Administrative Assistant Jobs in Maryland City, MD

Our client is seeking a highly organized and proactive Senior Administrative Assistant for a HYBRID (one day in office) role. This position combines executive-level administrative support with grants management responsibilities, ensuring seamless operations for senior leadership while overseeing the full lifecycle of grant administration. Our client is a well-established, mission-driven foundation dedicated to protecting and restoring the health of the Chesapeake and Atlantic Coastal Bays-among the most ecologically diverse and productive estuary systems in the United States. Through strategic initiatives and partnerships, they work to address critical environmental challenges and safeguard these fragile ecosystems for future generations. Key Responsibilities Manage executive calendars, schedule meetings, coordinate appointments, and arrange travel. Serve as the primary point of contact for internal and external stakeholders, ensuring timely and professional communication. Prepare and edit correspondence, presentations, reports, and other documents. Coordinate board meetings, including agenda preparation, meeting materials, and taking minutes. Assist in planning and coordinating events, conferences, and special projects. Compile and process expense reports and reimbursements. Manages the full lifecycle of grant administration, including application processing, compliance monitoring, budget tracking, and reporting Maintain accurate grant records and documentation within the grants management system. Work closely with program staff to align grant funding with strategic priorities. Ensure compliance with legal and regulatory requirements related to grant funding. Coordinate grant review meetings, prepare meeting materials, and document decisions. Qualifications: Bachelor's degree in business administration, Nonprofit Management, Finance, Public Administration, or a related field. At least 6 years of experience in nonprofit executive support, with some experience in grants management. Proficiency in Microsoft Office Suite; experience with Salesforce and Expensify is a plus. Strong written and verbal communication skills. High level of discretion and professionalism in handling confidential information. Passion for environmental conservation and nonprofit work is a plus. If you are an experienced administrative professional with a passion for nonprofit work and environmental conservation, we encourage you to apply.

Finance Assistant, Young America's Foundation Opening: Immediate Mission: Young America's Foundation is committed to ensuring that increasing numbers of young Americans understand and are inspired by the ideas of individual freedom, a strong national defense, free enterprise, and traditional values. YAF is the principal outreach organization of the Conservative Movement, introducing thousands of young people to conservative ideas in person through our national conferences, campus lectures, activism programs, internships, and seminars at our national headquarters, the Reagan Ranch, Reagan Boyhood Home, and Reagan Ranch Center while reaching an online audience of millions. Reports To: Chief Financial Officer (CFO) Job Summary: The finance assistant is a key member of Young America's Foundation's (YAF) team-which includes staff at the Foundation's National Headquarters in Reston, Virginia, and at the Foundation's Reagan Ranch Center in Santa Barbara, California, and the Reagan Boyhood Home in Dixon, Illinois. The assistant will work directly with the CFO and Controller. Responsibilities: · Prepare daily check deposit and associated reports · Process and reconcile credit card donations · Process invoices and prepare weekly payments · Assist with the preparation of work papers for the year-end external audit · Answer staff and vendor inquiries · Data entry and record keeping, as needed · Complete other duties as assigned by the CFO Ideal Experience: · Prior accounting or bookkeeping experience · Experience in Oracle NetSuite · Basic knowledge of Microsoft Office Suite, particularly Excel · Prior experience with Bill, Concur, or a similar online payment processing system Personal Qualities: · Committed to and enthusiastic about YAF's mission and programs · Prior involvement with YAF is a plus · Self-motivated, resourceful, and flexible · Committed to ongoing education and training · Associate or bachelor's degree in a related field · Excellent verbal and written communication skills · Ability to organize and prioritize work · Ability to work independently. · Excellent interpersonal skills · Demonstrated ability to plan and organize projects This represents the expectations of the position described. Additional duties, reporting relationships, and/or position criteria may be assigned. YAF reserves the right to revise this job description at any time. This is an in-office position based at YAF's national headquarters in Reston, Virginia. Salary will be based on experience and previous salary history. Email a cover letter, resume outlining the requirements, professional references, and salary history to: ************ *Incomplete applications (i.e., those suggesting references upon request) will not be considered. While we thank all applicants in advance for their interest in this position, we are only able to contact those to whom we can offer an interview. Only complete and direct applications will be considered. No phone calls, please. Applicants requiring/requesting remote work will not be considered.

