Office Admin - Executive Assistant
Administrative Assistant Job In Knoxville, TN
We are seeking a highly organized and proactive Executive Assistant to support our executive leadership team. The ideal candidate will have strong communication skills, a keen attention to detail, and the ability to handle multiple tasks in a fast-paced environment. This role will involve managing schedules, coordinating meetings, handling confidential information, and ensuring smooth day-to-day operations for our leadership team.
ShyftLabs is a leading data and AI company, helping enterprises unlock value through AI-driven products and solutions. We specialize in data platforms, machine learning models, and AI-powered automation, offering consulting, prototyping, solution delivery, and platform scaling. Our Fortune 500 clients rely on us to transform their data into actionable insights.
Job Responsibilities- Manage executives' calendars, schedule meetings, and coordinate appointments efficiently.Organize and prepare materials for meetings, including agendas, presentations, and follow-ups.Act as the primary liaison between executives and internal/external stakeholders, ensuring smooth communication.Handle travel arrangements, including booking flights, accommodations, and itinerary planning.Oversee office management for big facility, ensuring smooth day-to-day operations.Manage office supplies, vendor relationships, and facility maintenance to create a productive work environment.Coordinate office events, team meetings, and executive engagements.Assist with administrative tasks such as expense reports, document management, and data organization.Conduct research, compile reports, and track key initiatives, ensuring deadlines and follow-ups are met.Manage email correspondence, prioritize communications, and ensure prompt responses.
Basic & Preferred Qualifications3+ years of experience in an executive assistant or office manager role, preferably in a fast-paced environment.Experience managing office operations for a large facility. Familiarity with expense management tools and scheduling software.Experience handling travel planning and executive logistics at a high level.Ability to coordinate events, manage vendor relationships, and oversee office facilities.Prior experience supporting senior leadership in a corporate setting.Experience in a tech or startup environment is a plus.
We are proud to offer a competitive salary alongside a strong healthcare insurance and benefits package. We pride ourselves on the growth of our employees, offering extensive learning and development resources.
ShyftLabs is an equal-opportunity employer committed to creating a safe, diverse and inclusive environment. We encourage qualified applicants of all backgrounds including ethnicity, religion, disability status, gender identity, sexual orientation, family status, age, nationality, and education levels to apply. If you are contacted for an interview and require accommodation during the interviewing process, please let us know.
Part-Time (30 HRS) Associate Banker (New Build) - Foothills Plaza Dr and Mall Rd - Maryville, TN
Administrative Assistant Job In Maryville, TN
We have an obsession for taking care of our customers and employees and making them feel welcomed and valued through building lasting relationships, doing the right thing, exceeding expectations, and having a strong commitment to diversity and inclusion. Using the latest banking solutions combined with cutting-edge financial technology and the most welcoming and friendly service, you will be front and center representing our brand and culture. You will have the opportunity to help people experience our Customer Promise - helping people make the most of their money so they can make the most of their lives, by providing education and advice tailored to suit their financial needs.
As an Associate Banker- Market Expansion in Branch Banking, you will contribute significantly to the success of the branch by delivering exceptional customer experiences. You will build long-lasting relationships with clients by sharing product knowledge and solutions as well as introducing them to our licensed bankers.
Job responsibilities
Engages clients as they enter the branch by welcoming them and making them feel appreciated including managing lobby traffic, checking clients into the waiting queue, and scheduling/canceling client meetings
Performs branch operations which may include managing cash devices such as the cash vault, ATM, or others while adhering to all bank policies and procedures and performing account origination for consumer clients
Provides proactive client outreach to gauge success and offer new tools to help them meet their consumer banking and investment goals
Champions new Associate Banker skills such as tablet utilization, account opening, and other key initiatives, helping Associate Bankers as they learn
Educates clients on the usage of technology self-service options such as leveraging the Chase Mobile App, Chase.com, and ATMs to complete their banking needs whenever, wherever, and however they want
Shares best practices across the supported branches to deliver a strong controls environment and exceptional customer experience
Required qualifications, capabilities, and skills
6+ months of customer service experience
High school diploma or GED equivalent
Preferred qualifications, capabilities, and skills
Ability to make personal connections, engage customers, and remain courteous and professional in a team environment while quickly and accurately learn products, services, and procedures
Professional, interpersonal, thorough, detailed oriented, and organized with follow-up skills
Strong desire and ability to influence, educate, and connect customers to technology
Cash handling experience
Part-Time (30 HRS) Associate Banker (New Build) - Foothills Plaza Dr and Mall Rd - Maryville, TN
Administrative Assistant Job In Maryville, TN
We have an obsession for taking care of our customers and employees and making them feel welcomed and valued through building lasting relationships, doing the right thing, exceeding expectations, and having a strong commitment to diversity and inclusion. Using the latest banking solutions combined with cutting-edge financial technology and the most welcoming and friendly service, you will be front and center representing our brand and culture. You will have the opportunity to help people experience our Customer Promise - helping people make the most of their money so they can make the most of their lives, by providing education and advice tailored to suit their financial needs.
