Administrative Assistant Jobs in Lackawanna, NY

Nature & Scope: Are you an organized, proactive professional looking for a dynamic opportunity to support executive leadership? Our client is seeking a highly skilled Executive Assistant for a contingent role to provide top-tier administrative and operational support to the Chief Financial Officer (CFO) and Chief Operating Officer (COO) at their facility. In this role, you will coordinate office processes, manage high-priority and confidential matters, and ensure seamless communication for executive leadership. You must be intuitive, adaptable, and able to handle shifting priorities with discretion and professionalism. If you thrive in a fast-paced environment and are ready to take on a key role in executive operations, we invite you to apply today! Role & Responsibility: Tasks That Will Lead To Your Success Review, prioritize and process incoming correspondence and materials via US mail, interdepartmental mail and email. Bring urgent and important items/matters to the attention of CFO/COO. Works independently using excellent judgment, and communication skills, as well as demonstrated skills in organization, professionalism, etiquette and technology. Manages a wide range of tasks, deadlines and schedules, screening calls, and preparing a variety of specialized documents, while maintaining a high level of confidentiality. Coordinates and provides consistent timeliness and accuracy of reports generated and submitted by CFO/COO (Financial Statements / Budget Reports, Operational Reporting, Regulatory Reporting, Epic Dashboards & Reports, etc.) Manages all workflows generated through ERP System workflows including invoicing, requisitioning, and other applicable approvals. Assists with the development of presentations. Provides research and administrative support to specific projects. Manages a wide range of tasks, deadlines. Coordinates details relating to events, meetings and program location, audiovisuals, notification, attendance, and other tasks as needed. Prepares all meeting materials including agendas, minutes, copies, sign in sheet, etc. and ensures that all materials are provided at least 24 hours in advance. Minutes taken will be typed and prepared within one week of meeting, minutes will be distributed to appropriate parties a week before scheduled meeting or planned distribution of materials. All meeting participants are notified timely of location and meeting time. Able to interpret and summarize relevant information. Ensures meeting rooms are set up appropriately (IT equipment, seating, etc.) Prepares communication as needed & follow-up on outstanding requests. Ensure department Policy & Procedures are consistent with System practice and community standards. Approves electronic timecards in an accurate and timely manner, coordinates and tracks time off for Direct Reports inclusive of the respective departments as needed. Submits financial statements and supplemental financial reports to appropriate parties as needed to timely distribute board materials. Collaborating with CFO, Chief Legal Officer, VP of Finance, Corporate Controller and other Leaders, draft agenda's, accumulate materials, and distribute materials to Board Committee members via Directors Desk. Duties may also include setting up meetings, contacting committee members, and preparing rooms as needed. Duties also include preparing meeting minutes. Applicable Committees as follows, Finance & Operations Committee, Audit Committee, Strategic Planning Committee. Organizes and maintains office · Acts as initial representative of the office by greeting visitors and facilitating positive interaction. Assumes responsibility for the office environment keeping the office supplied with all material in its appropriate place. Maintains all information in absolute confidence. Works with CFO/COO on special projects, as needed. Knows there is a compliance program. Verbalizes potential non-compliant risk areas within job duties and/or department, verbalizes duty to report potential or actual non-compliant concerns and types of reporting mechanisms available Maintains top executive administrative level skill sets, proficiency, presence, and professionalism reflective of the role, the department and organization. All other duties as assigned by executives. Skills & Experience Qualifications That Will Help You Thrive Bachelor's Degree require. Five (5) years of experience in a health related organization. Proficient with computer programs including Microsoft Word, Excel, & PowerPoint Ability to work under pressure with speed and accuracy and meet deadlines. Demonstrates a sense of urgency with time sensitive assignments. High resilience and tolerance of ambiguity and resistance to stress. Uses independent judgment in completing work and operates under general supervision Excellent proof reading skills. Proficiency in recording and producing meeting minutes, business correspondence and other related documents. Ability to work in a confidential and professional environment. Strong organizational and follow through skills. Candidate needs to be highly motivated and demonstrates initiative to organize and find efficient solutions to achieve optimal workforce performance. Ability to manage multiple issues and projects simultaneously. Ability to think logically and adapt to changing scenarios in the prioritization of work. Ability to relate to customers at all levels including Board members.

ARMOR-IIMAK offers: Competitive benefits package including health, dental, vision, 401(k) with immediate 6% dollar per dollar company match Paid time off Paid holidays is 32.5 hours a week, includes paid lunch and benefits. Position summary: You are a positive, glass-half-full Human Resources support professional who will add to our fun and dynamic team, reporting to our HR Manager. While you are an integral part of the team, this role is designed for long term contributions as opposed to offering rapid advancement. Principal Responsibilities: Support health & welfare benefit plan, wellness program and leave of absence program administration, including billing reconciliation, payment processing, reporting and event planning and advertising Maintain and process confidential employee information and personnel files; ensuring appropriate compliance and retention time frames Greet employees and other department visitors, providing assistance or re-directing to other HR team members as appropriate Input, organize, and maintain HRIS data Assign and track completion of HR initiated employee training Manage employee access to training and text alert systems Conduct periodic internal compliance audits Manage facility posting boards, ensuring accurate and timely information is posted and removed as necessary Monitor, maintain and organize all HR office, orientation and job fair supplies Assist HR team members with internal and external scheduling needs Administer Tuition Reimbursement Program Assemble department mailings, serve as back-up for facility-wide mail runs Other administrative duties as assigned What you'll need: 3+ years administrative experience, preferably working as part of an HR team Associate's degree in business, or related field preferred Proficient working in Microsoft Office Suite (Word, Excel, and PowerPoint) Experience with ADP helpful, not required Ability to handle high level confidential information with discretion Must possess strong attention to detail, excellent organizational skills and ability to multitask in a fast-paced environment Strong communication and interpersonal skills to effectively interact with employees and visitors Strong ability work independently and in groups Who we are and what we do: At ARMOR-IIMAK, we innovate and manufacture Thermal Transfer Ribbons, Direct Thermal Films & Industrial & Digital Inkjet Inks for products people use every day! Whether it is a large sign, advertisement displaying your company or clothing designed for a friend, team, or organization, our ink technology makes visions, a reality.

