Administrative Assistant Jobs in Missoula, MT

The Office of Conflict, Resolution, & Policy (CRP) invites applications for a Administrative Associate IV to function as a key member within the CRP Office, which is, in part, responsible for the University's compliance with state and federal civil rights law. You will work with students, faculty, staff, administrators, and community members at all levels of the University in a confidential capacity *This position is not represented by a collective bargaining agreement.* Examples of Duties and Responsibilities Gather, input, manage, monitor and track data Assist with production of annual reports and with Clery Act responsibilities of CRP Regularly audit cases to ensure all data and documentation is accurate in compliance with policy and procedures Case intake by telephone, computer, and in-person; Initiate case documentation Work closely with CRP team to assist with interviews through note taking, scheduling, and communication Assist with logistics and technological support for CRP hearings/formal proceedings Participate on relevant campus-wide policy and planning committees and working groups as assigned Answer phones, monitor the general office email address and triage incoming inquiries appropriately Process invoices and purchases for the CRP office Assist in maintenance of departmental website and/or updates to publications for internal and external audiences Perform administrative and clerical duties to support the CRP staff as need for all office business Minimum Qualifications High level of integrity due to the complex nature of confidential information Ability to prioritize assignments, organize incoming work, and return work products promptly Advanced analytical/problem-solving skills and high attention to detail Excellent written and verbal communication skills, ability to establish rapport Excellent writing, research, editing, and proofreading skills Ability to establish and maintain professional and cooperative working relationships with a culturally varied staff, students, guests, faculty, and visitors at the University of Montana Ability to follow established policies and procedures for entering and maintaining data Preferred Qualifications Bachelor's Degree (or functional equivalent in education or relevant, tangible experience) At least two (2) years of experience performing administrative functions in an office setting Demonstrated proficiency in record-taking, recordkeeping, and data input/maintenance Experience working with persons in crisis Strong understanding and respect for confidentiality involving information protected by FERPA and Montana laws Additional Information Position Number: 013720 Work Schedule: Full-time, 1.0 FTE (40 Hours a week), Monday through Friday 8:00 am to 5:00 pm, 12 months/year Probationary Period: Six (6) months minimum Benefits Include: Insurance package, mandatory retirement plan, partial tuition waiver, and wellness program. *This position is not represented by a collective bargaining agreement.* Screening of applications will begin after the closing date; however, applications will continue to be accepted until an adequate applicant pool has been established. A complete application includes: Letter of Interest - addressing your qualifications and experience related to the stated required skills for the position. A general letter salutation such as “Dear Search Committee” or “Dear Hiring Manager” is acceptable. Detailed Resume - listing education and describing work experience Three (3) Professional References - names and contact information The University of Montana is interested in receiving applications from people who would assist the University in demonstrating its five priorities for action: Place student success at the center of all we do; drive excellence and innovation in teaching, learning, and research; embody the principle of “mission first, people always"; partner with place; and proudly tell the UM story. Must be eligible to work in the United State upon hire. Sponsorship is not available for this position. The Affiliation of the University of Montana (UM Affiliation) is an equal opportunity employer. UM Affiliation does not discriminate against any applicant on the basis of protected class status as described in UM's non-discrimination policy and any applicable law. Reasonable accommodations are provided in the hiring process for persons with disabilities. For example, this material is available in alternative format upon request. Qualified candidates may request veterans' or disabilities preference in accordance with state law. Criminal Background Investigation is required prior to the offer of employment. In accordance with university regulations, finalists for this position will be subject to criminal background investigations. References: References not listed on the application materials may be contacted; notice may be provided to the applicant. UM partners with SkillSurvey for reference checking. Applicants may receive emails from SkillSurvey to submit reference information. Testing: Individual hiring departments withing the UM Affiliation may elect to administer pre-employment tests, which are relevant to essential job functions. Employment Eligibility: All New Employees must be eligible and show employment eligibility verification by the first date of employment at UM and all affiliated campuses, as legally required (e.g., Form I-9).

