Administrative Assistant Jobs in Hamden, CT

JRN: 1900 An executive in the tech industry with a family is seeking an experienced personal assistant to help with day-to-day tasks. This is a role for a candidate who has strategic thinking and the necessary follow through to grow with the principal as the scope of the role expands. The assistant will work closely with the principal to learn to anticipate his preferences in order to properly supervise and implement processes that are coherent with his expectations. Responsibilities Provide an effective interface between the principal and all internal and external parties Deliver a full range of high-level administrative support including forward-thinking strategic calendar management for both business and personal matters, household management, and provide updates and documentation as necessary and requested Manage international and domestic travel requests including research and negotiation to create detailed itineraries and working in close liaison with a travel agent to ensure all aspects of travel meet the family's standards and preferences Overseeing and preparing the family's vacation homes prior to their arrival Research and educate yourself and principal on various topics in order to assist in deliberate and meaningful decision making Assist with gift giving Process, circulate, and respond to incoming mail, phone calls and inquiries Personal shopping, executing special requests, errands, and related duties Coordinate and communicate regularly with family members, domestic staff and family office Develop and recommend procedures and systems that will most effectively meet the principal's objectives Utilize available resources to maximize efficient and achieve your own work-life balance Represent the principal with honor and integrity Qualifications Bachelor's Degree from an accredited college or university 5-7+ years of relevant work experience Demonstrated experience in maintaining the confidentiality, safety, security, and privacy of a discreet employer Excellent communication and presentation skills Painstaking attention to detail Process oriented problem-solving skills and ability to find effective solutions for a variety of potential issues Superb organization skills and the ability to multitask efficiently Benefits PTO Salary dependent upon experience Annual discretionary bonus Health insurance and other benefits through payroll provider 401k with employer matching

· Job # 43593 Compensation: $100,000-150,000 base + bonus We are representing an Executive Assistant opportunity with a top tier Alternative Asset Manager. This is a newly created role due to growth and sits in CT 5 days per week. The firm is looking for a motivated and organized individual who can balance traditional administrative duties while providing essential support to several executives. Responsibilities Manage the executives' calendars, schedule meetings, and resolve conflicts Book domestic and international travel arrangements (flights, accommodations, and car services) Answer calls, take messages, and ensure all inquiries are addressed in a timely manner Track expenses and receipts Assist with various special projects, presentations, reports, and correspondence Conduct market research, compile data, and assist in preparing reports to support business decisions and strategic initiatives Qualifications At least 5 years of Administrative Assistant or Executive Assistant experience Associate's or Bachelor's degree Excellent verbal and communication skills Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)

Seeking an extraordinary EA with advanced travel planning skills, who will thoughtfully provide primary support to the matriarch, with some direction from the patriarch and will work primarily from the Greenwich family office. Over time visits to the Greenwich home will occur. The primary focus of this position (approx. 60%) requires an experienced C-level travel planner, who will seamlessly and diligently own the process of scheduling complex international and domestic travel and plan six months or more in advance, with a consistent eye on flexing reservations. Travel scheduling may include: private jet, commercial airlines, complex itineraries, resort accommodations, restaurants, and all transportation for matriarch, matriarch and patriarch, family, etc. Additional responsibilities include: assisting with events, meeting scheduled deliveries, occasional trips to Manhattan property, scheduling vendors/maintenance, personal errands, interaction with home PA and patriarch's EA for best support practices. This position is an addition to staff and will report to the CFO and matriarch. The depth of the role will expand as the candidate demonstrates capabilities and execution of goals/objectives. Requirements: The ideal candidate brings PA/EA C-level experience, with superior global travel experience, is highly organized, manages work streams simultaneously, is detail oriented in a gracious manner, possesses a no-job-is-too-small outlook, with a desire to rise to a challenge with energy and enthusiasm, excellent technical skills, confidential and personable, executive/project assistant experience in a family office or relatable environment. 8:30 - 5:30 with flexibility as needed/occasional evenings Bonus and wonderful benefits, exempt

