PT Assistant
Administrative Assistant Job In Peninsula, OH
At Powerback, we're on a mission to improve lives. As the leader in physical, occupational, speech, and respiratory therapies, we help older adults stay active and thrive while providing essential therapy for children at home and in school.
With over 38 years of trusted service, our reach spans skilled nursing centers, assisted and independent living facilities, outpatient clinics, and home-based care. We're proud to deliver personalized care exactly where and when it's needed most.
Join an industry-leading team that restores hope and makes a lasting impact. If you're passionate about making a meaningful difference and want to be part of the future of rehabilitation and wellness, Powerback is the place for you.
Why Powerback?
Benefits: We offer Medical, Dental, and Vision plans to Full-Time and Part-Time team members.
Support for New Grads & Clinical Fellows: Our Powerback Clinical Mentorship Program kicks off on day one, helping you learn from the best in the field.
Continuing Education: Keep growing with free CEUs through Medbridge.
H-1B Visa & Relocation Assistance: We support Visa or Green Card sponsorships, plus our Journey Travel Program lets you work across the U.S. with the security of a full-time role.
Perks at Powerback: Enjoy exclusive discounts on Wireless/TV, Home/Auto/Renters and Pet Insurance, Childcare, Eldercare, and more. Earn rewards through our PowerZone Employee Recognition Program, and expand your expertise with our Clinicians in Action professional development program.
Responsibilities: Title: Physical Therapist Assistant
Location/work environment: In facility
Reporting structure: Reporting to Director of Rehab
As a Physical Therapist Assistant, you help patients get well. You are the person who can bring their power back. In doing this, you will implement physical therapy programs and activities, follow developed recovery plans, and deliver therapy treatments. You're a healer and a helper, which is why you got into this line of work. You're equally adept at addressing the whole patient and seeing them as an individual. You know your goal is to execute a program that will restore, reinforce, and enhance their physical abilities. You're adaptable to the needs of the patient and can find joy in the variety of the work and the settings. You're a teammate and are looking for collaboration with your peers, but you're also happy to make referrals to help your patient get the care they need to thrive. You know that being a Physical Therapist Assistant means putting patients first; ensuring patients and their families receive the highest quality of service in a caring and compassionate atmosphere. If this sounds like you, we'd love to meet you!
Powerback Rehabilitation (Powerback) is a new way of delivering recovery, rehabilitation, respiratory, and wellness services to patients across the nation. We deliver an empowered approach to achieving your full potential by providing integrated and individualized solutions. Our reimagined approach to rehabilitation connects directly to the patient experience, which is centered on transforming the road to recovery for everyone and helping patients get their power back. It's patient-centered care that provides a sustainable way of feeling better, moving better, breathing better, and living better.
Working in a company that values growth and understands what it means to be a caregiver is refreshing. Our CEO is a former staff therapist. We offer growth, paths forward, and we are committed to patient-centered care. We are growing, stable, and need people like you, who have a calling to help people thrive. Isn't it time for you to work with a team where 86% of them know and feel their work makes a difference? So much so, we're certified as a 2023 Great Place to Work. Now is the time for you to join Powerback. Powerback has streamlined our hiring process:
1. Applying takes 3 minutes, give or take.
2. You'll hear back from us within 1 business day.
3. If you meet the qualifications, a recruiter will call you for a 10-minute conversation within 2-3 business days, depending on your availability.
4. You will then be presented to the hiring manager
5. The hiring manager will reach out within a business day to schedule the interview. This all happens within 1-5 business days from the phone screen. 6. After your interview, the hiring manager makes a quick decision. We aim to accomplish this within the week.
7. If the hiring manager wants to move forward, you will hear from us within a business day, because we are excited to get you started! Qualifications: 1. Graduate of an accredited Physical Therapist Assistant Program certified by the American Physical Therapy Association.
2. Licensed and/or eligible for licensure as required by the state of practice.
Executive Personal Assistant
Administrative Assistant Job In Ohio City, OH
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Role Description
This is a full-time on-site Executive Personal Assistant role located in Ohio, OH. The Executive Personal Assistant will be responsible for providing high-level administrative support to executives, managing calendars, organizing meetings, handling confidential information, and coordinating travel arrangements.
Qualifications
Excellent communication and organizational skills
Proficiency in Microsoft Office Suite
Ability to multitask and prioritize tasks effectively
Attention to detail and confidentiality
Previous experience as an executive assistant or in a similar role
Executive Assistant to Regional VP
Administrative Assistant Job In Olde West Chester, OH
Our client is a leading global concrete contracting company headquartered in West Chester, Ohio. They are seeking a polished and highly organized Executive Assistant to provide top-tier support to the Regional Vice President. This role is ideal for a proactive team player with exceptional time management skills, a strong work ethic, and the ability to anticipate and address the needs of executives in a fast-paced environment.
Key Responsibilities
Manage complex calendars and emails, ensuring schedules are organized and priorities are addressed.
Answer phone calls and act as the first point of contact for the executive team, maintaining professionalism in all interactions.
Serve as a liaison between the executive team and internal/external stakeholders.
Oversee and maintain paper and electronic filing systems to ensure accessibility and efficiency.
Coordinate domestic and international travel arrangements, including accommodations and itineraries.
Process and manage expense reports with accuracy and timeliness.
Perform data entry and support various administrative functions.
Complete ad hoc projects and tasks as assigned.