Administrative Assistant Looking for a career that makes a difference in the lives of others, offering hope, meaningful life choices, and better outcomes? Who we are Since 1971 Western Montana Mental Health Center (WMMHC) has been the center of community partnership in the 15 counties we serve across western Montana. We have committed to providing whole-person, person-centered care by ensuring an approach to health care that emphasizes recovery, wellness, trauma-informed care, and physical-behavioral health integration. We know the work we do is important and makes a significant impact in the lives of our clients and in our communities. Working at WMMHC also gives you the opportunity to work under the Big Sky, giving you the adventure of a life time while serving your community and changing lives. We offer a work life balance so you still have time to discover all the natural beauty and recreational dreams that Montana has to offer while still engaging in a career path that is challenging and fulfilling. If you want to join our team where community is at the heart of what we do, then you've come to the right place! Job Summary: The Administrative Assistant is a team member of a fast-paced and energized company working with some of the most vulnerable population. A successful Administrative Assistant at WMMHC is a brilliant multitasker and a detail-oriented coordinator; they keep the office moving forward and are critical to WMMHC's success. A typical day at the front desk is spent providing clients top-notch customer service and helping clinicians focus on therapeutic goals instead of administrative ones. Every day this position works to make sure client demographics are up to date, managing schedules so that clients can receive services quickly, sending out helpful reminders, and ensuring compliance information is reported to any relevant entities. This position provides supports that help our clients receive the best care possible. Everyday you'll be rewarded by seeing the improvements our clients make. This job is meaningful and the successful applicant will have the ability to make a significant impact serving their community. Come join the WMMHC team and make a difference! Current openings in Missoula Qualifications: High school diploma or equivalent Ability to pass background check and driver's license check upon offer of employment. Provide proof of auto liability insurance coverage per Western's policies. Montana Driver's License with good driving record Preferred experience One year in general office work preferred Benefits: We know that whole-person care is not just important for our clients, but recognize it's just as important for our employees. WMMHC has worked hard to provide a benefits package that encompasses that same concept. Our comprehensive benefits package focuses on the health, security, and growth of our employees. Benefit offerings will vary based upon full time, part time, or variable status. Health Insurance - 3 options to choose from starting as little as no cost for employee only Employer paid benefits: Employee Assistance Program, Life insurance for employees and dependents, and long term disability Voluntary options available: dental & vision insurance, short term disability, additional life insurance and dependent care flexible spending account Health savings account (HAS) with match or medical flexible spending account (FSA) 403(B) Retirement enrollment offered right away with an employer match offered after one year Generous paid time off to take care of yourself and do the things you love Accrued PTO starts immediately Extended sick leave 9 paid holidays and 8 floating holidays Loan forgiveness programs through PSLF or NHSC

The Senior Administrative Assistant (AA III) provides secretarial support to the Director of Nursing, Nurse Managers, and Assistant Nurse Managers by organizing and maintaining the daily activities of the staffing office. The Administrative Assistant III makes decisions and works independently and as an administrative staff team member to provide for the smooth operation of staffing office and secretarial activities Providence caregivers are not simply valued - they're invaluable. Join our team at Providence St. Patrick Hospital and thrive in our culture of patient-focused, whole-person care built on understanding, commitment, and mutual respect. Your voice matters here, because we know that to inspire and retain the best people, we must empower them. Required qualifications: 3 years of Secretarial/administrative assistant experience. Computer experience with proficiency in Microsoft Word, Excel, Powerpoint, and Windows Preferred qualifications: Associate's Degree Or Coursework/Training in Business school with emphasis on secretarial skills and office work. Hospital experience. Why Join Providence? Our best-in-class benefits are uniquely designed to support you and your family in staying well, growing professionally, and achieving financial security. We take care of you, so you can focus on delivering our Mission of caring for everyone, especially the most vulnerable in our communities.

Join the Team at Montana's Premier Luxury Ranch Resort! About The Resort at Paws Up: Nestled on a breathtaking 37,000-acre ranch, The Resort at Paws Up embodies the spirit of the American West. As a family-owned, award-winning destination, we inspire both guests and team members alike. Position: The Resort at Paws Up is seeking a Glamping Butler Assistant. The Butler Assistant provides support for the camp operations including inventory and delivery of alcohol, inventory and delivery of food and beverage items, removal of dirty linen, restocking and inventory of clean linen, shuttling glamping staff members and assisting with dishes all in an inspiring natural environment along the Blackfoot River! Our most successful employees are those who are self-motivated, confident, good at multi-tasking and creating special connections, and who, above all, show impeccable work ethic. A love of the outdoors and an adventurous spirit are crucial. The desire to work as a team and go above and beyond is what makes our Resort so special. Qualified candidates should have a strong luxury hospitality mindset and will have a positive team-oriented attitude. *Applicants with availability April/May-September/October will be given priority* Primary Functions: Operates company vehicle to transport staff, guests, and supplies around the Resort. Ensures alcohol inventory and delivery is completed daily. Removes dirty linen, trash, and towels after departures. Restocks camp with clean linen and towels, as well as keeps track of inventory daily. Assists with meal service including setup, bussing tables, cleanup, inventory, re-stocking, and dishwashing. Keeps inventory and restocks camps with food and beverage items. Monitors daily arrivals and ensures accommodations are prepared prior to check in. Completes daily checklist including but not limited to cleaning, stocking, inventory, inspecting tents, and prepping firewood. Completes other tasks as assigned by Camp Manager and butlers. Supportive Functions: Remains flexible with open availability to cover business needs of the Resort. Takes personal ownership of all feedback and requests. Anticipates all logistical needs and resolves any potential issues.