Make an Impact: Premier Planning Professionals Seeks a Top-Notch Administrative Assistant! Discover a Dynamic Role: At Premier Planning Professionals , we're more than just a financial practice-we're a powerhouse driving excellence in client service and team collaboration. We're seeking an exceptional Administrative Assistant to play a pivotal role in supporting Premier Planning Professionals, where your skills will directly contribute to the growth of the firm! Compensation: $40,000 - $50,000 + Bonuses (Quarterly) What You'll Do: Champion Client Onboarding: Create a seamless, welcoming experience for new clients from day one. Master Document & Contract Coordination: Organize, schedule, and manage essential documents with precision. Elevate Client Service: Provide top-tier phone support and ensure every client interaction reflects our commitment to excellence. Empower Team Operations: Offer critical administrative support that enhances the efficiency of our team. Who We're Looking For: Organizational Maestro: Exceptional ability to manage multiple tasks simultaneously, maintain meticulous attention to detail, and prioritize effectively. Adaptable & Proactive: A self-motivated, forward-thinking individual who can anticipate needs and thrive in dynamic environments. Effective Communicator: Excellent written and verbal communication skills that ensure clear interactions with colleagues, clients, etc. If you're a proactive, detail-driven professional ready to thrive in a dynamic financial environment, we'd love to hear from you. Elevate your career by joining Premier Planning Professionals-where your talents make a real difference. Apply now with your resume and a cover letter detailing your relevant experience and why you're the perfect fit for this exciting opportunity!

A highly successful and reputable financial services firm, known for its exceptional office culture and outstanding benefits, is seeking a proactive Administrative Assistant to join its team. This individual will provide administrative support to a Senior Executive Assistant. In-Office Policy: 4 days in-office / 1 day remote. Ideal Candidate: The ideal candidate will have 2-5 years of administrative experience within the financial services sector. Responsibilities: Coordinate complex calendars, meetings, and conference calls across multiple time zones. Manage international and domestic travel, expenses, and invoices using Concur and Frosch. Handle reception duties, including answering calls, greeting visitors, and managing mail. Oversee office supplies, meeting materials, and FedEx shipments. Process visa applications and support international business travel. Manage the corporate apartment, including bookings, cleaning, and supply management. Job ID #43742

Our client is seeking a temp Executive Assistant for a 4-month maternity leave coverage to start ASAP to lend support to various senior level executives within the Global Investment Team. This person will support two Managing Director and two Directors. The ideal candidate will be highly organized, energetic, and able to coordinate cross-functionally in a fast-paced environment using excellent judgment, flexibility, and foresight. The role is located in Greenwich office location. Please note this role is 5 days a week in the office. Job Details Client: Private Equity Firm Founder Location: Greenwich, CT - fully onsite Position: Temp Executive Assistant - 4 month maternity leave coverage Salary: $35 -$45 an hour DOE Hours: 8:30am-5:00pm Responsibilities complex calendar management travel planning (domestic and international), expense reports (via Concur expense systems) answering and managing all incoming calls document management ad hoc projects as requested. Requirements: Associate or bachelor's degree preferred. Minimum 5 years of experience in an administrative capacity supporting senior executives, preferably within financial services. Advanced proficiency in Microsoft Outlook and Office (i.e. Word, Excel and Power Point) and Concur. Ability to work in a trading floor environment. Detail oriented with strong organizational and problem-solving skills. Self-starter with the ability to complete tasks under tight deadlines. Excellent judgment and problem-solving skills. Superior written and verbal communication skills. Poised under pressure, proactive, and motivated.

