Administrative Assistant Jobs in Hawaii

At Coffman Engineers, we serve as both prime consultant and sub consultant on projects large and small, including commercial, retail, institutional, government, industrial, and project/construction management. Incorporated in 1979, we have employees in more than 23 locations serving clients across the United States and overseas. To meet client objectives and to integrate our many disciplines, we can create teams comprised of civil, structural, mechanical, electrical, fire protection, and corrosion control, as well as commissioning professionals. This ability has made us a leader in the engineering and construction communities, and has strengthened our reputation as being progressive, innovative, and a great place to work. Job Description We are looking for just the right person to fill a key role for Coffman Engineers' Honolulu office. Come join our team as an Administrative Assistant performing a wide variety of tasks. Put your administrative skills to good use in our busy, fun-filled office as the first point-of-contact for our employees and clients! Your tasks will vary from day-to-day and will include: word processing, proposal support, archiving, facilities management, travel assistance, event coordination, and front desk management, including answering the phone and referring inquiries. Most importantly, you will serve as the “friendly face” of our office to employees and clients! Qualifications Two-year degree or equivalent strongly preferred, four-year degree a plus Proficient with Microsoft Office 360 applications (Word, Excel, Teams, and PowerPoint) 3+ years of related administrative experience Excellent communication and organization skills Accounting and SpecsIntact experience is a plus but not required Valid driver's license Expected hourly rate: $22.00 - $29.00 (depending on experience) This position is not eligible for sponsorship. Additional Information Why Work at Coffman? You could choose to work anywhere, so why work at Coffman Engineers? Because we believe our culture of excellence, unique business model, and employees set us apart. Simply stated, we are a group of creative, high-performing people who like working together and who believe that what we do makes a difference. Employees say it feels like working with a group of friends in a small office while enjoying the benefits and perks of working for a large firm. Our culture isn't the only thing that makes us different, but it drives everything we do. Coffman offers comprehensive benefits, a flexible PTO program, supportive office environment, professional development opportunities, and regular employee activities (breakfast, wellness activities BBQs, and various social and community activities). But the best part of working at Coffman is being in an environment that allows you to be yourself, be respected, and work alongside other intelligent, motivated people, while you impact the built environment around you! Don't take our word for it. Check out what others are saying: ********************************************************************** Coffman At A Glance: 45 years in business 850+ employees serving clients throughout the U.S. and overseas from more than 23 locations Multidiscipline engineering services plus corrosion control, commissioning and project/construction management #34 Top 80 Engineering Firms, Building Design+Construction, 2022 #29 Zweig Group Hot Firm List, Zweig Group, 2021 #157 Top 500 Design Firms, Engineering News-Record, 2023, 2024 #1 Hawaii's Healthiest Employers, Healthiest Employers, 2020 Applying You must apply online for this position. If you are unable to complete our online application process, or if you need assistance to do so, let us know so we can provide a reasonable accommodation. If you are experiencing problems applying through our system, please try again using a different browser or an updated version of your current browser. If that doesn't work, please contact us directly. This position is direct with Coffman Engineers; we are an Equal Opportunity and Affirmative Action Employer of Minorities/Females/Veterans/Disabled individuals. Follow Us! *************** Twitter: @CoffmanEngineer Instagram: @CoffmanEngineers LinkedIn: ************************************************** Facebook: @CoffmanEngineers

Provides multiple high-level administrative support to assigned Executives. Works independently exercising initiative and judgment. Performs all duties and interacts with internal and external customers in a manner that is expressly aligned with the Company's Core Values of approaching all actions with a “Voyaging Spirit” and being “Positively Ohana”. Exhibits core competencies that result in consistent delivery of positive Customer Interactions, Empowerment and Ownership and demonstrates key professional and performance skills such as Active Listening, effective Oral and Written Communication, Action and Solution Oriented and Thoroughness. Primary Accountabilities: Maintains schedules and calendars, arranges and confirms appointments and other administrative responsibilities. Liaison with internal and external contacts. Coordinates meetings, conference calls, and travel reservations for Executives. Prepares and manages correspondence, reports, presentations and documents, and identifies items that require immediate attention. Ensures deadlines are met and projects are on schedule. Effectively manages expense reports and timecards for the Executive and their direct reports. Reconciles and authorizes payments for selected invoices up to $500. As assigned or needed, deals with and handles Board and/or Board Committee Meetings which include building agendas, building eRoom, minutes and communication to board members. As assigned or needed, communicates and engages with board members, investors, and regulators. Maintains a professional office environment; understands confidentiality of various discussions and materials. Able to prioritize and exercise good judgment; able to work independently; able to meet multiple deadlines and is detailed-oriented. Problem solves, compiles, and analyzes data, and uses sound judgment. Coordinates and participates in division activities and Bank sponsored community events. Organizes internal and external events assigned executive is responsible for. Sets-up work procedures. Assists and sometimes leads significant special projects. Be resourceful and adaptable in identifying creative ways to streamline processes and finding alternative solutions when faced with unexpected challenges. Primarily supports 1-2 executives, chairman emeritus, and/or chair and serves as back up to multiple other Executive(s) as assigned. Minimum Qualifications: Education: High School Diploma or GED equivalency required. Bachelor's Degree in business or related field preferred. Experience: 5+ years of progressive experience in a corporate office with (A bachelor's degree can substitute for 2 years of work experience.) 2+ years of executive level experience supporting multiple executives. Physical Requirements & Working Conditions: Must be able to perform light physical work and to move or lift items including but not limited to boxes, files and papers up to 20 pounds unless otherwise as indicated. Must be able to operate and proficiently use standard office equipment, including phone, copier, personal computer and/or other work related mechanical or electronic devices and applications. Must be able to clearly communicate verbally and in writing with all internal and external customers. Must also be able to hear sufficiently to engage in daily discussions and interactions. Must be able to read and understand bank-related documents. Must be able to work in a conventional office setting, involving sitting at a desk or workstation for long periods of time. Must also be able to adapt to different work environments as needed to perform the job. We are proud to be an EEO/AA employer M/F/D/V. We maintain a drug-free workplace and perform pre-employment substance abuse testing.

Provides multiple high-level administrative support to assigned Executives. Works independently exercising initiative and judgment. Performs all duties and interacts with internal and external customers in a manner that is expressly aligned with the Company's Core Values of approaching all actions with a “Voyaging Spirit” and being “Positively Ohana”. Exhibits core competencies that result in consistent delivery of positive Customer Interactions, Empowerment and Ownership and demonstrates key professional and performance skills such as Active Listening, effective Oral and Written Communication, Action and Solution Oriented and Thoroughness. Primary Accountabilities: Maintains schedules and calendars, arranges and confirms appointments and other administrative responsibilities. Liaison with internal and external contacts. Coordinates meetings, conference calls, and travel reservations for Executives. Prepares and manages correspondence, reports, presentations and documents, and identifies items that require immediate attention. Ensures deadlines are met and projects are on schedule. Effectively manages expense reports and timecards for the Executive and their direct reports. Reconciles and authorizes payments for selected invoices up to $500. As assigned or needed, deals with and handles Board and/or Board Committee Meetings which include building agendas, building eRoom, minutes and communication to board members. As assigned or needed, communicates and engages with board members, investors, and regulators. Maintains a professional office environment; understands confidentiality of various discussions and materials. Able to prioritize and exercise good judgment; able to work independently; able to meet multiple deadlines and is detailed-oriented. Problem solves, compiles, and analyzes data, and uses sound judgment. Coordinates and participates in division activities and Bank sponsored community events. Organizes internal and external events assigned executive is responsible for. Sets-up work procedures. Assists and sometimes leads significant special projects. Be resourceful and adaptable in identifying creative ways to streamline processes and finding alternative solutions when faced with unexpected challenges. Primarily supports 1-2 executives, chairman emeritus, and/or chair and serves as back up to multiple other Executive(s) as assigned. Minimum Qualifications: Education: High School Diploma or GED equivalency required. Bachelor's Degree in business or related field preferred. Experience: 5+ years of progressive experience in a corporate office with (A bachelor's degree can substitute for 2 years of work experience.) 2+ years of executive level experience supporting multiple executives. Physical Requirements & Working Conditions: Must be able to perform light physical work and to move or lift items including but not limited to boxes, files and papers up to 20 pounds unless otherwise as indicated. Must be able to operate and proficiently use standard office equipment, including phone, copier, personal computer and/or other work related mechanical or electronic devices and applications. Must be able to clearly communicate verbally and in writing with all internal and external customers. Must also be able to hear sufficiently to engage in daily discussions and interactions. Must be able to read and understand bank-related documents. Must be able to work in a conventional office setting, involving sitting at a desk or workstation for long periods of time. Must also be able to adapt to different work environments as needed to perform the job. We are proud to be an EEO/AA employer M/F/D/V. We maintain a drug-free workplace and perform pre-employment substance abuse testing.