KECI is looking for a friendly, customer service oriented Part-time Administrative Assistant. In this role, you will be making the first impression on our visitors, customers, and employees when they are welcomed to our station. The ideal candidate will have exceptional organizational skills, as well as the ability to multitask and provide outstanding customer service to everyone who works at and visits the office. This is an in office position. Responsibilities: Serve as the face of the company, offering friendly and professional greeting to those entering the building or calling in on the phone Check in and check out visitors Maintain the Reception and Lobby area, keeping it clean and free of clutter Notify employees of guest arrivals Answer a high-volume of calls from a multi-line phone system and connect callers to the appropriate person / department Sort and distribute mail daily Assist with special projects as needed Order supplies and stock the breakroom as needed Sinclair is proud to be an equal opportunity employer and a drug free workplace. Employment practices will not be influenced or affected by virtue of an applicant's or employee's race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), national origin, age, disability, genetic information, military or veteran status or any other characteristic protected by law. About Us Sinclair, Inc. (Nasdaq: SBGI) is a diversified media company and a leading provider of local news and sports. The Company owns, operates and/or provides services to 185 television stations in 86 markets affiliated with all the major broadcast networks; and owns Tennis Channel and multicast networks Comet, CHARGE!, TBD., and The Nest. Sinclair's content is delivered via multiple platforms, including over-the-air, multi-channel video program distributors, and the nation's largest streaming aggregator of local news content, NewsON. The Company regularly uses its website as a key source of Company information which can be accessed at ************* About the Team The life-blood of our organization is our people. We have a compelling story, a goal-oriented culture, and we take really good care of people. How good? Here is a glimpse: great benefits, open door policy, upward mobility and a strong desire to see you succeed. Ready to be part of a winning team? Let's talk.

Mindlance is a national recruiting company which partners with many of the leading employers in the Life Sciences, IT, and Financial Services sectors, feel free to check us out at ************************* Job Description Duration: 2+ month (With possible extension) Details: • 1+ Years of experience Perform administrative and secretarial duties as requested. • Sort and file materials. Verify information on forms. Access information in tables graphs or charts. • Photocopy/fax, perform detailed work, follow instructions and proofread/correct errors in documents; knowledge of grammar. Produce lists, labels, tables, forms or other simple and/or brief documents. Coordinate and arrange meetings and travel plans. Prepare expense reports. • Transcribe and type correspondence and other documents, and proofread materials. Open and prioritize mail. Screen incoming calls and provide callers with assistance. Schedule appointments and maintain calendars. Prepare materials for presentations, including creating graphics and formatting documents. • Knowledge of computer software required, with some demonstrated secretarial/ administrative assistant capabilities. • Typically provides general administrative support for a department. • Strong Excel skills and the ability to learn SAP and other Windows computer software programs. • Work Schedule: 8 to 5 M-F Qualifications • 1+ Years of experience Perform administrative and secretarial duties as requested. • Strong Excel skills and the ability to learn SAP and other Windows computer software programs. • Work Schedule: 8 to 5 M-F Additional Information

To be considered for OPD positions, applicants must complete and submit their application online, as well as upload any required application materials. Our Mission To Provide the Most Compassionate and Expert Defense of Clients and the Constitution Our Vision Creating Expert Teams of Advocates for Justice, Bringing Respect and Dignity to our Clients to Achieve Holistic and Equitable Outcomes Reasons to work for the Office of the Public Defender: Our work changes lives! The work OPD does, makes a difference for the people in our communities. Public Defenders work for their clients, protect constitutional rights and ensure the system remains fair. We are proud of the work we do, to find out more about OPD visit our website HERE. Benefits of working for OPD: The ability to work and play in the beautiful state of Montana is one of the benefits you will love about this opportunity! Montana, offers theaters, museums, fairs, rodeos, a high-quality educational system, and many recreational opportunities. Montana's mountains, rivers and lakes provide year-round opportunities for outdoor enthusiasts. Fishing, hiking, camping, boating, biking, hunting, skiing, and snowmobiling can be accessed throughout our great state. Other fantastic benefits include: Health Coverage Retirement plans Paid vacation, sick leave and Holidays Work/life balance Flexible schedules Opportunities and room for professional growth Telework (when applicable) Public Service Loan Forgiveness- Employment with the State of Montana may qualify you to receive loan forgiveness- click HERE to learn more! Materials Required of Applicants: Cover Letter Resume References: Please provide contact information for (2) current or former supervisors and (1) professional peer. Supplemental questions (if applicable) About this Opportunity! Job Overview: The Administrative Assistant II position is instrumental in ensuring the effective operations of Public Defender offices by performing a variety of high level administrative and office support activities. This position's responsibilities are to ensure the smooth and effective operations of the office which include but are not limited to data input and maintaining files, scheduling appointments, providing correspondence, assisting clients and office staff with information requests, and that all court requirements are met throughout the designated location. The Administrative Assistant provides exceptional customer services to all clients, courts and internal customers in support of Public Defender Offices and reports to the Administrative Support Manager. Essential Functions (Major Duties or Responsibilities): A. Administrative Assistant II/Office Support (70%) Receives and screens telephone calls, office visitors, and updates client information. Maintains a Case Management System concerning criminal, juvenile, Dependent Neglect, Guardianship and Involuntary Commitment cases. Reads and analyzes incoming correspondence, faxes, e-mail, memos, submissions and enters all scans, correspondence, documents, evidence, and other printed material into a Case Management System. Assist attorneys and schedule client appointments and prepare letters and other routine legal documents. Provides various administrative services, formats, and drafts a wide variety of time sensitive and official legal documents such as legal pleadings, motions and proposed orders, briefs, complaints, appeals, and pretrial agreements, stipulations, finding of facts, subpoenas, subpoena duces tecum, Motion to Amend judgments, Motions for Dismissals, Notice of Substitution of Counsel for Appeal cases and correspondence and other related documents in criminal, juvenile, Dependent Neglect, Guardianship and Involuntary commitment cases. Inputs data concerning all client's case information into a Case Management System and ensures that such files are complete, up to date and in proper format and order for criminal, juvenile, Dependent Neglect, Guardianship and Involuntary Commitment cases; retrieves legal documents, records, and reports. Maintains attorney court calendars and assists attorneys in collecting information such as employment, medical and other records. Prepares open cases and submits referrals to the conflict Defender Office. Proofread documents, records, or other files to ensure accuracy. B. Discovery (20%) Maintains and organizes evidence/discovery/digital videos and documentation in a Case Management filing system that relates to a particular case by subject matter and chronologically for Public Defenders to use at depositions, motions hearings and during court. Organizes, prepares, gathers and maintains evidence/discovery, trial notebooks, and various exhibits obtained during the discovery process. This includes requesting documents from the County Attorney Office, Police Department, records management, and other sources; reading through files to identify information necessary to establish key facts to provide knowledgeable and accurate responses and documents that would be critical in successfully defending clients. Retrieve and copy all documentation that relates to a particular case, subject, event, person, etc. as requested. Work often requires reading documents for content and interpreting whether a document is relevant and submitting to a Public Defender/Investigator for review. C. Other Duties as Assigned (10%) Receives resolves and/or refers complaints to appropriate individuals. May attend legal meetings, such as client interviews, or depositions, and take notes at meetings or conferences. May assist with legal research by reviewing legal publications and performing database searches to identify laws and court decisions relevant to pending cases. Performs other duties as assigned Physical and Environmental Demands:Typical office environment, utilizing a computer, telephone system and other office equipment. Minimal travel may be required approximately 5% of the time. Knowledge, Skills and Abilities (Behaviors): Required for the first day of work: Knowledge o