As an Associate Banker- Market Expansion in Branch Banking, you will contribute significantly to the success of the branch by delivering exceptional customer experiences. You will build long-lasting relationships with clients by sharing product knowledge and solutions as well as introducing them to our licensed bankers.
Job responsibilities
Engages clients as they enter the branch by welcoming them and making them feel appreciated including managing lobby traffic, checking clients into the waiting queue, and scheduling/canceling client meetings
Performs branch operations which may include managing cash devices such as the cash vault, ATM, or others while adhering to all bank policies and procedures and performing account origination for consumer clients
Provides proactive client outreach to gauge success and offer new tools to help them meet their consumer banking and investment goals
Champions new Associate Banker skills such as tablet utilization, account opening, and other key initiatives, helping Associate Bankers as they learn
Educates clients on the usage of technology self-service options such as leveraging the Chase Mobile App, Chase.com, and ATMs to complete their banking needs whenever, wherever, and however they want
Shares best practices across the supported branches to deliver a strong controls environment and exceptional customer experience
Required qualifications, capabilities, and skills
6+ months of customer service experience
High school diploma or GED equivalent
Preferred qualifications, capabilities, and skills
Ability to make personal connections, engage customers, and remain courteous and professional in a team environment while quickly and accurately learn products, services, and procedures
Professional, interpersonal, thorough, detailed oriented, and organized with follow-up skills
Strong desire and ability to influence, educate, and connect customers to technology
Cash handling experience
Part Time Campus Administrative Assistant - Farragut
Administrative Assistant Job In Farragut, TN
Faith Promise is looking for a part-time, 25 hours per week, Administrative Assistant who is passionate about joining a team that is going to Win the World. This role will report to the Campus Pastor - Farragut and will be accountable for a variety of administrative and clerical duties necessary to run an organization efficiently.
The Administrative Assistant performs most of his or her duties during regularly scheduled office hours; however, participation in various ministry and all-staff events will also be required from time to time.
FAITH PROMISE VALUES
Team members at Faith Promise are committed to live out, and help others live out our Values:
Love God
Love People
Discover Purpose
Win Our World
JOB DETAILS
Serve as the information and communication gateway for the office
Own communication between staff and volunteer leaders including by telephone, websites, and email
Plan and schedule meetings, appointments, rooms, and resources for Farragut Campus staff and for other campus events
Organize and maintain paper and electronic files
Manage projects and conduct research on best practices
Manage the Farragut Campus budget
Manage travel and guest arrangements as needed
Help Campus Administrative Assistants as necessary
Perform all other duties assigned by Campus Pastor - Farragut
BASIC QUALIFICATIONS
High School diploma or equivalent
Minimum of two years of experience in an administrative assistant type position
Strong computer and Microsoft Office Suite skills
Team player
Effective communication skills
Detail-oriented and organized
Flexible and adaptable
Must be willing to become a Core Member of Faith Promise Church within one year of hire
Must be willing to complete WIN Leadership College within one year of hire
PREFERRED QUALIFICATIONS
Experience in managing volunteers.
Experience with non-profit organizations
Experience in working with a growing or decentralized organization
Experience using database queries and/or filters
Experience with phone system management
Proficient at operating general office equipment
Executive Office Assistant (Legal Secretary)
Administrative Assistant Job In Knoxville, TN
Executive Office Assistant (Legal Secretary) Employment Type: Full-Time, Entry LevelDepartment: Legal As a CGS Legal Secretary you will support a federal agency in performing moderately complex litigation support tasks. You will support a wide range of litigation support tasks like reviewing and analyzing case materials, indexing and acquiring case files from databases, answering phone lines, and numerous other relevant tasks.
CGS brings motivated, highly skilled, and creative people together to solve government's most dynamic problems with cutting edge technology. To carry out our mission, we are seeking candidates that are excited to contribute to government innovation, appreciate collaboration, and can anticipate the needs of others. Here at CGS, we offer an environment in which our employees feel supported, and we encourage professional growth through various learning opportunities.