Our client, a global energy investor is seeking an administrative assistant to work in their STAMFORD, CT. headquarters. This role will be supporting a team of administrative assistants and needs someone who is flexible with a no task too big or too small attitude. This is a great opportunity to work with different business units within the organization as well as assist with all office related tasks. 4 days in office; 1 remote Hours 8-6 65-70 + OT + Bonus Competitive benefit Package Responsibilities: Provide administrative support to assistants in the office Schedule and organize meetings and calls Assist with managing and processing invoices Answer incoming calls and order/maintain office supplies Plan and coordinate weekly lunches, happy hours, company events, initiatives, etc. Organize and coordiante domestic and international travel arrangements, including but not limited to flight, hotel, car, and retaurants Oversee the company corporate apartment and maintain cleaning scheduling Required Qualifications: Minimum 2-5 years of administrative experience, ideally in finance Bachelor's degree strongly preferred/required. Extremely polished, forward-facing, and professional. Excellent interpersonal and communication skills (both verbal and written). Used to working in a fast-paced environment. Proficiency in Microsoft Outlook, Word, Excel, and PowerPoint. Strong attention to detail and organizational skills. If you meet the required qualifications and are interested in this role, please apply today. The Solomon Page Distinction Our teams, comprised of subject matter experts, develop an interest in your preferences and goals and we act as an advisor for your career advancement. Solomon Page has an extensive network of established clients which allows us to present opportunities that are well-suited to your respective goals and needs - this specialized approach sets us apart in the industries we serve. About Solomon Page Founded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long-term relationships based on trust, respect, and the consistent delivery of excellent results. For more information and additional opportunities, visit: solomonpage.com and connect with us on Facebook, and LinkedIn. Opportunity Awaits.

VARITE is looking for a qualified Admin Assistant I and Admin Assistant IV in Ridgefield, CT. WHAT THE CLIENT DOES? A global, research-driven pharmaceutical company that focuses on developing innovative medicines in areas such as human pharmaceuticals, animal health, and biopharmaceutical contract manufacturing. WHAT WE DO? Established in the Year 2000, VARITE is an award-winning minority business enterprise providing global consulting & staffing services to Fortune 1000 companies and government agencies. With 850+ global consultants, VARITE is committed to delivering excellence to its customers by leveraging its global experience and expertise in providing comprehensive scientific, engineering, technical, and non-technical staff augmentation and talent acquisition services. Job Title: Admin Assistant I and Admin Assistant IV Location: Ridgefield, CT Contract Duration: 12 months (Possible Extension) Pay Rate Admin Assistant I: $23.00/hr on W2 Admin Assistant IV: $35.00/hr on W2 HERE'S WHAT YOU'LL DO: Duties: Admin Assistant I • Provides administrative support to one or more individuals within a specified department or departments. Support may include: data entry, coordination of conference rooms and meetings, records retention and file management, and invoices through the internal system, ordering and managing departmental supplies, expense report reconciliation, training class support, and general support. Performs all Company business in accordance with all regulations and Company policy and procedures. Demonstrates high ethical and professional standards with all business contacts and BIPI employees in order to maintain the Company's excellent reputation within the medical and pharmaceutical community. Admin Assistant IV • Provides general administrative support to one or more managers. Responsibilities include: Exercises discretion in handling of confidential material and information. Assists in special projects as assigned. Responsible for organization and maintenance of department filing system including potentially confidential data. May provide clerical support as necessary, including filing, etc. Completes other duties as requested. Skills: • Previous admin experience necessary. Steady work history needed. Education: • High School Diploma If this opportunity interests you, please respond by clicking on EasyApply. Know someone who would be perfect for this role? Refer them to us and if they are hired, you could be eligible for our employee referral bonus! Help us grow our team with top talent from your network. VARITE is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