ADMINISTRATIVE ASSISTANT PROBATION & PAROLE MISSOULA, MT MISSION - Montana Department of Corrections is creating a safer Montana through Accountability, Rehabilitation and Empowerment. If you want to work making positive changes in the community the Montana Department of Corrections is the place for you! JOB OVERVIEW - This position is responsible for: Managing phone calls for the assigned office; refers complaints and concerns with offenders, offender's families, criminal justice system members and the general public to the appropriate staff. Creates and/or prepares letters, memos, forms, meeting schedules, reports, etc., using word processing, spreadsheet, and database and/or presentation software. Maintains data logs in established software programs and produces statistical information upon request. Coordinates and schedules meetings as requested; makes all necessary travel arrangements for staff as requested. Has daily initial contact with offenders, visitors, and others who may be hostile or under the influence of substances. REQUIRED APPLICATION MATERIALS - Applications missing required documentation may not be considered. Cover Letter Resume State of Montana Application Materials submitted but not requested will not be considered in the selection process, please make sure all attachments are marked as RELEVANT. If another department vacancy occurs in this job title within six months, the same applicant pool may be used for the selection. Background screens which may include criminal records check, child/patient/offender abuse registries, and reference checks will be conducted for this position. BENEFITS Employment with the state may qualify you to receive student loan forgiveness under PSLF. Look here to learn more and see if you may qualify! NOTICES Prison

KECI is looking for a friendly, customer service oriented Part-time Administrative Assistant. In this role, you will be making the first impression on our visitors, customers, and employees when they are welcomed to our station. The ideal candidate will have exceptional organizational skills, as well as the ability to multitask and provide outstanding customer service to everyone who works at and visits the office. This is an in office position. Responsibilities: Serve as the face of the company, offering friendly and professional greeting to those entering the building or calling in on the phone Check in and check out visitors Maintain the Reception and Lobby area, keeping it clean and free of clutter Notify employees of guest arrivals Answer a high-volume of calls from a multi-line phone system and connect callers to the appropriate person / department Sort and distribute mail daily Assist with special projects as needed Order supplies and stock the breakroom as needed Sinclair is proud to be an equal opportunity employer and a drug free workplace. Employment practices will not be influenced or affected by virtue of an applicant's or employee's race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), national origin, age, disability, genetic information, military or veteran status or any other characteristic protected by law. About Us Sinclair, Inc. (Nasdaq: SBGI) is a diversified media company and a leading provider of local news and sports. The Company owns, operates and/or provides services to 185 television stations in 86 markets affiliated with all the major broadcast networks; and owns Tennis Channel and multicast networks Comet, CHARGE!, TBD., and The Nest. Sinclair's content is delivered via multiple platforms, including over-the-air, multi-channel video program distributors, and the nation's largest streaming aggregator of local news content, NewsON. The Company regularly uses its website as a key source of Company information which can be accessed at ************* About the Team The life-blood of our organization is our people. We have a compelling story, a goal-oriented culture, and we take really good care of people. How good? Here is a glimpse: great benefits, open door policy, upward mobility and a strong desire to see you succeed. Ready to be part of a winning team? Let's talk.