Skills and attributes for success:- Performs moderately complex litigation support tasks, including, for example, detailed review and analysis of case materials in a broad range of subject matters, such as - financial records, health care materials, and other litigation files; - detailed indexing of case files; - drafting procedures for accomplishing litigation support assignments; - document acquisition related tasks; - and conducting database searches.- Proofreads and edits deliverable products.- Answers phones for Senior Executive Officers - Arrange travel using a proprietary database for Senior Trial Attorneys; - writes memos, letters, - creates PowerPoint Presentations, - generates complex spreadsheets, - downloads PDFs and saves to the network, - creates a folder on the network and unzips files.
Qualifications:- At least two years of word processing experience, including one year of litigation support experience.- Must be able to type at a minimum rate of 65 wpm with an accuracy rate of 95%.- High school diploma or GED required.- Excellent oral and written communication skills required.- The ability to produce highest quality work under extreme pressure very important. - Must be a US Citizen. - Must be able to obtain a Public Trust Clearance.
Ideally, you will also have:- Legal Secretary Certificate- Undergraduate Degree
Our Commitment:Contact Government Services (CGS) strives to simplify and enhance government bureaucracy through the optimization of human, technical, and financial resources. We combine cutting-edge technology with world-class personnel to deliver customized solutions that fit our client's specific needs. We are committed to solving the most challenging and dynamic problems.
For the past seven years, we've been growing our government-contracting portfolio, and along the way, we've created valuable partnerships by demonstrating a commitment to honesty, professionalism, and quality work.
Here at CGS we value honesty through hard work and self-awareness, professionalism in all we do, and to deliver the best quality to our consumers mending those relations for years to come.
We care about our employees. Therefore, we offer a comprehensive benefits package.- Health, Dental, and Vision- Life Insurance- 401k- Flexible Spending Account (Health, Dependent Care, and Commuter)- Paid Time Off and Observance of State/Federal Holidays
Contact Government Services, LLC is an Equal Opportunity Employer. Applicants will be considered without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
Join our team and become part of government innovation!Explore additional job opportunities with CGS on our Job Board:**************************************** more information about CGS please visit: ************************** or contact:Email: *******************
$27,887.25 - $35,855.04 a year
Administrative Support Assistant
Administrative Assistant Job In Knoxville, TN
Job Title: Administrative Support Assistant ***Work Location: Atlanta, GA *** Salary: Based on experience and will be discussed with manager in interview Position Overview: As an Administrative Support Assistant, you will play a key role in supporting multiple departments from our Corporate office in Atlanta, GA. This position offers a dynamic opportunity to grow and develop professionally while contributing to a team of highly skilled engineers in a thriving, multi-office firm. Join us and be part of a forward-thinking company that continues to excel in the engineering industry. Essential Duties and Responsibilities:
Answer and direct calls accordingly.
Greet and assist visitors in a professional and welcoming manner.
Manage documents for signature and notarization.
Arrange and coordinate travel accommodations, including flights, hotels, and rental cars.
Order and maintain inventory of office, cleaning, and kitchen supplies; restock as needed.
Order and distribute safety equipment, including Class II/Class III safety vests and hard hats.
Schedule and coordinate meetings, including ordering, pickup, setup, and cleanup for office lunches, department training meetings, and quarterly cookouts.
Oversee printer maintenance and troubleshoot minor technical issues.
Maintain and update the Purchase Order Log.
Prepare and manage outgoing FedEx shipments, including packaging, label creation, and drop-off.
Handle and distribute all incoming mail.
Provide administrative support to various departments as needed.
Serve as the primary point of contact for all building maintenance vendors.
Coordinate and oversee facility services such as cleaning, building repairs, lawn maintenance, extermination, water delivery, and fire extinguisher inspections.
Manage vendor relationships for cleaning supplies, building remodel services, AC repair, and alarm system maintenance.
Ensure routine inspections and maintenance of the facility to uphold a safe and efficient work environment.
Oversee fleet management, including driver account maintenance, vehicle registration and insurance, mileage logs, repair coordination, compliance tracking, and ensuring all vehicles are properly maintained and field-ready.
Education/Experience:
Minimum of 5+ years of experience in administrative support, preferably in a fast-paced environment.
Experience working for an engineering firm is a plus
Accounting experience is a plus
Knowledge of Fleet maintenance, including driver account management, vehicle registration and insurance, mileage tracking, repair coordination, and compliance oversight.
Strong organizational and multitasking skills.
Excellent communication and interpersonal abilities.
Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
Ability to manage travel bookings and coordinate multiple schedules.
Experience handling office supplies, safety equipment, and mail distribution.
Knowledge of building maintenance coordination is a plus.
Notary certification is a plus but not required.