Ideal Candidate Profile
Experience: 3-5+ years of experience in senior administrative or executive assistant roles, preferably in a corporate setting.
Skills: Highly organized, solutions-oriented, and able to multitask effectively. Exceptional verbal and written communication skills.
Tech-Savvy: Proficient in Microsoft Office Suite (Excel, PowerPoint, Outlook) and Egnyte.
Attributes: A proactive mindset with excellent time management and problem-solving abilities.
Fully onsite Monday-Friday
Administrative Assistant
Administrative Assistant Job In Pickerington, OH
Meet Your Future Employer:
Our client is a well-established CPA firm located in the vibrant Pickerington and Greater Columbus area, with over 42 years of experience in providing personalized accounting, taxation, and consulting solutions. This firm is known for its strong community ties and commitment to client satisfaction. They offer a dynamic work environment where employee growth and client engagement are key focuses. If you're looking for a place that values both personal and professional development, this firm is the ideal opportunity.
What Does Our Client Offer You?
You'll enjoy a healthy work-life balance, even during tax season, thanks to their stable scheduling. The team is collaborative, with most members staying with the firm for over four years, which speaks to the supportive and positive environment.
Your Role:
A Better Solution is an Ohio CPA firm with a growing office in Pickerington. Our firm provides a respectful work environment and great opportunity. Due to increased demand during tax season, we are currently looking for an administrative assistant to help manage document flow and promote customer service.
What Do You Bring?
This part-time position will be primarily responsible for interacting with our clients and managing workflow through the office.
Responsibilities and Personal Attributes: Serve as a contact between ABS and its customers. Collect tax forms and other documents from clients. Scan paperwork into our paperless document management system. Assemble tax returns. Strong computer and telephone skills. Excellent organizational skills with strong attention to detail. Excellent oral and written communication skills. Self-motivated, high energy and strong work ethic.
Your Team:
You'll be joining a close-knit team of experienced professionals who thrive in a collaborative and supportive environment. With a stable team in place, you'll have the opportunity to work alongside seasoned colleagues who are dedicated to delivering high-quality service to clients.
Interested?
Interested? Apply now! Mister Jobs is happy to provide you with more details.
Executive Assistant
Administrative Assistant Job In Dayton, OH
Destination Dayton
Dayton, Ohio
Destination Dayton is the destination marketing organization for Dayton/Montgomery County, Ohio. Our mission is to collaboratively lead and advocate for the development of the region's visitor economy, which contributes to a thriving community, a diverse tax base and lifestyle amenities for everyone to enjoy.
Destination Dayton is seeking a dynamic, collaborative team player to provide executive level support to the President/CEO. In addition, respond to inquiries, requests and provide general assistance to other personal, as appropriate. Communicate any Board, staff and hotel/motel information to the President/CEO that is relayed to the Executive Assistant. This is a full-time on-site position located in Dayton. High School diploma or equivalent experience in an area related to a non-profit with Destination Marketing/Hospitality Industry experience or equivalent 3-5 years work experience desired.
Please submit resume and cover letter with salary requirements to *******************************
Executive Assistant
Primary Responsibilities: Provide executive-level administrative/secretarial support (as detailed in Duties and Responsibilities of the Job Description) for President & CEO. In addition, respond to inquiries, requests and provide general assistance to other personnel, as appropriate. Communicate any Board, staff and hotel/motel information to President & CEO that is relayed to Executive Assistant.
Routine Skills Used: Working knowledge of computers and printers including various software packages (i.e. word processing, electronic spreadsheets, electronic mail processing and presentation graphics); shorthand helpful; dictating equipment, multi-line phones; manual typing; filing; mail processing; working knowledge of basic office equipment including various photocopiers, FAX machines, postage machine, etc. In addition, professional organizational skills to prioritize and balance the demands of the President & CEO and other staff personnel to accomplish required tasks efficiently.
Interpersonal Skills: As Executive Assistant for the President & CEO, there is frequent communication with the Board Members, hotel/motel General Managers and staff, clients, community leaders and their support personnel, as well as maintaining a high level of confidentiality.
Phone Coverage: Answer incoming phone calls for President & CEO and/or make sure phones are forwarded and/or voice mail is in place when away from the phone. Assist with coverage of main switchboard for receptionist.
Special Services: Responsible for all notifications, correspondence for Board of Trustees including maintaining/updating password protected Board and Executive Committee sections of our website. Responsible for immediate pick-up and delivery of FAX messages or packages, etc. when advised by the receptionist of a delivery. Reviews President & CEO's mail when CEO is traveling.
Travel Arrangements: Coordinate all staff travel (including but not limited to air, hotel, and car rental) in a timely and economical manner and follow-up with service providers.
Meal/Beverage Service: Select meeting locations and coordinate food orders, including appropriate beverages, etc., to ensure that they are available and served for internal/external functions including, but not limited to Board of Trustees meetings, Executive Committee meetings, etc. Monitor and order beverages and supplies for CVB conference room.
Special Projects: Coordinate, collect and compile data for various meetings and events, which may include handling RSVP's.
Job Summary
Typically performs standard administrative functions of a non-routine nature for President & CEO, as well as diversified functions, which may be of a complex nature. Maintains confidential files and information and may oversee the work of others; coordinates activities and manages calendar of President & CEO.