Duration: 12+ Months Contract (Possible Extension) Note - Will need to be onsite 3 days a week. Provides administrative support to one or more individuals within a specified department or departments. Support may include: data entry, coordination of conference rooms and meetings, records retention and file management, and invoices through the internal system, ordering and managing departmental supplies, expense report reconciliation, training class support, and general support. Performs all Company business in accordance with all regulations and Company policy and procedures. Demonstrates high ethical and professional standards with all business contacts and employees in order to maintain the Company's excellent reputation within the medical and pharmaceutical community. Skills: Proficient in MS Word, Excel, and Outlook. Excellent written and verbal communication skills. Strong attention to detail and organizational skills. High degree of initiative, accountability, accuracy, problem solving ability and follow-up skills. Strong customer service skills and the ability to maintain confidentiality. Education: Associate's or Bachelor's degree or a High school diploma. Fluency in MS Suite including Word and Excel About US Tech Solutions: US Tech Solutions is a global staff augmentation firm providing a wide range of talent on-demand and total workforce solutions. To learn more about US Tech Solutions, please visit ************************ US Tech Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. Name: Kanika Email: ******************************* Internal Id: 25-32754

A leading investment firm is hiring for an Administrative Assistant to support a small team of senior professionals on their growing Investor Relations/Sales team. Hybrid: 3-5 days in the office - flexibility as needed Hours: Core hours are 8:30-5:30 pm, flexibility for overtime as needed Salary commensurate with experience - $90-110k base range + paid overtime (5-10 hours/week that will add up!) + bonus + top benefits package Responsibilities: • Heavy internal and external meeting scheduling via Outlook • Responsible for tracking investor calls, meetings, prospect mailbox and other departmental processes • Preparing meeting materials (pitch decks, presentations, books, bios etc.) • Travel arrangements including detailed itineraries and prepare expense reports using Concur • Assist with planning and execution for events • Assistance with ad-hoc projects including firm wide events, philanthropy and brand management Skills and Requirements • 3-5+ years of solid administrative experience with a track record of professional success; financial services experience • BA/BS preferred with solid academic performance • Knowledge of Microsoft office products • Exceptional organizational skills and attention to detail • Experience with event planning is highly preferred • Ability to maintain process and meet deadlines • Excellent judgement and someone who takes pride in their work • Maturity and high degree of professionalism Please submit your resume for consideration! You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

Nationwide Maintenance & General Contracting Inc. is a well-established Facility Maintenance & General Contracting Company with over 30 years of experience in the industry. Based in Bedford Hills, NY, we offer a wide range of services from Awning & Sidewalk Cleaning to full-scale renovating and construction projects. Our diverse client base includes major corporations such as Rite Aid, CVS, Macy's, and more, and we are committed to providing high-quality services at an affordable price. Role Description This is a full-time on-site role for an Administrative Assistant at Nationwide Maintenance & General Contracting Inc. in Bedford Hills, NY. The Administrative Assistant will be responsible for providing administrative support, managing phone communications, demonstrating excellent communication skills, assisting executives with administrative tasks, and utilizing strong clerical skills. Qualifications Administrative Assistance and Executive Administrative Assistance skills Strong Phone Etiquette and Communication abilities Proficiency in Clerical Skills Organizational skills and attention to detail Ability to multitask and prioritize tasks efficiently Experience in the maintenance or construction industry is a plus Associate's degree in Business Administration or related field

This role will mainly focus on supporting travel coordination and expense management. Must have strong, proven experience in these areas Provides administrative support to one or more individuals within a specified department or departments. Support may include: data entry, coordination of conference rooms and meetings, records retention and file management, and invoices through the internal system, ordering and managing departmental supplies, expense report reconciliation, training class support, and general support. Performs all Company business in accordance with all regulations and Company policy and procedures. Demonstrates high ethical and professional standards with all business contacts and employees in order to maintain the Company's excellent reputation within the medical and pharmaceutical community. Skills: Hands on experience with Concur (preferred) or other similar travel and expense systems Proficient in MS Word, Excel, and Outlook. Excellent written and verbal communication skills. Strong attention to detail and organizational skills. High degree of initiative, accountability, accuracy, problem solving ability and follow-up skills. Strong customer service skills and the ability to maintain confidentiality. Education: Associate's or Bachelor's degree or a High school diploma. Fluency in MS Suite including Word and Excel