Salary: $22-25 per hour Work Arrangement: Monday-Friday (9am-5pm) We are a dedicated team in the healthcare industry focused on providing high-quality ABA services. Our company's core mission is to make a meaningful difference in the lives of individuals with Autism Spectrum Disorder by providing support, care, and innovative programs that enable them to thrive. With a strong commitment to community outreach and service excellence, we aim to create an inclusive, supportive environment where everyone can succeed. Our core values-integrity, collaboration, and continual improvement-guide our team as we deliver exceptional services. If you are passionate about making a positive impact, excited by the opportunity to help others, and eager to grow with a dynamic organization, we encourage you to apply Position Summary We are looking for an experienced Administrative Assistant to manage administrative, operational, and project-based tasks. The ideal candidate is a highly organized, detail-oriented, and efficient multitasker who takes initiative and exercises good judgment. You will play a vital role in managing our Clinic in Buffalo and help with the intake process for new clients. You will be the main point of contact for referrals and ensure that clients meet service eligibility. This role requires a strong commitment to customer service, excellent communication skills, and the ability to manage multiple tasks effectively. Your work will help ensure that clients have a seamless onboarding experience, while also contributing to the overall success of the team. Responsibilities Coordinate and manage client intake processes, ensuring all documentation and client information is accurately recorded. Determine client service eligibility and communicate the next steps clearly and professionally. Serve as the point of contact for referral sources, managing intake communications and follow-up. Administer client onboarding through the client portal and manage their journey with our services. Collaborate with ABA Scheduling, Authorizations, and Client Coordination teams to ensure smooth client transitions. Maintain and improve intake documentation and templates for streamlined processes. Success Measurements 30 Days: Learn intake procedures, understand the onboarding journey, and begin facilitating intakes. 60 Days: Manage an intake caseload, develop email templates, and successfully navigate internal systems. 90 Days: Conduct process reviews, propose improvements, and create a client orientation presentation. 1 Year: Increase client intakes by 25%, reduce lost leads in Stage 1, and develop a community outreach program. Requirements Healthcare Intake experience- ABA experience- A plus Central Reach experience- required Strong organizational skills and attention to detail. Excellent verbal and written communication skills. Ability to multi-task and manage deadlines effectively. Customer service orientation with strong problem-solving skills. Proficiency in using software tools like Central Reach, GSuite, and DocuSign. Must demonstrate traits of professionalism, timeliness, and a "Can Do" attitude. Perks & Benefits Comprehensive health benefits, including medical, dental, and vision coverage. 15 days of Paid Time Off (PTO), allowing flexibility for personal and family needs. 10 floating holidays annually. Opportunity to work in a hybrid model (4 days in-office, 1 day from home), providing flexibility and balance. Career growth opportunities within a rapidly expanding organization. Equal Employment Opportunity (EEO) Statement:We are committed to providing equal employment opportunities to all employees and applicants for employment. We do not discriminate based on race, religion, color, sex, gender identity, sexual orientation, age, disability, or any other legally protected status.

As an Administrative Assistant, you will provide support for the reception area, welcoming guests and greeting visitors arriving on-site for - Curbell, Inc., Curbell Plastics, and Curbell Medical. You will assist with front-desk activities, redirecting phone calls, distributing correspondence, as well as being an additional resource for Customer Service, Territory Sales, National Accounts, Operations and Corporate Departments. To be successful as an Administrative Assistant, you should be proficient with tools/resources used by the departments you support and handle unplanned interruptions in a timely and effective manner, while accomplishing essential responsibilities. Essential Functions Provide administrative assistance and support for departments across the company based on business which include but not limited to Medical (Customer Service, Territory Sales, National Accounts, Marketing), Plastics, and Corporate Departments (Human Resources, EH&S, Finance, Accounting, Mailroom, Reception Perform various tasks in the SAP ERP or equivalent system, that may include processing Credits/Debits, In-house/3rd Party Repairs, Product Literature for Customers, New Account Qualification/Set-up, and Distributing Customer Invoices. Collaborate on Mailroom responsibilities to ensure tasks are completed in a timely manner Partner with EH&S to maintain supplies and accommodations for employee gathering areas - lobby, conference rooms, break rooms, etc. Assist with various assignments as requested by leadership which may include participating in planning committees and/or coordinating special events for other departments and business units across the company. Work with department leadership with the coordination of employee events/meetings that may require - preparation of conference rooms, materials for distribution, catering, communications/invitations, etc. Create Purchase Order Requests for departments/vendors, work with designated personnel throughout the process Provide Reception/Switchboard coverage to ensure visitors are greeted and calls answered in a polite and professional manner, ensure callers are routed correctly to the appropriate department personnel. Greet all visitors in a courteous and respectful manner, promptly notifying personnel of their guests' arrival, professionally manage those without appointments. Maintain office security by following Safety Procedures, Monitoring Security Cameras, and controlling access from your workstation (i.e.; monitor logbook, issue visitor badges Performs other duties as assigned Core Competencies Customer Excellence Communication Skills Approachability & Perceptiveness Adaptability & Flexibility Multi-Tasking Detail Orientation

