Administrative Assistant Jobs in Rockford, IL

About ECC: Elgin Community College serves over 9,000 students at every stage of their educational journeys, including university transfer programs, career and technical education, continuing education classes, and adult basic education. As a community, we pride ourselves on nurturing a welcoming campus where every person-students, staff members, faculty members, and campus visitors-feels valued. The work of each ECC employee is central to the college's mission, and as an employer, the college fosters a positive environment through professional challenges, excellent benefits, and opportunities for recognition and camaraderie. Work Schedule: 8:00 AM to 7:00pm Monday-Thursday; 8:00am-4:00pm Friday Rate of Pay: This position is a grade 11 with a minimum of $36,133 and a mid-point of $48,177 Salary offer will be commensurate with the education/experience, in alignment with the College's compensation philosophy, and the current CBA, if applicable. FLSA Status: Non-Exempt Grant Funded: Yes Job Summary: An employee in this classification performs work of routine difficulty by providing administrative support to the department. Work is distinguished by the ability to collaborate and interact with the faculty, staff and students. Immediate supervision is received by the assigned manager. Required Knowledge, Skills & Abilities: Associate's degree (AA) or equivalent from two-year college or technical school with a minimum of 3 years related administrative experience or equivalent combination of training and experience. Considerable skill in the use of the Microsoft Office Suite, including but not limited to Word, Excel, Access and Publisher Considerable skill in organizing work to meet established deadlines while maintaining attention to detail. Working skill in interpersonal interaction to be applied to a variety of individuals with differing education, ethnic and socio-economic backgrounds. Working skills in verbal and written communication. Working skill in operating a personal computer, applicable software and peripheral equipment as well as learning and adapting to new and updated programs and technology. Must be available to work a flexible schedule, including evenings and weekends when required by the department's needs. Desired Knowledge, Skills & Abilities: Working skill utilizing databases, including enterprise-wide databases (e.g. Colleague). Essential Duties: Perform a variety of administrative and clerical duties for the department, including, but not limited to: Collect and prepare information for reports, proposals, documents, etc. Receive, sort, file and retrieve documents, exercising discretion when working with confidential information. Research and process documents to update and maintain files/records. Establish and maintain filing systems. Compose, format and type routine correspondence, reports and other documents. Verify discrepancies and make corrections. Coordinate office and departmental activities. Coordinate calendars, schedules, training, travel arrangements, meetings and special events. Post information on college intranet and other electronic communication systems. Greet and assist office/department visitors. Answer and route telephone calls. Enter and retrieve data and information from computer systems and software applications. Disseminate information. Assist with projects that are central to the operation of the department/office. Order office and program supplies, including arranging for equipment maintenance. Responsible for departmental accounting, including, but not limited to: Process requisitions for accounts payable. Initiate budget transfers. Monitor department budget accounts. Generate budget reports. Track general ledger accounts. Address payment inquiries. May reconcile department purchasing card expenses. Maintains required training, licensure and/or certifications Maintains confidentiality of privileged information and adheres to applicable privacy laws Demonstrates sensitivity, understanding and respect of diverse populations within the workplace. Maintains an understanding of the work of colleagues to effectively provide backup and/or support for co-workers during times when the division is short-staffed or experiencing an increased volume of work. Adheres to department guidelines for attendance and punctuality Other Duties: Assist in the review and monitoring of leave requests, timesheet submission, and other human resources/payroll-related activities. May assist in inputting the division's course offerings each semester into the college's enterprise-wide database system (e.g. Colleague), maintain changes/updates, coordinate faculty contracts and resolve room conflicts. May order and distribute textbooks and supplemental materials for faculty. May assist in maintaining division course outlines using the college's curriculum management software. Perform other job-related duties as assigned which pertain to the job description. Ability to work a flexible schedule which includes days/evenings/weekends as needed by the department. Physical Demands: Sedentary (up to 10 lbs occasionally, sitting most of the time) Visual Acuity: Close visual acuity (e.g. computer, assembly) Work Environment: Moderate noise Environmental Conditions: Typical office or administrative Current SSECCA Union Member Information: The initial posting date for this position is 01/23/2025. Elgin Community College Support Staff of Elgin Community College Association (SSECCA) members that apply by 01/30/2025 and meet the posted minimum qualifications will receive full consideration. Equal Employment Opportunity Statement: Elgin Community College does not discriminate, or tolerate discrimination, against any member of its community on the basis of race, color, national origin, ancestry, sex/gender/gender identity, age, religion, disability, pregnancy, veteran status, marital status, sexual orientation, or any other status protected by applicable federal, state or local law in matters of admissions, employment, or in any aspect of the educational programs or activities it offers. In addition, Elgin Community College provides reasonable accommodations to qualified individuals with disabilities to ensure equal access and equal opportunities with regard to employment practices, educational opportunities, and programs and services. If you need a reasonable accommodation for any part of the application and hiring process, please notify the College's EEO/AA Officer. Determinations on request for a reasonable accommodation will be made on a case-by-case basis.