Ultimate Staffing Services is actively seeking an Administrative Office Assistant for a temp-to-hire opportunity in Towson, Maryland. This role offers a dynamic environment and the chance to support a dedicated team while contributing to smooth office operations. The position provides the potential for growth and advancement within the organization, with a salary of up to $45,000 annually. Responsibilities: Greet clients and visitors with a professional and welcoming demeanor. Answer and route phone calls efficiently, handling basic inquiries. Manage incoming and outgoing mail and courier services. Maintain a clean and organized reception area. Provide administrative support to the tax team and assist with tax clients. Support the Director of Tax and Firm Leadership with administrative tasks. Perform data entry, document preparation, and filing. Coordinate meeting rooms and refreshments as needed. Qualifications Strong organizational and multitasking abilities. Excellent communication skills, both verbal and written. Proficiency in Microsoft Office Suite (Word, Excel, Outlook). Ability to maintain a professional appearance and demeanor. Previous administrative or office experience is a plus. Required Work Hours Monday through Friday, first shift. Benefits The position offers competitive pay, ranging from $21.63 to $24.03 per hour. Travel time is approximately 0%, providing a stable work-life balance. Additional Details This is a temp-to-hire position, offering the potential for a permanent role within the company. The role is onsite, requiring a physical presence in the office. All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

Do you have a passion for delivering superior customer service while being a key player in the essential daily functions of a successful office? Our financial firm, Stuart Financial Group in Greenbelt, MD, is looking for a strong Administrative Assistant. This individual will be responsible for a variety of pertinent tasks, allowing the financial advisor to focus on the continued growth of the business. The ideal candidate will have superior administrative skills, a strong work ethic, attention to detail, and enjoy working directly with clients daily. If you are seeking an amazing career opportunity in a fast-paced environment, please apply today! The ideal candidate for this role will be someone who has the desire to work in the financial industry long-term and contribute to the growth of our business. A sharp phone presence and a love for building rapport with our prospects and clients is a must! Minimum Requirements: 1-2 years of administrative office experience in a fast-paced environment Financial industry experience preferred Advanced skills with MS Office Suite CRM experience Must be able to pass a background and credit check This position requires that you possess the following skills: Ability to prioritize projects and manage time Savvy customer service, to include excellent communication, both verbal and written Strong follow-through Good-natured, positive attitude Ability to demonstrate persistence to achieve quality Open to obtaining Life & Health license Responsibilities: Assisting the Financial Advisor in managing the branch office to exceed client and regulatory expectations include but are not limited to: Answer phones and greet clients in a friendly, positive, and warm manner Be the first point of contact for prospects and clients Maintain office supplies and outgoing correspondence Assist clients with issues and concerns Build and improve upon client relationships Database management Set appointments with clients and assist the Advisor with calendar management Pre-appointment preparation including compiling account summaries Maintain office filing system, both paper and electronic Record notes from client conversations Assist with various marketing objectives Other industry-specific tasks as needed Assists Back - Office support initiatives and/or core projects that support Advisory teams - including client review reviews and prospects plan prep Salary: $20-$23/hr Benefits Safe Harbor 401K plan after 60 days with 100% matching up to 6% of pay Full health & dental for employee only Major holidays paid Paid team trip for employee + 1 when we meet our sales goal Company paid lunches 6 Fridays off spread throughout the year, chosen as a team at the beginning of the year 2 weeks PTO and 3 weeks after 3 years Hours: Monday - Friday 8:30 - 5:00 PM Some evenings required for client events Presented by Advisor Employee Services Thank you for your interest in the Administrative Assistant role. Advisor Employee Services, a consulting firm located in Lenexa, Kansas, represents the top 1% of financial advisors in all 50 states in their hiring needs. Please take a moment to explore our website at **************************** the services provided. We are not a staffing firm but together have built a reputable and continuously expanding business model that allows us to pinpoint the exact personnel needs of these established financial advisors. If you feel that you have the skills it takes for the position responsibilities listed, please apply today!