Position: Environmental Office Assistant - Part Time Compensation: $22-25 per hour What We Are Looking For The Environmental Office Assistant plays a crucial role by closely coordinating with billing and purchasing departments to ensure seamless operations, while also providing daily operational support to the Environmental Operations Manager. We are searching for a personable, energetic, hard-working, organized, self-starter to join our team. This position will complete a variety of billing, administrative, and office support responsibilities in a fast-paced environment. What You Will Do * Provide excellent customer service to internal and external customers. * Respond to customer inquiries and resolve issues related to scheduling or delivery in a professional and timely manner. * Process invoices, set up new vendors as needed with Corporate Purchasing. * Generate manifests, sales orders, and shipping labels for Environmental Jobs. * Collaborate with other departments, including billing and purchasing, to ensure seamless operations. * Handle supply orders, including office supplies, cleaning and warehouse supplies, etc. * Provide daily operational support to the Environmental Operations Manager. * Be accessible "on call" after normal working hours. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The statements herein are intended to describe the general nature and level of work performed by employees. They are not to be construed as an exhaustive list of responsibilities, duties, and skills required by personnel so classified. Furthermore, they do not establish an employment contract and are subject to change at the discretion of the Company. What You Will Need * Accounting background preferred * High school diploma or equivalent * Minimum 3 years office experience * Excellent verbal and written communication skills * Excellent interpersonal and customer service skills * Excellent organizational skills and attention to detail * Excellent time management skills with a proven ability to meet deadlines * Proficient with Microsoft Office Suite or related software * Proficient with Microsoft Office Suite or related software * Able to sit for prolonged periods at a desk and work on a computer * Able to lift up to 10 pounds at times What We Offer * Employee and family assistance program * Company-paid training * Safety incentives * Years of service incentives

UBMD Orthopaedics & Sports Medicine is seeking hardworking and passionate individuals for our Medical Administration/Secretary positions. The medical administration/ secretary role will create a great first impression for patients; setting the tone for patients to have a good experience with his/her doctor. Patient care is our main focus and our ideal candidate will be compassionate and empathetic. The Medical Administration/ Secretary position dictates high level responsibility and accountability, individuals who are confident in their communication and administrative abilities are strongly encouraged to apply. **Medent experience is preferred but not mandatory. JOB SUMMARY The medical administration/secretary position supports medical staff including physicians, physicians assistants etc. The role requires an administrative professional who is detail oriented, responsible, dependable, efficient, and has the ability to multi task while remaining courteous, informative, and empathetic towards patients. Travel to several of the office locations may be required. DUTIES Rooming patients/checking patients out - generating work notes, orders, etc. based on the providers directive; schedule follow up appointments; coordinate imaging studies, consults, etc. Assists patients in booking follow up appointments Answers and directs incoming calls promptly and appropriately; listen and return voicemails. Schedule Surgeries following proper procedure. Call Surgery patients to confirm surgery times & pre-op instructions Prep Surgery charts - making sure they are complete with the required pre-op reports & faxed to the appropriate facility; Fax surgery consents and pre-op orders where required. Insurance and workers comp authorizations and verification's. Ensures patient has signed any required documents including HIPAA and Financial Policies Verifies patient demographic information is complete and correct including address, phone number, email, pharmacy, referring Doctor and PCP information and ensures required “Meaningful Use” fields are complete. Changes the location and doctor patient is seeing as applicable. Reviews all patient forms for accuracy and completion according to office policies prior to accepting. Demographic & medical history forms to be updated with change or annually. Verifies the date on x-ray orders. Asks patients if they are bringing outside films on cd Respects and protects the confidentiality of all patient and Company information through the adherence of all HIPAA guidelines and regulations Review & distribute daily progress notes to primary doctors and referring doctors Manage provider schedules, Serve as the point of contact for the office, Assist the provider with other responsibilities as requested Assumes other responsibilities as requested Qualifications Education Requirements High School Diploma or equivalent required. Experience Requirements Medical Terminology. Healthcare environment. Medent experience preferred. Skills and Competencies Requirements Excellent communication and customer service skills required. Must be able to multi-task and desire to work in a fast-paced, team-oriented environment.

These are the fun damental components of the job: This growth-oriented position is responsible to deliver a combination of exceptional customer service and administrative functions, in support of Financial Advisors such as: answering multiple line phones, maintaining Advisor's schedules, managing calendars, preparing portfolio reviews, maintaining compliance standards etc. Position is designed to grow to a Registered Administrative Assistant, who would do all the above and execute trade orders, once licensed. Georgetown Lawley will support this growth through on the job training, licensing support and will review for increased compensation, once licensing is obtained. Other fun ctions of the job: Expand and grow in your role when supporting miscellaneous duties as requested Skills / traits that we value for this role: 2+ years office, administrative or customer service experience Associate degree or higher preferred; desire to study and obtain Series 6 & 63 licensing within 1 st year (with Georgetown Lawley support) Proficient MS Office Suite (Word, Excel, PowerPoint, Outlook) Positive attitude, even in a fast-paced environment Ability to make customers and coworkers feel important and valued Ability to effectively multi-task, prioritize, work quickly and efficiently Precise verbal and written communication skills, even under time constraints The ability to pass a comprehensive background check upon hire A bit about Lawley! We are not a call center environment We achieve success by building genuine relationships together, with our teams and clients We are a family owned insurance broker (nearly 70 years!) We are deeply committed to the communities we serve and love to get involved We work hard and play hard!!! Why Lawley? Competitive salary and referral bonuses! Outstanding Benefits (Medical, Dental, Vision) Additional voluntary benefits including critical illness, accident insurance, hospital indemnity, supplemental life insurance, legal and identity protection and pet wellness 3 weeks of PTO (prorated based on start date) AND a generous holiday schedule - available 1 st day! Company 401K contribution received starting Day 1 (for participants 21+ years old) Educational support, career development, and growth opportunities! Job Security (we've never had a lay-off, even during the pandemic) Flexibility, including hybrid schedules! Business hours 8am-4:30pm Comfortable, family-oriented culture, with an emphasis on work life balance Unlimited Volunteer Time Off opportunities (so you can assist in serving our communities) Fulfilling opportunities that align with your career path and our business needs The compensation range for this position takes many factors into consideration including but not limited to: years of experience/training, skill set, and licenses/designations. It is not typical for an individual to be hired near the top of the range for a position as circumstances and location can vary in every hiring situation. A reasonable estimate of the current range is $37,950.00 to $63,250.00.