The future you want is within reach. At PCL, we build the places where life happens and find camaraderie in the process. We're a community of builders committed to building better communities. That's why we're always looking ahead, and not just to the next project or what's next in our industry. Here's how an Administrative Assistant for our Hawaii office contributes to our team: Responsibilities Supports day-to-day operations by performing administrative tasks for manager, department, or team. Develops and maintains customer-focused relationships with all stakeholders. Answers telephone calls and takes messages for manager, department, or team members. Ensures appropriate document control and compliance through filing, composing, and editing documents and reports for district office. Manages email and calendars on behalf of others. Assists with planning meetings and events, including arranging for catering, booking locations, and distributing information. Arranges travel, hotel, and car reservations and preparing travel itinerary. Orders office supplies for department as requested. Supports mail distribution and courier requests. Greets visitors and answering their questions, directing them to meeting rooms, and connecting them with employees. Mentors and coaches entry level administrative support staff. Qualifications High school diploma. Associates or bachelor's degree, diploma or certificate in office administration program considered an asset. 3 years of experience as an administrative assistant. Excellent verbal, written and interpersonal communication skills. Ability to prioritize tasks and adapt to change. Ability to act with discretion when handling confidential information. Ability to effectively handle difficult situations and remain calm under pressure. Ability to develop and maintain effective stakeholder relationships. Ability to create, edit, proofread, and format documents/presentations. Intermediate skills in Word, Outlook, PowerPoint, Excel, Adobe, and OneNote. Short Description The salary range for this position is between $53,200 and $79,800 per annum, based on experience and qualifications. PCL is an innovative, employee-owned company comprised of people who find passion in their profession and take pride in doing great work every day. Our work powers the infrastructure and utilities that are essential to daily life and our projects are the scene of vacations, careers, education and healing. We are consistently ranked among the best companies to work for because we are committed to supporting and developing our teams. The PCL Companies celebrate diversity and are proud to be an equal opportunity employer. We are committed to creating equitable opportunities and an inclusive environment for all employees and applicants. We make employment-related decisions without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, age, disability or veteran status. PCL combines numerous pay and benefit strategies to provide a comprehensive and competitive total rewards package. Any salary range displayed by a job board is an estimate. Your salary, which considers your unique qualifications and experience, is just one component of the robust total rewards you'll enjoy at PCL. This may include an employee share purchase offering, discretionary annual performance bonus, comprehensive benefits and wellness programs, retirement plan plus matching, and career development programs. Should you require an accommodation during the application process, please contact us at *************** with the position and location you are interested in. Together, we can build success and a better future. Let's get started! Employee Status: Regular Full-Time Company: Nordic PCL Construction, Inc. Primary Location: Kailua-Kona, Hawaii Job: Administrative Assistant Requisition: 8396

Job specifications are intended to present a descriptive list of the range of duties performed by employees. Specifications are not intended to reflect all duties performed within the job. Works directly with the Government personnel in meeting the administrative needs of the project and its staff. The position is covered under the Service Contract Act (SCA). ESSENTIAL DUTIES AND RESPONSIBILITIES: • Prepares documents including correspondences (official correspondence, letters, first endorsements, memorandums, messages and form letters), instructions, notices, transmittals, special directives, technical reports, training deficiency reports, Plan of the Day/Week, officer and enlisted evaluations, military and civilian awards. Prepares documents in accordance with the Naval Correspondence Manual as well as formats/inputs, edits, retrieves, copies, and transmits text, data, and graphics. • Maintains an incoming and outgoing log of naval correspondence, schedules meeting rooms, shreds documents and Naval Messages. • Monitors leadership schedules/calendars and makes arrangements for conferences and meetings and assembles established background materials as directed • Reviews and proofs correspondence/documents for grammar and spelling • Orders supplies using DoD FedMall and reviews/inputs travel authorizations/vouchers using Defense Travel System (DTS). Uploads military travel data in BUPERS Online (BOL) Personnel Tempo (PERSTEMPO) system. • Tracks training completion utilizing Fleet Training Management and Planning System (FLTMPS). • Creates, routes, tracks and follows-up on routine message traffic. • Monitors the Navy Standard Integrated Personnel System (NSIPS) e-leave • Performs Command Pay and Personnel Administrator (CPPA) and/or Command-Level Access Manager (CLAM) functions. • Provides clearance verification and processes visitor authorization request access utilizing the Defense Information System for Security (DISS). • Updates and maintains student information in Corporate Enterprise Training Activity Resource Systems (CeTARS) • Knowledge in the use of the more advanced functions of Microsoft Word, Excel, PowerPoint and Outlook as well Teams. • Collects information and responds to routine inquiries and/or prepare periodic reports. • Selects appropriate methods from a wide variety of procedures and/or makes simple adaptations and interpretations from substantive guides and manuals • Traditional administrative/clerical support roles. • Some work is completed without established procedures. NON-ESSENTIAL DUTIES AND RESPONSIBILITIES: • Other duties as assigned. REQUIREMENTS/QUALIFICATIONS: Education and Experience: • High school diploma/GED or equivalent. • Military administrative experience • Four (4) years of secretarial experience. • Verifiable experience in the use of the more advanced functions of Microsoft Word, Excel, PowerPoint, and Outlook. • Experience with basic correspondence, filing, scanning, reproduction, faxing, answering telephones, maintaining supply inventories, sorting mail and/or greeting visitors. • Ability to type 60 words per minute • Must be able to effectively communicate orally and in writing • Experience to edit and reformat written or electronic drafts • Experience with office terminology and practices Skills, Knowledge and Abilities: • Ability to work in a support role supporting senior management and team. • Ability to develop effective working relationships across all organizational lines. • Ability to handle information of a highly sensitive and confidential nature. • Ability to prioritize and organize own work to meet agreed upon deadlines. • Ability to work with others as part of a team. PHYSICAL REQUIREMENTS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to stand; walk; sit; use hands to finger, handle, or feel objects, tools or controls; reach with hands and arms; climb stairs; balance; stoop, kneel, crouch or crawl; talk or hear. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. WORK ENVIRONMENT: Work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work is typically performed in a controlled office environment. While performing the duties of this job, the employee may be exposed to weather conditions prevalent at the time. The noise level in the work environment is usually moderate. SUPERVISORY RESPONSIBILITIES: None ADDITIONAL QUALIFYING FACTORS: As a condition of employment, must pass a pre-employment drug screening, as well as have acceptable reference and background check results. The Tatitlek Corporation gives hiring, promotion, training and retention preference to Tatitlek shareholders, shareholder descendants and shareholder spouses who meet the minimum qualifications for the job. As an equal opportunity employer, The Tatitlek Corporation recognizes that our strength lies in our people. Discrimination and all unlawful harassment, including sexual harassment, in employment is not tolerated. We encourage success based on our individual merits and abilities without regard to race, color, religion, national origin, gender, sexual orientation, gender identity, age, disability, marital status, citizenship status, military status, protected veteran status or employment. We support and obey laws that prohibit discrimination everywhere we do business. Salary $25/hourly