Benefits:
Competitive salary based on experience.
Comprehensive health, dental, and vision insurance.
Retirement savings plan with company match.
Paid time off and holidays.
Professional development and career advancement opportunities.
A supportive and collaborative work environment.
Equal Opportunity Employer (U.S.) all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, sexual orientation, gender identity, or any other characteristic protected by law. Accura uses E-Verify in its hiring practices to achieve a lawful workplace. *******************
Administrative Assistant to the President's Office
Administrative Assistant Job In Jefferson City, TN
Carson-Newman University is a Christian, liberal arts-based University built upon the Lordship of Jesus Christ as evidenced historically and revealed in the Scriptures. Job Title: Administrative Assistant to the President's Office Department: President's Office
Reports To: Executive Assistant to the President and CEO and Board of Trustees
FLSA Status: Non-Exempt
Time Requirements: 40 hours per week
Summary Description: The Administrative Assistant to the President's Office serves as administrative support to the President's Office through administrative functions that require a thorough knowledge of University policies, procedures, and operations and an understanding of the University's role within the community. The Administrative Assistant has recurring contact with but not limited to administrators, students, and parents. The Administrative Assistant manages the office's daily activities and provides support with the President's schedule. The Administrative Assistant uses discretion in the dissemination of information to faculty, staff, students, and the various publics served by the University. The Administrative Assistant assists in coordinating and/or supporting activities with other administrative units of the University, as needed. The Administrative Assistant must be flexible due to an unpredictable schedule which is based on the needs of the Executive Assistant to the President, the President and the University as well as a schedule that may require attendance at evening and weekend University events.
Functional Description:
* As an intentionally Christian academic community, Christian employees are hired to advance the mission of Carson-Newman as expressed in our strategic plan, Acorns to Oaks.
* Safeguards the confidentiality of University administration by exercising discretion in communicating information and in handling administrative records, files, and similar confidential items.
* Serves as the front line of the office by greeting and receiving visitors in person, telephone or email, responds to inquiries from other University offices or outside visitors by providing information regarding University policies, and/or referring those inquiries or problems to the appropriate office or person.
* Serves as the liaison between the President's Office and other University offices, students, and various outside entities by the management of the President's calendar
* Responsible for the daily operational management of the President's Office by managing the office filing system, supplies and equipment inventory, refreshment inventory; gift inventory; placing orders as needed; reservations for the President's Dining Room and President's Conference Room, and ensuring the office is well maintained and organized.
* Serves as liaison between the President and churches by the coordination of details for invitations to preach through the management of the President's calendar
* Serves as the event coordinator for various events hosted by the President's office
* Provide event assistance as needed but not limited to the President's Box during home football games
* Reconciles and maintains an organized purchasing process for the President's Office
* Act as Property Management Coordinator for the Seaton Guest House
* Provides administrative support to the President and Executive Assistant to the President
* Serves as the coordinator for the President's Christmas Gift
* Serves as the coordinator under the direction of the President for the daily Prayingforyou emails
* Provide administrative support to the First Lady of Carson-Newman University
* Contributes to the overall success of the University by performing other essential duties and responsibilities as assigned.
Supervisory Responsibilities: N/A
Education and/or Experience: A Bachelor's degree preferred, or 3-5 years administrative experience in a confidential, professional setting.
Required Skills:
* Regular and predictable attendance
* Must be extremely proficient in Microsoft Office 365 (Outlook, Word, Excel, PowerPoint, OneDrive), especially by creating, formatting and editing letters, spreadsheets and sharing documents
* A strong attention to detail and follow-through
* Takes initiative to get things done without being prompted
* Excellent time management skills to be able to independently prioritize and organize tasks including maintaining multiple calendars and schedules; work on multiple deadline-driven priorities; produce high quality work
* Ability to stay organized
* Ability to work independently
* Must be willing and have the ability to adapt
* An ability to effectively communicate with internal and external constituencies
* Work as a team member
* The ability to work evenings and weekends as well as light travel, if necessary.
* Ability to collaborate with other administrative units to create an environment conducive to institutional success
* Ability to engage in the University's mission and values
Physical Demands: In order for a person to be able to successfully perform this job, they must be able to sit, stand and bend to handle routine duties in an office area. They must be able to use a computer screen that is sight based. They must be able to speak to employees or others in person, by phone or in group meetings. They must be able to lift boxes or files weighing up to 25 pounds. This person should be able to move about campus or where needed either by walking or driving.