Equivalent to Administrative Assistant Grade 10 Perform administrative and secretarial duties as requested. Sort and file materials. Verify information on forms. Access information in tables graphs or charts. Photocopy/fax, perform detailed work, follow instructions and proofread/correct errors in documents; knowledge of grammar. Produce lists, labels, tables, forms or other simple and/or brief documents. Coordinate and arrange meetings and travel plans. Prepare expense reports. Transcribe and type correspondence and other documents, and proofread materials. Open and prioritize mail. Screen incoming calls and provide callers with assistance. Schedule appointments and maintain calendars. Prepare materials for presentations, including creating graphics and formatting documents. Knowledge of computer software required, with some demonstrated secretarial/ administrative assistant capabilities. Typically provides general administrative support for a department. Qualifications Knowledge of computer software required, with some demonstrated secretarial/ administrative assistant capabilities. Typically provides general administrative support for a department. Additional Information All your information will be kept confidential according to EEO guidelines.

Perks: * Online Mobile Courses * Flexible Scheduling * Paid Training for Career Advancement * Opportunity to Help People in Times of Need * Aggressive Competitive Wages * 401K With Company Match * Paid Time Off Company and Culture: PuroClean, a leader in emergency property restoration services, helps families and businesses overcome the devastating setbacks caused by water, fire, mold, biohazard, and other conditions resulting in property damage. We operate with a 'servant-based leadership' mindset and seek to create an environment where our team members can grow both professionally and spiritually through serving our customers, communities, and each other. Job Position Description: With a 'One Team' mentality, perform all office administrative tasks related to customer calls, job management and tracking, scheduling of jobs, and customer satisfaction activities. Perform basic accounting duties relating to accounts receivable, accounts payable, payroll, and banking. Perform general office duties, such as drafting correspondence, filing, and creating reports. All administrative work is processed and documented accurately and timely. Customers, Centers of Influence, Production Team, Marketing Reps/Estimators, and the Office Manager/Owner are communicated to in a timely and accurate manner. Customer satisfaction is maintained at a high level. Processing of accounts payable and receivables are current. All files and reports are maintained and provided as required. All administrative tasks are completed assigned. A PuroClean administrative assistant takes pride in going above and beyond customer expectations in their times of need by providing a world class level of service which sets up apart from our competitors in the industry. Responsibilities: * Address and manage customer needs and concerns, notify management and ownership as needed * Answering calls, providing customer service and documenting messages * Preparing and maintaining job documentation to brand standards * Management of compliance documentation, business resume and national account programs * Weekly collection of accounts receivable and reporting to management * Maintaining inventory of office supplies, cleaning products and all office related materials * IT support, facilitating weekly computer backups, software upgrades and organization * Supporting marketing efforts and continuing to grow personally and professionally in the business Qualifications: * Ability to communicate clearly and effectively with a genuine interest in people. Representing the brand with honesty, integrity, and professionalism * Aptitude with handling customers, showing patience, empathy, and clarity of 'message' * Skilled with organization, record keeping and close attention to detail * Respect for safety and brand identity guidelines. Ability to present yourself professionally * Talent in identifying and maximizing opportunities to build relationships with teammates, clients, and customers to create win-win situations and support the business.

Administrative Assistant (1) WORK HOURS AND LOCATION: Full-time, 7.5 hours daily, 9am to 5pm, 295 Main Street, Suite 300, Buffalo, NY 14203 OPMC is responsible for professional discipline of physicians and physician assistants. All complaints of misconduct are investigated. MINIMUM QUALIFICATIONS: Working knowledge and experience with Microsoft Office; may include Word, Excel, Access and Power Point Experience answering Phones PREFERRED QUALIFICATIONS: Strong verbal communication skills Good organization skills and attention to detail Ability to work on multiple tasks within a given day Ability to work independently Experience with the professional medical conduct process JOB DUTIES AND RESPONSIBILITIES: Sort and distribute incoming mail. Review incoming correspondence and draft responses where appropriate; review outgoing correspondence. Handle telephone calls and visitors to the office, respond to questions when necessary. Coordinate and arrange meetings and travel. Maintain office filing systems (including electronic). Coordinate information flow by acting as the liaison among PMC staff, other DOH employees and the public. Operate equipment which requires skilled use of keyboard, and knowledge of Microsoft and other software to produce correspondence, reports and other agency documents. Scanning and saving in electronic format. Data entry into Microsoft Access, Excel and Word documents Other duties as required.