Salary Range: Secretary II, SR-14: $3,917.00 per month * Greets visitors to the office and answers the telephone; refers calls and callers to supervisor and other staff based on knowledge of the work of the organization; takes messages for the supervisor; makes appointments for the supervisor and reminds the supervisor of appointments; gives direct factual information in response to specific inquiry when there is no question as to the propriety of releasing such information; * Receives and opens incoming mail and refers to the supervisor unless referral can be made to another staff member; attaches previous correspondence and other related matters to correspondence requiring supervisor's attention; sends routine acknowledgments or selects form letters in response to routine inquiries; composes routine correspondence for supervisor's review requiring specific knowledge of operational methods, procedures, policies or other information; reviews all outgoing correspondence for typographical accuracy and conformance with procedures; * Establishes and maintains subject matter, alphabetic and/or chronological files, and supplies records upon request or in anticipation of supervisor's need; * Procures supplies, equipment, repair and maintenance services and the like, through agency channels; * Consults or studies specific books, manuals, catalogs or other sources in order to obtain desired information; * Makes assignments of facilities, vehicles, equipment or similar items to provide for efficient and optimal use; * Orally relays messages and instructions to other subordinates of the supervisor; * Allocates debits, credits, costs, charges or other similar bookkeeping items of operational procedures to correct accounts or classifications; * May typewrite straight copy from correct copy or rough drafts; prepares duplicating machine stencils and/or master copies; * May take dictation using shorthand or a steno-type machine and transcribe using a typewriter; takes general notes and/or minutes at meetings or conferences by longhand, shorthand or steno-type machine; * Explains details of services, methods or policies; * Reviews the work of others, calling attention to the use of incorrect procedures or methods and to correct entries or results; * Approves or recommends rejection of applications, requests, claims or other items following operational policies or rules of action; * May supervise clerical subordinates and others in the performance of highly complex clerical work (as defined in the Office Assistant series) on a regular and continuing basis. Minimum Qualifications Experience Requirements: Except for the substitutions provided for in this specification, applicants must have had work experience of the kind and quality described below and in the amounts shown in the following table: Class TitleGen. Clerical Exp. (Yrs) Spec. Clerical Exp. (Yrs) Total Exp. (Yrs) Secretary II0.52.02.5 General Clerical Experience: Work experience which involved performance of tasks which demonstrated knowledge of English grammar, spelling and arithmetic; and the ability to read and understand oral and written instructions; and speak and write simply and directly. Specialized Clerical Experience: Progressively responsible typing, stenographic and/or substantive clerical work which duties demonstrated possession of, in addition to the knowledge and abilities noted under General Clerical Experience, knowledge of common office appliances and equipment and the ability to carry out procedures in clerical work systems and to perform secretarial tasks including, but not limited to, several of the following: serving as telephone and walk-in receptionist; maintaining a system of files; making travel arrangements; composing correspondence; obtaining and presenting information from files; routing correspondence; reviewing outgoing correspondence for format, grammar, spelling and typography; maintaining a log of pending work; etc. Substitutions Allowed: Any combination of work experience and/or education, although not cited elsewhere in this specification, which clearly demonstrates the applicant's possession of knowledge, skills and abilities comparable in quality and quantity to that described in this specification may be accepted as satisfying a portion or all of the minimum qualification requirements. Substitution of Education for Experience: 1. Graduation from high school with courses in basic English and arithmetic may be substituted for the six months of General Clerical Experience. 2. Successful completion of a substantially full-time equivalent clerical, stenographic or secretarial curriculum leading to a degree or diploma at an accredited community college, business or technical school which included courses in business English, arithmetic, office clerical procedures, and office machines will be deemed equivalent to one year of Specialized Clerical Experience. 3. Partial completion of a substantially full-time equivalent clerical, stenographic or secretarial curriculum at an accredited community college, business or technical school which included courses in business English, arithmetic, office clerical procedures, and office machines will be substituted for the Specialized Clerical Experience on a month-for-month basis. 4. Education in an accredited university in a baccalaureate program may be substituted for the Specialized Clerical Experience, on the basis of fifteen semester hours for six months of experience, up to a maximum of one year provided it included at least two or more courses such as: human relations in business, business correspondence or communications, principles of management, personnel management relations, office management, business administration, etc. Supplemental Information Salary: The advertised salary is based on full-time employment and includes shortage and school year differentials, if applicable. Requirements: Applicants must meet all the requirements for the position they are seeking as of the date of the application, unless otherwise specified. Unless specifically indicated, the required education and experience may not be gained concurrently. Calculation of experience is based on full-time, 40-hour workweeks. Part-time experience is pro-rated. Example: Twelve months of experience at 20 hours/week is equivalent to six months of experience, not one year. Also, hours worked in excess of 40 hours/week will not be credited. Example: Twelve months of experience at 60 hours/week is equivalent to one year of experience, not one and a half years. Temporary Assignment: Claims of Temporary Assignment (TA) experience to meet the minimum qualification requirements must be verified and attached to the application using one of the options below: * A copy of the applicant's TA History Report or equivalent system-generated report; * A signed letter from the applicant's supervisor that includes the applicant's name, his/her TA job title, the TA start and end dates (from mm/yy to mm/yy), his/her specific TA duties performed, and either the TA hours worked per week or total TA hours worked; or, * Copies of the applicant's signed SF-10 Forms. Documents: Attach all relevant supporting documents to your application. Documents that were attached to applications submitted before November 16, 2023 do not automatically attach or transfer to applications submitted on and after December 16, 2023. All submitted documents become the property of the Hawaii State Department of Education. Information about Temporary Positions: Temporary positions may be extended year to year, dependent upon funding and departmental needs. Making yourself available for temporary positions increases your employment possibilities and may lead to permanent opportunities. A person hired for a temporary position may also become a temporary employee upon satisfactory completion of the initial probation period of at least six months. Once a temporary employee, you would be eligible to apply for promotion and transfer opportunities to permanent as well as other temporary positions. You may also enjoy other rights and benefits as afforded to an employee in a permanent position, with the exception of return rights and placement rights associated with a reduction-in-force. Equal Opportunity The Hawaii State Department of Education does not discriminate in its educational policies, programs, and activities on the basis of sex, race, color, religion, national origin, age, and disability in accordance with Title IX of the Education Amendments of 1972, Title VI of the Civil Rights Act of 1964, Section 504 of the Rehabilitation Act of 1973, Age Discrimination Act of 1975, and Americans with Disabilities Act of 1991. The Department does not discriminate in its employment policies, programs, and activities on the basis of sexual orientation, arrest and court record, and National Guard participation, as well as on the basis of sex, race, color, religion, national origin, age, and disability, in accordance with Title VII of the Civil Rights Act of 1964, Age Discrimination in Employment Act of 1967, Americans with Disabilities Act of 1991, Equal Pay Act of 1963, and Chapter 378, Part I, Hawaii Revised Statutes. Payday New employees can expect their first paycheck within the first 3 pay periods of their start date. Payday is on the 5th and 20th (or previous business day) of every month. 12-month civil service and SSP employees enjoy a range of competitive benefits: * Holidays: You may be eligible for 13 paid holidays each year; 14 holidays during an election year. * Vacation: Employees of Bargaining Units 1, 2, 3, 4, 9, 10 and 13 earn 21 days per year. * Sick Leave: Employees of Bargaining Units 1, 2, 3, 4, 9, 10 and 13 earn 21 days per year. Accumulated (unused) credits may be used toward computing retirement benefits. * Health Insurance: If eligible, the State pays a part of the premiums for each employee's enrollment in a State sponsored Medical, Drug, Vision, and Adult Dental Plan. * Group Life Insurance: The State provides a free life insurance policy for employees and retirees. * Premium Conversion Plan: Participating employees may increase their take-home pay by having the State deduct the cost of health care premiums before payroll taxes are withheld. * Flexible Spending Accounts: Eligible employees can reduce their federal and state income taxes and social security taxes through a tax-savings benefit program called Island Flex. This program allows employees to set aside money from their paychecks to pay for out-of-pocket health care expenses and eligible dependent care expenses on a BEFORE-TAX basis. * Retirement Plan: The State contributes to a retirement plan for eligible employees. Generally, employees with at least 10 years of credited service and who have reached 62 years of age or have 30 years of credited service and are 55 years old may retire and receive benefits. * Tax Shelter Annuity (TSA): If eligible, Department employees are able to participate in a tax shelter annuity program. The TSA plan allows eligible employees to contribute pre-tax dollars to an employee-selected investment service provider authorized to provide TSA products. * Deferred Compensation: The State offers employees a tax deferred (sheltered) retirement investment program. This program is an opportunity to build a retirement nest egg through voluntary payroll deductions. Several investment options are available. * Temporary Disability Insurance: Qualified employees may be eligible to receive benefits for a disability caused by a non-work related injury or illness under this program. * Social Security: As an employer, the State also contributes to an employee's social security account. * Workers' Compensation: If an employee is injured while on the job, benefits covering medical expenses and partial wage support may be available through workers' compensation. * Union & Collective Bargaining: Employees have the right to join the union for collective bargaining with the State and employee representation. Some employee unions provide discounts, insurance and other opportunities. Employees may also decide not to join a union, however, employees are required to pay union service fees unless the employee's job is excluded from collective bargaining. The above is intended as a general summary of the benefits offered and is subject to change. This does not constitute a contract or binding agreement. Benefits vary by type of employment appointment and collective bargaining agreements. 01 GENERAL CLERICAL EXPERIENCE: Of the options, choose the ONE option that best describes how you meet this requirement. * I possess a High School Diploma. * I possess a General Equivalency Diploma (GED). * I do not possess a High School Diploma or GED, but I have at least 6 months of work experience involving tasks that show my knowledge of English grammar, spelling and arithmetic; my ability to read and understand oral and written instructions; and my ability to speak and write simply and directly. I will provide more details in the following question. * None of the above. 02 GENERAL CLERICAL EXPERIENCE (cont.): If you chose the third option as a response to the previous question, use the space to provide responses to ALL of the following items for EACH work experience you held that fully meets this requirement (separate responses for each experience, please): (a) Official job title; (b) Employer's name and type of business; (c) Supervisor's official job title and general duties; (d) Complete dates of employment (from mm/yy to mm/yy); (e) Average hours you worked per week (Substitute, on-call, and temporary assignment (TA) employment claims require a list of dates and hours worked, endorsed and signed by your respective supervisor and/or personnel office. Copies of SF-10 forms are acceptable for TA hours.); (f) Description of your general clerical duties that clearly shows your knowledge of English grammar and spelling; (g) Description of your general clerical duties that clearly shows your knowledge of arithmetic; (h) Description of your general clerical duties that clearly shows your ability to read and understand oral and written instructions; and, (i) Description of your general clerical duties that clearly shows your ability to speak and write simply and directly. Failure to provide all requested information may result in your application being deemed incomplete. Do not paste or make reference to your resume since doing so is not considered a response to this question. Type "N/A" in the space provided if you did not choose the third option as a response to the previous question. 03 SPECIALIZED CLERICAL EXPERIENCE: I possess progressively responsible typing, stenographic and/or substantive clerical work which duties demonstrated possession of knowledge of common office appliances and equipment and the ability to carry out procedures in clerical work systems and to perform secretarial tasks including, but not limited to, several of the following: serving as telephone and walk-in receptionist; maintaining a system of files; making travel arrangements; composing correspondence; obtaining and presenting information from files; routing correspondence; reviewing outgoing correspondence for format, grammar, spelling and typography; maintaining a log of pending work; etc. Of the options, choose the ONE option that best describes how you meet this requirement. * I possess at least one (1) year of Specialized Clerical Experience. * I possess at least two (2) years of Specialized Clerical Experience. * None of the above. 04 SPECIALIZED CLERICAL EXPERIENCE (cont.): If you chose the first or second option in the previous question, use the space provided to respond to ALL of the following items for EACH work experience you held that fully meets this requirement (separate responses for each experience, please): (a) Official job title; (b) Employer's name, type of business (e.g., public/private, manufacturer/retailer, etc.), size (based on number of employees), and services/products provided; (c) Supervisor's official job title, description of the program(s) and number of employees (including their job titles) under his/her scope of responsibility, and his/her general duties; (d) Complete dates of employment (from mm/yy to mm/yy); (e) Average hours you worked per week (Substitute, on-call, and temporary assignment (TA) employment claims require a list of dates and hours worked, endorsed and signed by your respective supervisor and/or personnel office. Copies of SF-10 forms are acceptable for TA hours.); (f) Description of the secretarial duties you performed and the level of your responsibility and authority; (g) Description of your experience answering phones, maintaining/accessing files, and making travel arrangements; (h) Description of your experience composing letters/memos/reports; reviewing documents for format, grammar, spelling and typography; and maintaining a log of pending work; and, (i) A list of all office equipment and software programs you have experience with and your level of familiarity with each (e.g., 0%=not familiar at all; 100%=highly skilled). Type "N/A" in the space provided if you did not choose the first or second option as a response to the previous question. 05 ALLOWABLE SUBSTITUTIONS: If you are utilizing an allowable substitution of education for experience, please select the one option that best describes your educational background. NOTE: You must submit an official copy of your college/university transcripts from each institution to receive credit. * I successfully completed a substantially full-time equivalent clerical, stenographic or secretarial curriculum leading to a degree or diploma at an accredited community college, business or technical school which included courses in business English, arithmetic, office clerical procedures, and office machines. * I partially completed a substantially full-time equivalent clerical, stenographic or secretarial curriculum at an accredited community college, business or technical school which included courses in business English, arithmetic, office clerical procedures, and office machines. * I possess education in an accredited university in a baccalaureate program which included at least two or more courses such as: human relations in business, business correspondence or communications, principles of management, personnel management relations, office management, business administration, etc. * None of the above. 06 TRANSCRIPTS, CERTIFICATIONS, AND OTHER VERIFYING DOCUMENTS: Official or copies of official transcripts, certifications (front and back), and other verifying documents must be received in our office within ten (10) calendar days from the date of your application. If these documents are NOT received by the deadline, your application may be rejected. * I understand, and will submit the required documents to CSSP Recruitment within ten (10) calendar days. * I understand, but I will not submit the required information. I understand that my application may be rejected. * I have previously submitted my verifying documents for another recruitment. Required Question Employer Hawaii State Department of Education Address P.O. Box 2360 Honolulu, Hawaii, 96804 Website ***********************************