Duties and Responsibilities
· Performs administrative functions such as answering telephone, maintaining calendar, scheduling meetings, making travel arrangements, announcing visitors, this may include the drafting and typing of correspondence. May use shorthand, dictation equipment or longhand notes.
· Mailings, correspondence, agenda preparation for Board of Trustees monthly and/or special meetings. Take minutes and transcribe same for Board meetings and other meetings as identified. Keeps President & CEO informed of all communications with Board members.
· Responsible for review and preparation of routine forms and all County reports. May also prepare presentation materials, including slides, PowerPoint, booklets, etc.
· Maintains current and orderly filing of a general and highly confidential nature.
· Coordinates and schedules mailings, meeting materials and distribution.
· Orders annual Board gifts and plaques.
· Maintains current records for individual Board members terms of office.
· Performs other duties or special projects as required or as assigned by the President & CEO.
· Maintain government officials contact lists in Simpleview.
· Conducts United Way and Culture Works Employee campaigns annually.
· In conjunction with CEO and Director of Finance & Administration, implement Employee Recognition Event(s) annually.
Position Characteristics
Reports to: President & CEO
Personnel Supervised: Generally none, but may supervise an intern.
Decision Making: Generally makes decisions of a routine nature related to administrative duties.
External Contacts: Board members, community leaders, hotel/motel management, clients, travel service providers, vendors, professional associations, community and civic organizations, governmental agencies, Presidents/CEOs of organizations and the general public.
Education and Experience Required: High School diploma or equivalent. A minimum of 3-5 years executive assistant experience with good word processing, computer, and transcribing skills as well as excellent verbal and written communication skills.
Special Equipment Used: May use photocopier, fax, dictation and multi-line phone system. Excellent knowledge of the following: Excel, Microsoft Word, PowerPoint and other software as required. Working knowledge of Simpleview.
Additional Comments: General business correspondence knowledge with good grammar, spelling and punctuation skills, and desktop publishing skills. Good communication
Regional manager assistant
Administrative Assistant Job In Cincinnati, OH
Opportunity to join the U.S. sales team of a fast-growing global specialty chemical producer, Rianlon Americas, Inc. (****************
Responsibilities
Work cross functionally within the company to communicate with all stakeholders in sales support
Working on urgent logistics request/issues and coordinate with third party service providers (warehouse and freight forwarders) to provide immediate solutions, conduct annual year-end inventory checks (end of December) in the warehouse located in Columbus OH.
Administrative tasks including, but not limited to, exhibition coordination, quarterly team meeting coordination, daily office routine coordination.
Work on routine communications with customers and distributors, mainly large chemical companies.
Sales related assignments, coordinating RFQ, conducting market research and inside sales (calls and emails)
Office administration
· Office location: Greater Cincinnati area, OH; hybrid mode.
Qualifications
- Authorized to work in the U.S. without sponsorship
- Both English and Chinese (Mandarin) language skills are required, proficiency in reading, writing, and speaking
- Detail oriented, strong communication skills, and sense of responsibility
- Proficiency in Microsoft Word, Excel and Powerpoint
- Extensive commercial knowledge. Minimum 3 years of working experience in a professional B2B environment, chemical industry experience and logistics/sales/customer service experiences are highly valued and preferred
- Up to 20% domestic travel needed
Benefit
- Medical insurance
- Paid annual leave
- 401K
Executive Assistant
Administrative Assistant Job In Columbus, OH
Executive Assistant and Office Operations Manager
Position Type: Full-Time, In-Office (This role requires a consistent, full-time presence in the office to effectively support our executives and ensure seamless daily operations.)
The Team You Will Join:
You will play a critical role in supporting the success of our Chief Financial Officer (CFO) and General Counsel while ensuring the seamless operation of our office. As an integral member of the team, this role provides a unique opportunity to work closely with senior leaders while contributing to the overall success of the company.
The Difference You Will Make:
Your primary focus will be on providing executive support to the CFO and General Counsel, managing their calendars, travel arrangements, meetings, and expense reports. Additionally, you will oversee daily office operations, ensuring an organized and productive environment which could include supervising administrative staff to support smooth workflows and operational efficiency. Your organizational expertise and proactive approach will enable our leaders to focus on driving the company's success while maintaining a well-run office.
Who You Are
You are a proactive, detail-oriented professional with exceptional organizational skills and a talent for multitasking and problem-solving. With a natural ability to anticipate needs, juggle priorities, and work effectively in a fast-paced environment, you are a strong communicator and collaborator who takes pride in maintaining confidentiality and professionalism. Your ability to thrive in an in-office environment and provide hands-on support to leaders is key to your success.
What You'll Bring
Expertise in managing executive calendars, scheduling meetings, and coordinating logistics for internal and external stakeholders.
Strong organizational skills, exceptional attention to detail, and the ability to prioritize and manage multiple tasks with ease.
Proven experience in managing daily office operations and supply management, ensuring a smooth and productive work environment.
Proficiency in preparing and processing expense reports and monitoring office budgets.
Ability to handle confidential information with discretion and professionalism.
Strong leadership abilities to mentor, support, and guide administrative staff.
What You'll Do
Executive Support
Manage and optimize the calendars of the CFO and CLO, including scheduling meetings and coordinating and arranging accommodations for all business travel.
Prepare and process expense reports, ensuring compliance with company policies.
Coordinate internal meetings and prepare necessary materials.
Prioritizes and manages requests from internal and external sources requiring the CFO and General Counsel's attention.
