Administrative Assistant Jobs in Hagerstown, MD

RELOCATION ASSISTANCE: No relocation assistance available CLEARANCE TYPE: NoneTRAVEL: Yes, 10% of the TimeDescriptionAt Northrop Grumman, our employees have incredible opportunities to work on revolutionary systems that impact people's lives around the world today, and for generations to come. Our pioneering and inventive spirit has enabled us to be at the forefront of many technological advancements in our nation's history - from the first flight across the Atlantic Ocean, to stealth bombers, to landing on the moon. We look for people who have bold new ideas, courage and a pioneering spirit to join forces to invent the future, and have fun along the way. Our culture thrives on intellectual curiosity, cognitive diversity and bringing your whole self to work - and we have an insatiable drive to do what others think is impossible. Our employees are not only part of history, they're making history. Embark on a career putting innovative, reliable, and agile products and ideas into orbit, and beyond. Northrop Grumman has opportunities waiting for you that play a vital role in human space exploration, national defense, and scientific discovery, supporting multiple programs across the universe. With us, you'll discover a culture of curiosity and collaboration that will have you Defining Possible from the day you start. Our space systems connect and protect millions of people on earth every day, now and for the future. Explore your future and launch your career today. Are you interested in expanding your career through experience and exposure, all while supporting a mission that seeks to ensure the security of our nation and its allies? If so, then Northrop Grumman Space Sector is the place for you. With us, you'll discover a culture of curiosity and collaboration that will have you Defining Possible from the day you start. Northrop Grumman is currently seeking an Administrative Assistant to Vice President, to support the Civil Space Systems Business Unit, including a Vice President and staff. This position will be located in our Dulles, Falls Church, or McLean, VA locations and may require travel between these sites. Join the Space revolution and make the impossible, possible. #definingpossible Keys to success include: Collaborative approach, good listening and communication skills, and discretion interacting with leadership and representing the Civil Space Systems leadership team. Collaborate effectively with executive leadership administrative team to support tasks, ensuring seamless communication, coordination across functions while encouraging partnership and development. Proactive mindset, self-motivated, well organized and detail oriented for fast-paced environment and competing priorities. Ability to thrive in a fast-paced work environment with high expectations, diverse assignments, and collaborative/team settings across all levels. In this job, you will: Travel planning (e.g., air, car, hotels) Managing expense reports Meeting planning and coordination for conference rooms, catering, and A/V readiness Schedule development and tracking Coordinating and deconflicting meetings with Administrative Assistants from our customers (including senior level US Government, International and Corporate officials) Budget support Coordinating events/meetings with other Administrative Assistants Prepare or finalize presentation materials for executive leadership or other engagements Support engagements inside and outside the company. Plan and support employee engagement events at outside venues Proactively manage calendar and travel ensuring the team is well supported. Other duties as assigned. If this job description reads like it was written specifically for you, consider joining our team! Basic Qualifications: High School Diploma or equivalent with 8+ years of professional administrative support in a law firm or other corporate setting. Extensive experience with timely and accurate expense reporting for complex travel scenarios. Advanced experience in Microsoft Office suite (PowerPoint, Word, Outlook and Excel), SharePoint (or equivalent), and intranet/internet proficiency. Excellent organizational skills, including the ability to juggle multiple tasks and competing priorities across a geographically dispersed team. Experience interfacing with executive level contacts (internal as well as external). Experience coordinating Outlook calendars, conference calls, and shared applications. Experience coordinating on and off-site meetings and/or events. Experience and proficiency with Concur or SAP for travel and expense reporting systems. Must have the ability to obtain and maintain a U.S. Government DoD Secret security clearance. US Citizenship is required. Preferred Qualifications: Bachelor's degree preferred. Current Secret security clearance. US Citizenship is required. Salary Range: $76,800.00 - $128,000.00The above salary range represents a general guideline; however, Northrop Grumman considers a number of factors when determining base salary offers such as the scope and responsibilities of the position and the candidate's experience, education, skills and current market conditions.Depending on the position, employees may be eligible for overtime, shift differential, and a discretionary bonus in addition to base pay. Annual bonuses are designed to reward individual contributions as well as allow employees to share in company results. Employees in Vice President or Director positions may be eligible for Long Term Incentives. In addition, Northrop Grumman provides a variety of benefits including health insurance coverage, life and disability insurance, savings plan, Company paid holidays and paid time off (PTO) for vacation and/or personal business.The application period for the job is estimated to be 20 days from the job posting date. However, this timeline may be shortened or extended depending on business needs and the availability of qualified candidates.Northrop Grumman is an Equal Opportunity Employer, making decisions without regard to race, color, religion, creed, sex, sexual orientation, gender identity, marital status, national origin, age, veteran status, disability, or any other protected class. For our complete EEO and pay transparency statement, please visit *********************************** U.S. Citizenship is required for all positions with a government clearance and certain other restricted positions.

Are you eager to develop your skills in systems administration? Join us as an Information Security Intern, where you'll gain hands-on experience in automation, troubleshooting, systems documentation, and inventory. This role is ideal for self-motivated individuals looking to advance their careers in IT and systems administration. Key Responsibilities: * Automate tasks using PowerShell and ChatGPT. * Update the CMDB with new systems and networking equipment. * Document new processes and assist in server troubleshooting. * Monitor and report on disk space utilization and Active Directory attributes. * Utilize ServiceNow to manage end-user requests and server alerts.