A multi-billion dollar investment firm is looking for an Executive Assistant to join their Greenwich CT office. This administrative team member will support ~10 people. The firm is in-office Monday -Friday, 9am-5pm. Responsibilities Calendar management Meeting planning and preparations Travel coordination Monthly expense reporting for a team of five Edit contact lists Ad hoc projects Qualifications 3-7 years preferred experience Proficient in Microsoft Office suite Experience in managing multiple priorities, administrative coordination, and logistics Well-organized, detail-oriented, ability to multi-task with great follow-up skills

About the Company - On behalf of our client we are looking for an experienced mid-level Executive Assistant to work for the President of an exciting international tech company. The right person will be well-organized, results orientated and comfortable with diary and travel management and ad hoc tasks. We are looking for someone to get the job done. The role is hybrid, approximately 2 days/week required onsite in Stamford, CT, the right person will live within max 50miles from Stamford. About the Role - Executive assistance to the President, Calendar management, Travel arrangements and Expenses, Partner closely with the leadership team, Aid executive in preparing for meetings, including presentations, Draft slides, meeting notes and documents. Responsibilities Proven successful experience working as EA for a high ranking executive Proficient in Microsoft Office suite Experience in managing multiple priorities, administrative coordination, and logistics Well-organized, detail-oriented, ability to multi-task with great follow-up skills Mission to get the job done Strong written and verbal communication skills Qualifications - The role is initially a contract role, hourly rates, for 6 months with a view to convert to employment. Please apply for further information. Equal Opportunity Statement - We're an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status

A great private equity firm is looking for a Front Desk/Office Coordinator to add to their growing, dynamic team in lower Fairfield County, CT. The company was founded over 20 years ago and has continued to grow in strength, numbers and investments over the decades. This position is for someone with polish, professionalism and the right skills and attitude to make all stakeholders feel welcome and valued. It's a great opportunity for a parent who has corporate experience, who is looking to return to the workforce after having taken a few years off with their family. This is an in-office position, Monday through Friday, and the hours are 8:00 am - 5:00 pm (including a 1-hour break). Some flexibility will be required occasionally for on-site Board meetings or events. There is definitely room for growth within the company. Responsibilities include: Answer and re-direct incoming phone calls and take detailed messages. Meet, greet and assist visitors with courtesy and professionalism. Maintain and review Company Calendar; ensure meeting locations are set and assigned; prepare draft of the weekly email of company highlights to the Business Development team. Schedule meetings and conference calls as requested for both in-person meetings and remote meetings via Zoom. ->specifically support our Operating Partner team. Expense support for 6-10 operating partners; potential to add travel support for the role. Order office supplies and consumables from office vendors, maintaining delivery schedule, ensure stock in both kitchens is refreshed. Manage boardroom(s) scheduling including necessary catering and beverage stock. Ensure catering orders are placed and delivered timely in advance of scheduled events. Ensure common areas are tidy and presentable including kitchens and lower level copy room. Responsible for both copy machine/larger printer maintenance schedules (i.e.: change/order toner, contact manufacturer for recurring maintenance and repairs, troubleshooting, stocking of paper). Maintain reception area and boardrooms appearance to ensure they are presentable Support Operating Partner ad hoc requests (i.e.: car service, meeting planning). Administrative support as needed (i.e.: notary, prepare DocuSign presentation printing and binding, offer to pick up lunch for Partners, Annual meeting support). Assist in ad hoc projects at the request of the COO and CFO/CCO

Exciting consulting firm with offices in Stamford, CT is seeking an Office Assistant to join their team. They are looking for somebody with a strong work ethic, prior administrative experience, and a great attitude. Onsite Monday - Friday Hours: 8:30am - 5:30pm Hourly pay rate: $28-32/hr (depending on experience) Key Responsibilities Greet visitors, answer phone calls, and handle correspondence (emails, letters, and packages). Coordinate meetings, appointments, and events, maintaining updated calendars. Monitor and maintain office supplies inventory and place orders as necessary. Act as a liaison between departments and provide information as needed. Assist with special projects and perform other related duties as assigned. Qualifications High school diploma or equivalent Proven experience in an administrative or clerical role is a plus. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Strong verbal and written communication skills. Excellent organizational and time-management abilities. Attention to detail and problem-solving skills. Ability to work independently and collaboratively in a team environment.