Office Administration
Oversee daily in-person office operations, ensuring a smooth and productive work environment.
Serve as the primary point of contact for external vendors and service providers to manage contracts and office supplies.
Maintain office equipment and technology, coordinating with IT as needed.
Order and maintain executive office supplies, prepare materials for executive meetings, and coordinate shipments and mailings as part of office operations.
Coordinate and arrange catering and refreshments for executive meetings and events, ensuring a seamless experience for all attendees.
Financial Administration
Monitor and manage the office budget, track expenses, and report variances.
Assist with invoice approvals and processing, collaborating with the finance team.
Ensure expense reports are accurately prepared and submitted in a timely manner.
Communication and Collaboration
Serve as a liaison between the CFO, General Counsel, and internal or external stakeholders.
Handle confidential information with discretion and professionalism.
Qualifications
Bachelor's degree preferred. Associate's degree or equivalent experience required.
7+ years of experience in executive support, supporting senior-level executives.
Proven experience managing executive calendars and travel arrangements.
Strong leadership skills and supervisory experience preferred, with the ability to effectively manage and support administrative staff.
Proficient in Google Workspace (Docs, Sheets, Slides, Drive), Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), and other relevant software.
Excellent organizational, time-management, and problem-solving abilities.
Exceptional communication and interpersonal skills.
Ability to work independently, anticipate needs, and manage competing priorities with minimal supervision.
Willingness to maintain a consistent, full-time in-office presence.
Administrative Assistant
Administrative Assistant Job In Mason, OH
Hybrid - 2-3x a week in Mason Office
Work hours: 8:30AM - 4:30PM ( Flexible)
Duration: 6-10 weeks w/potential extension
Start: immediately
GENERAL FUNCTION:
Fix excel membership files, Group Portal client setup and email transition letters.. This includes a significant level of interaction with our external customers. Other responsibilities include routine and advanced administrative support as well as project/process management. This position is expected to be a team player who acts as a role model for other staff by demonstrating high-level performance, taking a leadership role and maintain the utmost professional demeanor and highest level of confidentiality and trust.
SUMMARY OF KEY ROLE(S) AND ESSENTIAL JOB FUNCTIONS:
Provide support to the Client Service Team to create client presentations, industry events/conferences, etc.
This will include the coordination of client visits to our facility. Responsible for routine correspondence, travel arrangements, maintaining calendars, organizing and scheduling meetings, coordinating special events and answering calls.
Uses independent knowledge and judgment to complete assignments consisting of numerous steps that vary in nature and sequence.
Researches data and prepares response for requesting person/department.
Communicates data in a clear and concise manner to the requester and may recommend appropriate action to be taken.
Develops, generates, and updates reports (routine and non-routine) to assist management in making decisions (i.e. renewal status reports).
Completes and updates appropriate records and files. Performs special projects as requested by management.
Ensures confidentiality of privileged information. Personally respond to requests for information concerning office procedures.
Determine which requests to be handled by management, professional staff or other department. Review outgoing materials and correspondence for internal consistency with approved procedures and ensure appropriate authorization is obtained.
Develop and maintain non-routine reports (i.e., reference).
Specific Skills Needed: Top 3-5 mandatory and/or minimum requirements
Typing Proficiency: Fast and accurate typing skills are crucial for entering large volumes of data efficiently.
Attention to Detail: Ability to spot errors and ensure data accuracy is essential.
Basic Software Knowledge: Proficiency in software like Microsoft Excel, Google Sheets, and database management systems.
Time Management: Capability to prioritize tasks and manage time effectively to meet deadlines
Communication Skills: Ability to communicate effectively with team members and understand instructions clearly.
Top 3-5 desirable attributes/qualifications
Data Management: Familiarity with organizing and managing data, including sorting and categorizing information.
Data Validation: Skills in checking data for consistency and correctness.
Understanding of Data Formats: Knowledge of different data formats (e.g., CSV, XML) and how to handle them.
Administrative Assistant
Administrative Assistant Job In Columbus, OH
Permanent Opportunity; $45,000k - $55,000k
Monday - Friday 8:00am-5:00pm
Columbus, Ohio
What you'll be doing:
Organize and maintain schedules, including arranging meetings, appointments, and travel itineraries
Serve as the primary point of contact for internal and external inquiries, drafting and managing correspondence such as emails, memos, and reports
Oversee daily office operations, including maintaining office supplies, managing records, and ensuring the workplace runs efficiently
Assist in planning and coordinating events, including team meetings, training sessions, and corporate functions
Accurately input data into systems, create detailed reports, and ensure all records are kept up-to-date and accessible
Who we're looking for:
The ideal candidate is detail-oriented, organized, and a strong communicator
Proficiency in administrative tasks, the ability to multitask, and a proactive approach to supporting projects and leadership are key
Previous experience in administrative roles
Administrative Assistant
Administrative Assistant Job In Cleveland, OH
We are seeking a highly organized and detail-oriented Administrative Assistant to provide comprehensive support to a financial services office in downtown Cleveland. This role will play a critical part in ensuring a seamless transition as the office updates its address across marketing materials and client communications. The ideal candidate will have excellent communication skills, a proactive approach, and a strong proficiency in administrative tasks.
Key Responsibilities:
Client Relations:
Make outbound calls to existing clients, informing them of the office's updated address.
Provide professional and courteous assistance to clients, addressing any inquiries related to the transition.