The Assistant will serve as the Executive Assistant in the Executive Administrative Assistant labor category and support the Office of the Under Secretary for Acquisition and Sustainment at the Pentagon in Arlington, VA. This work directly supports DoD professionals dedicated to excellence and serving the Warfighter's needs. Position Requirements: • Active TS/SCI Clearance. Desired Education & Experience: • (5) years of combined experience to include executive-level support, personnel, scheduling, task management, planning, programming, and correspondence. • A bachelor's degree from an accredited college or university (or actively working to complete one) is preferred. • Extensive experience with booking/arranging travel for senior-level military or civilian personnel using the Defense Travel System (DTS). • Background in Executive Support, Staff Officer (Officer or NCO}, or Aide-de-Camp type work. • Experience in federal government, federal government consulting, or Office of the Secretary of Defense is preferred. • Proficiency in Microsoft Word, Excel, Outlook, PowerPoint, and SharePoint. • High energy, enthusiasm, tact, and ability to interact effectively with senior executives from Government and industry as well as Pentagon staff members. Key Responsibilities: • Effective creation and execution of communication strategies to support our client's mission and priorities. • Performing extraordinary executive-level support for DoD leaders. • Coordinating the daily calendar(s) of DoD Executive(s) (Political Appointees or members of the Senior Executive Service}, including scheduling internal and external meetings, appointments, and events. • Preparing and coordinating materials for internal and external meetings, including itineraries, read ahead, and agendas. • Ensure the taskings comply with DoD systems such as CATMs, DoD editing, and formatting requirements. • Tracking office taskings as defined by DoD Executives. • Coordinating travel and accommodations for DoD Executives and other government officials as needed, including using the Defense Travel System (DTS). • Executing tasks and duties that support the Executive priorities and daily operations. • Providing support to the DoD Executives in executing all aspects of the office mission, including protocol and events planning support. • Assisting other staff members in drafting and writing policies, guidance, supporting processes, and memoranda. • Support with office management duties as directed by the government to include, but are not limited to, team calendar management and office supply management. Key Performance Indicators: • Be exceptionally organized. • Be an excellent communicator (written and verbal). • Have outstanding customer service abilities such as initiative, judgment, creativity, flexibility, and confidence. • Must have the ability to multi-task across multiple projects. • Have a demonstrated history of performing in a dynamic, high pace environment. • Be positive and proactive.

Why You Want to Work Here: We are an up and coming property management company that has an extensive commercial property portfolio across the country. This property is their flagship building for the DC area and this position offers a great career path for individuals who want to work in the real estate industry. In this job you will assist the Property Manager with all day-to-day operations in ensuring a positive experience for the commercial tenants. Responsibilities of the Administrative Assistant (Commercial Real Estate): Assist Management in establishing, promoting, and maintaining positive relations with the tenants and with the everyday operations of the property Answer phone calls from tenants and vendors and transfer to the appropriate based on needs Provide tenants and vendors with assistance in scheduling building maintenance, communicating building procedures and supplying general building information Update and maintain daily and emergency contact lists and information manuals Coordinate and provide tenants with holiday and special event notifications Provide support to Property Managers by producing, modifying and /or distributing various forms, spreadsheets, manuals, information packages and etc Process correspondence with tenants, contractors and other third parties for Property Management staff Execute prompt accurate billing of tenant work orders for billable services on bimonthly basis Assist in updating manual and electronic filing systems for all properties, invoices, purchase orders, vendors, and other files Assist with the scheduling contractors (ex: window washing) and coordinate with tenants. Contribute toward operational needs by helping to provide phone coverage during lunchtime, vacation, sick days, etc., as well as providing administrative support related to maintaining property management operations as necessary. Qualifications of the Administrative Assistant (Commercial Real Estate): Bachelor's Degree 1 to 2 years of previous customer service and administrative experience preferred. Prior administrative experience and experience in property and real estate management desirable Proven customer service and problem-solving skills Ability to think clearly, listen, and communicate effectively and courteously in challenging and sometimes stressful situations Ability to thrive in a small team environment Strong Microsoft Office Experience with Word, Excel, and Outlook Consistently projects professionalism in representing Client's properties at all times Ability to work under pressure and effectively meets deadlines Flexibility to work beyond the regular work schedule

Inova Health System is looking for a Licensed Physical Therapy Assistant to join our IPTC (Inova Physical Therapy Centers) team by supporting our Dulles South location. 24801 Pinebrook Rd #120, Chantilly, VA. This role will work full-time, Monday-Friday with two evenings until 7pm each week. We offer a 1:1 patient treatment model, a formal mentorship program a commitment to continuing education and personal growth. We also offer student loan assistance along with a comprehensive benefits package and competitive compensation. *Duties* * Completes daily progress notes that reflect patients' responses to treatment and actual performance as well as an assessment as to status, relevant to the treatment plan, and eventual discharge needs/treatment summaries when applicable. * Instructs ancillary staff in patient positioning, mobility, and caregiving. Educates patients and/or families in home exercise programs, transfers, caregiving, home safety, and the use of adaptive equipment. * Documents clearly, concisely, and legibly within established timeframes (e.g. allows other therapists to continue treatment, allows for interpretation by payers, supports reimbursement). * Includes families/caregivers in education/training as appropriate. Demonstrate collaboration in communication with team members and be open to feedback and receptive to change. * Contacts families, physicians, or other healthcare team members in anticipation of patient/family special needs in a timely manner to facilitate effective treatment plans. * Recognizes the need for alterations in the treatment method and overall plan as patients advance or regress and acts accordingly. *Qualifications* * *Experience:* New graduate of a licensed physical therapy assistant program. *Education:* Associate's degree from a licensed physical therapy assistant program. *Licensure:* Currently licensed as a Physical Therapy Assistant in Virginia. *Certification: *Active Basic Life Support (BLS) certification from the American Heart Association. *Inova Benefits and Perks:* * *Health, Vision, and Dental Coverage* * Tuition reimbursement and Educational Assistance * Student loan assistance - up to $10,000! * State-of-the-art medical and training facilities * Paid parental leave for birth/adoption of a child. * Retirement benefits with match from day one * Free Parking to all employees * Exclusive savings opportunities to in-store events, theme parks, discounts, movie tickets and local offerings and so much more! Job Types: Full-time, Part-time Pay: $25.61 - $32.01 per hour Benefits: * 401(k) * Dental insurance * Health insurance * Paid time off * Vision insurance Medical Specialty: * Physical & Rehabilitation Medicine Schedule: * 8 hour shift * Monday to Friday Education: * Associate (Required) License/Certification: * Licensed Physical Therapy Assistant in Virginia (Required) Ability to Commute: * Chantilly, VA 20152 (Required) Ability to Relocate: * Chantilly, VA 20152: Relocate before starting work (Preferred) Work Location: In person