At NRG, we're bringing the power of energy to people and organizations by putting customers at the center of everything we do. We generate electricity and provide energy solutions and natural gas to millions of customers through our diverse portfolio of retail brands. A Fortune 500 company, operating in the United States and Canada, NRG delivers innovative solutions while advocating for competitive energy markets and customer choice, working towards a sustainable energy future. More information is available at ************ Connect with NRG on Facebook, LinkedIn and follow us on Twitter @nrgenergy. Job Summary: The Administrative Assistant will provide administrative and general business support to assigned team handling a variety of functions to ensure that operations and internal and external customer needs are met. Essential Duties/Responsibilities*: Provide overall administrative support as directed. Responsible for managing data files, scanning documents, creating folders and filing. Managing and/or assisting with invoicing, billing and mailing activities. Data entry. Interface with other internal departments in the resolution of retail business issues as required. Assisting assigned team and management with various duties as requested. Provided phone support for team and location as directed. Follows all company policies and procedures, including but not limited to safety. Other duties as assigned. * Duties may vary by location. Minimum Requirements: High School Diploma or GED. Relevant work experience may be substituted for education. Relevant work experience may be substituted for education. General computer competency is required, including a minimum of 1-year experience Microsoft Excel, Word, and Outlook. Must be able to communicate in English effectively, both verbally and in writing. Ability to work overtime with little notice ; weekends hours may occasionally be required. Preferred Qualifications: 1+ year's office and/or clerical experience. Completed college course work. Additional Knowledge, Skills and Abilities: Customer service mindset. Ability to work independently and as part of a team. Excellent written and verbal communication skills. Able to work in a fast-paced environment. Strong organizational skills, attention to detail and the ability to multi-task. Positive attitude and willingness to learn and be a part of a team. Ability to build positive relationships with customers, both internal and external. Willingness and ability to work collaboratively with all levels of the organization. Safety mindset and acceptance of a safety culture. Working Conditions: Open office environment. Fast-paced environment. Physical Requirements: Must be able to lift/move up to 20 pounds frequently Frequently performs tasks requiring bending at the waist, kneeling or crouching. Must be able to adhere to long periods of standing, walking or sitting. Ability to hear, understand and distinguish speech and/or other sounds to operate phones or other office equipment safely. With natural or corrected vision, able to see and focus for close, distance, peripheral vision with normal depth perception. Ability to express or exchange ideas by means of the spoken word to impart oral information to others. Ability to enter text or data into a computer by means of a traditional keyboard or 10-key numeric keypad. Must be able to use arms and hands to reach overhead, signal, grab, hold, lift, turn, push and pull objects and tools. NRG Energy is committed to a drug and alcohol free workplace. To the extent permitted by law and any applicable collective bargaining agreement, employees are subject to periodic random drug testing, and post-accident and reasonable suspicion drug and alcohol testing. EOE AA M/F/Protected Veteran Status/Disability EEO is the Law Poster (The poster can be found at ************************************************************************ Level, Title and/or Salary may be adjusted based on the applicant's experience or skills. Official description on file with Talent.

What to expect. Performs daily office functions for the department. Coordinates and ensures the smooth operation of tasks delegated by direct supervisor and senior management. Executes assigned tasks in a timely manner and/or by deadline given. Tasks can include collecting data, maintaining records, creating reports, transcribing, filing, proofreading, record keeping, maintaining communications, managing small projects, distributing mail, ordering supplies, correspondence and/or anything else assigned by direct supervisor or senior management. Assists with maintaining and submitting department expenses. Monitors expenses so that the Department operates within allocated funds. Assists with documenting and submitting program billing. Maintains excellent customer relations by meeting the needs of clients, staff, vendors and the public on non-clinical issues. Provides support to direct supervisor, senior management and staff for assigned projects and tasks. Assists in the non-clinical aspects of departmental processes. What you'll get from us. At Sheppard Pratt, you will work alongside a multi-disciplined team led by a bold vision to change lives. We offer: A commitment to professional development, including a comprehensive tuition reimbursement program to support ongoing education and licensure and/or certification preparation Comprehensive medical, dental and vision benefits for benefit eligible positions 403b retirement match Generous paid-time-off for benefit eligible positions Complimentary Employee Assistance Program (EAP) Generous mileage reimbursement program What we need from you. Work requires the ability to read, write, speak English, compose letters, and operate computer software and equipment - demonstrated by possession of a high school diploma or GED. Must be proficient in the use of personal computers with Windows, Microsoft Office, including Word, Excel, PowerPoint and Outlook, calculator, and other automated office equipment. Reliable transportation to use for travel to various work sites. WHY SHEPPARD PRATT? At Sheppard Pratt, we are more than just a workplace. We are a community of healthcare professionals who are dedicated to providing hope and healing to individual's facing life's challenges. Join us and be a part of a mission that changes lives!

Administrative Associate facilitates the delivery of patient care by performing specific administrative/clerical tasks, support functions and facilitating communication among team members under the supervision of a registered nurse; requires a person with a positive attitude who is pleasant and cooperative; displays a professional demeanor with patient, families, physicians and fellow employees; works under stressful conditions and remains pleasant and productive; works as a team member. Education High School Diploma graduate or equivalent required Qualifications Keyboarding and computer skills/knowledge. Medical Terminology preferred. Ability to use good judgment and critical thinking skills to prioritize multiple tasks and solve problems. FLSA Classification Non-exempt Physical Demands 6 A Customer Service Benefits At Valley Health, we believe everyone is a caregiver, and our goal is to create an environment where our caregivers thrive physically, financially, and emotionally. In addition to a competitive salary, our most popular benefits for full-time employees include: * A Zero-Deductible Health Plan * Dental and vision insurance * Generous Paid Time Off * Tuition Assistance * Retirement Savings Match * A Robust Employee Assistance Program to help with many aspects of emotional wellbeing * Membership to Healthy U: An Incentive-Based Wellness Program Valley Health also offers a health savings account & flexible spending account for childcare, life insurance, short-term and long-term disability, and professional development. In addition, several perks come with working for the largest employer in the region, such as discounts to on-campus dining, and more. To see the full scale of what we offer, visit valleyhealthbenefits.com.