Administrative Support:
Create and update documents in Microsoft Word and Excel, ensuring accuracy and consistency.
Draft and format letters, emails, and other correspondence as needed.
Input and maintain client and business data in the office database with a high level of precision.
Coordinate mailings, including printing, assembling, and shipping marketing materials with the updated address.
Assist with general office duties, including filing, scanning, and organizing documents.
Office Coordination:
Support the team during the address transition, ensuring all marketing materials reflect updated information.
Collaborate with staff to address logistical challenges and ensure a smooth transition for clients and operations.
Qualifications:
Proven experience as an Administrative Assistant or similar role, preferably in a financial services or professional office setting.
Proficiency in Microsoft Office Suite, particularly Word and Excel.
Exceptional organizational skills and attention to detail.
Strong written and verbal communication skills, with a professional phone demeanor.
Ability to multitask, prioritize, and manage time effectively in a fast-paced environment.
Familiarity with databases and mail merge processes is a plus.
This is a contract opportunity with the potential to become a full time role.
Location: Downtown Cleveland
Onsite Position
Monday-Friday 7:30-4:30 or 8:00-5:00pm
Administrative Assistant
Administrative Assistant Job In Canton, OH
Help more people than you can ever imagine. If you have high attention to detail, are hardworking, and want to work with an amazing team of like minded people changing the world, we'll show you how.
At Oath we believe that we all get one short life and that you should make the most of it. We help our clients prioritize their lives through estate and financial planning. The role of an Oath Office Manager is to work to organize our attorneys, advisors, clients, and team in office and remote.
We believe in great freedom and great responsibility. We believe in doing the hard work first. We believe there is a difference between busyness and effectiveness. We believe in empowering our team to help thousands of people nationwide.
Responsibilities
Oversee our day-to-day office and remote operations in Ohio
Execute other office administration tasks as assigned
Liaise with clients, attorneys, team, and advisors as the mainline of communication
Answering and directing phone calls
Responding to client requests via email and telephone
Monitoring deadlines
Scheduling appointments
Preparing materials for client meetings
Drafting correspondence
Organizing and maintaining client files
Scanning, copying, and filing of documents in an electronic file management system
Qualifications
Excellent time management, problem-solving, and communication skills
Basic computer skills including experience with Microsoft Office
Bachelor's degree or relevant work experience
Ability to maintain and cultivate client relations
About Oath Law & Oath Planning
Oath was founded in 2010 on the idea that estate and financial planning should be accessible to people from all different backgrounds -- not only the wealthiest 1%. We began in one small office with a team of only a few innovative, creative thinkers that wanted to make planning and estate and financial education a possibility for every community. Now, we've grown our firm across multiple states, with more offices opening every year.
Our success comes down to one motivating factor -- helping families and individuals do the best that they can for the people and things that they love most. As we continue to expand and help more individuals and families, we are seeking like-minded individuals to embody our mission and values and join our growing team.
Industry
Financial Services
Employment Type
Full-time
Administrative Assistant
Administrative Assistant Job In Toledo, OH
General Description:
The Purchasing Administrative Assistant supports the daily operations of the Purchasing Department by performing administrative tasks to facilitate the purchasing process. This position requires strong organizational skills, attention to detail, and proficiency in managing documentation and communication to ensure departmental efficiency.
Qualifications:
Minimum of a high school diploma or GED certificate; additional education in business administration, purchasing, or related fields is a plus.
Proficiency in Microsoft Office Suite, specifically:
Outlook: Scheduling and email management
Word: Word processing
Excel: Spreadsheet creation and management
Teams: Collaboration and communication
Strong verbal and written communication skills.
Prior administrative or purchasing support experience preferred.
Self-motivated with the ability to meet deadlines.
Familiarity with document management systems and purchasing processes is a plus.
Typical Duties:
The job duties for the position include, but are not limited to, the following:
Administrative Support:
Organize, maintain, and track purchasing files and correspondence.
Handle day-to-day clerical activities such as mail distribution, email correspondence, and typing letters and documents.
Prepare, track, and follow up on bid documents, RFQs, purchase orders, and schedules.
Document Management:
Ensure accurate creation, control, and management of purchasing documents and records.
Oversee the organization and archiving of active and inactive purchasing files.
Utilize the TECO BOMPO system (Bill of Material Purchase Order database) for material list sheets and purchase orders.
Collaboration and Reporting:
Work closely with the Director of Purchasing to align tasks with departmental goals.
Provide updates on task progress and suggest process improvements.
Support purchasing staff with administrative and logistical tasks as needed.
Assistance:
This position reports to the Director of Purchasing and will provide support to Purchasing Department staff.
Administrative Assistant
Administrative Assistant Job In Columbus, OH
LHH is seeking a proactive and organized Administrative Assistant to join our client's team on the east side of Columbus, OH. The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role. This position will sit onsite and start on a contract basis with the potential to turn permanent based on performance. This is a great opportunity to be a key player in our client's organization!
Responsibilities:
Serve as the main contact of the office, managing interruptions and maintaining workflow
Prepare and process shipping paperwork, including packing lists and bills of lading
Handle daily invoicing for shipped orders and manage related documentation
Support both internal as well as external customers
Serve as first point of contact greeting and assisting visitors
Maintain office supply inventory and oversee general office contracts
Assist with special projects and implement new policies and process improvements
Qualifications:
At least 3 years of similar office experience
Exceptional organizational skills and attention to detail.