Job Type: Part-time, with potential to transition to full-time Hours: 10 to 15 hours per week, weekday mornings Pay: $18 - $25/hr depending upon experience About Us: Join a stable and supportive team where your attention to detail and commitment to quality will be highly valued. We are a leading real estate team dedicated to providing exceptional service and reliable guidance to our clients during important life transitions. We pride ourselves on creating a calm, organized, and positive work environment. Job Description: We are seeking a detail-oriented and responsible administrative assistant who will also serve as a Real Estate Transaction Coordinator to support our real estate sales team. The ideal candidate will be highly organized, enjoy working within established processes, and take satisfaction in ensuring transactions are completed accurately and efficiently. Experience in real estate is preferred, but not required. Responsibilities: Provide steady and reliable administrative support to the real estate sales team Act as the Real Estate Transaction Coordinator, managing and tracking transactions from contract to closing Maintain, check, and organize files and documents with precision within cloud-based platforms Assist with scheduling and coordinating appointments, ensuring smooth and orderly processes Handle phone calls and emails with professionalism and care Perform data entry and maintain detailed and accurate databases Cross-train in various administrative tasks to support the team effectively Create and manage checklists to ensure every task is completed thoroughly and on time Qualifications: Highly organized with exceptional attention to detail Comfortable prioritizing and managing tasks within a structured environment Proficient in computer applications and technology, with a focus on accuracy Excellent written and verbal communication skills, with a clear and thoughtful approach Strong affinity for creating and following checklists and structured systems Ability to read and interpret documents, including real estate contracts, leases, and settlement statements Adaptable to routine changes, with a strong focus on consistency and reliability Self-starter with a dependable "can-do" attitude, committed to supporting the team and clients Real estate experience preferred but not required Why Join Us: Consistent and structured work environment with a focus on accuracy and reliability Real-time, hands-on training with clear instructions and support Mentorship from a highly experienced and successful real estate professional Hybrid role offering a balance of remote and in-office work Opportunities for steady growth and professional development Be part of a thoughtful, dedicated, and collaborative team Contribute to meaningful work, supporting clients through important life transitions Prerequisite: To be considered for this position, you are required to complete a DISC Assessment and submit the results along with your application. Please upload your DISC Assessment results in place of a Cover Letter. If you have previously completed a DISC Assessment, you may submit those results. If you have not yet taken a DISC Assessment, please use the link below to complete one: ************************************************************ We look forward to welcoming a new team member who is committed to precision, reliability, and excellence, and who is eager to contribute to our supportive team!