Reporting to the Chair of Nursing, the Academic Secretary provides administrative and secretarial support to the Department of Nursing Chair and other professional health science programs as assigned. Specific Responsibilities Provides administrative support for the Department of Nursing Chair and other professional health science programs as assigned. * Schedules meetings and manages the schedule/calendar * Provides administrative support and management of education/development, orientations, departmental recruitment events, accreditation visits, and retreats for faculty, staff, and students Supports program reviews and assessment activities for the Department of Nursing Chair and other professional health science program as assigned. * Administers program surveys to support initiatives led by the program chairs * Gathers and compiles and departmental data to support projects led by the program chairs * Gathers and compiles documentation for regulatory and accreditation requirements Updates annual communications to Health Science staff, faculty, and students Assists the Department of Nursing Chair and other professional health science program directors with confidential matters and maintains professional discretion Provides support as needed. * Prepares correspondence. * Assists in the coordination of departmental and other administrative searches. * Reviews and approves all announcements to students, staff, and faculty. * Prepares the agendas and minutes of departmental meetings as assigned. * Provides administrative support events and meetings as needed. * Receives telephone calls and visitors, redirecting appropriately. * Troubleshoots faculty, staff, and student issues. * Provides administrative support for the academic integrity violation process within the department. * Assists in establishing a tutoring schedule each semester. * Maintains portal pages and website for the Department of Nursing and professional health science programs. * Provides administrative support for department events. * Handles, sorts, and scans mail and processes outgoing mail/packages. * Copies/print jobs. Supports day-to-day operations of the Department of Nursing and professional health science programs as assigned * Supports the Chair/Director in the management of the department budget, responds to requests from finance for information, and processes invoices and contracts for payment. * Submits requests for area maintenance, (office space and furniture needs). * Schedules rooms (conference, class, etc.) for use by the department. * Coordinates leave schedules of staff to insure office coverage. * Orders supplies, maintains the supplies closets, and tracks inventory. * Opens and closes the department. * Track inventory furniture and technology in the classrooms and offices. Supports admission efforts for new, current, and transfer students. Provides administrative support for meetings of the departmental committees including scheduling, distributing agendas, recording minutes, maintaining record repositories, etc. (curriculum, assessment, recruitment and retention, SEP, etc?). Assembles and maintains each term a complete collection of all syllabi. Compiles select reports. Supports the onboarding of new students to the program and clinical environment. Supports the department chair/director in schedule development and submission in Colleague. Provides administrative support for faculty-related processes. * Supports the procurement process for faculty and staff. * Facilitate communication between the college departments. * Compiles department highlights and faculty accomplishments for faculty meetings. * Supports the dissemination of surveys and data collection to support various department functions. * Assists faculty in ordering textbooks. * Ensure secure storage and filing of departmental documents. Requirements: High school graduate with two years college preferred; experience may be substituted for college. Experience in an office environment as an administrative assistant. Past experience working in higher education is desirable. Excellent organizational skills, detail oriented and ability to multi-task and be effective under pressure in a fast-paced environment. Competent in computer word processing, database, and spreadsheets. Excellent interpersonal skills are essential. Ability to exercise discretion in dealing with sensitive information. Integrity and good judgment. Ability to function in a fast-paced dynamic environment is a must. Good written and oral skills. Additional Information: McDaniel College, in compliance with federal and state laws and regulations, does not discriminate in the recruitment, admission, and employment of students, faculty, and staff in the operation of any of its educational programs and activities. McDaniel College will not tolerate any discrimination or harassment on basis of any protected status including protective hairstyle, race, religion, color, ancestry or national origin, disability, age, sex, gender, gender identity, gender expression, sexual orientation, pregnancy, military status, genetic information, marital status, veteran's status, or any other actual or perceived legally protected characteristics. Application Instructions: Completed applications must include the following: cover letter addressing position qualifications and related experience; resume, names and contact information of three professional references, and a completed job application. Review of applications begins April 4, 2025.

Are you interested in a job where you get to work closely with decision-makers at the highest level of a small business? We're hiring a superb personal assistant to improve our efficiency and productivity to achieve our organizational goals. You will be taking phone calls, running errands, setting appointments, taking meeting minutes, filing paperwork, and any other duties as needed. The ideal candidate for this position is a self-starter who enjoys planning and has great interpersonal skills. If you are ready to start, apply today!