Salary Range: Secretary II, SR-14: $3,917.00 per month Greets visitors to the office and answers the telephone; refers calls and callers to supervisor and other staff based on knowledge of the work of the organization; takes messages for the supervisor; makes appointments for the supervisor and reminds the supervisor of appointments; gives direct factual information in response to specific inquiry when there is no question as to the propriety of releasing such information; Receives and opens incoming mail and refers to the supervisor unless referral can be made to another staff member; attaches previous correspondence and other related matters to correspondence requiring supervisor's attention; sends routine acknowledgments or selects form letters in response to routine inquiries; composes routine correspondence for supervisor's review requiring specific knowledge of operational methods, procedures, policies or other information; reviews all outgoing correspondence for typographical accuracy and conformance with procedures; Establishes and maintains subject matter, alphabetic and/or chronological files, and supplies records upon request or in anticipation of supervisor's need; Procures supplies, equipment, repair and maintenance services and the like, through agency channels; Consults or studies specific books, manuals, catalogs or other sources in order to obtain desired information; Makes assignments of facilities, vehicles, equipment or similar items to provide for efficient and optimal use; Orally relays messages and instructions to other subordinates of the supervisor; Allocates debits, credits, costs, charges or other similar bookkeeping items of operational procedures to correct accounts or classifications; May typewrite straight copy from correct copy or rough drafts; prepares duplicating machine stencils and/or master copies; May take dictation using shorthand or a steno-type machine and transcribe using a typewriter; takes general notes and/or minutes at meetings or conferences by longhand, shorthand or steno-type machine; Explains details of services, methods or policies; Reviews the work of others, calling attention to the use of incorrect procedures or methods and to correct entries or results; Approves or recommends rejection of applications, requests, claims or other items following operational policies or rules of action; May supervise clerical subordinates and others in the performance of highly complex clerical work (as defined in the Office Assistant series) on a regular and continuing basis. Minimum Qualifications Experience Requirements: Except for the substitutions provided for in this specification, applicants must have had work experience of the kind and quality described below and in the amounts shown in the following table: Class Title Gen. Clerical Exp. (Yrs) Spec. Clerical Exp. (Yrs) Total Exp. (Yrs) Secretary II 0.5 2.0 2.5 General Clerical Experience: Work experience which involved performance of tasks which demonstrated knowledge of English grammar, spelling and arithmetic; and the ability to read and understand oral and written instructions; and speak and write simply and directly. Specialized Clerical Experience: Progressively responsible typing, stenographic and/or substantive clerical work which duties demonstrated possession of, in addition to the knowledge and abilities noted under General Clerical Experience, knowledge of common office appliances and equipment and the ability to carry out procedures in clerical work systems and to perform secretarial tasks including, but not limited to, several of the following: serving as telephone and walk-in receptionist; maintaining a system of files; making travel arrangements; composing correspondence; obtaining and presenting information from files; routing correspondence; reviewing outgoing correspondence for format, grammar, spelling and typography; maintaining a log of pending work; etc. Substitutions Allowed: Any combination of work experience and/or education, although not cited elsewhere in this specification, which clearly demonstrates the applicant's possession of knowledge, skills and abilities comparable in quality and quantity to that described in this specification may be accepted as satisfying a portion or all of the minimum qualification requirements. Substitution of Education for Experience: 1. Graduation from high school with courses in basic English and arithmetic may be substituted for the six months of General Clerical Experience. 2. Successful completion of a substantially full-time equivalent clerical, stenographic or secretarial curriculum leading to a degree or diploma at an accredited community college, business or technical school which included courses in business English, arithmetic, office clerical procedures, and office machines will be deemed equivalent to one year of Specialized Clerical Experience. 3. Partial completion of a substantially full-time equivalent clerical, stenographic or secretarial curriculum at an accredited community college, business or technical school which included courses in business English, arithmetic, office clerical procedures, and office machines will be substituted for the Specialized Clerical Experience on a month-for-month basis. 4. Education in an accredited university in a baccalaureate program may be substituted for the Specialized Clerical Experience, on the basis of fifteen semester hours for six months of experience, up to a maximum of one year provided it included at least two or more courses such as: human relations in business, business correspondence or communications, principles of management, personnel management relations, office management, business administration, etc. Supplemental Information Salary: The advertised salary is based on full-time employment and includes shortage and school year differentials, if applicable. Requirements: Applicants must meet all the requirements for the position they are seeking as of the date of the application, unless otherwise specified. Unless specifically indicated, the required education and experience may not be gained concurrently. Calculation of experience is based on full-time, 40-hour workweeks. Part-time experience is pro-rated. Example: Twelve months of experience at 20 hours/week is equivalent to six months of experience, not one year. Also, hours worked in excess of 40 hours/week will not be credited. Example: Twelve months of experience at 60 hours/week is equivalent to one year of experience, not one and a half years. Temporary Assignment: Claims of Temporary Assignment (TA) experience to meet the minimum qualification requirements must be verified and attached to the application using one of the options below: A copy of the applicant's TA History Report or equivalent system-generated report; A signed letter from the applicant's supervisor that includes the applicant's name, his/her TA job title, the TA start and end dates (from mm/yy to mm/yy), his/her specific TA duties performed, and either the TA hours worked per week or total TA hours worked; or, Copies of the applicant's signed SF-10 Forms. Documents: Attach all relevant supporting documents to your application. Documents that were attached to applications submitted before November 16, 2023 do not automatically attach or transfer to applications submitted on and after December 16, 2023. All submitted documents become the property of the Hawaii State Department of Education. Information about Temporary Positions: Temporary positions may be extended year to year, dependent upon funding and departmental needs. Making yourself available for temporary positions increases your employment possibilities and may lead to permanent opportunities. A person hired for a temporary position may also become a temporary employee upon satisfactory completion of the initial probation period of at least six months. Once a temporary employee, you would be eligible to apply for promotion and transfer opportunities to permanent as well as other temporary positions. You may also enjoy other rights and benefits as afforded to an employee in a permanent position, with the exception of return rights and placement rights associated with a reduction-in-force. Equal Opportunity The Hawaii State Department of Education does not discriminate in its educational policies, programs, and activities on the basis of sex, race, color, religion, national origin, age, and disability in accordance with Title IX of the Education Amendments of 1972, Title VI of the Civil Rights Act of 1964, Section 504 of the Rehabilitation Act of 1973, Age Discrimination Act of 1975, and Americans with Disabilities Act of 1991. The Department does not discriminate in its employment policies, programs, and activities on the basis of sexual orientation, arrest and court record, and National Guard participation, as well as on the basis of sex, race, color, religion, national origin, age, and disability, in accordance with Title VII of the Civil Rights Act of 1964, Age Discrimination in Employment Act of 1967, Americans with Disabilities Act of 1991, Equal Pay Act of 1963, and Chapter 378, Part I, Hawaii Revised Statutes. Payday New employees can expect their first paycheck within the first 3 pay periods of their start date. Payday is on the 5th and 20th (or previous business day) of every month.

Founded in 1910, KONE is a global leader that provides elevators, escalators and automatic building doors, as well as solutions for maintenance and modernization that add value to buildings throughout their life cycle. Our mission is to improve the flow of urban life and make our world's cities better places to live by providing innovative solutions that help make people's journeys safe, convenient and reliable. Our operations in over 60 countries around the world has helped us achieve our position as an innovation and sustainability leader with repeated recognitions by Forbes , Corporate Knights for clean capitalism and others. Are you ready to make your next career move to join our team and assist the local branch as an Administrative Associate for KONE Honolulu, H? Do you enjoy working in a fast-paced environment? Are you able to collaborate with all levels of the organization to achieve business goals? Have you developed a proficiency with office management tools (e.g. Microsoft Office Suite, SAP, customer relationship management, etc.?) Do you have a passion for customer satisfaction? Are you able to perform and manage multiple tasks at the same time? If you answered a resounding YES to these questions, then we have an amazing opportunity for you! As our Administrative Associate, you will perform a variety of administrative tasks related to our service branch operations including reporting, scheduling, and onboarding assistance. Your customer service mindset provides an engaging experience with internal and external stakeholders whether it is through phone calls, emails, or face to face visits. You will bring 2+ years of relevant office administration expertise and an appetite for learning an exciting and new field. You will use the knowledge gained when obtaining your associates' degree in a related field or an additional 4+ years of experience. We have the courage to hire great people from a wide variety of backgrounds, not just because it's the right thing to do, but because we believe diversity drives innovation : • We value your authentic self • Diversity, equity and inclusion is embedded in our strategy and values • Collaborative, creative and supportive work environment • Passionate about safety, quality and innovation • We care about the communities where we live and work Some of our many benefits include: • Competitive salary • Flexible work schedule • Opportunities to learn and grow • Matching 401K • Comprehensive health and wellness plans for the entire family • Paid holidays and paid time off The hiring range for this role is $52,200 - $71,7000. The compensation package offered will depend on the candidate's ability to meet the requirements of the role and a range of factors unique to each candidate, including but not limited to their skill set, years and depth of experience, certifications, and location. Come share your passion and energy to make a positive impact at KONE for our customers and your career! *Beware of Recruitment Scams* We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state or local protected class. At KONE, we are focused on creating an innovative and collaborative working culture where we value the contribution of each individual. Employee engagement is a key focus area for us and we encourage participation and the sharing of information and ideas. Sustainability is an integral part of our culture and the daily practice. We follow ethical business practices and we seek to develop a culture of working together where co-workers trust and respect each other and good performance is recognized. In being a great place to work, we are proud to offer a range of experiences and opportunities that will help you to achieve your career and personal goals and enable you to live a healthy and balanced life. Read more on ********************