The position is actually part-time at 15-20 hours each week with Nov 2022. The hours weekly might increase to 24-30 every week after November 2022. Benefits are not featured. This is actually a remote control role that will demand communicating along with the administrator, venture employee, and consumer by means of e-mail, telephone, as well as Microsoft Teams. Responsibilities/Administrative Help: Responsible for organizing task digital documents (e.g., creating job-, contract-specific folders) as well as upon ask for, aiding along with coordinating and generating technological documentations as well as discussions. Behind administration and improve of course user guides. Responsibilities/Regulatory Support: Responsible for examining environmental documents and using regulative observance criteria. In charge of entering into data into an online database and also performing assessment of electronic material versus well established regulatory requirements. Behind conducting governing research study. Behind keeping an eye on a job email mailbox, where e-mails are actually gotten from airport clients as well as project subcontractors. Need to recognize the client Standard Operating Procedures to correctly deliver assistance to client field areas. Needed Abilities: Organized go-getter with attention to detail. Capability to operate from another location and also independently; ability to work in a hectic environment, multi-task and successfully and also successfully focus on the work. Ability to track the standing of tasks. Ability to correspond effectively and also skillfully (using phone and also e-mail) to a wide variety of audiences. Superb verbal and also in black and white communications abilities. Skilled in information entry. Skilled in Microsoft Office, featuring Groups, Viewpoint, Word, Excel, and Power Aspect (e.g., capacity to input information, layout, and also printing Excel spread sheets; capability to sort and also filter records in Excel). Proficient in Adobe Performer (e.g., ability to manipulate and edit data). Ability to create as well as sustain systems for electronic submission of technological documentations as well as correspondence. Have To- Riches (Hard Capabilities). Proficient in Microsoft Office & Adobe Performer. Recognition of environmental rules. Should- Haves (Soft Capabilities). Skilled in records access and QAQC. Client service knowledge. Degree Criteria. Level Preferences. Associates or even Undergraduate's level as well as 2+ years of business related expertise of a progressively responsible attributes. Workplace, Projects, & Staff Overview. Review of job environment/workspace. Distant. Exactly how will this role interact and sustain the staff? Measurements of crew? Daily interaction along with the team. Quality assurance to make certain conformity. Nice-To- Haves (Tough Abilities). Understanding of ecological rules. Particulars of the task this duty are going to support. Assessing environmental documentation as well as using regulatory conformity requirements. What is a traditional job day? Using the online data bank for numerous duties as well as email help. Any sort of growth & growth options within role/greater staff? Yes.

Assist staff with proposal generation Social Media - Daily updates on several platforms to increase awareness and engagement Reporting - Assist with maintaining several Google Sheets Assist Office Manager with light accounting related duties as needed Assist with Human Resource related administrative tasks Requirements: Bachelors Degree or Associates Degree a plus but related experience will also be considered Previous experience updating social media a plus Excellent Organization and follow thru skills Strong written communication skills for reviewing and improving proposals Benefits are competitive and include group health insurance, flexible hours, retirement plan, discretionary bonus opportunities and two weeks vacation! Work in the office 2 to 3 days per week - MUST Live local to Rockford or be willing to relocate

Summer School/School Secretary Additional Information: Show/Hide SS Office Professional Pay: Office Professional 1: $16.35 - $21.12 per hour Office Professional 2: $17.94 - $23.19 per hour .

The Executive Office plays an integral role in setting and advancing strategy and in supporting and enhancing the firms distinctive culture. Our goal is to provide our people, clients, shareholders and the broader public with information about the breadth of our global efforts, highlight our focus on delivering sustainable, long-term returns for our shareholders and demonstrate our commitment to making an impact on the communities where we live and work and on society more broadly. YOUR IMPACT The Executive Office is seeking to add a highly motivated Administrative Assistant within the Office of the Board Secretary. This role is to support the Group Board of Directors , which works to promote the interests of shareholders, and to ensure a common set of expectations as to how the Board, its various committees, individual directors and management should perform their functions. Previous experience in supporting senior executives is preferred as well as the ability to work well under pressure in a busy and dynamic environment. Job Duties: Support the scheduling and execution of complex, in-person and virtual Board meetings, including coordination of high-volume domestic and international travel, transportation and accommodations Liaise closely with administrative assistants of internal executive leadership on scheduling and meeting execution needs Track requests needed from internal stakeholders and work with senior executives to ensure that responses are provided in a timely manner Maintain briefing materials and talking points for meetings and speaking opportunities. Liaise with other divisions to coordinate materials as needed Maintain an extremely detailed calendar and related logistics Timely processing of expense reports and director reimbursements Assist in other Board/Director matters as needed, including but not limited to, preparing correspondence and other communications, file organization, research, archiving Interact with senior level business leaders in a professional and effective manner both in person and written Can be relied upon to do the job as well as being willing to help other team members when needed Maintain understanding of firm policies Qualifications: Excellent interpersonal and communication skills, both written and verbal High attention to detail, strong organizational skills and excellent follow-through Trustworthy to handle highly sensitive and confidential information Highest degree of integrity, professionalism, diplomacy and discretion required Comfortable working with people at all organizational levels, particularly the senior-most leadership levels Ability to work well under pressure, adapt to unexpected events, and prioritize and multi- task in a deadline driven environment Must have excellent judgment and be resourceful Team player with a positive attitude Knowledge of general business, corporate and government cultures Strong proficiency in MS Word, Excel, PowerPoint and Outlook Were committed to finding reasonable accommodations for candidates with special needs or disabilities during our recruiting process. Allied Global Marketing is proud to be an equal opportunity workplace. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, veteran status, or any other status protected under federal, state or local law. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements.