To be considered for OPD positions, applicants must complete and submit their application online, as well as upload any required application materials. Our Mission To Provide the Most Compassionate and Expert Defense of Clients and the Constitution Our Vision Creating Expert Teams of Advocates for Justice, Bringing Respect and Dignity to our Clients to Achieve Holistic and Equitable Outcomes Reasons to work for the Office of the Public Defender: Our work changes lives! The work OPD does, makes a difference for the people in our communities. Public Defenders work for their clients, protect constitutional rights and ensure the system remains fair. We are proud of the work we do, to find out more about OPD visit our website HERE. Benefits of working for OPD: The ability to work and play in the beautiful state of Montana is one of the benefits you will love about this opportunity! Montana, offers theaters, museums, fairs, rodeos, a high-quality educational system, and many recreational opportunities. Montana's mountains, rivers and lakes provide year-round opportunities for outdoor enthusiasts. Fishing, hiking, camping, boating, biking, hunting, skiing, and snowmobiling can be accessed throughout our great state. Other fantastic benefits include: * Health Coverage * Retirement plans * Paid vacation, sick leave and Holidays * Work/life balance * Flexible schedules * Opportunities and room for professional growth * Telework (when applicable) * Public Service Loan Forgiveness- Employment with the State of Montana may qualify you to receive loan forgiveness- click HERE to learn more! Materials Required of Applicants: * Cover Letter * Resume * References: Please provide contact information for (2) current or former supervisors and (1) professional peer. * Supplemental questions (if applicable) About this Opportunity! Job Overview: The Administrative Assistant II position is instrumental in ensuring the effective operations of Public Defender offices by performing a variety of high level administrative and office support activities. This position's responsibilities are to ensure the smooth and effective operations of the office which include but are not limited to data input and maintaining files, scheduling appointments, providing correspondence, assisting clients and office staff with information requests, and that all court requirements are met throughout the designated location. The Administrative Assistant provides exceptional customer services to all clients, courts and internal customers in support of Public Defender Offices and reports to the Administrative Support Manager. Essential Functions (Major Duties or Responsibilities): A. Administrative Assistant II/Office Support (70%) * Receives and screens telephone calls, office visitors, and updates client information. * Maintains a Case Management System concerning criminal, juvenile, Dependent Neglect, Guardianship and Involuntary Commitment cases. * Reads and analyzes incoming correspondence, faxes, e-mail, memos, submissions and enters all scans, correspondence, documents, evidence, and other printed material into a Case Management System. * Assist attorneys and schedule client appointments and prepare letters and other routine legal documents. * Provides various administrative services, formats, and drafts a wide variety of time sensitive and official legal documents such as legal pleadings, motions and proposed orders, briefs, complaints, appeals, and pretrial agreements, stipulations, finding of facts, subpoenas, subpoena duces tecum, Motion to Amend judgments, Motions for Dismissals, Notice of Substitution of Counsel for Appeal cases and correspondence and other related documents in criminal, juvenile, Dependent Neglect, Guardianship and Involuntary commitment cases. * Inputs data concerning all client's case information into a Case Management System and ensures that such files are complete, up to date and in proper format and order for criminal, juvenile, Dependent Neglect, Guardianship and Involuntary Commitment cases; retrieves legal documents, records, and reports. * Maintains attorney court calendars and assists attorneys in collecting information such as employment, medical and other records. * Prepares open cases and submits referrals to the conflict Defender Office. * Proofread documents, records, or other files to ensure accuracy. B. Discovery (20%) * Maintains and organizes evidence/discovery/digital videos and documentation in a Case Management filing system that relates to a particular case by subject matter and chronologically for Public Defenders to use at depositions, motions hearings and during court. * Organizes, prepares, gathers and maintains evidence/discovery, trial notebooks, and various exhibits obtained during the discovery process. This includes requesting documents from the County Attorney Office, Police Department, records management, and other sources; reading through files to identify information necessary to establish key facts to provide knowledgeable and accurate responses and documents that would be critical in successfully defending clients. * Retrieve and copy all documentation that relates to a particular case, subject, event, person, etc. as requested. Work often requires reading documents for content and interpreting whether a document is relevant and submitting to a Public Defender/Investigator for review. C. Other Duties as Assigned (10%) * Receives resolves and/or refers complaints to appropriate individuals. * May attend legal meetings, such as client interviews, or depositions, and take notes at meetings or conferences. * May assist with legal research by reviewing legal publications and performing database searches to identify laws and court decisions relevant to pending cases. * Performs other duties as assigned Physical and Environmental Demands:Typical office environment, utilizing a computer, telephone system and other office equipment. Minimal travel may be required approximately 5% of the time. Knowledge, Skills and Abilities (Behaviors): Required for the first day of work: * Knowledge of office administrative processes and procedures. * Knowledge recordkeeping. * Effective written and oral communication skills. * Professional customer service skills. * Ability to operate personal computer and general office equipment as necessary to complete essential functions, including using spreadsheets, word processing, database, email, internet, and other computer programs. * Ability to develop and maintain cooperative working relationships. * Ability to follow written and verbal instructions. * Ability to plan, organize, and gather information. * Ability to work independently. * Ability to maintain confidential information. * Ability to accurately track numerous details simultaneously. * Ability to perform tasks with accuracy while under pressure of strict deadlines. Preferred: Knowledge of the functions, procedures and organization of a law office and the principles and practices of legal research; court and law enforcement systems and understanding of different aspects of the criminal justice system, including law enforcement and jail procedures as well as legal terminology. Minimum Qualifications (Education and Experience): * High school diploma or equivalent. * One year of directly related office experience of performing a variety of office support or clerical work. * Other combinations of directly related education and experience may be considered on a case-by-case basis.