Strong interpersonal, written, and verbal communication skills.
Proficiency with MS Office and basic office equipment.
Positive, outgoing, and friendly attitude.
Ability to multitask and manage time effectively.
Administrative Assistant
Administrative Assistant Job In Findlay, OH
We are , a forward-thinking and innovative company dedicated to excellence. Our mission is to deliver top-notch solutions and services that exceed our clients' expectations. We pride ourselves on our collaborative and inclusive work culture, where every team member is valued and encouraged to contribute their unique skills and perspectives.
We believe in fostering a supportive environment that promotes professional growth and personal development. Our team is composed of passionate and driven individuals who are committed to achieving our collective goals. We work together to create a dynamic and engaging workplace where creativity and innovation thrive.
We are looking for a highly organized and proactive Administrative Assistant to join our team. In this role, you will play a crucial part in ensuring the smooth operation of our office and supporting our team in various administrative tasks. Your responsibilities will include:
Communication Management: Managing and responding to emails and phone calls, ensuring effective communication with clients and employees. You will be the first point of contact for our company, representing our brand with professionalism and courtesy.
Scheduling and Coordination: Scheduling and coordinating meetings, appointments, and events to optimize our team's productivity. This includes preparing meeting agendas, taking minutes, and following up on action items.
Office Management: Handling office supplies and equipment, ensuring that our workspace is well-equipped and organized. You will manage inventory, order supplies, and coordinate with vendors for office maintenance.
Client and Employee Support: Providing administrative support to both clients and employees, addressing their needs and resolving any issues that arise. This includes onboarding new employees and assisting with HR-related tasks.
Administrative Assistant
Administrative Assistant Job In Cleveland, OH
GAT is seeking a dynamic, dependable, and capable individual to join its team of aviation professionals.GAT offers a wide range of employee benefits to include major medical, 401K Plan, Dental and Vision coverage.
Classification: Variable Hour, Non-Exempt
Job Summary: Report directly to the General Manager. The primary day to day purpose and focus of this position is largely dictated on the immediate needs of the company.
Job Responsibilities
Staffing: Work with the General Manager and HR to ensure staffing levels are maintained and to minimize hourly turnover.
Source, screen and interview applicants using the competency-based interview guidelines found in hiring a guide and through the interview process
Review and maintain an applicant tracking system
Assist management team with maintaining staffing
Conduct on-board orientation of new team members. Ensure use, execution, maintenance and administration of the on-boarding process.
Investigate the applicability of out-of-scope. Secure customer's approval on the Daily Out of Scope form
Daily timekeeping monitoring; identifies and resolves exceptions and obtains appropriate approvals prior to closing payroll for the pay period to ensure accuracy
Publish and post memos as requested by management. Maintain a “Read and Initial” communication system and ensure all employees periodically review.
Ensure corporate reports are forwarded to Corporate Headquarters, such as payroll change notices, profile changes
Assist management with recruiting efforts, which includes coordinating advertising mediums, scheduling and/or conducting interviews, processing new hires, and scheduling classes for training and SIDA training, coordinating drug testing and background clearance
Ensure OJI's are properly documented and sent to Corporate Headquarters
Assist with purchasing as directed by management. Ensure purchase orders and/or approvals are obtained as required
Adheres to company policies and procedures
Perform other duties as assigned
Requirements
Must have a High School diploma, GED
Must be at least 18 years of age
Able to proficiently speak, read, and write in English
Advanced Excellent computer skill
Proficient in Microsoft Word, Excel, and Outlook
Previous Administrative and payroll experience preferred
Must successfully complete all training requirements and maintain certifications throughout employment
Must clear an FBI fingerprint background check and obtain a custom seal
Must pass a pre-employment drug screen
Work Environment
Able to work and focus in a fast-paced environment
Must be detail-oriented
Must always be safety-minded while working
Effectively communicates instructions, policies, and procedures others can follow
Provide positive and constructive feedback
Maintains an understanding of and follows all applicable federal, state, airport, and company regulations, policies and procedures
GAT Airline Ground Support, as an equal opportunity employer, makes hiring decisions based on business needs and the best-qualified candidates available and does not discriminate in its employment decisions on the basis of any protected category. GAT Airline Ground Support is a drug-free workplace and conducts random drug tests. Employment with GAT Airline Ground Support is contingent upon a clean driving record, 10-year Criminal History records check, and drug screen as required. You must also have proof of high school or GED completion.
Apply Now
Administrative Assistant
Administrative Assistant Job In Wooster, OH
We are offering an exciting opportunity with a client for a direct hire Administrative Assistant in the non-profit sector. In this role, you will be expected to ensure smooth communication between board members and the CEO, organize and manage events, and provide administrative support.
Responsibilities:
• Facilitate effective communication between board members and the CEO
• Act as a liaison for the board
• Manage and coordinate board meetings and events
• Maintain up-to-date Board Committee lists
• Assist in the creation and coordination of materials related to the strategic plan for President/CEO
• Participate and support various committees for events as needed
• Provide assistance to donor services, ensuring efficient management and communication
• Handle incoming phone calls professionally and efficiently
• Coordinate annual meetings, ensuring all necessary preparations are made
• Prioritize tasks to ensure senior executives' needs are addressed promptly
• Keep track and manage renewals of Corporation members' terms diligently
• 4+ years of experience in a high level administrative or executive role.