Are you looking to work for an organization where you are able to make a difference? Do you have customer service skills you're ready to put into action? Then you've come to the right place! Apply to be an Administrative Assistant today! “The thing I love the most about my job as an administrative assistant is creating meaningful connections with our patients, supporting them through their recovery, and then celebrating alongside them as they complete their treatment with us. I can feel the pride that they feel as they complete our program, and that makes this job extremely rewarding!” -Sarah K, Administrative Assistant What will your day look like? At Horizon, you'll enjoy a supportive, team-based work environment. Have a question? There's always someone there to help! We offer a seamless onboarding experience that'll ensure your success in your new role. As an Administrative Assistant at Horizon, you will… Welcome all visitors of the clinic to create an exceptional patient experience with every interaction. Work in a demanding, fast paced environment that is frequently adapting to industry standards where you will interact with patients seeking mental health and substance use treatment. Patients can include children as young as three, adolescents and adults 18 and older. Work with multiple electronic platforms that include our Electronic Health Record (EHR), various web-based systems, and other technology platforms. Duties include overseeing all scheduled appointments, assisting with medication refill request from patients and pharmacies, preparing charts and record requests and other duties as needed. Supporting the day to day needs of our clinical and medical staff which includes managing, triaging, and supporting administrative responsibilities, using supplemental technologies to support patient and clinical care. This can include insurance and billing disputes, scheduling appointments, coordinating transportation needs, speaking to referral sources from courts, schools and/or hospitals, and other concerns that may arise. Creative problem solving to support the overall operations of the clinic. Why choose Horizon to build your career? Besides the fact that we've been named a Best Place to Work for 16 (yes, 16!) years in a row? At Horizon, you can be assured that you will make difference in the lives of others. Even better, your teammates will be just as motivated to make a difference! What we offer that you'll love… Company Culture: At Horizon, we pride ourselves on cultivating an atmosphere of teamwork where all employees feel heard and valued. Diversity & Inclusion: We are committed to equity, racial justice, and equal opportunity for all, and strive toward this goal through the work of our Diversity, Equity, Inclusion and Belonging department, frequent trainings, ongoing conversations, affinity groups, and more. Trainings, Trainings, and More Trainings: We have an entire team dedicated to your personal development and professional growth. Team Building, Connection, and Relationships: At Horizon, we're more than co-workers, we're a community. We support each other, celebrate our achievements and milestones together, and have fun together! Retirement: We know you want to retire comfortably and we're here to help! Horizon offers 401(k) AND profit-sharing programs to make sure you're set for the future. Student Loan Assistance: We help pay off our team members' student loans every month. One year after joining, you'll have been able to pay off an extra $600! Paid time off and paid holidays! What makes you a great candidate? We can't wait to learn more about you! Here are a few specifics of what you'll need for the job: High school diploma with 2 years of experience within the customer service or behavioral health field required. Location This position is located at 6495 Transit Rd, East Amherst NY. Hours This is a full-time position. You'll coordinate a personalized schedule with your supervisor that will meet both the clinic and patients' needs as well as yours. Our outpatient clinics offer expanded hours Monday - Thursday so we'll ask you to be available at least 2 evenings per week, but don't worry about jeopardizing your work-life balance… we can help you create a schedule that works for you, as many locations close early on Fridays! Compensation Horizon is consistently evaluating our compensation and benefit packages to ensure we remain competitive. The range of pay for this position is $17.90 - $19.69. Starting pay may be impacted based on experience and education. Compensation adjustments are evaluated annually. Physical demands associated with this position include: Sitting for extended periods, alternating between standing and sitting Mobility required with repetitive wrist, hand, and finger movements Handling light duties, occasionally lifting objects up to 20 pounds Horizon DEIB Statement: Horizon commits to being an anti-racist, diverse, equitable, and inclusive organization. Through self-reflection and our commitments to education, growth and development, increased workplace diversity throughout all levels of our organization and the cultivation of meaningful relationships, we pledge to advance equity, racial justice, and equal opportunity for all. Disclaimers: Horizon endorses public health measures including vaccinations. We encourage all applicants to be mindful of the fact that Horizon is a healthcare agency providing in person services throughout our community. This information is intended to provide a general overview of the position; it is not a full job description.

McKinley Square, a DePaul Community Residence-Single Room Occupancy (CR-SRO) Program, is now hiring a part time Administrative Assistant to join the team! The SRO Administrative Assistant assumes primary responsibility for monitoring the reception area and all related duties which include but are not limited to: answering the telephone, minor clerical work, general reception duties, personnel functions, management of resident spending, etc. Why work for DePaul? Make a positive difference in someone's life Supportive work environment We value diversity Opportunity for professional development and career advancement Excellent benefits and competitive wages Pay range for this position is $20-$20.30/hour based on experience Responsibilities Monitors the lobby and entrance areas; courteously greets, welcomes and provides direction to guests, residents, service providers, vendors and family members. Receives all incoming calls and forwards them to the appropriate individual. Performs general clerical duties such as typing of letters, filing, updating of logs, listings, staff rosters, etc. Responsible for updating records of staff trainings and requirements as needed (i.e., PPD, First Aid, Universal Precautions, Exposure Control, etc.). Maintains all personnel files, assuring they are complete, organized, accurate and in compliance with Office of Mental Health and DePaul standards. Assists supervisor with the general onsite training as applicable. Accepts resident rental payments and provides receipts. Maintains a neat and welcoming environment within the reception area. Respects and maintains resident confidentiality and demonstrates a caring, positive attitude toward all residents (as per respect policy), staff and guests. Participates in staff meetings and in-services. Follows all safety rules and regulations for self, residents and staff. Performs any other duties necessary for the effective operation of the programs. Qualifications Education / Experience : Minimum of High School diploma or GED with at least one-year secretarial experience in business or a related field. Basic knowledge of computer programs and general basic bookkeeping skills are required. *In addition to the above criteria, this position also requires a clean NYS driving record as outlined in DePaul's personnel policy. Must be at least Eighteen (18) years of age. Work Environment The schedule for this position is: Monday and Thursday 7:30am-4pm, and Friday 7:30am-12pm Benefits DePaul is an equal opportunity employer that values diversity. All employment is decided based on qualifications, merit and program need.