Secretarial/Clerical/Administrative Assistant II Additional Information: Show/Hide Administrative Assistant II - Office of Multilingual (ML) and World Language Center for Education Services Grade 7 of the ESP Salary Scale ($19.68 - $35.59) 7.5 Hours/Day, 12-Month Work Year Reports to Supervisor of World Language Employee Benefits Summary Role Overview - To provide administrative support, assist and relieve administration of paperwork and impediments so that they may devote maximum attention to education and educational administration. Minimum Requirements High School Diploma/GED. Three (3) years' successful secretarial experience and/or secretarial training. Accurate typing/keyboarding skills. Demonstrated experience and skill in a variety of relevant software and electronic communication tools, including presentation, word processing, spreadsheet, and database applications. Budget management experience. Regular and predictable attendance is an essential function of this position. Ability to perform the essential functions of the job with or without reasonable accommodations. Preferred Qualifications Excellent verbal and written communication skills. Familiarity with a wide variety of technology tools and their use; including Microsoft applications (Word, Excel, PowerPoint, Access, OneNote, Outlook, Publisher), Google Apps, iTunes, Apple App Store, videoconferencing technology, etc. Role Responsibilities Maintain high level of confidentiality in conducting office business/assignments. Communicate clearly and concisely in written and oral form. Perform staffing and scheduling duties of WCPS staff, as needed and directed by supervisor. Utilize various types of office machines, equipment and technology to complete assigned tasks. Produce information by formatting, inputting, editing, retrieving, copying and transmitting text, data, and graphics from drafts prepared by other individuals. Distribute correspondence in the appropriate format (electronically, mail, inter-office delivery, etc.) Maintain department operational information (financial, statistical, program data) either manually or electronically, entering data, retrieving data, and compiling reports. Distribute financial reports, resolve ordering issues, and assist with budget management. Maintain department calendars for departmental staff; including scheduling meetings, conferences, teleconferences, training sessions, facilities use requests, etc. Setup/maintain paper and electronic filing systems for records, correspondence, and other departmental material. Maintain equipment inventories, including purchase information, pricing, warranty status, etc. Demonstrate courteous and professional demeanor to all stakeholders of Washington County Public Schools. Perform other duties specific to the assigned departments. Provide backup clerical support to other office personnel as needed. Environmental Factors and Physical/Mental Requirements The Environmental Factors and Physical/Mental demands represent those that an employee must meet to perform the essential functions of this job successfully. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Required prolonged periods of sitting at a desk and working on a computer and other office equipment. Ability to sufficiently and efficiently move throughout the building. Must use sensory skills to effectively communicate and interact with others as normally defined by the ability to see, read, talk, and hear. Ability to maintain emotional control under stress. Ability to move, raise, lower, and carry objects up to 20 lbs. on an irregular basis. Must be able to bend, crouch, stoop, reach, and climb. Will be subjected to loud noises, interactions, and traffic flow associated within a highly populated office environment.

Roy Jorgensen Associates, Inc. (Jorgensen) is a world leader in maintenance management. For over 50 years Jorgensen has provided a diverse range of facilities and highway infrastructure, consulting, maintenance and management services. Our professionals are in the forefront as facility managers, maintenance engineers, trainers, assets managers and solution providers. Our firm is focused on the operations and maintenance of transportation and public works infrastructure assets. Our maintenance operations is comprised of professional engineers, certified quality control inspectors, and experienced maintenance technicians with proficiency developing and executing highway infrastructure maintenance contracts throughout the United States. Our system approach to maintenance management is unparalleled in our industry. We know how to identify and implement innovative solutions for our client's toughest challenges. Position summary: National leader in maintenance management headquartered in Frederick, MD has an immediate opening for a full time Fleet Administrative Assistant to work with the fleet team in support areas of; lease program consisting of over 700 assets, asset damage claims w/insurance companies, and support in the issuing and management of employee fuel pins, GPS monitoring/updates with our supporting systems. Requirements: * Customer service orientation * Excellent organization and independent work skills * Detail Oriented * Problem solver; analytical thinking skills * Strong oral and written communication skills * Excellent general computer skills to include MS Excel * Preference for fleet management or procurement experience Responsibilities: * Administrative Assistant with the Fleet program to include: * Assist project/field with status of purchases, insurance claims, registration, GPS Tracking etc. * Working in the latest technology to monitor, report, and communicate on alerts such as speeding, GPS-geofencing. * Responding to project/field needs and questions timely * Provide fuel pins for new hires. * Processing invoices daily * Reviewing reports to identify issues and recommending solutions. * Staying up to date and compliant with all vehicle titles, registrations, and tags. * Set-up, review and communicate preventative maintenance (PM) schedules. * Record PM completion. * Assist in-house mechanic shops recording work activity. * Intake customer service for Property damage claims and related repairs and Work with Insurance companies to process claims. Assisting with purchasing and inventory management * Develop strong customer service-oriented relationships with project personnel. Qualifications: Attention to detail Insurance Claim Processing Preferred Bilingual a plus Schedule: Full time Total Compensation Package to include: Competitive base pay, annual profitability based bonus, recognition incentives and extensive training opportunities. Comprehensive Benefit Plan options for full time employees to include: Health & Dental insurance, Vision Discounts, 401(k) Retirement Plan, Vacation, Sick, Life Insurance, Long Term Disability coverage, Flexible Spending Accounts, Employee Assistance Plans and more! Company will conduct Background check, MVR (if applicable) and Controlled Substance testing prior to hire. Roy Jorgensen Associates, Inc. is an Equal Opportunity Employers and is committed to diversity in our workforce. EOE/M/F/D/V