With a culture of recognition and reputation for excellence, ELS is the ideal organization in which to develop a long and successful career! of Administrative Assistant in Amboy, Illinois. What you'll do: The Administrative Assistant helps to maintain property operations and to attract and serve guests and residents. Your job will include: * Greet guests in a professional and friendly manner. * Maintain open communications with all property and regional staff. * Work closely with management to develop an integral team that effectively represents the quality and professionalism of the company. * Process accounts payable within the automated accounting system. * Assist in processing procurement card reconciliations. * Organize and maintain files and order office supplies. * Research and implement company-sponsored activities. * Attend and participate in training programs and seminars as required. * Handle inquiries by telephone in order to back up property staff. * Run errands, including delivering various communications to guests or residents, as needed. * Perform other miscellaneous duties as assigned. Experience & skills you need: * High school diploma, or the equivalent experience. * 1+ year of office experience. * Strong communications and organizational skills. * Meticulous attention to detail. * Proficiency with computers, preferably Microsoft Word, Excel and/or automated accounting systems. * Willingness to work a flexible schedule, including weekends. In return for your excellent skills and abilities, we offer a comprehensive benefits package including: medical, dental, and vision plans, a generous 401(k) employer match, and paid vacations, holidays, and sick time. We invite you to visit our web site at ********************************* for additional information regarding our exceptional resort communities. As an Equal Opportunity Employer, we welcome and thank all applicants. Estimated compensation for this position in the states of CA, CO, IL, MD, MN, NY, and WA is: Hourly: $18.50 - $19.00 The salary listed is an estimate and not guaranteed. A salary offer will vary based on applicant's education, experience, skills, abilities, geographic location, internal equity and alignment with market data. In addition to the base pay and our benefits, some positions are eligible for bonuses, sales commissions, or incentive pay.

Geode Health is a rapidly growing, national provider of outpatient mental health services. Our Mission is to “Transform mental health by making it more accessible, affordable and effective”. We are looking for a passionate Practice Assistant. The ideal candidate will be motivated by joining a quickly growing organization. Excited to help us improve the care experience for patients and providers. The Practice Assistant is a multi-skilled worker who assumes a wide range of clinical and administrative roles within the physician office setting. The Practice Assistant serves as a key team player when interacting and communicating with patients and/or clinical staff in the mental health care environment. Most importantly we're looking to bring someone into our team who is excited about our mission to improve mental healthcare across the country. This role is an On-Call / PRN role and hours are not guaranteed. This role is to fill in for absent employees or to cover during a special situation. Job Responsibilities: The Practice Assistant is a key member of the patient care team by supporting the providers with the delivery of high-quality health care to patients Practice Assistants are vital to the effective operations of a fast-paced practice Secures patient information and maintains patient confidence by completing and safeguarding medical records Serves and protects the practice by adhering to professional standards Respond to verbal and electronic requests for information and assistance using proper policies, reference tools and provider instructions Maintains safe, secure and healthy work environment by establishing and following standards and procedures and complying with legal regulations Knowledge of emergency procedures and assist in crisis situations Understanding of policies and procedures Complete all other relevant responsibilities as assigned by the supervisor Ideal Candidate Profile: Passionate about our mission and inspiring others Self-starter, for whom no task is too big or too small and takes ownership of their decisions Contribute to the collective effort both within own scope - and beyond - as needed Creative and strategic thinker A lifelong learner who believes in giving and receiving feedback to get better each day Organized & process-oriented Qualifications/Skills: At least one year of experience working in a medical office and/or mental health is (preferred) Experience working with patients who are suffering from anxiety and depression (preferred) Ability to maintain professional appearance and demeanor, and interface well with patients in a mental health setting (preferred) Excellent communication skills and ability to work well with a team Excellent computer skills Education and Experience Requirements: Associates or bachelor's degree (preferred) Some experience in healthcare settings (preferred) Knowledge of working at a clinical setting (preferred) At Geode Health, we offer: Competitive compensation Flexible schedule In-person and virtual patient visits Comprehensive admin support (front office, accounting, finance, payroll, HR, etc) Professional development opportunities Clinical community, support, and leadership Medical, dental and vision benefits Life insurance Short and long-term disability Paid vacation and holidays Matching 401k plan State of the art technology Why work for Geode Health? At Geode Health, we take our commitment to patients and providers seriously. We focus every day on how to help patients across the United States get the best possible mental health care available. To achieve this, we focus on ensuring our providers have unmatched support and resources so that they can focus on providing great care. We are backed by KKR, a leading private equity firm with the experience and mission alignment to truly make an impact. Joining Geode Health will put you on the front-end of a rapidly growing movement to increase access and improve outcomes for mental health patients and providers across the nation. To learn more, visit us as ******************* Geode Health is an Equal Opportunity Employer. We respect and seek to empower each individual and support the diverse cultures, perspectives, skills and experiences of our workforce.