*Applicants MUST submit a cover letter with resume to be considered. *This position will require in-office presence. Hybrid work schedules may be possible based on specific job duties and consistent with ESD policy. *Minorities, women, and individuals with disabilities are encouraged to apply . Please contact Human Resources if you require an accommodation. BASIC FUNCTION: The Administrative Assistant will provide support for the WNY Project Management staff; assist the regional office and subsidiary staff with daily administrative tasks as necessary; and perform back - up receptionist role, as needed. WORK PERFORMED: Maintaining filing system; set up meetings and make appointments; answer telephone; copying/scanning/printing; open mail and respond to general needs of the Corporation as requested. Arrange/Schedule meetings and travel as necessary; organize and submit expense reports. Answer telephones in a professional and courteous manner, taking accurate phone messages, responds to general inquiries, and where necessary, direct caller to the appropriate department or individual for further assistance. Conduct the saving of electronic files and email in appropriate project folders to assist with maintaining organized electronic files. Draft basic documentation from Corporation templates, use mail merge system for disbursement of information. Create and maintain multiple project tracking Excel spreadsheets. Conduct scanning including disassembling documentation, copying/scanning all materials, and resemble back to original format for filing of original materials. Check invoices for accuracy and valid signatures prior to department head's approvals, as assigned. Process incoming fee checks. Assist other support staff in the department or elsewhere in the Corporation, as required. MINIMUM REQUIREMENTS: Education Level Required: High School diploma or equivalent. Associated degree preferred. Relevant Experience required: 1 to 3 years of office experience. Knowledge Required: Basic knowledge of MS Office, Excel plus Power Point preferred but will train the right candidate. Excellent communication skills - both written and verbal; Excellent follow up skills; Excellent organizational skills, ability to multi-task. Able to handle correspondence when directed. ALTERNATE MINIMUM REQUIREMENTS FOR INTERNAL CANDIDATES: A minimum of 5 years of satisfactory service in another (relevant) position with Empire State Development. Up to 2 years of accredited post-secondary education, or service in the U.S. military may be substituted for service at ESD.

Essential Functions Develops and oversees employee work schedules to ensure adequate courtroom coverage and control; acts as a liaison between employees and management; and trains staff in operations, policies, and procedures. Manages daily operations of assigned judge's office to facilitate proper court administration: assists judge with legal documents and research; prepares and maintains calendars; coordinates with Jury Administrator for the calling of required jurors; coordinates with Sheriff's office for the attendance of inmates; makes accommodations for media when necessary; and assists judge, attorneys, internal and external customers with courtroom proceedings as needed. Coordinates the judge's schedule: schedules cases for trial; creates, maintains and distributes calendar; verifies holidays and includes trials, motions and hearings; e-mails notices for calendar changes to all involved parties; interacts with parties regarding scheduling issues or conflicts; and appears in court for arraignment and calendar call. Serves as liaison between judge and attorneys, staff, litigants, other departments/agencies, and the general public: provides information regarding court calendars and proceedings; responds to mail, email and phone calls; and maintains high visibility and confidentiality. Performs other related duties as assigned. Minimum Qualifications High School Diploma or GED is required, supplemented by vocational or technical training in administrative technology; supplemented by five years of experience providing administrative and clerical support in a legal environment; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job. Physical Abilities Tasks require the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (5-10 pounds). Tasks may involve extended periods of time at a keyboard or work station. Sensory Requirements Some tasks require the ability to communicate orally. Environmental Factors Essential functions are regularly performed without exposure to adverse environmental conditions.