Title: Assistant Professor (H3M11) to Full Professor (H5M11) 0083046 Hiring Unit: UHM John A. Burns School of Medicine, Department of Psychiatry Salary Information: Salary commensurate with qualifications and experience. Monthly Type: 11 Month Tenure Track: Non Tenure Full Time/Part Time: Part-Time at 49% Temporary/Permanent: Permanent Other Conditions: Combination private/general/tuition funds, permanent, part-time 49% FTE, non-tenure track, annually renewable depending on performance and/or funding availability. To begin approximately May 2025, subject to position clearance. First review begins April 2, 2025, with continuous recruitment until filled. Assistant Professor Duties and Responsibilities: * Under general supervision, faculty at this rank tutor in units, perform tasks to develop learning resources, or serve as clinical skills preceptors. * Involvement in the clinical courses and pre-clinical problem based learning (PBL) curriculum for the MD program, and/or involvement with resident or fellowship training, and/or involvement in the curriculum of the Public Health, Communication Science and Disorders and/or Medical Technology programs. Involvement includes chairing committees, developing innovative educational or clinical programs and developing and implementing evaluation tools. * May serve in a leadership role of a core educational program as appointed by the Chair. * Serve as resource persons in their area of specialization and give lectures or conferences/colloquia upon request. * Contribute to student well-being through the Advisor Program. * Serve on committees as directed by the Department Chair and/or elected positions such as the educational policy committee, clinical competency committee, residency selection committee, department personnel committee, and other university directed committees but not limited to. * Serve as a psychiatrist for the Department of Psychiatry in a university affiliated training hospital. * Responsible for the teaching and training of medical students and residents and for the assessment, care and treatment of patients with psychiatric conditions. * Perform clinical educational program leadership duties, including but not limited to participation in accreditation activities, strategic planning, and serving assistant or lead director of core and/or specialty medical education programs or similar as needed by the department. * Other scholarly activities. * Other duties as assigned. Associate Professor Duties and Responsibilities: In addition to those of Assistant Professor, Associate Professor duties and responsibilities include: * Involvement in the clinical courses and pre-clinical problem based learning (PBL) curriculum for the MD program, and/or involvement with resident or fellowship training, and/or involvement in the curriculum of the Public Health, Communication Science and Disorders and/or Medical Technology programs. * Leadership in a core educational program. * Increase skills in organizing and administering educational or training experiences for undergraduates, graduate students, medical students, residents, or fellows. * Direct and conduct research, educational or clinical programs, independently or collaboratively. * Faculty at this rank render service to the medical school, university, professional, or lay communities as appropriate. Service activity at this rank includes but is not limited to participation in local or regional education/training committees or key university/hospital committees providing clinical, administrative, or educational leadership. * Mentor graduate students, medical students, residents, or fellows. Full Professor Duties and Responsibilities: In addition to those of Assistant Professor and Associate Professor, Full Professor duties and responsibilities include: * Leadership in the JABSOM, University, and in the national or international research academic and/or medical community. Evidence of leadership is expected, and can include, but is not limited to directing courses and programs for medical students, residents, or faculty, leading or participating in national or international educational committees for medical student, resident, or fellowship training, and chairing major standing committees/working groups providing clinical, educational, or administrative service, developing educational models or new clinical services. * Mentor junior faculty. Assistant Professor Minimum Qualifications: * MD degree or equivalent medical degree from a medical school of recognized standing. * Board certification (within 7 years) or qualified to become certified in Psychiatry (or the equivalent) is required. * Eligible for Hawaii license (NBME or FLEX) with clinical experience and interest in adult psychiatry. * Evidence of teaching of medical students, residents in psychiatry and other specialties, which includes evidence of facilitating student-centered learning; demonstration of a positive attitude to student growth; and preparedness and skill as preceptor of clinical skills, community medicine, or elective preceptor. * Evidence of effective research, scholarly activity, or clinical administration in areas affecting human health, patient care, or methods and techniques of medical education. * Ability to generate new knowledge in basic science research, clinical care, or medical education is of major importance in improving the quality and effectiveness of the primary teaching function of any medical school. Value is placed on timely publication of results in peer-reviewed journals that include at least co-authorship of publications together with sufficient independent or group research/scholarship activity to justify the reasonable expectation that the applicant will develop into an effective and productive scholar. * Ability & willingness to perform educational program leadership duties. Experience in leadership or beginning leadership activities. * Poise and good address for meeting and conferring with others. * Eligible for employment with the Queen's Medical Center/Queen's Health Systems or hospital/facility partnered with the Department of Psychiatry. Associate Professor Minimum Qualifications: In addition to those of Assistant Professor, Associate Professor minimum qualifications include: * Four years in the rank of Assistant Professor, or four years of other medical experience, or a total of four years of teaching in the rank of Assistant Professor and other medical experience, or one year at the rank of Associate Professor at another medical school of recognized standing * Board certification by American Board of Medical Specialties or its equivalent in psychiatry and recertification in that field when appropriate. * At least two (2) years of experience in clinical and/or educational leadership roles. * Evidence of skill in tutoring and delivery of lectures and conference/colloquia, and expertise as a resource person is expected. * Evidence of research/scholarship productivity is required (e.g. primary authorship or co-authorship on publications in major peer-reviewed journals, regular contribution to the field of medical education). Where the applicant's primary activity has been in group research/scholarship, evidence of independent responsibility for substantial and recognizable sections of the group's work must be demonstrated. Where the applicant's primary activity has been in clinical teaching, regular presentations of scholarly abstracts at local, regional, and/or national meetings, primary authorship of peer-reviewed medical case reports, or primary/co- authorship in peer-reviewed journals in medical education, clinical discipline, or academic administration should be demonstrated. In addition, participation in research studies involving clinical trials, community- based research, or clinical services and/or intervention should be documented. * Clear recognition among peers at the local, regional, and/or national levels is expected. Full Professor Minimum Qualifications: In addition to those of Associate Professor, Full Professor minimum qualifications include: * Four years in the rank of Associate Professor, or ten years of other medical experience, or a total of ten years of teaching in the rank of Associate Professor and other medical experience, or one year in the rank of Professor at another medical school of recognized standing; * Proven ability as a teacher, scholar, investigator, administrator, and/or clinician. * Documented participation in the scholarly and academic and/or clinical affairs of the medical school, University, professional organizations, and/or hospitals. * Demonstrated ability to plan, organize, and supervise academic activities and to undertake a variety of teaching, committee, administrative, and/or clinical assignments. * Proven capacity for leadership in the professional and scholarly community. * Recognition as an outstanding academician, scholar, or clinician with a national and/or international reputation is expected. * Evidence of research or scholarly activity, which may be in medical education or clinical service, is required. * Regular publication in peer-reviewed journals significant to the applicant's field is expected with primary or co-authorships. * Evidence of successful competitive funding at the national level or extramural funding of clinical trials, clinical services, or educational training grants and/or contracts is expected. * Demonstration of their status as a nationally-respected contributors to their field of research or clinical specialty. * Ability to lead a research/scholarship group, provide research/scholarship training for junior faculty and/or graduate students, and/or provide leadership in research studies involving clinical trials, community-based research, or clinical services and intervention. Assistant Professor Desirable Qualifications: * Board certified in psychiatry. * Specialized training and/or experience in a psychiatric subspecialty. * Experience working with patients with complex medical and psychosocial needs; and cross-cultural psychiatry. * Experience working in healthcare teams, community psychiatry, and systems of care. * Experience in educational program leadership. * Scientific publications. Associate Professor Desirable Qualifications: In addition to those of Assistant Professor, Associate Professor desirable qualifications include: * Board certified in a psychiatric subspecialty. * Demonstrated record of excellent evaluations on teaching of students and other trainees. * Scientific peer-reviewed publications in major journals, including those related to mental health and cross-cultural issues. To Apply: Click on the "Apply" button on the top right corner of the screen to complete an application and attach the required documents: * Cover letter indicating how you satisfy the minimum and desirable qualifications, * CV, * Names and contact information of five (5) professional references, * Copy of U.S. Board Certification AND current U.S. medical license or Official transcripts from medical school plus certificates of completion from residency training and current U.S. medical license. Copies of transcripts are accepted when used instead of current U.S. board certification or current U.S. medical license. However, if used for verification, original transcripts are required upon hire. The application will be considered incomplete if materials are unreadable. Late or incomplete applications will not be considered. JABSOM Department of Psychiatry 1356 Lusitania Street 4th Floor Department of Psychiatry Honolulu, HI 96813 Inquiries: Anthony Guerrero, M.D.; ************************ EEO, Clery Act, ADA The University of Hawai'i is an Equal Opportunity Institution and is committed to a policy of nondiscrimination in employment, including on the basis of veteran and disability status. For more information, visit: ******************************************** Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks. In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawai'i may be viewed at:***************************************************** or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office. Accommodation Request: The University of Hawai'i complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case-by-case basis. For further information, please refer to the following link: *********************************************************

Overview: Assist with administration, labor, material, and company assets on projects within the AE Construction Mission. Assist in preparation with estimates, invoicing and submittals for telecom construction projects. Ability to take initiative and work independently while also collaborating in a team environment, excellent interpersonal and written communication skills for working with the internal team, vendors, subcontractors and clients. Responsibilities: * Follow company standard operating process and procedures for estimating and pre- construction. * Assists with the duties of estimating all aspects of Telecom construction. * Assist with generating a detailed and accurate take off, BOM, proposals. * Assist with opening work orders. * Assist with invoicing. * Read, understand proposal specifications and construction plans, from all trades as applies to own work. * Be able to take off Telecom equipment, components, devices, attachments methods, pathways and enter estimating software. * Assist in preparing bids either from conceptual stage, design assist, or plan and specifications. * Assist in preparing proposal letters and bid forms. * Participate in client scope review meetings, pre-bid job meetings, and site surveys. * Communicate with vendors for material and equipment pricing, and quotes. * Accurately turnover the project to the construction team. * Participate in post-project reviews to improve estimating methods and procedures. * Perform other related duties as assigned to ensure efficient and effective completion of projects. * Project objectives, policies, procedures. * Project Support on to manage CO's, logs, schedule. * Represent American Electric. * Assist manager with procurement and subcontractors. * Enforce AE company policies, procedures, and standards. * Able to identify issues and help come up with solutions with Foreman/General Foreman. Objective Measures of Performance: * Financial - Assist Manage to Project Budget * Achieve target GP margin on estimating jobs turned over Operations * Project Support * Quality and accuracy of estimating take-off Use of Conest estimating software Completes estimating assignments on time * Client Relations - Provide Value to our Clients Key Targeted Results (KTR): * Financial - Award GP margin vs Budget GP margin * Positive supervisor review on Conest use Quarterly self bid volume Award ratio 15% * Client Relations Supervisor & Client joint performance review Requirements: * Bachelor's degree in business administration, project management, or a related field preferred. * Proven experience in an administrative role, preferably in a project management environment. * Excellent organizational and time management skills. * Strong attention to detail and accuracy. * Proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook). * Ability to work independently and as part of a team. * Effective communication skills, both written and verbal. * Ability to prioritize tasks and manage multiple projects simultaneously. * Knowledge of project management software/tools is a plus. * Flexibility to adapt to changing priorities and deadlines. Location: Oahu, Hawaii Employment Type: Full-time Salary: 65-75K Benefits: American Electric health insurance, retirement plans, etc. How to Apply: Please send your resume and cover letter to ****************************