We are looking for a mature individual with high energy, excellent coordination skills and a pro-active nature who can anticipate superbly. In this role, youll assist in keeping Bungie operating smoothly. You will provide an effective administrative support service for our team, while ensuring confidentiality at all times. If you are process oriented, have a keen eye for detail, and enjoy connecting with employees regularly, this is the position for you. Estimated Duration: 12 Months This position is full time in our Bellevue office and we currently require all employees onsite to be fully vaccinated Responsibilities Aid in coordinating fulfillment of onboarding new employees, deploying equipment and new hire swag Aid in the upkeep of the Swag Room including tracking available stock and coordinating with appropriate team members Organize, schedule, take notes, and track tasks for meetings and appointments Act as a go-to person for employee questions/concerns, answer when appropriate, or direct to correct person or department when necessary Coordinate departmental onsite and offsite meetings Purchase and stock snacks for kitchens, order food and beverages for meetings and events. Upkeep kitchen cleanliness, maintain conference and meeting rooms, stocking supplies stations, keeping rooms clean and organized Ship and distribute company mail and packages Assist various teams with special projects throughout the studio Required Skills Demonstrated work experience in a fast-paced environment Thorough knowledge of Microsoft applications, especially Outlook and Office Flexible work schedule to accommodate overtime, including nights and weekends, as needed Able to lift on occasions up to 40 pounds Strong work ethic Attention to detail and accuracy Flexibility and adaptability, reliability, punctuality Discretion (this role may involve dealing with confidential information) Nice-to-have Skills Event coordination experience

Summary of Job The City of Beloit has an exciting, part-time, employment opportunity working as the Executive Administrative Assistant to the City Manager. This position is responsible for providing a wide range of complex and confidential secretarial and administrative coordination to the City Manager, Director of Strategic Communications, and City Council members. The Executive Administrative Assistant will need to exercise initiative and independent judgment in work performance, including executive office management and frequent communication and interaction with internal and external constituencies and senior-level personnel, necessitating exposure to sensitive information. The position frequently involves responsibility for carrying through entire processes of considerable importance. This position is considered part-time and will work 20 hours per week. Qualifications MINIMUM REQUIREMENTS A valid driver's license or otherwise meet the transportation needs of the position. Bachelor's degree in Business Administration, Public Administration or related field is required. An Associate's degree in addition to 7 years of executive administrative or office management experience may be substituted for the Bachelor's Degree requirement. A minimum of five years of executive administrative assistant, office management or secretarial work experience in a professional office setting is required. Must be able to type 40 wpm, measured by a net score on a standard typing test. Ability to obtain and maintain a notary public commission in the State of Wisconsin Bilingual in English and Spanish is preferred. . Other combinations of training and/or experience which can be demonstrated to result in the possession of the knowledge, skills and abilities necessary to perform the duties of this position may also be considered. Equal Opportunity Employer

Job Details Rockford, IL Fully RemoteDescription ABOUT THE COMPANY Acumen, LLC. is one of the nation's leading fiscal agents offering a portfolio of innovative financial management services backed by superior customer service. Our passion is to help people lead independent lives through exceptional participant-directed programs. Acumen is a great place to work. Our employees make a positive difference in our clients lives by what they do. Among many benefits to working here, we offer medical, dental and vision coverage, generous paid time off, and incentive bonuses to those who qualify. OVERVIEW AND ESSENTIAL JOB FUNCTIONS The Administrative Assistant is responsible for processing incoming and outbound enrollment and other paperwork with high accuracy; as determined and/or directed by Acumen, the state or the contract and all updates of the contract. The Administrative Assistant will assist the Executive Director with tasks related to enrollment, training and ongoing customer service for employers and employees Interacts with program employers and employees as directed by phone and electronically. Train employers and employees on how to use a phone app and computer portal. Schedule appointments and manage a google calendar. Receives, sorts, scan, upload, and retrieves forms, correspondence and documents of confidential and time-sensitive nature. Manages, distributes and tracks program specific materials as needed and/or requested. Maintains a specified filing system. Works well independently with limited supervision, communicates with Executive Director or designee when questions arise. Uses strategic thinking to complete multiple tasks. Conducts thorough and accurate review of applicable paperwork. Demonstrates a working knowledge of and abides by contract, state and Medicaid specifications. Identify and share opportunities for process improvements and improved working conditions. Willing to work other than typical work hours and days to meet high volume demands. Performs other work related activities as assigned. ALL Acumen employees will be vigilant to support the positive compliant cybersecurity company posture by familiarizing themselves with all policies, procedures, standards, and guidelines and act accordingly Qualifications MINIMUM QUALIFICATIONS At least two years of experience in customer service. High School diploma and some college courses, college degree preferred. Must be able to effectively handle heavy volume of paperwork at one time. Ability to communicate both orally and in writing in a professional manner. Accuracy and the ability to handle responsibility with limited supervision. High standard of integrity. Demonstrates excellent organizational skills, attention to detail, time management, task oriented, good interpersonal skills. Patience, perseverance, and follow through skills. Ability to handle conflict and difficult customers. Ability to prioritize and handle multiple demands successfully. Must be able to plan for and meet multiple deadlines. Ability to use all office equipment. Knowledge of advanced computer skills to include Microsoft Word, Excel and Google Suite applications Ability to work with dual computer monitors and multiple applications. Ability to work with people who have limited English proficiency and various disabilities. Acumen is an Equal Employment Opportunity (EEO) employer. We embrace diversity in all its form. We provide equal employment opportunities to all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information. If you require reasonable accommodation for any part of the application process or hiring process, please submit your request through one of the following methods listed below: (a) Dedicated fax ************ (b) Dedicated email ************************** DISABILITY ACCOMMODATION REQUESTS ONLY (c) US mail - 4554 E Inverness Ave Mesa, AZ 85206- Attn Human Resources (d) Dedicated phone ************** Option 1 (Employment Opportunities) DISABILITY ACCOMMODATION REQUESTS ONLY