ASE is a New York based non-profit established in 1997 and is known for fostering people-to-people dialogue between people of the US and Eurasian countries through Arts, Sports, and Education. Our initiatives are recognized and valued by participants, staff, and alumni, as well as by the U.S. Department of State, Bureau of Educational & Cultural Affairs, American Councils for International Education, and many others. ASE's acclaimed programs, the John Cranko School Summer Intensive and International Contemporary Masters Workshop bring together leading Teachers, Artists, and Choreographers of classical ballet and contemporary dance. We welcome candidates with strong interests in: performing arts, global languages/cultures (especially Eurasian), sports medicine, and/or youth education to join our Summer '25 Team! The Program Assistant (PA) will be responsible for supporting and overseeing participants (ages 9 -15yrs), as well as running some extracurricular/non-dance activities. PAs will work as a team of 3-4 and will report to the Program Director for the period of 7/14 - 8/9/25. REQUIRED: Residency on campus (single AC rooms), experience with overseeing youth. 7/14 & 7/15 will be remote training. Staff expected to arrive on-campus 7/16 by 2pm. BENEFITS: $2,000 - $2,500 for the period (combination of wages/bonuses), housing & meals, 3 days off. LIVING ON CAMPUS Staff reside in single AC rooms with other staff and participants in the same dorm. Dining facility operated by Flik, a leading provider of healthy & nutritious dining for schools. On-site fitness center for exclusive use of staff during their time off. WHY JOIN US? Be part of an acclaimed, peer-to-peer global cultural initiative, with a focus on Eurasia Support the love of ballet/contemporary dance among the next generation of dancers Experience the role arts play in youth education Strengthen and expand your own skills in critical areas: leadership, communication, multitasking, succeeding in dynamic environments, problem-solving and more! Learn from healthcare professionals in areas such as Athletic Training, Nursing, Nutrition

ROLE: Associate, Middle Office This is a newly created role due to growth. Role involves investment support, trade support, performance attribution, liquidity management, valuation, and client reporting-a true all-encompassing Middle Office position with significant growth potential. RESPONSIBILITIES: Investment Support: Track the primary pipeline, manage allocations, liquidity, and pre-close priorities. Trade Support: Oversee trade processing, settlements, and operational responsibilities. Performance Attribution: Maintain performance calculations and reporting. Liquidity Management: Monitor cash positions and funding needs. Valuation: Lead month-end valuation coordination with third parties, dealers, and internal teams. Reporting: Assist with client reporting requests. QUALIFICATIONS: 3-7 years of experience in credit operations (asset manager, hedge fund, administrator, etc.). Strong Excel skills required; programming (R, Python, SQL, etc.) strongly preferred. #43223

Outlier helps the world's most innovative companies improve their AI models by providing human feedback. Are you an experienced Expert who would like to lend your expertise to train AI models? About the opportunity: Outlier is looking for talented Chemistry Experts to help train generative artificial intelligence models This freelance opportunity is remote and hours are flexible, so you can work whenever is best for you You may contribute your expertise by… Assessing the factuality and relevance of domain-specific text produced by AI models Crafting and answering questions related to ChemistryEvaluating and ranking domain-specific responses generated by AI models Examples of desirable expertise: A bachelor's or higher degree in Chemistry or a related subject Experience working as a Chemistry professional Ability to write clearly about concepts related to Chemistry in fluent English Payment:Currently, pay rates for core project work by Chemistry experts range from $30 to $50 per hour USD. Rates vary based on expertise, skills assessment, location, project need, and other factors. For example, higher rates may be offered to PhDs. For non-core work, such as during initial project onboarding or project overtime phases, lower rates may apply. Certain projects offer incentive payments. Please review the payment terms for each project.