Covenant Living and CovenantCare at Home, please visit ***************** or *************************** Covenant Living and CovenantCare at Homeare equal opportunity employers. All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity or expression, religion, national origin or ancestry, age, disability, marital status, pregnancy, protected veteran status, protected genetic information, or any other characteristics protected by local laws, regulations, or ordinances. RequiredPreferredJob Industries Other

The City of Shoreview is now accepting applications for Administrative Intern. Open until filled with first consideration given to applications received by March 9, 2025 This position is an exciting opportunity for a student to learn about local government and assist the city in achieving its goals and objectives. The successful candidate will have a desire to learn about city operations, strong communication and listening skills, and the ability to work with a wide variety of individuals and groups. This internship is 20 hours per week, Monday-Friday (option to flex hours) through December 2025. * Assist the administration and human resources departments with a variety of special projects * Attend and participate in council, commission, and committee meetings as needed * Research and analyze data for decision making Minimum qualifications: * Currently attending college * Ability to work 20 hours per week * Ability to travel between work and to off-site events; provide own transportation * One year customer service experience * Must be 18 years of age or older To apply: ************************************************************************************************** OpportunitiesJobs

GURSTEL LAW FIRM, P.C. - ACCOUNTING ADMINISTRATIVE ASSISTANT JOB SUMMARY as the Accounting Administrative Assistant, you will be responsible for performing a variety of tasks including, but not limited to: Logging all incoming Checks daily Documenting files Printing/Reviewing consumer letters Scanning, photocopying, collating, and faxing Depositing checks Reconciliation Compiling information and reports for management All other duties as assigned QUALIFICATIONS AND SKILLS High School diploma or equivalent GED required Prior administrative support experience preferred Must be an individual who is able to work both independently and in a team environment. Competency in Microsoft applications including Word, Excel, and Outlook Experience with basic office hardware a must (scanners, fax machine, copiers, etc.) 50+ words-per-minute typing Must be a quick learner with good written and problem-solving skills. A dependable work ethic and commitment to providing quality service is an absolute. Ability to analyze financial data and prepare financial reports, statements, and projections Have a high level of attention to detail Ability to work with high level of confidentiality Ability to multitask and work under deadlines Willingness to work a flexible schedule Ability to stand, sit, or walk for extended periods of time Be able to bend, lift, or carry up to 20 pounds COMPETENCIES Accountability (25%) Computer Skills (15%) Decision Making (20%) Ethics (20%) Teamwork (20%) COMPENSATION AND BENEFITS Medical, Dental, Vision, STD, LTD, Life, 401k, and Profit Sharing. Unlimited (PTO)/ Paid Holidays/ Paid Life TRAVEL - This position requires up to 0% travel. Travel excludes local commute. GET TO KNOW US Gurstel Law Firm, P.C. (hereinafter “Gurstel” or “Firm”) is a multi-state litigation law firm representing creditors in all aspects of the legal collection process. The Firm is headquartered in Golden Valley, Minnesota with offices in Arizona, California, Iowa, Nebraska, Nevada, Utah, Wisconsin and Wyoming. Its practice is focused on the development of attorneys' litigation skills, strategies and industry knowledge. CULTURE At Gurstel, we operate on our Core Values of Doing Right, Achieving Results, and Maintaining our Integrity . We champion diversity and are a very fast-paced, enthusiastic group of people! Success is celebrated and we are looking for people who share those same values with the drive to exceed expectations and think outside the box! Our culture is what makes our Firm a fun and rewarding place to work. EOE