Definition These are temporary full- and part-time opportunities! As a Missoula County employee, you will be part of a team that is committed to positively impacting the community. The rate of pay for this position is $16.00 per hour. The Missoula County Fairgrounds are seeking TEMPORARY FAIR OFFICE ASSISTANT(S) to join their team. These positions provide support to full-time fair office staff. The temporary fair office assistant will be responsible for assisting full-time permanent staff with programming, marketing, entertainment, exhibiting and sales related to the Western Montana Fair, the Missoula Stampede and Lords of Dirt. Details: Priority screening will begin on Thursday, April 3, 2025. It is in your best interest to apply by this date. Applications will continue to be accepted until an adequate applicant pool has been established, or the positions have been filled. To Apply: Please complete all sections of the online application, even if a resume is requested. Please include with a complete application the following attachments: A letter of interest, and a resume. Incomplete applications will be disqualified. Complete job description available upon request to the Department of Human Resources. Representative Examples of Work Assist in the coordination and execution of the Western Montana Fair. Distribute programming and marketing materials in the Missoula and surrounding communities. Assist in aspects of vendor and exhibit set-up, supply purchases and record keeping. Provide on-site assistance to vendors, exhibitors, superintendents, partners, and volunteers before, during, and after the Fair. Perform customer service tasks, including telephone communications, guest information, ticket sales and mail deliveries. Perform clerical duties, take memos, maintain files, and organize documents; photocopy, fax, etc. as needed. Assist in Green Team volunteer recruitment and coordination. Assist in Fair exhibit outreach and education. Other assignments as required for a successful Fair program management. Minimum Qualifications Requires high school diploma or GED. Cash Handling and customer service experience preferred. Requires experience working with computers as well as working with the public. SPECIAL REQUIREMENTS: Must be 18 years of age Physical/Environmental Demands Most work is performed in an office setting. Seasonally (summer months, before, during and after the Fair, held in August) involves long hours outside of the normal business week. Requires attendance at meetings outside the workplace, sometimes outside normal business hours. Some physical activity may be performed out of doors on the Missoula County Fairgrounds property. Requires frequent walking on rough and uneven terrain, climbing stairs; exposure to rural “out building” environment; and some exposure to inclement weather. Requires occasional medium lifting, (boxes, 25-35 pounds). Located halfway between Yellowstone and Glacier National Parks and home to the University of Montana, Missoula is an academic center situated in an outdoor enthusiast's paradise. Depending on the season, you can hike, ski, fish, float rivers, ride mountain bikes, or just sit back and marvel at the surrounding scenery. Join us in scenic, sophisticated, and service-oriented Missoula! Missoula County covers over 2,618 square miles of mountain lands varying in topography and climate from temperate river valleys to snow-capped peaks. Five large valleys and two major rivers wind through this mountainous region. Missoula County is large and diverse, featuring everything from the spectacular scenery of Clark Fork River running through town to lush ranches and a growing economy of small business. Skiers, outdoor enthusiasts, wildlife watchers, mothers and fathers, business owners, vacationers, fisherman, retirees, students, and many others have grown to love Missoula County's boundless opportunities.

General office 2 positions Front desk support, answering phones M-S 10-7 10-5 Saturdays Thursdays off. Needing a part time for Thurdays.