• Strong communication skills, both written and verbal, to effectively liaise with team members and other stakeholders.
• Experience in preparing annual reports and organizing annual meetings, with a focus on efficient planning and execution.
• Proven experience in managing committee meetings, including setting agendas, recording minutes, and following up on action points.
• Exceptional calendar management skills, with the ability to coordinate schedules and ensure smooth operations.
If qualified, please apply today!
Administrative Assistant
Administrative Assistant Job In Macedonia, OH
The
Administrative Assistant
plays a crucial role in ensuring the smooth and efficient operation of the office. This position involves providing administrative support to various departments, managing office tasks, and handling correspondence. The ideal candidate will have strong organizational skills, attention to detail, and the ability to prioritize tasks in a fast-paced environment.
RESPONSIBILITIES:
Office Management:
Answer and direct phone calls, take messages, and provide information as needed.
Represent ATPC in a friendly and professional manner as initial point of contact
Maintain small executive kitchen including supplies, general cleanliness and utensils/drinkware.
Ensure the office environment is clean, organized, and functional.
Scheduling & Calendar Management:
Schedule and coordinate meetings, appointments, and travel arrangements for executives or staff.
Manage conference room scheduling and ensure Executive and Board conference rooms are clean and prepared at the start of each day.
Send reminders and follow up on appointments and deadlines.
Document & File Management:
Maintain both physical and electronic filing systems for easy retrieval of documents.
Draft, proofread, and edit correspondence, reports, and presentations.
Prepare and handle confidential documents with discretion.
Ensure all documents are filed in compliance with organizational policies.
Communication Support:
Serve as the first point of contact for clients, visitors, and employees.
Manage incoming and outgoing mail, emails, and packages.
Assist with drafting internal communications, such as memos or announcements.
Data Entry & Reporting:
Input and maintain data in databases and spreadsheets.
Assist with the preparation of regular reports, presentations, and statistics as requested.
Coordinate auto insurance renewals and proof of insurance requests.
Avalara (sales tax software) filing as requested by the Controller.
Event & Travel Coordination:
Assist in organizing company events, meetings, and conferences, including logistics and catering.
Order and coordinate meals (lunches, etc) as requested by senior leadership.
Coordinate travel bookings, accommodations, and itineraries for staff and executives.
Prepare travel expense reports for GM/Controller, ensuring compliance with company policies.
Oversee travel and expense management software (Concur) and Travel Management Company relationship along with acting as administrator.
Assist with the Sales Workshop as requested by senior leadership.
QUALIFICATIONS AND SKILLS:
Proven experience as an administrative assistant or in another clerical position.
Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and familiarity with office management software.
Strong organizational skills with the ability to prioritize tasks.
Excellent written and verbal communication skills.
Attention to detail and problem-solving skills.
Ability to work independently and as part of a team.
Strong interpersonal skills and professional demeanor.
High school diploma or equivalent; additional qualifications as an administrative assistant or office professional are a plus.
WORKING CONDITIONS:
Full-time position with standard office hours.
Some flexibility may be required for event coordination or urgent tasks.
Work is performed fully onsite.
TPC Wire & Cable is an EO employer: Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status.
Office Assistant
Administrative Assistant Job In Cincinnati, OH
Join a Leading Finance Company in Cincinnati as a Workplace Experience Associate! Start ASAP, Make an Impact with 5-Star Service
*** We cannot consider candidates who are currently employed full-time as this role starts ASAP after interviewing/background check
🔍 Role: Temp-Hire Workplace Experience Associate
🏢 Company: Confidential | Leading Finance Company
📍 Location: Cincinnati, OH | Parking Provided
💰 Pay Rate: $18-19/hour
Duration: ASAP
Details:
The Workplace Experience Associate will help to elevate the office experience by providing personalized, client-centric services and administrative support. The individual will work proactively with the Experience and Events Teams for general office support, hospitality and event services. They will ensure all requests are completed to client specifications and that they follow up for feedback.
Duties and Responsibilities:
Provides 5-star customer service to all employees (in all forms of communication).
Welcomes guests, receives and catalog guest information, and orients new clients.
Foster positive relationships with clients, understanding their unique needs and preferences.
Provides real-time support for meetings, connect with meeting organizers and guests as meetings begin. Before meetings, verify room requirements to ensure the client's expectations are met (i.e. lighting, supplies, AV, temperature, catering etc.)
Oversee the quality of the concierge experience while demonstrating a spontaneous desire to assist others and provide excellent service
Qualifications and Education Requirements:
High School Diploma (or equivalent) required.
3+ years prior work experience, preferably in hotel, restaurant, hospitality or experience services environment
Physical Demands:
Fine and/or gross motor skills, including the ability to grasp, lift and/or carry or otherwise move packages on a standard wheeled cart with a load capacity of 60 lbs.
About Us:
Career Group is a premier, Women-Owned recruiting agency with a stellar reputation in corporate and administrative staffing. Partner with us and get personalized career guidance and access to top opportunities nationwide.
Act Now!
Submit your resume and step into a role that could redefine your career! 🌟
We value diversity and are committed to considering qualified candidates with criminal histories in line with the Los Angeles Fair Chance Initiative for Hiring.