At Iceland we like to do things differently. We are a fair and ethical retailer, who believe in investing in our people and making a difference. We have exciting opportunities available for Online Pickers to join our dynamic team. The position is suited to an individual with passion for doing a great job, who wants to work for a business you can be proud of. We believe that our success comes from our colleagues, so we are looking for committed team players to help us become the best on the High Street when it comes to accurately and efficiently fulfilling customer online shopping orders. Make a difference as a member of our online operation, where your role will be to pick and pack our great quality products for our online customers as if you were shopping for yourself. This is a job that can offer you flexibility across a variety of shift patterns, a great rate of pay, and the opportunity to become part of a supportive and connected team. Essential criteria for this role: * Work with efficiency, accuracy and pace * Take pride in your work * Have a positive can-do attitude * Must be highly flexible to work unsociable shifts So, if you are looking for a new and exciting opportunity with one of the fastest growing UK retailers, we would like to hear from you. Shifts can start between 1am and 6am. Please ensure you are able to start during these hours, before applying Good luck with your application.

Full-time Description This position assists the office manager with processing and generating financial information for the Kunes Auto and RV Dealerships. The Administrative Assistant helps provide accurate reporting to the dealer/general manager and supports the office manager in the accounting office and administrative functions. Essential Duties Analyzes and helps organize office operations and procedures. Ensures daily/weekly/monthly group processes and procedures are followed to ensure the preparation of a complete and accurate financial statement. Participates in critical accounting processes including but not limited to posting accounts receivable, processing accounts payable, stocking in vehicles, posting deals, calculating commissions, and L&T preparation. Assists in the daily banking process including prepares the daily bank deposit, closing of service and parts tickets, and helping with daily bank reconciliations. Helps the office manager prepare compliance documentation at month end including but not limited to write off reports, floorplan reconciliations, bank reconciliations, and inventory reconciliation. Supports the office manager to ensure compliance with all government regulations. Maintains a professional appearance. Other duties as assigned. Requirements Qualifications To perform this job successfully, an individual must reliable, responsible, and able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Two critical characteristics that will make a person successful in this position include an eagerness to learn and a strong work ethic. Education and/or Experience Two to four years related experience and/or training; or equivalent combination of education and experience. Language Skills Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence. Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization. Mathematical Skills Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions, and decimals. Reasoning Ability Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions. Ability to deal with problems involving a few concrete variables in standardized situations. Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work Environment The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

About Us At Hispanic Housing Development Corporation (HHDC), we believe in creating vibrant, inclusive communities. Our dedicated team is committed to enhancing the quality of life for our residents through excellent property management and community support. We foster a culture of respect, teamwork, and innovation, where every member’s contributions are valued. Join us in making a difference! Position Summary As a Leasing Administrative Assistant, you'll play a crucial role in our property management team. You’ll assist with leasing operations and various administrative tasks while ensuring a friendly and professional atmosphere. Your contributions will help us maintain a welcoming environment for our residents, visitors, and staff. Key Responsibilities Answer phone calls and greet guests with a warm, professional demeanor. Provide exceptional customer service to tenants, vendors, and visitors. Support on-site staff with administrative tasks, including typing correspondence and preparing reports. Maintain office supplies and assist with inventory management. Help with preparing property management reports and processing work orders. Assist with lease renewals and tenant file management. Conduct property showings for potential residents as needed. Perform data entry for move-ins, move-outs, and re-certification information. Handle maintenance requests and related paperwork. Manage calendars and appointments for staff and tenants. Work Environment You’ll thrive in a professional office setting, using standard office equipment while juggling various tasks. Expect a dynamic atmosphere with opportunities to interact with a diverse range of people. Physical Demands This position may require you to walk the property, climb stairs, and lift up to 15 lbs. to handle office supplies. Regular attendance and punctuality are essential. Minimum Qualifications Previous leasing experience (required) Bilingual (English/Spanish) preferred, depending on resident demographics. High School diploma or GED (2-year college education preferred). Experience as an administrative assistant and in customer service (1 year minimum) Proficiency in MS Office (Outlook, Excel, Word) and a willingness to learn new software. Strong time management and organizational skills. Excellent written and verbal communication abilities. Bilingual (English/Spanish) preferred, depending on resident demographics. Why Join Us? At HHDC, we’re not just about managing properties; we’re about building community. You'll be part of a team that values diversity, encourages growth, and supports each other in achieving our goals. If you’re looking for a role where you can make a real impact while being part of a supportive environment, we want to hear from you!