Kemira is a global leader in sustainable chemistry for water intensive industries. For more than 100 years, our chemistry has advanced human progress and quality of life. We call it chemistry with a purpose, better every day. At Kemira, we foster a collaborative and inclusive work culture that empowers our employees to thrive and make a difference. Learn more about Kemira at *********************** We are now looking for a detail-oriented and proactive Administrative Assistant to join our team at our manufacturing facility in Baltimore, MD. The ideal candidate will provide comprehensive administrative support to ensure the smooth and efficient operation of our facility. This role requires excellent organizational skills, strong communication abilities, and the capacity to handle multiple tasks simultaneously. In this role, you'll be responsible for: Perform general administrative duties, including answering phones, managing correspondence, and maintaining office supplies. Submit purchase requests for various supplies and materials. Assist with raw material receiving and inventory management. Prepare and distribute reports, memos, and other documents as needed. Maintain accurate records and files, both electronic and physical. Support the HR department with onboarding, record-keeping, and employee relations tasks. Handle confidential information with discretion and maintain data privacy. Participate in special projects and provide support to other departments as needed. Ensure compliance with company policies and procedures. What you'll bring to the team: High school diploma or equivalent; Associate's degree or higher in Business Administration or related field preferred. Proven experience as an administrative assistant or in a similar role. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Excellent verbal and written communication skills. Strong organizational and time-management abilities. Ability to work independently and as part of a team. Attention to detail and problem-solving skills. Familiarity with office management systems and procedures. Experience in a manufacturing or industrial setting is a plus. What you can expect from us: Great opportunities for personal and professional growth. A job that helps you increase your abilities and skills in various areas. Employment in a stable company with an established position in the market. An attractive benefit package. A great, multicultural, and positive working environment. Ready to create better every day? Join Kemira! For more information, please contact Kevern Fraser by email ************************ Please apply with CV/resume at Kemira.com/careers. Kemira is a global leader in sustainable chemical solutions for water-intensive industries. Our customers include industrial and municipal water treatment operators, and pulp & paper industry among others. We provide the best-suited products and services to improve our customers' product quality, process, and resource efficiency. Our focus is on water treatment, renewable solutions, and digital services. In 2023, Kemira had annual revenue of around EUR 3.4 billion and around 5,000 employees. Kemira shares are listed on the Nasdaq Helsinki Ltd. For more information, please visit our web site ********************** and LinkedIn.

Answer and direct phone calls Organize and schedule appointments Plan meetings and take detailed minutes Write and distribute email, correspondence memos, letters, faxes and forms Assist in the preparation of regularly scheduled reports Develop and maintain a filing system Update and maintain office policies and procedures Order office supplies and research new deals and suppliers Maintain contact lists Book travel arrangements Submit and reconcile expense reports Provide general support to visitors Act as the point of contact for internal and external clients Liaise with executive and senior administrative assistants to handle requests and queries from senior managers

This is an unpaid internship. In this opportunity, you will: • Work on process improvement projects with clinical and administrative teams across our health system. • Lead hands-on problem-solving efforts using operational excellence tools and techniques. • Earn a lean six sigma yellow belt certification. Opportunity Time Frame: Ideal students should be able to commit for 20 hrs per week for up to 1 year. Eligibility Requirements: Current MHA/MHSA/MPH/MBA (or other related fields) students at accredited institutions. Junior or senior undergraduate students in related fields may also apply. Learning Model: This is a hybrid internship with remote and on-site components. Student Expectations: Intern expectations include self-directed learning; independently seeking learning opportunities and feedback, problem-solving thinking, and adaptability. Readiness to learn from all experiences. *To apply, please send your application packet - a resume, cover letter, unofficial graduate transcripts, to sonik.sikka@sheppardpratt.org.*

The FAS Team Secretary provides lawyers and other legal personnel with administrative, secretarial, and clerical assistance. The FAS Team collaborates, coordinates, maintains effective and efficient workflow, follows policies and procedures set by the Firm; establishes and maintains harmonious working relationships with team members, top level management, supervisors, coordinators, coworkers, and clients by performing the following: Duties and Responsibilities Coordinates foreign and domestic travel arrangements by securing air, hotel, rail, and car reservations for lawyers and clients. Prepares travel expense reports and other business-related expenses using the electronic accounting system and prepares itinerary for lawyers and colleagues. Maintains electronic calendar of meetings and appointments, and apprises lawyers of responsibilities in advance of commitment. Coordinates luncheons and schedules conference rooms for meetings using electronic room scheduler software. Facilitates work with the Accounting Department to coordinate client bills, generates monthly internal utilization reports, provides monthly and/or quarterly estimate reporting data, analyzes billing data, and responds to miscellaneous client inquiries/requests. Processes new business forms, new client/matter reports, and conflict of interest checks. Inputs daily diaries for lawyers in electronic Time Billing System; proofreads and edits time diaries for accuracy. Proofreads and revises all documents, including engagement letters, PowerPoint presentations, memoranda, audit letters, client deliverables, and other correspondence, etc., for accuracy, grammar, punctuation and syntax, and drafts correspondence. Types and prepares legal papers and correspondence such as briefs, letters, memoranda, tables, charts/spreadsheets, complaints, and motions. Also generates Table of Contents, Table of Authorities, and redline documents. Collaborates with departments across the Firm to complete required tasks within the role utilizing appropriate resources. Performs other duties as assigned. Salaries vary by location and are based on numerous factors, including, but not limited to, the relevant market, skills, experience, and education of the selected candidate. If an estimated salary range for this role is available, it will be provided in our Target Salary Range section. Our compensation package also includes bonus eligibility and a comprehensive benefits program. Benefits information can be found at Sidley.com/Benefits. Target Salary Range $62,000 - $78,000, if located in Washington D.C. Qualifications To perform this job successfully, an individual must be able to perform the Duties and Responsibilities (Duties) above satisfactorily and meet the requirements below. The requirements listed below are representative of the minimum knowledge, skill, and/or ability required. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions of the job. If you need such an accommodation, please email ************************** (current employees should contact Human Resources). Education and Experience: Required: 3+ years of related work experience and/or training; or equivalent combination of education and experience Proficiency in MS Office applications Preferred: Degree from an accredited college or university Ability to type 55 wpm Law Firm experience Legal terminology and legal document formatting Other Skills and Abilities: The following will also be required of the successful candidate: Strong organizational skills Strong attention to detail Good judgment Strong interpersonal communication skills Strong analytical and problem-solving skills Able to work harmoniously and effectively with others Able to preserve confidentiality and exercise discretion Able to work under pressure Able to manage multiple projects with competing deadlines and priorities Sidley Austin LLP is an Equal Opportunity Employer