**re you an office guru?** **Are you brilliant at multi-tasking?** **Do you thrive in a busy, ever-changing environment?** **Then keep reading, this might be the perfect opportunity for you!** **WHO IS HUB?** At HUB International, we are a team of entrepreneurs. We believe in empowering our clients and we do so by protecting businesses and individuals in our local communities. HUB International was born in 1998 with the merger of 11 privately held insurance brokerages and has since grown to one of the largest brokers in the world. We are a network of more than 400 integrated brokerages across North America - all carrying the HUB banner. Our structure gives us the technology and expertise of a large firm, but still maintains the local flavor of each of our offices, enabling our teams to preserve their own unique regional culture. **HUB Gives!** Service is one of our founding values - not an abstract concept but a commitment. And we believe that no one deserves that commitment more than our clients and the communities in which we all live and work. Each regional hub has adopted projects in their regions which allow them to give, volunteer, engage, and serve their communities. **ABOUT THE OPPORTUNITY:** The Policy Service Associate will provide admin and clerical support to Construction Lines department members. You will work directly with Sales Executives and Account Managers to assist with processing client requests for service, processing endorsements, cancellations, and binders, and provide back-up Receptionist duties. You will also assist with quotes for new and renewal business and prepare proposals for presentations in addition to other duties that will be assigned by your manager. **WHAT YOU BRING TO THE TABLE:** You are perfect for this opportunity if you hold a high school diploma/GED (some college preferred), and at least 2 years of office/administrative experience. Insurance experience is preferred but not required, and you will be required to obtain a Property & Casualty license if you don't already have one which HUB will pay for you to acquire. We will allocate business hours to studying for this exam as well. Additionally, if you have excellent communication and interpersonal skills with the ability to work in a team environment, and if you can hold your own while working a computer (Microsoft Office Suite and Outlook), you will find our HUB culture a great fit. If this describes you, then keep reading. **WHAT DOES HUB OFFER YOU?** At HUB, we believe in giving our employees the room and space they need to do their job. We believe in paying a fair wage with bonus opportunities and offering great benefits like: + 401k plan where the Company matches 50% of the first 6% you contribute + Paid parental leave + Medical, dental, and vision options + Robust wellness program + Paid vacation, paid holidays, floating holidays and more! We offer a large selection of benefits that are customizable to fit your personal needs - a portfolio of both comprehensive and affordable choices. Our work environment encourages critical and independent thinking, problem-solving and project-management. We trust our employees to make good decisions for our clients and we give them the space to do that. Our work atmosphere is comfortable and offers a "dress for your day" policy as well as a flexible work schedule. **LIKE US SO FAR?** Take the first step toward creating a future that combines a diverse, challenging work environment with financial security and career satisfaction. Apply online today! Are you a veteran? Disabled? We welcome ALL candidates and are proud of our wonderfully diverse employee population. Department Account Management & Service Required Experience: 1-2 years of relevant experience Required Travel: No Travel Required Required Education: High school or equivalent HUB International Limited is an equal opportunity and affirmative action employer that does not discriminate on the basis of race/ethnicity, national origin, religion, age, color, sex, sexual orientation, gender identity, disability or veteran's status, or any other characteristic protected by local, state or federal laws, rules or regulations. The EEO is the Law poster and its supplement is available here at ************************************************************* . EEOAA Policy (*********************************** E-Verify Program We endeavor to make this website accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact the US Recruiting Team toll-free at ************** or ********************************* . This contact information is for accommodation requests only; do not use this contact information to inquire about the status of applications.

HMS is looking for a high-energy, friendly, organized secretary to join our team! People skills, multitasking abilities, and flexibility are essential for success. The ideal candidate will be a self-starter who loves to work with adolescents in grades 5-8, who is a team player, and who has a desire to help us create the best middle school experience possible for students and staff. Open until filled.

The Administrative Assistant/Receptionist performs assigned clerical duties in an efficient and professional manner. The Administrative Assistant will support the efforts of the CEO, CFO, and Executive Assistant and will require excellent communication and interpersonal skills. The ideal candidate will be capable of working with minimal oversight but willing to follow directions with a “can do” approach and a team‐focused orientation. Receptionist Greet and screen incoming visitors in a professional and courteous manner, promptly notifies appropriate person of their arrival, and maintains the visitors' log. Ensure visitors follow required facility security compliance and signs in and out of the building. Answer incoming phone calls and takes accurate messages, screens, and directs telephone calls in a professional manner. Coordinate all incoming and outgoing mail for the facility, maintaining an incoming check log, scanning all mail, and distributing as appropriate. Coordinate the pick-up and delivery of express mail services (FedEx, UPS, etc.) as necessary. Monitor and maintain funds for the postage machine. Keep the front desk and reception area professional. Maintains main conference room for attendees. Confirms various meetings and arrangements as requested. Administrative Assistant Provide administrative support to the CEO, CFO, and Executive Assistant. Assist others with clerical duties such as scanning, photocopying, faxing, filing, and collating. Monitor and maintain paper supplies for copiers and fax machines. Monitor incoming faxes and distribute as needed. Perform other duties as assigned by the Executive Assistant, CFO, or CEO. Education High School Diploma or GED required. Associate's Degree preferred Experience One year of administrative experience and one year of IT experience License, Cert or Registration Valid Driver's License Special knowledge, skills, & abilities Effective verbal, written and interpersonal communication skills required High level of proficiency with Microsoft Office required (Word, Excel, Outlook) High level of detail-orientation, effective time management, and organizational skills necessary Must be flexible and able to adapt to different work tasks Professional personal presentation Requires effective relationship management skills with co-workers in a team environment and with customers and suppliers Requires effective time management skills, personal conduct, and change management abilities SKT, Inc. is an AA/EEO/Veteran/Disabled employer. For a general description of benefits, please visit: **************************************