Lutheran Social Services of Illinois (LSSI), is a leading not-for-profit organization providing healing, justice and wholeness to people and communities. For over 150 years, LSSI has made a difference in the lives of children and families, and we're still a strong, viable presence in the State of Illinois, continuing that commitment to making a difference. LSSI is hiring a full-time Staff Assistant Peer Support Specialist, Monday through Friday from 8:30 to 3:00pm. Uses GTL to correspond with incarcerated individuals and assist in preparing for the transition to the re-entry program. Support the participants of the re-entry program in re-acclimating to living in the community and finding employment and housing. Assist in establishing services in the community and transportation to appointments. Benefits and Perks: LSSI is growing! Come be a part of this rewarding environment, and enjoy the knowledge that you're helping make a positive difference in the lives of others, as well as these career advantages: * On Demand Flexible Paydays for earned wages through an app called Dayforce Wallet. * Competitive salary based upon relevant education, experience and licensure. * Salary $20/Hourly. * Opportunity for advancement. * Comprehensive benefits package for Full-Time employees includes healthcare insurance, up to 26 days of paid time off per calendar year, 11 paid holidays, sick time, 403(b) plan, Employee Assistance Program, and flexible hours. * The paid training you need to learn, grow, and succeed! Essential Functions: * Serve as a role model by sharing personal recovery experiences to provide hope and encouragement. * Offer emotional support and empowerment to individuals in recovery. * Promote self-advocacy, independence, and wellness strategies. * Help develop individualized recovery plans and set achievable goal. * Assists primary staff assistant with assisting substance use counselors, mental health counselors, and peer support with scheduling appointments, makes reminder phone calls, and enters appointments into Carelogic. * Opens clients when scheduled for intakes, prepares paperwork, schedules DUI evaluations and updates, and corresponds with referral sources. * Schedules DRE classes and writes tickets as clients present for services. * Assists with signing up for community events and preparing materials to be taken to community events. * Faxes, emails, records requests. * Enters information for Drug testing, prints labels for drug testing, and organizes drug testing daily. Responsible for all filing. * Scores ASUDS and SAQ tests, answers phone calls, responsible for all monies collected and payments received, and other office duties as they arise. * Responsible for answering incoming phone calls and making reminder phone calls. * Enters client demographics into Carelogic and initial information when scheduling intake. * Responsible for scheduling appointments. * Responsible for payments collected. * Correspond through GTL with incarcerated individuals. * Work with the Re-entry team. * Responsible for responding to records requests. * Corresponding with referral sources. * Corresponding with Illinois Department of Corrections Counselors, attending IDOC summits. Position Qualifications: * High School Diploma or GED equivalent. * CRSS or CRPS REQUIRED. * Excellent communication, organization, presentation and pc/computer skills (including proficiency with Microsoft Office - Outlook, Word, Excel and PowerPoint) along with other related software. * Must have valid driver's license. * Must have auto insurance. We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, sexual orientation, protected veteran status, pregnancy, any other characteristic protected by law.