Experience the fun of working in the entertainment industry at Canterbury Park - home to live horse racing every summer and year round action in our Card Casino, Racebook and Expo Center. Canterbury Park offers competitive pay and an attractive benefits package for part-time team members. Our team members enjoy paid time off, floating holidays and holiday premium pay. For eligible team members, we provide a comprehensive benefits package that includes life, critical illness, accident and hospital indemnity insurance; a 401(k) retirement plan with employer matching; robust wellness programs designed to promote overall health and well-being; and much more. Additional exciting perks include free admission to live racing events, exclusive access to special event privileges, and a wide variety of discounts at local businesses and throughout Canterbury Park. These benefits are carefully designed to not only enhance your experience at work but also contribute to a vibrant and rewarding lifestyle in the community. Job Summary: The Racing Secretary is primarily responsible for the integrity and success of Canterbury Park's live racing offerings. The ideal candidate will be responsible for development and enhancement of the quality of racing, supervising and directing the Racing Office Department and performing the duties of the Racing Secretary. Responsible for supporting the Company's mission, vision, and values by providing fun and games like no place else, and adheres to the Canterbury Way by focusing on our core values Essential Duties and Responsibilities: Lead by example. Responsible for maintaining a high degree of hospitality, as well as a positive and professional demeanor at all times. Creates high levels of morale, fosters teamwork, inspires collaboration, and provides suggestions for growth to management. Responsible for managing the live racing meets which includes: compiling and publishing condition books, stakes schedules, assigning weights or making allowances for handicap races, processing all entries and nominations, and the direct supervision of all racing office personnel, etc. Assists in the recruitment of horses & racing personnel. Maintains a complete record of all races. Accountable for the safe keeping of registration certificates and coordinates a safe return to owners/trainers. Responsible for analyzing official workouts and past performance records to arrange races between horses of equal experience and ability. Oversees the compilation of the official program for each live racing day. Handicaps horses in each race by assigning weight it will carry based on known data about each horse. Works with the Sr. Director of Racing Operations, Racing Operations Manager and Stall Superintendent to determine stall applications and allocations for each race meet. In conjunction with the Sr. Director of Racing Operations and Racing Operations Manager serves as a liaison between Minnesota HBPA, MQHRA and Canterbury Park. Works collaboratively with internal team leaders to promote the Fun and Games program and be able to articulate to employees as to Canterbury Park's customer service philosophy. Responsible for adhering to all procedures and/or controls in designated area of responsibility. Performs all other duties as assigned. Supervision: Seasonal racing staff Required Qualifications: At least Five (5) years of experience as a Racing Secretary or an Assistant Racing Secretary and ten (10) years of experience as a licensed racing official. Ability to work in a fast-paced environment with numerous responsibilities. Excellent verbal and written communication skills and the ability to interact professionally with a diverse group, executives, managers and horsemen. Ability to maintain a calm, composed presence in an often challenging environment where multiple tasks and events may occur simultaneously. The highest of moral integrity and a strong work ethic. Must be able to pass Canterbury Park's pre-employment screening which includes a criminal background check and verification of work history. Must be able to attain a Minnesota Racing Commission (MRC) license. Preferred Qualifications: Graduate of the University of Louisville Equine Program or University of Arizona Racetrack Industry Program and/or any equivalent combination of education and/or experience from which comparable knowledge, skills, and abilities have been achieved. Accredited Steward through ROAP Working Conditions and Physical Requirements: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Maintain a flexible working schedule, which will include nights and weekends during the live race season May - September. While performing the essential functions of this job, the employee is occasionally required to stand, walk and sit throughout the assigned shift Must be able to lift up to 40 lbs. Requires frequent wrist and hand use. Canterbury Park is an Equal Opportunity and Affirmative Action Employer