ATA Services, Inc. is looking for Office Assistants for our client Department of Hawaiian Home Lands. Please review the job details listed below: Hourly Rate: $21.33 Hours: Mon-Fri. 8 am - 4:30 pm 91-5420 Kapolei Parkway Kapolei, HI 96707 Scope of Work The primary purpose of this position is to provide a variety of clerical services and office support to staff of the Homestead Services Division. Clerical Duties Types letters, memoranda, reports, forms, and other correspondence from rough and finished drafts. Operates photocopy machine to produce copies of materials, collate reports and correspondence, and prepares materials for mailing. Types charts or exhibits which may involve arranging data in tabular form. Maintains files in conformity with established subject matter or chronological system. Maintains schedule of appointments for staff and reminds them of appointments made. Searches files to locate materials required by staff and supervisors, and files documents as requested. Performs other duties as assigned; for example, may deliver and pick up materials from other offices; may serve as a backup for staff on leave of absence; may assist clerical staff of other divisions and offices to cope with high workload requirements. ATA Services, Inc., provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal law requirements, we comply with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

Are you passionate about transforming healthcare and making a positive impact? Join us at Easterseals Hawaii as an Administrative Assistant/Direct Support Worker in our Adult Home & Community-Based Services Program. This role plays a pivotal part in providing both administrative and direct support to program participants, ensuring an efficient, thorough, and compassionate experience. As an Administrative Assistant/Direct Support Worker, you will collaborate closely with our team to support the Adult Home & Community-Based Services Program. Your duties will include administrative tasks like assisting with reports, data collection, and general office duties. Additionally, you will promote the individual growth of program participants in a safe and positive learning environment (either in a program, community, or home-based setting) with a focus on increasing the participant's options, opportunities, and community integration with daily life in support of our mission to make a positive difference. Our skilled staff will provide you with the training you need to feel comfortable and confident in all aspects of the role. CORE RESPONSIBILITIES & ESSENTIAL JOB FUNCTIONS Administrative Assistant (50%) Provides general administrative/project support for the Home and Community Based Services (HCBS) - Adult Services Program Manager and staff. Compiles and maintains records and forms for all participants, including drafting and distributing correspondence, coordinating incoming and outgoing mail, and managing the storage and destruction of records. Inputs and maintains participants' information in the Program and Department of Health-Developmental Disabilities Division (DOH-DDD) databases, and compiles and prepares information for all reporting periods. Provides information and assistance to callers and visitors, attends and takes minutes for meetings, and creates and modifies forms for program operations/events. Maintains office and program supplies and equipment, including scheduling repairs, ordering supplies, and conducting an annual inventory. Serves as Petty Cash Fund Custodian as outlined by ESH and prepares and submits invoices and requests for payment forms. Attends, participates in, and collaborates in organization as well as department meetings, training, volunteer (and practicum) programs, and events. Assists with other department duties as outlined by the manager, and helps maintain a clean, hygienic, and safe, environment, reporting any safety concerns to the Program Manager. Direct Support Worker (50%) Support participants to achieve the highest level of independence possible in pursuit of their definition of a “good life.” Provide input on and implement the participant's Individual Plan in program, community or home environment Follow organizational guidelines to promote the participant's health and safety. Monitor, respond to and report issues of concern to the Case Coordinator or Program Manager the same day they occur Provide personal care and assist with daily living activities (toileting, dressing, wheelchair transfers, feeding, etc.) as needed, while respecting the participant's privacy and confidentiality. Accurately complete all participant-related data and documentation by the assigned deadline via a web-based platform. Accurately complete time cards daily, leave requests, required credentialing documents, work related training and other required paperwork by the assigned deadline via the Family of Company's (FoC) web-based platforms. Attend and participate in department meetings and trainings as required. QUALIFICATIONS Minimum Education, Experience & Training Equivalent to: Must be at least 18 years of age. High School diploma or GED required. Minimum one (1) year experience in administration. Associate's degree from an accredited college or university preferred Knowledge & Skills: Sensitivity to working with an ethnically, linguistically, culturally, and economically diverse population. A commitment to the values of the organization while demonstrating good judgment, flexibility, patience and discretion when dealing with confidential and sensitive matters, including maintaining HIPAA requirements. Aptness to communicate effectively verbally and in writing; American Sign Language or bilingual ability preferred. Propensity to appropriately interpret and implement policies, procedures, and regulations of ESH; training provided. Knowledgeable and skilled in computer/Microsoft processing software and excel. Must be able to use an iPhone or work cell phone if applicable. Work in an exciting, fast paced high energy environment while effectively multitasking and managing day-to-day responsibilities without supervision. Excellent verbal and writing communication skills; frequent proofreading and checking documents for accuracy. Physical Requirements: Must be able to communicate effectively within the work environment, read and write using the primary language within the workplace. Frequent bending, reaching, squatting, kneeling, twisting to observe, assess, and interact with participants. Provide assistance during wheelchair transfer when applicable and ability to use Hoyer lift. Frequent driving to and from office, community and participants home. Ability to stand or sit for extended periods of time, stand for up to 6-8 hours a day. Utilize computer, cell phone (iPhone), desk phone, scanner/printer for effective communication. Occasional lifting, carrying, and loading/unloading materials up to and including 50 lbs. Visual and auditory ability to work with participants, staff and others in the workplace continuously. Frequent speaking and listening (50%) to participants, staff, and other professionals in meetings and on the phone. Frequent exposure to disability disorders in clients; occasional emergency situation; occasional exposure to trauma; constant participant contact and decision making; constant concentration required when working with participants. Aptness to physically implement behavior management strategies including responding to physically aggressive behavior. CONDITIONS OF EMPLOYMENT Ability to obtain and maintain criminal record clearance through the Department of Justice (DOJ). The People & Performance Department must analyze DOJ/FBI live scan reports in accordance with applicable Federal, State, and Local laws, as well as fitness for the position. Ability to travel to multiple work sites and client homes; reliable transportation needed. Must have a valid Hawaii Driver's License with insurance, proof of current vehicle registration, safety check and maintain a clean driving record. Must pass health screenings, obtain vaccinations and clear TB testing based on company policies. Ability to obtain and maintain clearance through the Office of Inspector General. Ability to obtain and maintain current First Aid and CPR certification. Must attend any required training. Time Type: Full time Compensation:$19.00 to $22.00 The statements contained in this job description reflect general details as necessary to describe the principal functions of this job. It should not be considered an all-inclusive listing of work requirements. Individuals may perform other duties as assigned, including work in other functional areas as deemed fit for the organization. Easterseals Hawaii is an equal opportunity employer.

Every individual at Maui Divers Jewelry has a unique skill set that contributes to and drives the Maui Divers Jewelry brand. We encourage and support creativity, professional growth, and continuing education. We recognize the value of our employees and that they are our greatest resources. Here at Maui Divers Jewelry, you're not only an employee you are a part of our ‘ohana. The Administrative Assistant duties and responsibilities include providing administrative support to ensure efficient operation. Supports managers and employees through a variety of tasks related to organization and communication. ESSENTIAL FUNCTIONS: Manage retail promotions and events, take the lead on communication of promotions and keep store informed. Organize and schedule meetings, team dinners, appointments and book conference calls. Also insure all required attendees are present. Produce and distribute all forms of correspondence memos, letters, faxes, and forms for retail Responsible for confidential and time sensitive material. Assist in the preparation of regularly scheduled reports and generate multiple reports on a recurring basis Carry out administrative duties such as filing, typing, copying, binding, scanning, and develop and maintain a filing system. Provide general support to retail staff by answering questions and requests reply to email, telephone or face to face inquiries Finding the best and worst customer experience for daily CEO letters. Take dictation and accurate minutes of meetings and daily occurrences Develop and update administrative systems to make them more efficient and resolve administrative problems Assist in monitoring vacation request for retail staff Additional job duties as assigned. REQUIREMENTS: Prior Retail experience preferred with proven admin. or assistant experience Knowledge of office management systems and procedures Excellent time management skills and ability to multi-task and prioritize work Attention to detail and problem solving skills Excellent written and verbal communication skills Strong organizational and planning skills Proficient in MS Office Ability to work well at all levels of internal management team, outside clients and corporate and store teams. Support the retail global initiatives and communicate accordingly. Sensitivity to confidential information is required. Travel may be required. At least 2 years of experience in the field or in a related area High school diploma or equivalent; college degree preferred Ability to sit for long periods Other details Pay Type Hourly

Administrative Assistant - Coordinator/Scheduler PuroClean, a leader in emergency property restoration services, helps families and businesses take care of water, fire, mold, biohazard, and other types of property damage. We are a local, stable, family-owned company looking for reliable and friendly individuals who have a desire to help others. Why PuroClean? * Location: Waipio (next to Costco) - avoid traffic * Competitive pay - $16-20/hr, depending on experience * Medical/dental/vision insurance * Paid time off - vacation, holiday, personal * Bonus opportunities available * Free parking * Consistent schedule: Full time (Monday-Friday, 8am-5pm) * Pay frequency - weekly Responsibilities: * Answer phones * Provide great customer service over the phone * Follow up with customers and vendors * Assist with scheduling and coordination * Prepare and format reports * Written/verbal communication * Data entry and make photo copies * General office duties * Administrative projects and support Qualifications: * Experience: minimum of 2 years of office experience * Type at least 40 wpm * Proficient at Microsoft Office (Word, Excel, Outlook) * Good computer skills * Reliable transportation to our office in Pearl City Industrial (near Sam's Club) * Willing to work some nights and weekends answering phones Ideal Qualities: * Passion to serve customers and make a difference * Excellent organizational skills and detail-oriented * Proven track record of managing multiple priorities with time-sensitive deadlines * Friendly and empathetic * Skilled in taking initiative and problem-solving * Effective communication skills - verbal and written * Ability to work under minimal supervision * Thrives in fast paced environments * Knowledge of office administration, work process/flows, clerical work, use of office equipment * Experience with scheduling and job coordination