Camp Administrative Assistant- Overnight Camp Reports To: Camp Director Department: Camp/Property/Outdoor Status: Exempt Administrative Assistant - Overnight Camp (Camp Seven Hills, Holland, NY) JOB DESCRIPTION ABOUT GIRL SCOUTS: Are you mission-driven, looking to work in a dynamic team environment, and influence the lives of girls? If so, take the time to check out Girl Scouts of Western New York. Since 1912, Girl Scouts has empowered girls to develop the skills and the voice to become successful and productive citizens. Girl Scouting builds girls of courage, confidence and character, who make the world a better place. If you'd like to be part of this exciting, empowering, and valuable experience, we encourage you to apply. We look forward to hearing from you! POSITION SUMMARY: To manage the administrative business operations of residential camp in compliance with council accounting and business procedures. ESSENTIAL FUNCTIONS: Develops professional goals for the summer that will help support and meet GSWNY's mission and camp goals. Must attend mandatory administrative assistant & store manager training meeting in June (date and time to be determined) Purchase and pick up supplies as requested by the Camp Director. Manage petty cash.. Coordinate purchase of supplies as authorized by the Camp Director Collect money from staff and campers on incoming days. Maintain receipts and make necessary deposits. Type correspondence, keep records, make reports, maintain inventory of office supplies. Organize and deliver business records to and from the Service Center. Works closely with Camp Director on daily operation of camp business. Purchase supplies and food within the council budget. Assist the store manager with the inventory of all store merchandise at the start and end of camp season. Assist the store manager in cleaning and preparing the camp store for summer operations. Assist the store manager (when time permits) in managing resale of merchandise in camp store. Assist the store manager (when time permits) in preparing daily read-outs of sales and maintain accurate inventory records of camp store merchandise. Assist the store manager (when time permits) in preparing a weekly report of sales and inventory. Works with other administrative staff members to conduct nightly rounds of the camp property (if applicable). Will share the responsibility, with the other administrative staff for required on property weekend coverage (if applicable). Participates in all aspects of camp including pre-camp, open house and post camp. Attends staff meetings with scheduled/necessary. Attend required Food Bank training. Apply behavior management techniques to conflicts with children when necessary. Report incidents/ accidents to supervisor or health supervisor immediately. Report suspected child abuse to supervisor immediately. Required to stay on the property during hours of operation (Sunday 10:00am to Friday 8:00pm). Accepts other responsibilities as deemed necessary by the Camp Director Additional Requirements: Ability to handle sensitive information and maintain confidentiality; Strong analytical skills and problem-solving abilities; Ability to project a high level of professionalism at all times; Ability to articulate organizational mission and its importance with passion and conviction, and in a manner that resonates with the listener; Commitment to diversity and ability to interact with diverse populations; Strong time management skills with ability to work independently and effectively prioritize duties and tasks. Capacity to manage stress effectively and work well under pressure; Excellent oral and written communication skills and the ability to communicate clearly; Proven capability to work in a collaborative, service-focused environment; Capacity to work well with others in a congenial and effective manner; Ability to effectively manage and foster relationships with council staff, volunteers within the camp community; Subscribe to the principles of the Girl Scout Movement and become a registered member of GSUSA; Successfully pass the required background checks at hire and thereafter; Maintain reliable transportation to and from home and work; If travel is required, must possess a valid driver's license, meet minimum state auto insurance requirements, and meet the insurance carrier's requirements for coverage. Assist the campers in emergency situations. Lift 35 pounds. Possess strength and endurance required to maintain constant supervision. Demonstrate sensitivity to the needs of campers. Demonstrate enthusiasm, sense of humor, patience, self-control and ability to adapt well to changing situations. Participate in structured and unstructured activities. Accept and follow directions both in verbal and written form. Hours & Travel: Required to stay on the property during hours of operation (Sunday 10:00am to Friday 9:00pm) Must be willing to work in an outdoor setting and in inclement weather. Experience & Qualifications: Willingness to abide by the policies and practices of the Girl Scouts of Western New York Inc. High school diploma or equivalent. Possess sound judgment in purchasing supplies and coordinating various camp business. Possess a valid driver's license and be cleared to drive the council's leased/owned vehicles through the council's insurance agency. Maintain accurate and detailed records. Knowledge of bookkeeping and accounting systems, as well as office procedures helpful. Certified Sex Offender Registry and Criminal Background Checks will be completed for personnel file. Demonstrate the ability to guide/supervise other adults. Demonstrate the ability to work independently with limited supervision. Desire and ability to work with and relate to children and peers in an outdoor environment. Current certification in Responding to Emergencies and CPR or individual is willing to complete certification course during designated training day. Prior camp experience and/or interest in the Girl Scout Camping program. Willingness to place the needs of girls and camp above personal desires. Good health and stamina necessary to work in the camp setting. The acceptance of irregular work hours. The acceptance and understanding that employment is at a resident (overnight) camp. GIRL SCOUT MEMBERSHIP: All Employees of Girl Scouts must maintain an active, annual membership in Girl Scouts of Western New York. This membership must be renewed annually, and all newly hired employees are expected to enroll with GSWNY within the first 30 days of their employment. BENEFITS: [SEASONAL EMPLOYEES] Girl Scouts of Western New York seasonal camps are subject to the Federal and New York State exemption laws under Section 13(a)(3) of the Fair Labor Standards Act. Seasonal staff working at camp may be paid in accordance with this exemption. Seasonal employees are not eligible for company-sponsored group benefits. GSWNY is also very grateful to have many partnerships offering special deals and incentives at local businesses to GSWNY employees throughout Western New York. HOW TO APPLY: Interested parties should submit their resume and application by visiting the Girl Scouts of Western New York application system website at: [ATS LINK]. EQUAL OPPORTUNITY FOR ALL: Girl Scouts of Western New York celebrates diversity in all forms and is committed to creating an inclusive, collaborative and supportive environment for all. All employment decisions are based qualifications, merit, performance and the needs of the organization. As an equal opportunity employer, GSWNY does not discriminate on the basis of any qualified applicant's race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, military or veteran status or any other groups or persons protected by federal, state or local law.

Administrative Assistant (willing to train) At Carriage Services, we are united by our purpose of creating premier experiences through innovation, empowered partnership, and elevated service. As a member of our team, you'll join a dynamic community dedicated to setting new standards in the Funeral and Cemetery profession. Join us on this exciting journey as we continue to shape the future of our industry. Carriage Services is an equal opportunity employer. We are seeking an organized and self-motivated Administrative Assistant who will be handling clerical duties, coordinating calendars, and organizing meetings. To be successful in this position you should be detail-oriented, professional and have excellent written and verbal communication skills. Compensation: $15.50 per hour Job Type: Full-Time Location: Lombardo Funeral Home located in Amherst, New York. Qualifications High School Diploma or equivalent. 2+ years of administrative or accounting experience. High degree of overall computer proficiency. High level of proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) & Google Docs. Proficiency with multi-line phone systems and general office equipment; and Working knowledge of basic accounting principles Job Duties Answers telephone and gives information to callers or routes calls to the appropriate person and places outgoing calls for the business. Greets and escorts all visitors and their guests. Performs all accounting (AP/AR), inventory, and account reconciliation for the business. Schedules appointments for the business. Composes and types of correspondence as needed. Compiles and reports on statistical data as required by the business or Managing Partner. Inputs data into CFSS system accurately, completely, and timely. Assists client families with processing necessary paperwork and scheduling appointments. Receives and records payments from client families. Updates and maintains files and related systems for the business. Serves as business timekeeper and maintains local employee files. Coordinates and maintains office supplies and equipment. Serves as a backup in other administrative functions as needs dictate; and Other duties as assigned. Benefits: 401(k) Dental insurance Employee assistance program Employee discount Flexible spending account Health insurance Health savings account Paid time off Vision insurance