- Responsibilities/Duties/Functions/Tasks The purpose of this position is to provide administrative support to a Department and/or Manager. Duties include general clerical, reception, and project based work. The administrative assistant is to maintain a professional company image while interacting with clients and visitors in person and by phone. Answers telephones and transfers calls to appropriate staff member · Meets and greets clients and visitors · Creates and modifies documents using Microsoft Office · Performs general clerical duties including but not limited to photocopying, faxing, mailing, and filing · Maintains hard copy and electronic filing system · Signs for and distributes UPS/Fed Ex/Airborne packages · Coordinates and maintains records for staff office space, phones, parking, company credit cards and office keys · Coordinates meetings and conferences · Maintains and distributes staff weekly schedules · Supports staff in assigned project based work · Maintains supplies/inventory, determines inventory levels, orders needed supplies, and verifies receipt of ordered supplies · Completes operational requirements by scheduling and assigning administrative projects and expediting work results Qualifications · Basic reading, writing, and arithmetic skills required · Strong attention to detail · Strong communication skills, both written and oral · Ability to effectively and professionally handle difficult situations that may arise when working with branches/divisions · Ability to multi-task · Knowledge of Microsoft Excel and Microsoft Word · Familiarity with Accounting terms and procedures (e.g. debits, credits, General Ledgers, etc.) Preferences · Knowledge of Microsoft Office and telephone protocol · Professional verbal and written communication skills · The ability to type 50 wpm. · The ability to control inventory and manage supplies · Reporting skills, administrative writing skills, Microsoft Office skills, knowledge of management processes, organization skills, ability to analyze information and solve problems Company Conformance Statement In the performance of assigned tasks and duties all employees are expected to conform to the following: § Review and adhere to policies and guidelines contained within the Employee Handbook, including privacy and information security guidelines. § Act within delegated authorities and adheres to applicable policy and procedures associated with such authorities. § Contribute to establishing a respectful workplace where diversity is critical to innovation and growth. § Ensure every action and decision is aligned with PRMI values. § Partner with your management team to understand performance expectations and measurements. Effectively utilize feedback and coaching opportunities while seeking to learn and develop within your role at PRMI. § Realize team synergies through networking and partnerships across PRMI. § Embrace change; act as advocate and role model, promoting an approach of continuous improvement. § Maintain a high standard of customer care while actively listening to customers in an effort to understand their views and needs. Take ownership of problems and issues, taking into consideration the breadth of PRMI competencies in providing solutions. § Work independently while understanding the necessity for communicating and coordinating work efforts with other employees and organizations. § Work effectively as a team contributor on all assignments. § Perform quality work within deadlines. § Respect client and employee privacy. Work Requirements Each employee must be able to communicate clearly and effectively, utilize a computer, maintain a work schedule, and effectively perform in an office setting. Employment with PRMI requires compliance with and adherence to all applicable mortgage and fair lending laws and regulations as well as PRMI policies. The ability to work extended hours may be required. Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time.

The administrative assistant intern will provide administrative and clerical support to front office staff, with a focus on assisting the CEO. Strong communication skills and strong typing skills preferred. ESSENTIAL RESPONSIBILITIES: Administrative Support: General clerical support Files paper copies of documents. Scan and electronically file documents. Data Entry Letter writing Update excel spreadsheets Faxing, organizing supplies and office environment Take meeting notes Other duties as assigned EDUCATION/QUALIFCATIONS: Two years of college education, preferably English or business major with 3.0 GPA Proficient in MS Office and Windows Willing to work full time in summer.