Description Lutheran Social Services of Illinois (LSSI), is a leading not-for-profit organization providing healing, justice and wholeness to people and communities. For over 150 years, LSSI has made a difference in the lives of children and families, and we're still a strong, viable presence in the State of Illinois, continuing that commitment to making a difference. LSSI is hiring a full-time Staff Assistant Peer Support Specialist, Monday through Friday from 8:30 to 3:00pm. Uses GTL to correspond with incarcerated individuals and assist in preparing for the transition to the re-entry program. Support the participants of the re-entry program in re-acclimating to living in the community and finding employment and housing. Assist in establishing services in the community and transportation to appointments. Benefits and Perks: LSSI is growing! Come be a part of this rewarding environment, and enjoy the knowledge that you're helping make a positive difference in the lives of others, as well as these career advantages: On Demand Flexible Paydays for earned wages through an app called Dayforce Wallet. Competitive salary based upon relevant education, experience and licensure. Salary $20/Hourly. Opportunity for advancement. Comprehensive benefits package for Full-Time employees includes healthcare insurance, up to 26 days of paid time off per calendar year, 11 paid holidays, sick time, 403(b) plan, Employee Assistance Program, and flexible hours. The paid training you need to learn, grow, and succeed! Essential Functions: Serve as a role model by sharing personal recovery experiences to provide hope and encouragement. Offer emotional support and empowerment to individuals in recovery. Promote self-advocacy, independence, and wellness strategies. Help develop individualized recovery plans and set achievable goal. Assists primary staff assistant with assisting substance use counselors, mental health counselors, and peer support with scheduling appointments, makes reminder phone calls, and enters appointments into Carelogic. Opens clients when scheduled for intakes, prepares paperwork, schedules DUI evaluations and updates, and corresponds with referral sources. Schedules DRE classes and writes tickets as clients present for services. Assists with signing up for community events and preparing materials to be taken to community events. Faxes, emails, records requests. Enters information for Drug testing, prints labels for drug testing, and organizes drug testing daily. Responsible for all filing. Scores ASUDS and SAQ tests, answers phone calls, responsible for all monies collected and payments received, and other office duties as they arise. Responsible for answering incoming phone calls and making reminder phone calls. Enters client demographics into Carelogic and initial information when scheduling intake. Responsible for scheduling appointments. Responsible for payments collected. Correspond through GTL with incarcerated individuals. Work with the Re-entry team. Responsible for responding to records requests. Corresponding with referral sources. Corresponding with Illinois Department of Corrections Counselors, attending IDOC summits. Position Qualifications: High School Diploma or GED equivalent. CRSS/CRPS Excellent communication, organization, presentation and pc/computer skills (including proficiency with Microsoft Office - Outlook, Word, Excel and PowerPoint) along with other related software. Must have valid driver's license. Must have auto insurance. We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, sexual orientation, protected veteran status, pregnancy, any other characteristic protected by law.

Crystal Clean (CC) is one of the nation's leading privately held companies in the environmental waste services industry. We are seeking highly motivated individuals with a strong work ethic to join our rapidly growing company. Crystal Clean offers competitive compensation, excellent benefits, and opportunities for advancement. We are willing to provide complete training for this opportunity! Purpose: The Branch Admin will be responsible for processing branch paperwork in a timely and accurate manner. The Branch Admin will also be responsible for answering the Company's phone line, fielding customer questions, and routing/distributing calls accordingly. Essential Duties: * Processing (data entry) of branch paperwork * Direct contact with field personnel from branch locations * Answer customer inquiries * Become knowledgeable with a variety of field concepts, practices and procedures * Meet weekly processing goals * Answers the Customer Service phone line in a professional manner (Avg. 40 calls per day) * Accurate routing and distribution of incoming customer phone calls * General office duties Position Qualification Requirements: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily, the following requirements are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. Core Competencies & Specific Skills: * Team player who is friendly, personable and enthusiastic * Ability to prioritize and meet deadlines * Strong communication skills * Strong work ethic * Reliability * Good number aptitude * Above-average computer skills (Microsoft Excel, Word, and Outlook) Work Experience: * 2-4 years of business or customer service experience * All applicants must pass the company paid substance abuse screening Education, Certificates, Licenses, or Designations: * High School Diploma or its equivalent Crystal Clean LLC is an Equal Opportunity Employer. Crystal Clean expressly values diversity, equity, and inclusion, and encourages the applications of individuals from diverse backgrounds, so that Crystal Clean reflects the communities and customers that we serve. The anticipated salary range for this position is $21-23/hr, and includes benefits such as the following: * Health, Dental and Vision insurance * Wellness Program * Flexible Spending Accounts * Life Insurance * Long-Term Disability * Employee Assistance Program * Tuition Reimbursement

Secretarial/Clerical/Secretary Date Available: 07/29/2025 Additional Information: Show/Hide Office Secretary - High School - 2025-2026 School Year Description: Under general supervision of the Building Principal, carries major responsibilities in facilitating the work of the school office and serving the needs of the students, staff, community, and Building Principal. Must have strong communication and computer skills. Salary Based on NBESS schedule Eleven Month Employee 8 hour day Qualifications: 1. High school diploma or equivalent required. A minimum of 1-3 years of secretarial experience in a school environment is preferred. 2. A proven record of excellent organizational, human relations and decision-making skills; ability to respond to oral and written directions; ability to work independently and efficiently; ability to multi-task and meet deadlines; and the ability to maintain confidentiality. 3. The candidate must be computer literate and skilled in Microsoft Office applications, Google workspace, and knowledge of PowerSchool student data system is preferred. 4. Ability to remain confidential. Application Procedure: Apply Online. Attachment(s): * Secretary - High School.pdf