Aldridge Pite, LLP is a multi-state law firm that focuses heavily on the utilization of technology to create work flow synergies with its clients and business partners. Aldridge Pite is a full-service provider of legal services to depository and non-depository financial institutions including banks, credit unions, mortgage servicing concerns, institutional investors, private firms, and other commercial clients. Aldridge Pite is dedicated to providing best-in-class representation across all of its Practice Areas through its unwavering subscription to three fundamental tenets: Partnership, Integrity, and Innovation. Purpose To provide support to the Judicial Operations teams for Hawaii, Oregon, Idaho, Washington, California, Arizona, Nevada Specific Duties, Activities and Responsibilities Efile various pleadings with the courts Process HIecourt notices/exceptions Process incoming mail and route them to the attorneys or paralegals handling the case Scan documents into case management system Prepare and send courtesy documents to the courts in a timely manner Prepare and print documents for our Process Server Send documents for recording Process VOD requests Handle recordation of documents with the Bureau of Conveyances/Land Court Travel to court for emergency filing when needed Mail out commissioner checks and update case management system Assist with outer island filing tasks Answer incoming calls to the Aldridge Pite main office line Handle additional tasks or projects as needed in support of the foreclosure team Job Requirements High school diploma required. General Competency Factors Must be proficient in software tools, including but not limited to Word, Excel, Outlook, and the Internet. Must be tech savvy and able to learn new technology quickly. Must possess strong written and verbal communications skills. Must provide excellent customer service to internal and external customers Identifies and solves issues in a timely manner. Must be a team player and willing to help others in their department whenever necessary. Must be extremely organized and be able to multi-task. Conscientious with respect to work completion, deadlines, time management and attendance. Takes initiative in face of obstacles and identifies what needs to be done and takes action. Demonstrates commitment to Firm's vision, mission, and core values. Analytical and detail oriented, while working at a fast pace and capable of multi-tasking. Develops professional relationships and builds rapport with others. Overall good work ethic and willingness to adapt to change. In addition to remote work for most positions, we offer a comprehensive benefit program including: Company Paid Life and Disability Insurance plans Medical, Dental and Vision Plans with Prescription coverage 401K Retirement Savings Plan Flexible scheduling (within reason, depending on position) Generous PTO plan for all full-time employees Full equipment station at no cost for remote employees, including dual monitors Employee Assistance Plan, offering free 24/7 counseling and consulting services to support emotional health and wellbeing Wellness programs and employee discounts Learning and development training opportunities for both personal and professional growth And so much more! Aldridge Pite, LLP is fully committed to Equal Employment Opportunity and to attracting, retaining, developing and promoting the most qualified employees without regard to race, gender, color, religion, sexual orientation, national origin, age, physical or mental disability, citizenship status, veteran status, or any other characteristic prohibited by federal, state or local law. We are dedicated to providing a work environment free from discrimination and harassment, and where employees are treated with respect and dignity. Other details Job Family Aldridge Pite, LLP Pay Type Hourly

Kapi'olani Medical Center for Women & Children is Hawai'i's only maternity, newborn and pediatric specialty hospital. It is well recognized as Hawai'i's leader in the care of women, infants and children. With 253 beds, the not-for-profit hospital delivers 6,000 babies a year, and is also a medical teaching and research facility. Specialty services for patients throughout Hawai'i and the Pacific Region include intensive care for infants and children, 24-hour emergency pediatric and adult care, critical care air transport and high-risk perinatal care. Over 1,400 employees and more than 700 physicians provide specialty care at Kapi'olani. The hospital is home to the Kapi'olani Women's Center and the Women's Cancer Center, and offers numerous community programs and services, such as specialty pediatric clinics, the Kapi'olani Child Protection Center and the Sex Abuse Treatment Center. Upholding Kapi'olani's ambitious mission requires that our offices, hospitals and clinics are effective and operational. This takes an Administration team dedicated to keeping everyday operations running smoothly so that we deliver the highest quality health care to our patients and their families. Whether you're an executive or an assistant, overseeing clinical operations or customer care, you help to provide essential services for our facilities and fiscal and organizational responsibility for the organization as a whole. As the Administrative Assistant, you will provide valuable support at the day-to-day level so that our administrative and managerial departments at Kapi'olani can function smoothly and efficiently. We are looking for someone who is confident working with minimal supervision in a diverse professional environment that includes heavy interaction with customers and executive leadership. If you are motivated and enthusiastic, able to set work priorities independently, pay strong attention to detail and are committed to delivering the highest quality health care to Hawai'i's people, this may be just the position for you. Location: Kapiolani Medical Center for Women and Children, Honolulu, HI Work Schedule: Day - 8 Hours Work Type: Full Time Regular FTE: 1.000000 Bargaining Unit: Non-Bargaining Exempt: No Minimum Qualifications: Bachelor's degree in Business or related field and/or equivalent combination of education, training and experience. Four (4) years secretarial experience in an administrative setting. Preferred Qualifications: Lead or supervisory experience. Advanced proficiency in Microsoft Excel and Powerpoint. EOE/AA/Disabled/Vets Hawai'i Pacific Health offers a comprehensive and competitive total rewards package that includes pay and benefits. Rate of pay for selected candidates will be determined by various factors including knowledge, skills, abilities, relevant experience and training, as well as internal peer equity. Position Administrative Assistant - Administration Location Kapiolani Medical Center for Women and Children, Honolulu, H | Administrative | Full Time Regular Req ID 26944 Pay Range: 25.94 - 32.40 USD per hour Category: Administrative Job Type: Full Time Regular

Recruitment Number 25-037KS, Secretary III (Children's Justice Center), SR-16, Honolulu, Oahu.This position serves as the personal and confidential secretary to the Statewide Director of the Children's Justice Centers of Hawaii and assists the Director in the coordination of the five Centers and Satellite Programs activities. This position works independently, subject to limited direction of the Director, and handles the logistics of interaction with four state and county cooperating agencies, including: the Department of Human Services, County Police Departments and Prosecutors' Offices, and the Attorney General's Office, as well as the parallel federal agencies, and the courts. This position may supervise and participate in performing highly complex clerical work.Education Requirement: Graduation from high school or equivalent. General Experience: Two and one-half (2-1/2) years of progressively responsible typing, stenographic and/or substantive clerical work experience which demonstrated knowledge of English grammar, spelling and arithmetic; knowledge of common office equipment; knowledge and understanding of computer word processing and software applications; the ability to read and understand oral and written instructions; the ability to speak and write simply and directly; and the ability to carry out procedures in clerical work systems and perform secretarial tasks. This experience includes, but is not limited to, several of the following: serving as telephone and walk-in receptionist; maintaining a system of files; making travel arrangements; composing correspondence; obtaining and presenting information from files; routing correspondence; reviewing outgoing correspondence for format, grammar, spelling and typography; maintaining a log of pending work; preparing and finalizing documents using computer word processing applications; preparing and finalizing charts, tables, graphs and other materials using computer software applications, etc. Specialized Experience: One (1) year of progressively responsible typing, stenographic and/or substantive clerical work, which duties demonstrated possession of the ability to perform secretarial duties including, but not limited to the following: (1) providing personal assistance to an administrator or executive by attending to the administrative details of an office; (2) having an overall awareness of the activities and administrative framework of a program/organization; and (3) ability to exercise sound judgment. Substitutions Allowed: Any combination of work experience as described above and/or education which clearly demonstrates the applicant's possession of knowledge, skills and abilities comparable in quality and quantity may be accepted as satisfying a portion or all of the minimum qualification requirements. Substitution of Education for Experience: 1. Partial completion of a substantially full-time equivalent clerical, stenographic or secretarial curriculum at an accredited community college, business or technical school which included courses in business English, arithmetic, office clerical procedures, and office equipment may be substituted on a month-to-month basis up to a maximum of one (1) year of the General Experience. 2. Successful completion of a substantially full-time equivalent clerical, stenographic or secretarial curriculum leading to a degree or diploma at an accredited community college, business or technical school which included courses in business English, arithmetic, office clerical procedures, and office equipment may be substituted for the one and one-half (1-1/2) years of the General Experience. 3. Education in a accredited university or college in a baccalaureate program may be substituted for on the basis of fifteen (15) semester hours for six (6) months of experience, up to a maximum of two and one-half (2-1/2) years of the General Experience. 4. Graduation from an accredited university or college with a Bachelor's degree may be substituted for all of the General Experience and one (1) year of Specialized Experience. Selective Certification Requirement - Typing: Eligibles for this position shall be restricted to applicants who possess the minimum education and experience requirements and the skill requirement of typing at a rate of 40 net words per minute. The applicant's proficiency may be evaluated by the appointing authority. Failure to meet the proficiency requirements may result in suspension of the applicant's eligibility. Judiciary Human Resources reserves the right to test an applicant when there is evidence that the applicant does not meet the proficiency requirements for the class for which the applicant applied. Selective Certification Requirement - Driver's License: This position requires a current and valid driver's license to operate a motor vehicle.Any additional information may be attached to your online application, submitted by email to *****************************, or mailed to the following address: Hawaii State Judiciary, Human Resources Department, 426 Queen Street, First Floor, Honolulu, Hawaii 96813. Education: If you are using education as a substitute for experience, you must submit a copy of your transcript(s) or diploma(s) at the time of application. If you are selected for a position, we will request an official transcript (not a copy) at a later date. The official transcript must indicate completion of the training and/or the awarding of the appropriate degree.