Location: West Bethesda, MD Department: Engineering Services Type: Full Time Min. Experience: Mid-Level Salary Range: $60,000-$85,000 USD per year Advanced Technology & Research Corporation (**************** is seeking to fill the following full-time position. Based in Maryland and incorporated in 1973, ATR is an equal-opportunity engineering company with a solid reputation in various engineering disciplines for the government and Fortune 500 commercial customers. Salary for the position is competitive according to qualifications. ATR offers an attractive comprehensive benefits package, including Medical/Dental insurances, free basic life/ADD, and long-term and short-term disability insurances, 401(k) plan, educational assistance program, paid time off All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, age, disability or veteran status. PRINCIPAL DUTIES AND RESPONSIBILITIES The successful applicant will join ATR's Engineering Services Division, working as an Administrative Support at the Naval Surface Warfare Center, Carderock Division, West Bethesda, MD. The applicant will work on site and provide administrative support to the day-to-day demands and activities in an organized, effective, and efficient manner. Specifically, the applicant duties will include: Assisting tech team with government procurements, shipping, inventory tracking and other logistics. Assisting project management by tracking deadlines and facilitating communication. Providing support to staff and management, including handling correspondence, preparing documents, and scheduling meetings. Managing data in spreadsheets and reports, and keeping records and reports up to date. EDUCATION & EXPERIENCE REQUIREMENTS: Bachelor's Degree (or equivalent experience) Minimum 2-3 years of relevant experience with DoD is desirable. SKILLS & ABILITIES REQUIREMENTS: Intermediate to advanced computer skills, including a thorough understanding and application of Microsoft Office Suite (Outlook, Power Point, Excel, Word, and Access) Ability to Plan, organize and execute the logistical support of meetings, seminars, workshops, conferences or training classes. Knowledge of Navy correspondence rules and regulations, Defense Travel System (DTS), and web based timekeeping systems such as ERP is preferred. Ability to communicate effectively, both orally and in writing, with all levels of employees and outside contacts. A self-starter able to work on tasks individually or as part of a team. Performs other related duties as assigned. OTHER REQUIREMENTS: Candidate must be a US citizen with the ability to obtain and maintain a security clearance or favorable adjudication of a national security background investigation. Current successful background investigation completion is a plus. Qualified Candidates should send their resume to [email protected]

As an Administrative Assistant, you'll be responsible for assisting to the administration and coordination of all of the day-to-day operations of an assigned Community Association including handling customer service function and maintaining communication with Board of Trustees and homeowners. Your Responsibilities: * Provide excellent customer service and maintain open lines of communication with fellow associates, homeowners and Board of Trustees * Have general knowledge and understanding of building systems and components * Log work requests in Connect and generate work orders for maintenance staff and/or contractors * Update work order log with notes and action taken by vendors. * Close open work orders in system when complete by vendor. * Update and maintain community information in Connect, including but not limited to the Community Web Site, Community Projects, Management Reports and all Association documents and forms * Utilize Connect's Resident Alert feature in order to keep homeowners apprised of Association activities and important updates, subject to Board authorization * Provide Manager with work order log for inclusion in Board package. * Such other duties and responsibilities as may reasonably be directed and required Skills & Qualifications: * Minimum of 3 years business experience in an administrative capacity or related experience * Critical thinking, problem solving, judgement and decision-making abilities are necessary. * Proficiency in computer programs like Microsoft Office, Outlook and Windows required. * Ability to work with sensitive and/or confidential information. What We Offer: As a full-time exempt associate, you will be eligible for full comprehensive benefits to include your choice of multiple medical plans, dental, vision, and others. In addition, you will be eligible for time off benefits, paid holidays and a 401k with company match. Occasional travel may be required to attend training and other company functions. Compensation: $25.00 per hour Disclaimer Statement: The above information on this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. This is not an all-inclusive job description; therefore, management has the right to assign or reassign schedules, duties and responsibilities to this job at any time.