Secretarial/Clerical/Secretary - 12-Months Additional Information: Show/Hide Seeking a self-directed, positive individual to act as full-time administrative assistant in busy school office. Must have excellent verbal and written communication skills and excellent computer skills. Experience with Student Information Systems and special education a plus. Essential Functions: * Oversees all aspects of general office coordination. * Maintains confidentiality in all aspects of students, staff, and school information. * Answers telephone, transfers to appropriate staff member, and takes accurate and detailed phone messages. * Greets, screens, and directs visitors / students. * Interacts and communicates with students, staff and visitors. * Signs for, distributes and prepares USPS / UPS / FedEx or similarly delivered letters and packages. * Performs general clerical duties to include, but not limited to copying, faxing, mailing, emailing and filing. * Maintains and updates student data within the Student Information System. * Coordinates and schedules meetings, testing, and evaluations for current students and prepares proper notifications. * Prepares appropriate documents and systems for the arrival of a new student. * Maintains Google calendar for campus meetings, testing, evaluations and tours for potential and current students. * Acts as a liasion between school districts, parents, transportation companies and other outside agencies. * Organizes the distribution of large mailings/emailings. * Maintains inventory of office equipment and supplies. * Arranges for the repair and maintenance of office equipment. * Assists with special event planning such as field trips, assemblies or graduation. Educational/Experience: Must have a High School Diploma. Job Specifications: Skills/Knowledge and Abilities * Must be able to communicate effectively with a positive customer service attitude. * Must possess good writing, analytical and problem-solving skills. * Must be able to follow oral and written instructions. * Must be proficient in Microsoft Office Word, Excel and Google. * Must have the ability to operate standard office equipment, including, but not limited to telephone systems, computers, copiers, facsimile machines, and calculators. * Must accept direction, adhere to policies and procedures and carry out assignments. * Must demonstrate tact, resourcefulness, patience, and dedication and react calmly and effectively in emergency situations. * Must demonstrate exemplary interpersonal skills, verbally communicate clearly and distinctly in a noisy environment, and be visually observant in dealing with staff, students, and parents. * Must project a positive image of the school to the students, parents/guardians, and staff as well as exhibit a positive employee attitude. * Must possess a valid Illinois driver's license. * Ability to communicate effectively, verbally and in writing, with Parkland students, supervisors, coworkers, subordinates, support agencies, and a variety of external consumers. * Adheres to the policies and procedures of Parkland Preparatory Academy.

Part-time Description Landscapes Golf Management and Settler's Hill Golf Course are seeking a Player Assistants to start and monitor pace of play for the upcoming golf season. The present location of the Settler's Hill Golf Course is on the site of the old County Farm and Home. The Home site itself had several buildings, the home, administration building, power plant, maintenance building, corn crib and dairy barn, plus other out-structures such as machine sheds and animal shed, but the only ones that still exist are the power house, maintenance building, corn crib and the dairy barn. The dairy barn was remodeled and is currently used as a club house. The corn crib and the maintenance building are used to store equipment for use on the course. Our Values Bring Us Together; Our Expertise Sets Us Apart. We at LGM believe these values are instrumental to our daily operations. LGM Values: Do the Right Thing, Take Care of Each Other, Find a Way, Lead, Be the Best To learn more about Landscapes Golf Management visit ********************** . JOB SUMMARY Ensures that the golf course maintains a good pace of play. Monitors the play and attends to the service needs of golfers. ESSENTIAL JOB FUNCTIONS The essential functions include, but are not limited to the following: Marshalls the golf course; drive the course, monitors pace of play and ensures all golfers are observing course and cart rules, talk to players and assist players when needed. Greets players on the first tee. Checks receipts and provides guests with information relative to the course. Starts players off per their scheduled tee time. Checks water coolers and refills if necessary. Inspects restrooms and restocks items as necessary. Provides clean towels and water for ball washers. Ensures divots are replaced, ball marks repaired and sand traps are raked. Assist with the return of carts. Demonstrates a commitment to the work and success of the Company by being solution-oriented, having positive interactions with all team members and meeting customer service standards set by management. Performs additional assignments per the direction of the club or Company managers. Regular and punctual attendance on site for all scheduled shifts is required. Requirements KNOWLEDGE, SKILLS AND ABILITIES The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Knowledge of and/or the ability to play the game of golf. Ability to operate golf carts in a safe manner Must be able to communicate verbally to members. Able to provide a high level of customer service with attention to detail WORK HOURS AND CONDITIONS Work hours may include early mornings and evenings on weekdays, weekends and holidays. Subject to inside and outside environmental conditions. May be exposed to inclement (non-threatening) weather, plant protection products, fertilizers, misdirected golf balls, and sharp and rapid equipment movement on a daily basis. Injury may result from exposure to the above if safety policies and practices are not properly followed. EDUCATION AND EXPERIANCE High School Diploma or GED Previous experience in a customer service role preferred PHYSICAL REQUIREMENTS Seeing and hearing: read documents, computer screen, answer phones, communicate in person 0-24% Standing and walking 0-24% Climbing, stooping, squatting and kneeling 0-24% Dexterity: utilizing phone, typing, writing and driving 50-75% Lift in excess of 25 pounds 0-24% Note: The statements herein are intended to describe the general nature and level of work being performed by employees assigned to this classification. They are not intended to be an exhaustive list of all responsibilities, duties and skills required of personnel so classified. This job description may be changed or updated at any time without notice. Salary Description $15/ hour