Accepting Applications until Filled Who We Are Project for Pride in Living, Inc. (PPL) is a nonprofit organization dedicated to empowering low-income people to become self-reliant through integrated services. When joining PPL, you become a part of a diverse team whose person-centered approach to services ensures that individuals and families receive the housing and ecosystem of support they need to achieve greater stability now and for the next generation. We are eager to welcome new team members dedicated to serving our residents and pursuing our mission to build the hope, assets, and self-reliance of individuals and families who have lower incomes by providing transformative, affordable housing and employment readiness services. PPL strives to be an equitable and inclusive organization committed to elevating the voices of the communities we serve that are disproportionately affected by systemic inequities. Job Summary As part of PPL's Administration Support Services Team, this position provides administrative support and assistance to help ensure the smooth functioning of PPL's Campus. As the Front Desk Receptionist, you will be responsible for helping to facilitate a welcoming and safe environment for all clients, guests, and participants. The Receptionist works at the front desk, greeting guests, offering resources, answering questions, and screening and routing calls. There are both full-time and part-time opportunities available for this role. An ideal candidate will have proven experience in demonstrating a strong work ethic and professionalism while providing high levels of customer service. This candidate must also respond quickly and effectively to internal and external clients and stakeholders with attention to detail. Essential Duties and Responsibilities: Respond to inquiries from all callers, visitors, guests, staff members, clients, or volunteers and make appropriate referrals in a respectful and timely manner. Oversee Outlook calendars including conference rooms, van fleet & other resources. Distribute and deliver US and interoffice mail daily; assist in processing daily mail including overnight registered and international items; postmarking outgoing mail using postage meter. Provide administrative support that include but are not limited to, data entry, meeting set-up, invoice processing, copy projects, mailings, solving office equipment problems, & routing faxes. Order and maintain inventory of office supplies. Maintain sufficient program specific information in the lobby such as brochures, handouts, and other items used to disseminate program information. Provide general upkeep to the lobby area and all common areas of the PPL Campus. Understand and comply with strict confidentiality guidelines when working with confidential records of the organization's information, and program specific information. Understand, endorse, and support the mission of PPL. Other administrative support tasks as assigned. Race Equity Commitment: PPL strives to be an equitable and inclusive organization committed to elevating the voices of the communities we serve who are disproportionately affected by systemic inequities. Supervisory Responsibilities: This position has no employee supervisory responsibilities. Minimum Requirements: H. S. diploma or GED equivalent, with a minimum of one year experience in Office Administration or Front Desk Reception. Proficient in the use of Microsoft Office. Able to operate a multi-line phone system effectively. Excellent organizational skills, ability to prioritize and handle multiple tasks, and follow projects through to completion in a timely manner. Candidates will have experience in and a strong desire for serving people from diverse cultures, economic and social situations. Ability to take initiative and to work both independently and as part of a team. Ability to speak Somali preferred. Hours: Monday- Friday; 8:00 am - 4:30 pm Salary: $20.00-21.00 Hr., DOQ Benefits based on Eligibility: Health and dental; Employer Paid Short & Long Term Disability Insurance, Employer Paid Life Insurance; Paid Parental Leave; Voluntary Life Insurance; Health Savings Account (HSA) or Flexible Spending Account (FSA); PTO & Paid Holidays; 403(b) Retirement Plan with Employer Match; Summer half-day Fridays; an impactful presence in an organization that makes a difference in many lives. How to Apply: Qualified candidates can apply online. Include a cover letter and resume. The hiring process includes phone screens and in-person interviews, references, and background checks for final candidates. PPL strives to be an equitable and inclusive organization committed to elevating the voices of the communities we serve and those who are disproportionately affected by systemic inequities. Persons of color, women, members of the LGBTQ community, veterans, and individuals with disabilities are strongly encouraged to apply. PPL is an EEO/AA employer. PPL participates in the federal E-verify program to confirm the identity and employment authorization of all newly hired employees. In compliance with the Americans with Disabilities Act, the organization will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.

Full-time Description We are seeking a dedicated and professional Front Desk Administrative Assistant to join our team. This role is essential in providing exceptional customer service and ensuring smooth operations at the front desk. The ideal candidate will possess strong organizational skills, a friendly demeanor, and the ability to manage multiple tasks efficiently in a fast-paced environment. This position will also assist with the Dispatch and Transportation Department. Requirements Greet and welcome guests as they arrive, providing a warm and friendly atmosphere. Handle incoming calls and inquiries, directing them to the appropriate personnel or department. Maintain an organized front desk area, ensuring all materials are stocked and accessible. Perform clerical duties such as filing and data entry. Provide excellent customer support by addressing guest needs and resolving issues promptly. Operate phone systems effectively to ensure clear communication within the office. Provide support to the Dispatch and Transporation division. Skills Strong organizational skills with attention to detail. Proficient in customer support techniques and maintaining professionalism at all times. Familiarity with phone systems and office management practices. Ability to perform clerical tasks efficiently, including filing and data management. Excellent communication skills, both verbal and written. Great mathematical aptitude A proactive approach to problem-solving with the ability to multitask effectively. Ability to work Monday through Friday and every other weekend (Saturdays only) Plaisted Companies CORE VALUES: TEAM PLAYER:- Passionately working together to achieve a common goal. HONESTY/INTEGRITY: Earning Trust through our everyday actions. ENTHUSIASTIC/ENERGETIC/POSITIVE: Making each day rewarding and fun! CUSTOMER ABOVE ALL ELSE: Taking the extra step to provide the best customer experience. COMMITMENT TO EXCELLANCE: Making each product and service to the best of our ability.

The role of the Client Project Assistant will support our Specialty Tax & Incentives team through with project and data organization, business reporting compliance and compliance checklists, client interface and communications, and regular interaction with team members and clients. ESSENTIAL JOB FUNCTIONS (Including, but not limited to): Draft and revise documents. Create and help maintain checklists. Act as a liaison between attorney and client, facilitating communication and transmittal of necessary information. Advise and communicate regularly with team regarding status of client matters. Calendar important dates. Keep clients' electronic files up to date with current organizational documents. Monitor attorney inbox and electronically file client matters. Open client files. Assist with multiple projects simultaneously, including client consultations, analysis, data gathering and coordination of Specialty Tax & Incentives personnel and client resources. Establish/maintain physical and electronic files. Review, enter, and extract data from various sources of data received from client. Reconcile inconsistencies. Receive, organize, and distribute diverse types of documents, including legal documents between client and client service team and in some instances, governmental agencies or external service providers. Assist team in obtaining/collecting all documents/information. Extract data for management and program reports. Perform word processing relevant to matter documentation and presentation. Perform data entry and analytics and creation of summary reports or toolkits necessary for representative legal matter. Process client invoices and attorney reimbursements. Process document comparisons. Complete other projects and assignments as assigned.