Job Details DALB Inc - Kearneysville, WV Full Time $18.00 - $21.00 Hourly 1st ShiftJob Posting Date(s) 03/11/2025Description Summary/Objective: The Office Coordinator/Administrative Assistant will coordinate all front desk operations. This role contributes by creating an approachable and inviting environment for both employees and customers. Performing administrative support functions for our management team as well as organizing, planning, and performing general office functions. Essential Functions Be excellent as first point of contact via phone, email and in-person interactions. Answer, screen, and transfer incoming phone calls. Organize and prepare for meetings, including gathering documents and attending to logistics of meetings. Manage room calendars including setting up meetings and moving meetings as needed. Identify weekly office supply needs to include requisitioning, maintaining organization and storage of items. Maintains security by following procedures and issuing visitor badges. Manages catering orders for office meetings and customer visits. Accept deliveries/process packages and ensure they reach the intended recipient promptly. Prepare outgoing mail for USPS and maintain the postage meter account ensuring postage supplies inventory is fulfilled. Compose routine and non-routine business documents for designated individuals using Microsoft Excel, Word, and PowerPoint. Perform administrative support functions such as filing and general clerical functions. Set up conference rooms, teleconference lines, and supporting documentation. Arrange travel/lodging for certain executives and managers, as needed. Follow established procedures and perform routine duties. Maintain and stock kitchenette/conference rooms/meeting and training rooms. Document procedures for front office. Qualifications Core Competency Requirements Knowledge and expertise in: Candidate must be a team player with a great attitude. Ability to effectively communicate across varying modes of communication. Technologically savvy and able to learn new programs quickly and able to troubleshoot. Excellence in customer service and customer interaction. Have excellent attention to detail and high-level accuracy with documents. Flexible in daily routine; ability to prioritize and manage shifting responsibilities. Ability to assess, prioritize and act quickly, solve problems, and maintain confidentiality. High level organizational and planning skills. Excellent interpersonal and communication skills Proficient in time management A true professional, who supports the entire team in achieving their goals. Consistent, professional dress, and manner. Required Skills Customer Service Proficient in all Microsoft Office programs Ability to practice and demonstrate DALB Core Values Required Education and Experience High school diploma 3+ Years Receptionist/Administrative Assistant experience Supervisory Responsibility Not applicable Work Environment This job operates in a professional office environment. This role routinely uses standard office equipment. Training Company orientation Departmental orientation Communication protocol General safety

We are seeking a highly organized and detail-oriented Home Care Administrative Assistant to support our team in delivering exceptional in-home care services. This position involves performing a variety of administrative tasks to ensure the efficient operation of our home care office and smooth communication with clients, caregivers, and healthcare professionals. Key Responsibilities: Answer phone calls, respond to inquiries, and direct clients or caregivers to the appropriate team members. Schedule and coordinate appointments for caregivers and clients, ensuring timely and effective service delivery. Assist with the onboarding process for new clients, including collecting necessary documentation and ensuring proper care plans are in place. Maintain accurate and up-to-date client files, records, and schedules in the electronic health records (EHR) system. Process and verify insurance information, manage billing, and handle billing inquiries from clients. Prepare and maintain office supplies, equipment, and necessary documentation for caregivers. Provide support with recruitment and training efforts for new caregivers. Communicate with clients and caregivers to ensure satisfaction and address any concerns or issues. Coordinate with healthcare providers, families, and insurance companies as needed. Assist with the preparation and submission of reports and regulatory paperwork. Maintain office organization, including filing and managing correspondence. Qualifications: High school diploma or equivalent required. Associate's degree or higher is a plus. Previous experience in an administrative role, preferably in healthcare or home care. Strong organizational skills and attention to detail. Excellent communication and customer service skills. Familiarity with medical terminology, billing, and insurance verification is a plus. Proficiency in office software (Microsoft Office Suite, Google Workspace) and EHR systems. Ability to manage multiple tasks simultaneously in a fast-paced environment. Compassionate and professional demeanor, with a commitment to helping others. Knowledge of HIPAA regulations and confidentiality requirements.

Numa Management Associates, LLC is a management consulting firm in Columbia, MD. We are a reliable source for staff support and management services. Job Description Provide support to managers, employees, and assisting in daily office needs. Perform office support and clerical work to meet the requirements of the business. Such work may consist of but is not limited to data entry; answer and direct phone calls and dispatch plumbers and do light office work such as filing, organize and schedule meetings with the ability to speak Spanish. Qualifications Proficient in Microsoft Office Suite including Word, PowerPoint, Outlook, and One Note. Capable of multi-tasking and have excellent oral and written communication skills as well as having strong organizational skills. Someone with dispatch experience is prefer but not mandatory. Must be able to speak Spanish. Additional Information Contact: Recruiter/Eno Nzesi : ************