Administrative AssistantPerks: Online Mobile Courses Flexible Scheduling Paid Training for Career Advancement Opportunity to Help People in Times of Need Aggressive Competitive Wages 401K With Company Match Paid Time Off Company and Culture:PuroClean, a leader in emergency property restoration services, helps families and businesses overcome the devastating setbacks caused by water, fire, mold, biohazard, and other conditions resulting in property damage. We operate with a ‘servant-based leadership' mindset and seek to create an environment where our team members can grow both professionally and spiritually through serving our customers, communities, and each other. Job Position Description:With a ‘One Team' mentality, perform all office administrative tasks related to customer calls, job management and tracking, scheduling of jobs, and customer satisfaction activities. Perform basic accounting duties relating to accounts receivable, accounts payable, payroll, and banking. Perform general office duties, such as drafting correspondence, filing, and creating reports. All administrative work is processed and documented accurately and timely. Customers, Centers of Influence, Production Team, Marketing Reps/Estimators, and the Office Manager/Owner are communicated to in a timely and accurate manner. Customer satisfaction is maintained at a high level. Processing of accounts payable and receivables are current. All files and reports are maintained and provided as required. All administrative tasks are completed assigned. A PuroClean administrative assistant takes pride in going above and beyond customer expectations in their times of need by providing a world class level of service which sets up apart from our competitors in the industry. Responsibilities: Address and manage customer needs and concerns, notify management and ownership as needed Answering calls, providing customer service and documenting messages Preparing and maintaining job documentation to brand standards Management of compliance documentation, business resume and national account programs Weekly collection of accounts receivable and reporting to management Maintaining inventory of office supplies, cleaning products and all office related materials IT support, facilitating weekly computer backups, software upgrades and organization Supporting marketing efforts and continuing to grow personally and professionally in the business Qualifications: Ability to communicate clearly and effectively with a genuine interest in people. Representing the brand with honesty, integrity, and professionalism Aptitude with handling customers, showing patience, empathy, and clarity of ‘message' Skilled with organization, record keeping and close attention to detail Respect for safety and brand identity guidelines. Ability to present yourself professionally Talent in identifying and maximizing opportunities to build relationships with teammates, clients, and customers to create win-win situations and support the business. Compensation: $17.00 per hour “We Build Careers” - Steve White, President and COO With over 300 locations across North America and Canada, PuroClean is leading the industry in emergency property restoration services, by helping families and businesses overcome the devastating setbacks caused by water, fire, mold, biohazard, and other conditions resulting in property damage. We operate with a ‘servant-based leadership' mindset and seek to create an environment where our team members can grow both professionally and spiritually through serving our customers, communities, and each other. Culture is very important to us. We want to make sure that we are the right fit for YOU! Apply today and join our Winning TEAM. “We are One Team, All In, Following The PuroClean Way in the spirit of Servant Leadership” This franchise is independently owned and operated by a franchisee. Your application will go directly to the franchisee, and all hiring decisions will be made by the management of this franchisee. All inquiries about employment at this franchisee should be made directly to the franchise location, and not to PuroClean Corporate.

Fuels Office Assistant Compensation: $20.00-$23.00 per hour (based on experience) Celebrating over 90 years in business, NOCO is proudly positioned at the forefront of energy innovation. With a foundation built on integrity, we are family owned and community focused. If you feel you have the drive, dedication and passion required to be part of the NOCO family, we encourage you to apply today. What We Are Looking For The Fuels Office Assistant provides administrative support to the fuels location, ensuring efficient office operations. This role involves handling documentation, data entry, customer service for pump operations, and communication between the fuels office and other departments. The ideal candidate is highly organized, detail-oriented, and able to handle multiple tasks in a fast-paced environment. What You Will Do * Assist in daily office operations, including filing, copying, and scanning documents. * Provide customer service support for pump operations, including troubleshooting, guiding customers on usage, and handling service inquiries. * Prepare and manage invoices, purchase orders, and other financial records. * Perform data entry for fuel orders, deliveries, and other operational records. * Communicate with vendors and customers regarding inquiries, order statuses, deliveries, and service issues. * Coordinate with drivers and dispatch to ensure timely fuel deliveries. * Maintain accurate records and ensure timely filing of fuel-related documentation. * Support the team with scheduling meetings, preparing reports, and handling correspondence. * Answer phone calls and emails, directing inquiries to the appropriate department or addressing fuels-related questions. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The statements herein are intended to describe the general nature and level of work performed by employees. They are not to be construed as an exhaustive list of responsibilities, duties, and skills required by personnel so classified. Furthermore, they do not establish an employment contract and are subject to change at the discretion of the Company. NOCO is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability. What You Will Need * High school diploma or equivalent; associate degree in business or related field is a plus. * 1-2 years of administrative experience, preferably in the fuels or service industry. * Experience with in-person and phone customer service * Proficient in Microsoft Office Suite (Word, Excel, Outlook). * Strong organizational and multitasking abilities. * Excellent verbal and written communication skills. * Ability to work independently and within a team. * Experience with office equipment such as printers, copiers, and fax machines. * Detail-oriented with a strong ability to prioritize and manage time effectively. * Knowledge of the company's existing business lines is highly preferred. What We Offer * Competitive compensation package * Generous medical insurance offerings * Dental and vision plans * Company-paid life insurance * Company-paid short-term disability * 401(k) with company match * Health savings accounts * Generous Paid Time Off policies * 7 paid holidays * Employee and family assistance program * Company-paid training * Safety incentives * Years of service incentives

Mindlance is a national recruiting company which partners with many of the leading employers across the country. Feel free to check us out at ************************* Job Description Equivalent to Administrative Assistant Grade 10 Perform administrative and secretarial duties as requested. Sort and file materials. Verify information on forms. Access information in tables graphs or charts. Photocopy/fax, perform detailed work, follow instructions and proofread/correct errors in documents; knowledge of grammar. Produce lists, labels, tables, forms or other simple and/or brief documents. Coordinate and arrange meetings and travel plans. Prepare expense reports. Transcribe and type correspondence and other documents, and proofread materials. Open and prioritize mail. Screen incoming calls and provide callers with assistance. Schedule appointments and maintain calendars. Prepare materials for presentations, including creating graphics and formatting documents. Knowledge of computer software required, with some demonstrated secretarial/ administrative assistant capabilities. Typically provides general administrative support for a department. Qualifications Knowledge of computer software required, with some demonstrated secretarial/ administrative assistant capabilities. Typically provides general administrative support for a department. Additional Information All your information will be kept confidential according to EEO guidelines.