Mindlance is a national recruiting company which partners with many of the leading employers in the Life Sciences, IT, and Financial Services sectors, feel free to check us out at ************************* Job Description Duration: 2+ month (With possible extension) Details: • 1+ Years of experience Perform administrative and secretarial duties as requested. • Sort and file materials. Verify information on forms. Access information in tables graphs or charts. • Photocopy/fax, perform detailed work, follow instructions and proofread/correct errors in documents; knowledge of grammar. Produce lists, labels, tables, forms or other simple and/or brief documents. Coordinate and arrange meetings and travel plans. Prepare expense reports. • Transcribe and type correspondence and other documents, and proofread materials. Open and prioritize mail. Screen incoming calls and provide callers with assistance. Schedule appointments and maintain calendars. Prepare materials for presentations, including creating graphics and formatting documents. • Knowledge of computer software required, with some demonstrated secretarial/ administrative assistant capabilities. • Typically provides general administrative support for a department. • Strong Excel skills and the ability to learn SAP and other Windows computer software programs. • Work Schedule: 8 to 5 M-F Qualifications • 1+ Years of experience Perform administrative and secretarial duties as requested. • Strong Excel skills and the ability to learn SAP and other Windows computer software programs. • Work Schedule: 8 to 5 M-F Additional Information

The Clinical Secretary consists of secretarial, receptionist, billing and administrative management assistance. This Clinical Secretary must possess exceptional verbal and written communication skills to work in a team environment. This position includes responsibility for various correspondence, answering phones, ordering supplies, maintaining office equipment, maintaining statistics, preparing reports and other special projects or functions as directed by the Clinical Nurse Manager for the Unit. This Clinical Secretary has proficient computer skills with good understanding of Word, Excel, and Outlook programs. This position requires an understanding of basic medical terminology. May assist with General IT issues. Providence caregivers are not simply valued - they're invaluable. Join our team at Providence St. Patrick Hospital and thrive in our culture of patient-focused, whole-person care built on understanding, commitment, and mutual respect. Your voice matters here, because we know that to inspire and retain the best people, we must empower them. Preferred qualifications: Current experience in a Clinical Secretary or Administrative Assistance role. Why Join Providence? Our best-in-class benefits are uniquely designed to support you and your family in staying well, growing professionally, and achieving financial security. We take care of you, so you can focus on delivering our Mission of caring for everyone, especially the most vulnerable in our communities.

Will assist with moving residential and commerical buildings

These are temporary full- and part-time opportunities! As a Missoula County employee, you will be part of a team that is committed to positively impacting the community. The rate of pay for this position is $16.00 per hour. The Missoula County Fairgrounds are seeking TEMPORARY FAIR OFFICE ASSISTANT(S) to join their team. These positions provide support to full-time fair office staff. The temporary fair office assistant will be responsible for assisting full-time permanent staff with programming, marketing, entertainment, exhibiting and sales related to the Western Montana Fair, the Missoula Stampede and Lords of Dirt. Details: Priority screening will begin on Thursday, April 3, 2025. It is in your best interest to apply by this date. Applications will continue to be accepted until an adequate applicant pool has been established, or the positions have been filled. To Apply: * Please complete all sections of the online application, even if a resume is requested. * Please include with a complete application the following attachments: A letter of interest, and a resume. * Incomplete applications will be disqualified. * Complete job description available upon request to the Department of Human Resources. * Assist in the coordination and execution of the Western Montana Fair. Distribute programming and marketing materials in the Missoula and surrounding communities. * Assist in aspects of vendor and exhibit set-up, supply purchases and record keeping. * Provide on-site assistance to vendors, exhibitors, superintendents, partners, and volunteers before, during, and after the Fair. * Perform customer service tasks, including telephone communications, guest information, ticket sales and mail deliveries. * Perform clerical duties, take memos, maintain files, and organize documents; photocopy, fax, etc. as needed. Assist in Green Team volunteer recruitment and coordination. * Assist in Fair exhibit outreach and education. * Other assignments as required for a successful Fair program management. * Requires high school diploma or GED. * Cash Handling and customer service experience preferred. * Requires experience working with computers as well as working with the public. * SPECIAL REQUIREMENTS: Must be 18 years of age Most work is performed in an office setting. Seasonally (summer months, before, during and after the Fair, held in August) involves long hours outside of the normal business week. Requires attendance at meetings outside the workplace, sometimes outside normal business hours. Some physical activity may be performed out of doors on the Missoula County Fairgrounds property. Requires frequent walking on rough and uneven terrain, climbing stairs; exposure to rural "out building" environment; and some exposure to inclement weather. Requires occasional medium lifting, (boxes, 25-35 pounds). Located halfway between Yellowstone and Glacier National Parks and home to the University of Montana, Missoula is an academic center situated in an outdoor enthusiast's paradise. Depending on the season, you can hike, ski, fish, float rivers, ride mountain bikes, or just sit back and marvel at the surrounding scenery. Join us in scenic, sophisticated, and service-oriented Missoula! Missoula County covers over 2,618 square miles of mountain lands varying in topography and climate from temperate river valleys to snow-capped peaks. Five large valleys and two major rivers wind through this mountainous region. Missoula County is large and diverse, featuring everything from the spectacular scenery of Clark Fork River running through town to lush ranches and a growing economy of small business. Skiers, outdoor enthusiasts, wildlife watchers, mothers and fathers, business owners, vacationers, fisherman, retirees, students, and many others have grown to love Missoula County's boundless opportunities.