This highly visible role is critical to the function and success within the Financial Aid Office. This position is part-time and is for Monday - Friday 10:00 am to 2:00 pm. This individual will serve as the first point of contact for the Financial Aid Office. Involves tasks such as routine day-to-day operations: operational and individual calendar coordination, answering multiple telephone lines, responding to emails, event and meeting preparation, project and program support. The Administrative Assistant will maintain a strong customer focus; foster mutual respect; perform independently; maintain confidentiality; adhere to high standards of personal conduct and integrity; maintain a level of professionalism and ethics; will be committed to diversity, equity and inclusion and student-centered, equity minded practice. Greets visitors, handles incoming and outgoing calls, and performs general administrative duties. Provide friendly and professional customer service to faculty, staff, and students as well as guests to the University. Provide a variety of administrative support for the Financial Aid Office. Essential Functions Manage the front desk/reception operations, acting as the first point of contact for students, faculty, staff, and guests of the Financial Aid Office. Provide and/or oversee support activities for the unit such as answering telephones, assisting and resolving problems and inquiries of visitors, review and control of incoming and outgoing correspondence, and follow-up on operational commitments. Manage the inventory of supplies including ordering and maintaining adequate office supplies. Assist with coordinating the on-boarding process for new hires. Responsible for sorting and distributing incoming correspondence, including mail, faxes, and email.

*Focus on great care. Let us handle the rest!* *Salary is Negotiable! Blueprint AI Notetaker Subscription Included!* Safe Harbor Behavioral Care is looking for therapists who instill hope and value high-quality care while integrating strong clinical interventions. Therapists are responsible for the provision of psychotherapy services including but not limited to, assessments, diagnosing, treatment planning, individual/family therapy, and discharge planning. *When you work with us, you benefit from:* * *The backing of the largest group practice in the region with locations all over Maryland, DC, and surrounding states.* * Choose your caseload with multiple contract options (W2 or contractor positions) * Free supervision for LGPC/LMSW (Opportunities to supervise for qualified candidates) * Free CEUs * Our proprietary “Client Thrive” program to continue developing skills * Backing of our 60+ member admin team (You provide the care, we do the rest!) * Clinical consultants and managers for assistance with care. * Peer Case Reviews * We provide the clients! *Job Details* * We are hiring for our locations throughout Maryland & DC * *Hybrid position* (Some in-person days preferred) * Full Time W2 Option: Choose the caseload you feel comfortable with (27, 24, or 20 clinical hours) * Independent Contractor Option * *Evenings and Weekends exclusive schedule for additional compensation* *Qualifications* * Master's degree in mental health field * Approved license to practice psychotherapy in the state of Maryland/or DC * (LCPC/LGPC; LCSW-C/LMSW; Psy.D) *Skills and abilities* * Communicate and collaborate with both clients and colleagues * Ability to engage, build rapport and provide insight-oriented therapy * Ability to inspire hope for clients * Ability to work creatively & independently * Develop and implement treatment plans and provide therapy services to clients relative to his/her age-specific needs in accordance with state and federal guidelines. *Other benefits* * Medical Benefits * Generous Paid Time Off * Holiday pay * Retirement contribution * Some contracts offer a bonus structure for completed sessions above quota * Flexible schedule * Competitive pay Job Type: Full-time Pay: $45,000.00 - $85,000.00 per year Benefits: * 401(k) matching * Dental insurance * Flexible schedule * Health insurance * Paid time off * Professional development assistance * Referral program * Retirement plan * Vision insurance Work Location: Hybrid remote in Ellicott City, MD 21042

Why You Want To Work Here: This is a great entry-level opportunity for someone looking to gain hands-on experience in Accounts Payable and office administration. The company is willing to train the right candidate and values a positive attitude, attention to detail, and a willingness to learn and grow within the organization. Responsibilities of the Office Assistant: Process Accounts Payable transactions, including matching purchase orders, delivery receipts, and invoices for accuracy. Prepare and process check runs, electronic payments, and wire transfers in a timely manner. Maintain organized records of all AP transactions and assist with month-end reconciliations. Communicate with vendors regarding invoice discrepancies, payment statuses, and account inquiries. Ensure compliance with company policies and procedures for financial transactions. Perform data entry and maintain accurate financial and operational records. Assist with document preparation, photocopying, and distribution of invoices and other financial documents. Manage and organize office filing systems, both physical and digital, ensuring proper record-keeping. Answer and direct phone calls, emails, and inquiries to the appropriate personnel. Monitor and replenish office supplies as needed, coordinating with vendors for orders. Coordinate maintenance and repairs for office equipment and systems. Support general office operations and administrative tasks as needed. Qualifications of the Office Assistant: College degree preferred. Prior experience in an office environment, especially in Accounts Payable or bookkeeping, is a plus. Proficiency in Microsoft Office Suite, particularly Excel. Strong organizational skills with high attention to detail and accuracy. Excellent communication and interpersonal skills. Ability to multitask and prioritize work efficiently. Experience with accounting software or ERP systems is an advantage. Knowledge of construction industry processes and terminology is a plus.