Benefits: 401(k) matching Dental insurance Flexible schedule Free food & snacks Health insurance Opportunity for advancement Tuition assistance Vision insurance COMPANY DESCRIPTION HiHealthCare is a locally owned healthcare staffing agency, serving hospitals, homecare, correctional and medical facilities across the Hawaiian Islands. HiHealthCare is a division of The Hawaii Group, Hawaii's leading business process outsourcing firm. HiHealthCare operates the following 3 divisions: Hawaii Home Care dba HiHomeCare (home care), Cradles n' Crayons (pediatric home care), and Hawaii Nursing dba HiNursing (staffing). At HiHealthCare, we specialize in connecting healthcare professionals, nurses and caregivers with the medical facilities and home care positions in need of their expertise. We serve our clients with the same compassion we would share with our own families, but with the professionalism of medical practitioners. We strongly believe in working personally and directly with our patients and staff, connecting through core principles of integrity, transparency, and dedication. We are committed to the consistent delivery of quality, dependable service, and professionalism. Our goal is to provide the best health care services with a smile and dignity. POSITION SUMMARY We are seeking an Scheduling & Administrative Assistant to join our office team. This position is essential for maintaining agency standards in line with policies and procedures set by state and federal regulations. The specialist will ensure continuity of care for patients while supporting both agency policies and back-office operations. Reporting directly to the Operations Manager, the Scheduling & Administrative Assistant will also provide indirect support to HiHealthCare leadership and team. RESPONSIBILITIES · Greet and assist office visitors. · Track inventory, manage supply orders, and distribute supplies for both field staff and the office, while maintaining accurate records and monitoring stock levels. · Assist with field device inventory, including troubleshooting, performing routine maintenance, and ensuring proper documentation upon assignment and return. · Handle all incoming and outgoing faxes, including tracking those that require signatures. · Manage the general email inbox and main phone line, responding promptly to inquiries. · Sort and distribute incoming mail, assist with outgoing mail, and manage bulk letters and packages · Verify and review schedules to ensure accuracy of hours worked, EVV Verification, and compliance with client and staffing needs. · Maintain accurate records related to nursing staff and patient schedules, including absenteeism and adjustments. · Pull and compile reports as requested and assist with data entry. · Attend and contribute to weekly team meetings, preparing agendas and providing updates. · Assist in planning and executing company events, trainings, and activities, including remote onboarding and staff education. · Ensure HIPAA compliance. · Performs other duties as assigned COMPETENCIES Business Acumen: Understands business implications of decisions; Displays orientation to profitability; Aligns work with strategic goals Diversity: Shows respect and sensitivity for cultural differences; Promotes a harassment-free environment Ethics: Treats people with respect and dignity; Keeps commitments; Inspires the trust of others; Works with integrity and ethically; Upholds organizational values Judgment: Displays willingness to make decisions; Exhibits sound and accurate judgment; Supports and explains reasoning for decisions; Includes appropriate people in decision-making process; Makes timely decisions Motivation: Demonstrates persistence and overcomes obstacles; Takes calculated risks to accomplish goals; Drive and energy to thrive in the healthcare industry Dependability: Keeps commitments; Commits to long hours of work when necessary to reach goals; Exceptional team player Initiative: Takes independent actions; Must champion the candidate experience; Innovative thinker QUALIFICATIONS · Experience: Healthcare industry experience preferred, especially in scheduling. · Education: High school diploma required; Associate's or Bachelor's in Healthcare Administration preferred. · Skills: Proficient in Adobe Acrobat and Microsoft Office Suite (Word, Excel, Teams, Outlook). Comfortable using various technology software and hardware, including EMR systems and other technologies. BENEFITS This is a full-time position that, with supervisor approval, qualifies for the following benefits: · Lunch Program (HiGroup Daily Grinds Program) · Gym/Fitness reimbursements · Parking or bus pass subsidy · Cell phone reimbursement · Support of continuing education · 12 paid holidays (including a day off for your birthday) · Paid Volunteer Time Off (VTO) · Paid Time Off (PTO) accural · Employee snacks and drinks · Opportunities for career advancement · 401K with 4% matching and profit sharing (after eligibility requirements are met) · Health Benefits (medical, drug, vision, dental) · Life Insurance · Supplemental Voluntary Benefits (ie. Life Insurance, Disability, Cancer Care, etc.) Compensation: $35,000.00 - $45,000.00 per year We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

Benefits: 401(k) matching Bonus based on performance Dental insurance Free food & snacks Health insurance Opportunity for advancement Paid time off Tax & Accounting Administrative Assistant Type: Full-time Experience: Entry Level Functions: Administrative Reports To: Business Support Supervisor Location: Honolulu, HI Compensation: Hourly FLSA Status: Nonexempt COMPANY DESCRIPTION Join an award-winning CPA firm! HiAccounting is a locally staffed accounting and tax firm serving small to medium sized businesses. Our team of accounting and tax professionals work together on multiple clients in various industries. HiAccounting is a division of The Hawaii Group, Hawaii's leading business process outsourcing firm. We strongly believe in working personally and directly with our clients, connecting through HiGroup's core principles of integrity, transparency, and dedicated client service. POSITION SUMMARY HiAccounting is seeking a Tax & Accounting Administrative Assistant to join its team. The Tax & Accounting Administrative Assistant is primarily responsible for the administrative support of the tax and accounting team of HiAccounting. Coordination and teamwork with our sister company, California Accounting & Tax, will also be an integral part of this position as the Hawaii and California team work closely together on client service needs. The Tax & Accounting Administrative Assistant will assist with tax returns, provide team support, manage CS Practice (firm practice management system), manage billings, and have other administrative tasks. HiAccounting is ideally looking for an Administrative Assistant who has a degree in business or a related field. Previous experience in a CPA firm or legal firm is highly desired. The Tax & Accounting Administrative Assistant should be self-driven, passionate, team oriented, client service focused, and highly organized.The Tax & Accounting Administrative Assistant reports to the Business Support Supervisor. ESSENTIAL FUNCTIONS In all aspects of this position, the applicant should be detail oriented and highly organized. Tax return support Mail tax returns as needed. Update databases. Manage the E-filing of tax returns. Manage extensions for various types of tax returns. Schedule tax return preparation and review for Hawaii team and coordinate with California team as needed. Assess staffing capacity based on volume of tax returns. Team Support Direct support to team for copying, scanning, mailing (regular and certified), delivering and saving documents. Correspond with clients and vendors to schedule in-person, phone, and virtual meetings with professional team members. Set-up new client files including preparing engagement letters. Assist CEO and Managing Director with various administrative tasks as requested. Managing CS Practice (our firm practice management system) Set-up prospective and new clients (including projects). Maintain current and updated database of client information. Save and organize permanent and correspondence documents. Assist with managing project statuses. Work closely with our sister company, California Accounting & Tax, on processes for CS Practice and other tax and accounting related processes. Send/receive and manage documents in the “Client Vault/Portal” as requested. Help train clients on accessing “Client Vault/Portal” for ease of uploading documents and distributing tax returns to clients. Create, maintain, and send regular management reports. Manage Billings Prepare and send invoices. Enter information into Sage Intacct (our firm's accounting system) for invoicing, new clients and more. Prepare documentation to assist billers to properly assess WIP. Understand Work in Process (WIP) for billing purposes. Correspond with clients regarding invoices. Follow-up with past due balances on clients. Assist with managing Accounts Receivable aging schedule. Receive payments and make remote deposits and/or make bank runs. Other · Front desk back-up - such as, but not limited to, greeting clients, answering phones, scheduling meetings, and office maintenance. · Deliver best-in-class client service with an emphasis on being proactive, responsive, professional, and accurate.· Deadline driven and complete tasks in a timely manner. · Protect organization's values by keeping information confidential.· Actively contribute to the overall positive culture of the company.· Embrace team-based approach to client service.· Encourage collaboration, open communication and problem solving in a team environment. · Participate and engage in training. · Seek continuing education opportunities. · Participate in company efforts to building a strong community presence with charitable activities. · Seek mentoring and coaching opportunities.· Ensure work is performed in compliance with the company's established policies and procedures.· Ability to organize and prioritize work and frequently communicate status with supervisor. · Self-driven and takes initiative to research questions. · Embrace technology and quickly adapt to technological changes. · Practice integrity and professional judgment, including asking questions when needed.· Perform other duties as assigned. Reasonable Accommodations Statement: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. HiAccounting shall make reasonable accommodations to enable qualified individuals with disabilities to perform the essential functions. QUALIFICATIONS The ideal Tax & Accounting Administrative Assistant is detailed oriented, highly organized, and familiar with accounting and financial operations in a fast-paced, for-profit environment. This person will meet most or all the following requirements: Education: Degree in business or related field preferred but not required. Experience: At least one (1) year of administrative assistant experience preferred. Computer Skills: Entry level to proficient knowledge of Adobe Acrobat and MS Office, including Word, Excel, PowerPoint, and Outlook. Knowledge of CS Practice is a plus. Other Requirements: Perform other duties as required. Availability to work additional hours or weekends, as projects demand. Location: HiAccounting prides itself on being locally staffed. This position requires that the applicant live in Oahu. If you are an applicant currently not living in Oahu, please specify in your cover letter your relocation timing and efforts. WORKING AT HIACCOUNTING Encouraging an active, Hawaii lifestyle by supporting our employees' interests, efforts, and activities, HiGroup is proud to be recognized as one of the Best Places to Work in Hawaii for eleven (11) years in a row! Since its inception, the HiGroup team has enjoyed exceptional benefit packages. Alongside traditional options, such as full medical, dental, vision, drug, disability, life insurance, 401K, flexible spending, supplemental benefits, and profit sharing, as well as a generous PTO and holiday leave program, HiGroup also proudly offers its employees even more generous support at work, at home, and in the community. Offering paid time off for employees to volunteer as well as investing in learning and development opportunities company wide, HiGroup enthusiastically encourages their team members' desires to be good citizens on and off the job. · Daily employer provided lunch under the HiGroup Daily Grinds Program. · Gym/fitness reimbursements.· Cell phone reimbursement (for EE's that use their phone for work).· Parking or bus pass subsidy.· 12 paid holidays (includes your birthday off).· Paid time off for volunteering.· Employee snacks and drinks.· Career advancement.· 401K, 4% matching and profit sharing (after eligibility requirements are met). · Health benefits (after eligibility requirements are met).· Life Insurance. Compensation: $20.00 - $22.00 per hour We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.