Administrative Assistant Grafton Integrated Health Network is seeking an experienced Administrative Assistant to support the Nurse Manager and Clinical Administrator at our Berryville Psychiatric Residential Treatment facility serving youth with intellectual and developmental delays. This exciting opportunity provides a collaborative team environment with the opportunity to learn and grown while making a difference in the lives of children at a mission-driven organization. Be a part of something bigger with Grafton! Under general supervision, the Administrative Assistant provides clerical and administrative support to a Grafton senior manager or administrator and/or department. Duties include preparing a variety of documents, correspondence and program reports which may require researching and gathering information for inclusion in prepared material. Maintains records, databases and program files; maintains assigned manager(s) calendar and schedules meetings according to priority and availability; and maintains contact with other departments and outside agencies or organizations for the purpose of obtaining and providing information. Reports to a supervisor, manager or administrator. ESSENTIAL JOB FUNCTIONS * Prepares letters and correspondence from drafts, notes and/or information from other documents. May take initiative to develop and prepare responses to routine or frequent inquiries as appropriate. * Schedules appointments for supervisor with internal staff as well as external agencies and organizations. Maintains calendar of supervisor's time and meetings and works to resolve scheduling conflicts as they arise. * Prepares program related forms, records, reports and other documents which may involve obtaining information from program databases and other forms, documents and references. * Enter, update and maintains data base information for program and department files and records. Generates reports from same. * Maintains budget and financial information for department or assigned programs. * Maintains manuals and copies of regulations. * Attends and takes minutes at various Grafton and program related meetings. Prepares and distributes meeting minutes. * Maintains program files, department files and records ensuring that all necessary documentation is retained, identifies missing documents that should be part of files or records, purges unnecessary or dated information * Open, review and prioritizes incoming mail then distributes to appropriate staff or manager. * Answer incoming telephone calls, obtains nature of the call and transfers the call to the appropriate staff member. Take phone messages for staff out of office. Answers caller questions as appropriate. * Greet visitors and directs them to appropriate staff or building. Notifies staff of incoming visitors. * Order office supplies. * Performs other duties as assigned Other Responsibilities: * Provides responsive and positive customer service to guardians, clients, involved external agencies, Grafton management and other Grafton employees. * Serves as resource to others on matters such as protections of personal health information, releases of information, restrictions/allowances of access to records, structure of electronic health record, and standards for documentation. MINIMUM TRAINING AND EXPERIENCE * Graduation from high school * Minimum 3 years of experience performing progressively responsible clerical and administrative work; or any equivalent combination of training and experience which provides the required knowledge, skills and abilities. Basic to Intermediate level of Excel and Word Skills. COMPENSATION Starting at $19.09; commensurate with experience and qualifications EMPLOYEE BENEFITS * Medical, dental and vision * Flexible Spending & Health Savings Accounts * 401(k), including an employer match * Generous Paid Time Off plan * Education Assistance * Life Insurance * Employee Assistance Program (EAP) * Short-term disability (STD) * Long-term disability (LTD) * As Grafton is a 501(c)(3) non-profit, you may be eligible for federal student loan forgiveness Grafton is an equal employment opportunity employer and tobacco-free workplace. #ProfGrafton

We are seeking a detail-oriented Administrative Assistant to join our team. The ideal candidate will primarily be responsible for managing and processing all accounts payable transactions, ensuring timely and accurate payments to vendors. This role requires a high level of accuracy, attention to detail, and the ability to work in a fast-paced environment. Requirements PMI Overview: Quantic PMI defines and manufactures mission-critical electronic components for the aerospace and defense industry, as well as commercial and industrial markets. Principal product lines include RF/microwave components. Primary Roles and Responsibilities Include: • Review and verify invoices and payment requests. • Process invoices in accounting software and ensure correct approval for payments. • Monitor accounts to ensure payments are up to date and resolve discrepancies. • Reconcile vendor statements and correct any variances. • Maintain files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices. • Assist with month-end closing activities related to accounts payable. • Communicate with vendors and internal departments to resolve payment issues. • Daily updating and maintain multiple reports to meet deadlines. • Answering phones and directing the call to the correct party. • Assist with administrative tasks with purchasing, sales, & marketing departments. Qualifications: • Proficient in Microsoft Office 365 (Word, Excel, Outlook). • Personable and extremely well organized. • High attention to detail and can work with minimal supervision. • Able to multitask understanding levels of priority. • Capable of following directions and strong work ethics. • Maintain a professional appearance for customer and vendor interface. • Knowledge of MRP (Material, Requirements, Planning) system. • Willingness to take on more responsibilities to expedite career growth. Education: • High School Diploma or GED minimum. • Bachelor's or associate degree a plus. Benefits: • Health, dental, and vision insurance • 401K with company match • Paid time off • Opportunities for career growth and development Quantic PMI is an affirmative action/equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, work related mental or physical disability, veteran status, sexual orientation, gender identity, or genetic information. We participate in EVerify. U.S. EXPORT CONTROLS As a U.S. defense manufacturer, Quantic PMI is required to safeguard U.S. defense-related and other export-controlled articles, technologies, and services from unauthorized access, export, or re-export. The transfer of U.S. export-controlled articles, technologies, or services (including manufacturing processes) to individuals or entities that do not qualify as “U.S. persons,” as defined by 22 CFR 120.62, is prohibited without prior authorization from the appropriate U.S. government agencies, such as the Department of State's Directorate of Defense Trade Controls (DDTC). Under 22 CFR 120.62, a “U.S. person” is defined as a lawful permanent resident as per 8 U.S.C. 1101(a)(20), or a protected individual under 8 U.S.C. 1324b(a)(3). It also includes any corporation, business association, partnership, society, trust, or other entity that is incorporated to do business in the United States, as well as governmental entities at the federal, state, or local levels. It does not include foreign persons as defined in § 120.63. To ensure compliance with U.S. export control regulations, candidates for this position are required to undergo an Export Compliance Assessment. As part of this process, candidates may be asked to provide documentation verifying their status as “U.S. persons” or “foreign persons,” in accordance with U.S. regulation, to determine whether prior authorization is required to perform specific job duties related to this position.