Shape your future while helping to shape the community. Goodhue County is seeking enthusiastic and motivated individuals for our public administration internship. In this position you will get firsthand experience of the power of public service through the study, practice, and demonstration of public administration competencies. In this internship, you will work collaboratively with senior leaders in all County departments with a focus on finance, administrative services, human resources, economic development, and the county commission. Additionally, you will assist with general office work, interact with various boards and committees, respond to public inquiries, and gain valuable professional experience. We are looking for a college student majoring in public administration, political science, finance, human resources, communications, or related field. In reviewing application materials we will look for: Strong verbal and written communication skills; Ability to exercise good judgement when interacting with state and local officials, county employees, other government agencies and the general public; Ability to establish and maintain effective working relationships with coworkers, supervisors and members of the public; Ability to maintain data privacy and confidentiality as required; Ability to follow written and oral instructions Qualified applicants will also be able to pass a thorough background investigation and possess a valid driver's license. Compensation for this internship is $18/hour. Work schedule will be mutually agreed upon prior to the start of the internship. During the internship the position will not be eligible for any benefit programs, but planned unpaid time off may be granted. To apply, please submit a Goodhue County Employment Application. This posting will remain open until the position is filled. With a preference to applications received by Friday, March 21 2025. Pursuant to MN Statute, seasonal assignments are limited to 67 working days per calendar year or 100 working days per calendar year if the employees are under the age of 22, are full-time students enrolled in a nonprofit or public educational institution prior to being hired by the employer, and have indicated, either in an application for employment or by being enrolled at an educational institution for the next academic year or term, an intention to continue as students during or after their temporary employment.

Summer School/Dean of Students District: Bloomington Public Schools Position: Summer Quest Dean of Students - Stipend position for administrative hours Effective Dates: June 9 - July 18, 2025 *Additional asynchronous PD in May. Salary: $2000 stipend Required Licensure: Current MN Teaching License Currently enrolled in or working toward Administrative Licensure Hours: 7.5 hours per day (7:30am - 3:00pm) 5 days per week (Monday - Friday) Responsibilities: Support a positive, fun and engaging summer experience for students and staff Assist with student supervision, instructional support, and behavioral support Work with administrators on internship objectives and seek feedback regarding performance Engage in classroom walkthroughs APPLICATION DEADLINE: Until Filled Submit online application, cover letter, transcripts and resume by clicking on the “Apply” button in the top right

WAGE: $17/ hour As an Administration Intern, you will gain varied experiences within our Administration team. You will understand daily administration operations and training programs, learning the ins and outs of our training, onboarding, and administration processes. Reporting directly to the Administrative Assistant of Food and Beverage, you will be involved in key functions such as scheduling, training facilitation, record keeping, and course instruction. This internship offers a comprehensive understanding of Food and Beverage administration. Collaborate with top executives to brainstorm innovative solutions and tackle real-world challenges. Earn college creditwhile working at Valleyfair, with personalized support to meet your academic goals. Forge life-long friendshipsand create unforgettable memories along the way! Responsibilities: Develop and deliver engaging training sessions for seasonal associates. Manage course enrollment, schedules, and materials. Assist with record keeping, auditing, and payroll compliance. Update training materials like presentations and videos. Prepare and organize training resources and classroom spaces. Print and distribute necessary operations paperwork. Inform management of absences and handle timecard issues. Take phone and radio calls, passing along information. Complete mandatory ServSafe Food and Alcohol courses. Fulfill internship requirements with a capstone project. Qualifications: Applicants must be at least 18 years of age or older Working towards or hold a bachelors degree in Business Administration, Office Administration, or a related field Have experience in training or teaching Possess excellent communication skills Be organized and manage logistics efficiently Be proficient in Microsoft Office Suite Pay attention to detail for accurate record keeping Have strong interpersonal skills Complete ServSafe Food and Alcohol courses (training provided) Handle timecard issues effectively Be adaptable to changing needs Availability to work flexible hours, including weekends and holidays RequiredPreferredJob Industries Administration & Office Support