Administrative Assistant
Administrative Assistant Job In Pataskala, OH
Company Overview: Seeking a motivated and organized Administrative Assistant to join our oil and gas team. This is a fantastic opportunity for individuals looking for a part-time position with a dynamic work environment As an Administrative Assistant, you will play a crucial role in supporting daily operations and ensuring the office runs smoothly. Your organizational skills and attention to detail will be key in managing various tasks that contribute to the overall success of our team. Accounting Assistant Special Knowledge, Skills, Abilities: -Strong organizational skills and attention to detail. -Excellent verbal and written communication skills. -Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint). -Ability to manage multiple tasks and prioritize effectively. -Previous administrative experience is a plus, but not required.-Data entry expertise-Able to work independently and detail-oriented mindset with the ability to thrive in a fast-paced environment-Team player with the capacity to meet deadlines-Exceptional organizational skills-Willingness to adapt and take on new tasks- Oil and Gas experience is a plus Key Responsibilities:-Handle office tasks such as filing, AR/AP data entry, and reordering supplies.-Provide administrative support, and managing mail distribution.-Assist in payroll preparation and processing.-Processing new hires and necessary paperwork.-Prepare, process, and reconcile all purchase requisitions.-Conduct accounts receivable collections as needed.-Respond to vendor inquiries promptly and professionally.-Assist in the preparation of policies and procedures as required.-Coordinate repairs to office equipment and run errands as needed.-Maintain cleanliness and organization of common areas.Recommended SkillsAccounts Receivable/Accounts PayableAdministrationAttention To DetailCommunicationCoordinatingFilingRequiredPreferredJob Industries
Customer Service
OT-Assistant
Administrative Assistant Job In Dayton, OH
At Powerback, we're on a mission to improve lives. As the leader in physical, occupational, speech, and respiratory therapies, we help older adults stay active and thrive while providing essential therapy for children at home and in school.
With over 38 years of trusted service, our reach spans skilled nursing centers, assisted and independent living facilities, outpatient clinics, and home-based care. We're proud to deliver personalized care exactly where and when it's needed most.
Join an industry-leading team that restores hope and makes a lasting impact. If you're passionate about making a meaningful difference and want to be part of the future of rehabilitation and wellness, Powerback is the place for you.
Why Powerback?
Benefits: We offer Medical, Dental, and Vision plans to Full-Time and Part-Time team members.
Support for New Grads & Clinical Fellows: Our Powerback Clinical Mentorship Program kicks off on day one, helping you learn from the best in the field.
Continuing Education: Keep growing with free CEUs through Medbridge.
H-1B Visa & Relocation Assistance: We support Visa or Green Card sponsorships, plus our Journey Travel Program lets you work across the U.S. with the security of a full-time role.
Perks at Powerback: Enjoy exclusive discounts on Wireless/TV, Home/Auto/Renters and Pet Insurance, Childcare, Eldercare, and more. Earn rewards through our PowerZone Employee Recognition Program, and expand your expertise with our Clinicians in Action professional development program.
Responsibilities: Title: Occupational Therapy Assistant
Location/work environment: In facility
Reporting structure: Reporting to Director of Rehab
As an Occupational Therapy Assistant, you help patients get well. You are the person who can bring their power back. In doing this, you will implement occupational therapy programs and activities, follow developed recovery plans, and deliver therapy treatments. You're a healer and a helper, which is why you got into this line of work. You're equally adept at addressing the whole patient and seeing them as an individual. You know your goal is to execute a program that will restore, reinforce, and enhance their physical abilities and independence. You're adaptable to the needs of the patient and can find joy in the variety of the work and the settings. You're a teammate and are looking for collaboration with your peers, but you're also happy to make referrals to help your patient get the care they need to thrive. You know that being an Occupational Therapy Assistant means putting patients first; ensuring patients and their families receive the highest quality of service in a caring and compassionate atmosphere. If this sounds like you, we'd love to meet you!
Powerback Rehabilitation (Powerback) is a new way of delivering recovery, rehabilitation, respiratory, and wellness services to patients across the nation. We deliver an empowered approach to achieving your full potential by providing integrated and individualized solutions. Our reimagined approach to rehabilitation connects directly to the patient experience, which is centered on transforming the road to recovery for everyone and helping patients get their power back. It's patient-centered care that provides a sustainable way of feeling better, moving better, breathing better, and living better.
Working in a company that values growth and understands what it means to be a caregiver is refreshing. Our CEO is a former staff therapist. We offer growth, paths forward, and we are committed to patient-centered care. We are growing, stable, and need people like you, who have a calling to help people thrive. Isn't it time for you to work with a team where 86% of them know and feel their work makes a difference? So much so, we're certified as a 2023 Great Place to Work. Now is the time for you to join Powerback. Powerback has streamlined our hiring process: 1. Applying takes 3 minutes, give or take.
2. You'll hear back from us within 1 business day.
3. If you meet the qualifications, a recruiter will call you for a 10-minute conversation within 2-3 business days, depending on your availability.
4. You will then be presented to the hiring manager
5. The hiring manager will reach out within a business day to schedule the interview.
This all happens within 1-5 business days from the phone screen. 6. After your interview, the hiring manager makes a quick decision. We aim to accomplish this within the week.
7. If the hiring manager wants to move forward, you will hear from us within a business day, because we are excited to get you started! Qualifications: 1. Graduate of an accredited Occupational Therapy Assistant Program according to AOTA & ACOTE standards.
2. Initial certification obtained from the National Board for Certification in Occupational Therapy.
3. They must be licensed and/or eligible for licensure as required in the state of practice.