About the Role: As Kalmbach Feeds continues to grow, we are looking for passionate, hard-working team members that live our values and help us create new ideas, serve customers, improve our processes, build teams, and manage our growth. The primary objective of our Administrative Support Team Member is to assist with the smooth day to day operations of our Shippensburg, PA facility. This role requires an extremely perceptive person, capable of relating to individuals on all levels. As unique opportunities present themselves, you must be sensitive to customer needs, corporate goals, team member development and public image. Hours: Monday thru Friday 8:00am - 5:00pm, Saturday 8:00am -12:00pm (1/2 day flexed during the week) Primary Responsibilities Entering customer orders Scaling and recording weights of all inbound and outbound loads. Processing of all daily production reports. Processing of purchase orders through a close working relationship with the Accounts Payable team. Supporting the dispatch team with driver assignments when needed The Right Candidate: Holds a high school diploma or equivalent Customer service focused in all aspects of job Exhibits exemplary written and verbal communication skills Has strong attention to detail and ability to work independently Basic computer aptitude to include Word and Excel Has experience as an administrative assistance and/or in customer service About the Company: Kalmbach Feeds offers the highest quality nutritional products for livestock, poultry, and companion animals. The company was founded in 1963 by Milton and Ruth Kalmbach with a vision to develop the finest products, providing customers with the best possible nutritional value. The Kalmbach family's traditional core values have served as the compass for consistent success for six decades, and the company has become the regional leader within the animal nutrition industry. Kalmbach Feeds enjoys an excellent reputation for quality and integrity within the animal nutrition industry and is comprised of smart self-starters who are driven to serve customers. Our experienced, talented team utilizes cutting-edge technology and proprietary processes to deliver safe, innovative products. Our stringent ingredient testing, computer automated systems, patented technologies, dedicated manufacturing facilities, and in-house nutrition specialists guarantee it. Additional information regarding our exciting company can be found at **************************** and *********************** Kalmbach Feeds Offers: Medical, Dental, and Vision Benefits with eligibility on date of hire 401(K) (traditional and Roth options) with generous company match 3 Weeks Paid Time Off in first year Company Paid Short Term and Long Term Disability Company Paid Life Insurance Competitive Compensation On Staff Life Coach Medical and Dependent Care Reimbursement Plans Access to Beach Front Company Condo in Fort Myers, FL Kalmbach Feeds is an Equal Opportunity Employer. Each applicant for employment is considered solely based on job qualifications, without regard to race, color, religion, sex, age, disability, national origin, veteran status, or any other classification protected by law. The information contained within your resume and application, including employment history, educational history, and references, are subject to verification. Pre-employment drug screen (hair and urine), physical, and criminal background check required. Only qualified candidates will be contacted.

Provides clerical, secretarial, registration and collection activities in the corresponding office to ensure the prompt and efficient care of patients to meet the goals and objectives of the practice. Provides patient registry services for all assigned areas. Determines and, as required, makes changes to patient demographic and insurance information. Reviews requests and/or insurance requirements for completeness and for requesting physician signature. Provides appointment services for all areas. Ensures patient exam(s) ordered information is accurate and complete. Determines if exam preparation is required and informs patient of the same. Minimum Qualifications: Education - High school diploma or equivalent required. Experience - Previous medical office and computer experience preferred. Licensure - None Knowledge/Skills/Abilities - Good communication skills, including proper grammar usage and ability to manage confidential patient information. Caring for Our Team We offer a comprehensive benefits package to support our employees' well-being and professional growth. Benefits include health, dental, and vision insurance available starting the first day of the month following 30 days of employment, along with life insurance, short and long-term disability coverage. Paid Time Off begins accruing from day one, and we also provide a 401k plan, an education assistance program, and an employee assistance program. Additionally, employees working evening, night, or weekend shifts may be eligible for a shift differential, adding even more value to your role. Strength Through Diversity Meritus Health believes that diversity, equity, and inclusion are key drivers for excellence. We share a common devotion to delivering exceptional patient care. When you join us, you become a part of Meritus Health, and we expect a record of achievement and advancement as we meet our mission. Our commitment to equity in all aspects of patient care delivery, education, and research to promote policies and practices to allow opportunities for all to create joy at work and reach their potential. Happy to Help At Meritus, we believe in a collaborative and caring work environment. Interactions are an opportunity to learn, listen and to be there for one another. Therefore, we provide warm welcomes, hospitality-driven closures, and are always Happy to Help.

We are seeking a friendly and organized Front Desk Receptionist to join our team. In this role, you will be the first point of contact for our clients and visitors, providing exceptional customer support and administrative assistance. The ideal candidate will possess strong communication skills, proficiency in office software, and the ability to manage multiple tasks efficiently. Duties Greet and welcome visitors in a professional manner. Answer phone calls and manage phone systems, directing inquiries to the appropriate departments. Provide excellent customer support by addressing client questions and concerns promptly. Perform data entry tasks accurately and efficiently. Manage calendars, scheduling appointments, and coordinating meetings. Maintain organized office files and records. Answer telephone and direct calls. Assist/greet visitors, staff, and clients. Provide full service administrative support duties that include check-in and check-out of program clients in the NextGen EPM system. Assist with general administrative tasks to ensure smooth office operations. Communicate effectively in both English and Spanish is a plus. Requirements Previous experience in a receptionist or administrative role is preferred. Proficient in using computer systems and office software (e.g., Microsoft Office Suite). Strong typing skills with attention to detail for data entry tasks. Familiarity with calendar management tools. Excellent verbal and written communication skills. Ability to multitask and prioritize effectively in a fast-paced environment. A positive attitude with a commitment to providing outstanding customer service. Join our team as a Front Desk Receptionist where you can make a positive impact on our clients' experiences while developing your administrative skills in a supportive environment.

The Administrative Assistant is primarily responsible for providing administrative support for the Development Team in Institutional Advancement. The ideal candidate should be able to work independently with minimum supervision and collaboratively. The position works closely with the Advancement Operations Manager. The positions interact with a diversity of constituencies including alumni, donors, trustees, faculty, staff. The Administrative Assistant will report to the Associate Vice President of Institutional Advancement and will provide support for development and donor relations. Responsibilities * Monitors and assists in managing day-to-day operations of Development and Donor Relations. * Collaborates with the Advancement Operations Manager regarding any IA needs when necessary. * Assists the AVPIA with daily operational needs. * Assists the AVPIA with communication, outreach and planning for the McDaniel Women's Leadership Network. * Manages electronic calendar for the AVP; proactively schedules and responds to requests for meetings and appointments for the AVP, Development and Donor Relations. * Prepares agendas, room reservations, notifications, and supplies information for meetings. * Manages travel arrangements and itineraries when needed. * Reconciles and prepares expense and reimbursement reports. * Responsible for tracking and managing portions of the IA budget and the submission of check requests for Development and Donor Relations. * Handles routine correspondence including drafts letters and follow-up phone calls, including regular communication with members of the College community. * Implements and maintains files and written agreements for the Development office. * Assists in processing proposals and gift documentation when needed. * Maintains efficient and paper-light file of correspondence and information for the division. * Proofreads and edits documents. * Assists with list requests and prospect information and collaborates with Advancement Services for any data and prospect needs for Development and Donor Relations. * Support the College's constituent engagement model by assisting with constituent engagement events as needed. * Works cross-divisionally as needed. * Manages various vendor relationships for office supplies and services in collaboration with the Advancement Operations Manager. * Primary contact and manager for the development and donor relations line and serve as backup for the IA line, directing calls to the appropriate staff member. Requirements: Qualifications * High school diploma required, Associate's degree preferred. * Three or more years of office experience required. * Strong work ethic, attention to organizational planning and detail, analytical and problem-solving skills. * Experience working with diverse constituencies. * Raiser's Edge software experience preferred but not required. * Ability to exercise discretion with the utmost integrity in dealing with confidential and sensitive information. * Advanced level skills in Microsoft Office software including Outlook required. * Excellent written, oral and interpersonal skills. * Ability to work independently and with team members. * Proven ability to manage multiple projects and priorities and meet deadlines. * Understanding of budget process and procedures. * Customer Service skills including phone manner, willingness to help, etc. * Willingness to work evenings and weekends to support programming and events is required. Working Conditions While performing the duties of this job, the employee is routinely working in a normal office environment with minimal exposure to adverse conditions. The noise level in the work environment is usually minimal. Physical Abilities The physical demands described below are representative of those that must be met by an employee to successfully perform the essential functions of this job: * Sitting for long periods of time. * Some bending and stooping when working with files. * Limited lifting involved but not more than 10 pounds at a time. * Finger dexterity for typing and use of other office equipment. Additional Information: McDaniel College, in compliance with federal and state laws and regulations, does not discriminate in the recruitment, admission, and employment of students, faculty, and staff in the operation of any of its educational programs and activities. McDaniel College will not tolerate any discrimination or harassment on basis of any protected status including protective hairstyle, race, religion, color, ancestry or national origin, disability, age, sex, gender, gender identity, gender expression, sexual orientation, pregnancy, military status, genetic information, marital status, veteran's status, or any other actual or perceived legally protected characteristics. Application Instructions: Completed applications must include the following: cover letter addressing position qualifications and related experience; resume, names and contact information of three professional references, and a completed job application. Review of applications begins immediately.

Secretarial/Clerical/Administrative Assistant I Additional Information: Show/Hide Administrative Assistant I - Front Office Smithsburg High School Grade 6 of the ESP Salary Scale ($18.54 - $33.54) 7.5 hours/Day, 10-Month Work Year Reports to building administrator Employee Benefits Summary Minimum Requirements High School Diploma/GED. Three (3) years' successful administrative experience and/or training. Accurate typing/keyboarding skills. Demonstrated experience and skill in a variety of relevant software and electronic communication tools, including presentation, word processing, spreadsheet and database applications. Experience using Synergy (student management system) or compatible database program. Regular and predictable attendance which is an essential function of this position. Ability to perform the essential functions of the job with or without reasonable accommodations. Preferred Qualifications Excellent reading, grammar and punctuation skills. Ability to maintain an organized office environment. Ability to receive, answer and/or relay inquiries by telephone in a courteous manner and provide the appropriate response. Ability to communicate clearly. Training and experience working with population relevant to the assigned school. Working knowledge of Board of Education policies and procedures. Familiarity with a wide variety of technology tools and their use; including Microsoft applications (Word, Excel, PowerPoint, Access, OneNote, Outlook, Publisher), Google Apps, iTunes, Apple App Store, videoconferencing technology, Google Suite, etc. Role Responsibilities Compose and type letters, memos, and reports. Maintain high level of confidentiality in conducting office business/assignments. Work cooperatively with others. Conduct written correspondence as required. Communicate effectively with the public in giving and obtaining information, referring callers, and arranging appointments. Provide assistance to staff and students as needed. Collect, record data, and maintain files. Apply Board of Education policies and procedures as required. Utilize various types of office machines. Assist in preparing school for opening and closing of school year as needed. Prioritize assigned tasks. Perform a variety of complex administrative and clerical duties as assigned. Apply computer functions as required. Maintain records and student files. Make appointments and serve as receptionist. Make job-related decisions as appropriate. Demonstrate courteous and professional demeanor to all stakeholders of Washington County Public Schools. Other duties as assigned. Environmental Factors and Physical/Mental Requirements The Environmental Factors and Physical/Mental demands represent those that an employee must meet to perform the essential functions of this job successfully. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Required prolonged periods of sitting at a desk and working on a computer and other office equipment. Ability to sufficiently and efficiently move throughout the building. Must use sensory skills to effectively communicate and interact with others as normally defined by the ability to see, read, talk, and hear. Ability to maintain emotional control under stress. Ability to move, raise, lower, and carry objects up to 20 lbs. on an irregular basis. Must be able to bend, crouch, stoop, reach, and climb. Will be subjected to loud noises, interactions, and traffic flow associated within a highly populated office environment.