General Information: This description is designed to describe the general nature of the job and is not intended to be an exhaustive list of all responsibilities, skills and duties. It is the responsibility of the supervisor for this position to formally outline in writing any performance expectations including specific duties for which the employee assigned to this position will be held accountable in terms of performance evaluation.
Employee Expectations: The University expects all employees to conduct themselves in a manner that is appropriate for a Christian institution and to be worthy examples in moral conduct and behavior for the students of the University and fellow employees.
Secretary- Home Health Full Time Days
Administrative Assistant Job In Knoxville, TN
BASIC PURPOSE OF THE JOB
Coordinates and completes clerical work for the various functions of the Home Health department including patient registration, mailing correspondence, physician orders, tracking and receiving orders and scanning documents into the appropriate record. Serves as the receptionist for Home Health. Responsible for maintenance and provision of various reports.
REPORTS TO
Coordinates and completes clerical work for the various functions of the Home Health department including patient registration, mailing correspondence, physician orders, tracking and receiving orders and scanning documents into the appropriate record. Serves as the receptionist for Home Health. Responsible for maintenance and provision of various reports.
JOB REQUIREMENTS
Supervisory Responsibilities: No
Minimum Education: High School Diploma/GED
Degree: General
License/Certification Required: None
Minimum Work Experience: 2-3 years general office/clerical experience required.
REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES
Excellent organizational and customer service skills.
Excellent verbal and written communication skills.
Proficient in word processing, database, and information management, preferable MS Office Professional.
Effectively multi-tasks, attentive to detail, highly organized, flexible, and is able to function autonomously.
DUTIES AND RESPONSIBILITIES
Assumes responsibility as Initial Point of Contact for Home Health, accurately performing all duties.
Enters registration data (patient intake information) into both CPR+ and Meditech Homecare.
Responsible for mailing, tracking and entering orders. Notifies appropriate staff of difficulties as observed by management and Meditech HC tracking records.
Scans/files appropriate documents into the appropriate system(s) with a high degree of accuracy as evidenced by minimal errors noted during chart audits.
Processes record requests obtaining documents requested to be approved for mailing in a timely fashion.
Receives and verifies deliveries.
Completes typewritten correspondence, reports, policies, procedures, guidelines and education materials as instructed.
Maintains patient registration records.
Demonstrates respect and regard for the dignity of all patients, families, visitors, and fellow employees to ensure a professional, responsible, and courteous environment, and interacts with all patients, staff, etc. in a considerate, helpful, and courteous manner, as observed by management observation and peer input.
Ensures all pertinent communication and materials are distributed in a timely manner.
Maintain confidentiality of all hospital and patient information at all times as observed by management and peers.
Fosters mature professional relationships with fellow employees in a courteous, friendly, manner as measured by management observation and peer input.
Promotes effective working relations and works effectively as part of a department/unit team inter-and intra-departmentally to facilitate the department's/unit's ability to meet its goals and objectives.
Maintains and orders office supplies including printed forms maintaining par levels as evidenced by observation.
Utilizes hospital resources and time respectfully and accountably, and willingly accepts any other assignment that may be requested.
PHYSICAL REQUIREMENTS
Note: Reasonable accommodations may be made for individuals with disabilities to perform the essential functions of this position.
Light lifting, pushing and pulling is required for 1-20 lbs occasionally and frequent moving of objects of less than 10 lbs is required. Frequent sitting with some walking, standing, squatting, bending, and reaching is required. Keyboard/computer use and/or repetitive motions may be required.
Come work where you can make a difference everyday.
Part-Time Administrative Assistant for Natural Sciences, Math, and Computer Sciences
Administrative Assistant Job In Maryville, TN
Position Title: Part Time Administrative Assistant Department: Natural Sciences, Math, and Computer Sciences 1 Title of Immediate Supervisor/Leader to Whom This Position Reports: Chairs, Natural Sciences, Math, and Computer Sciences * Expected Daily Work Hours: 8:00am - 3:30pm *Expected Weekly Work Schedule: Monday - Friday - 10 months
* College offices are normally open from 8:00 AM until 5:00PM, Monday through Friday. However, due to the nature of responsibility to the student body, individual offices or departments may have operating hours that extend beyond this period and may include evening or weekend hours. Non-exempt employees will normally work 8 hours per day. Overtime (any hours in excess of 40 per week) for non-exempt employees is required to be approved, in advance by the department supervisor. Exempt employees will typically work at least 40 hours per week and such additional time as may be reasonably required to fulfill the obligations of their position description. Such additional work may include evenings and weekends and should be described in this document.
Summary of this position:
Assist in clerical, administrative, and academic matters by organizing and managing a variety of tasks in a discreet and professional manner to two divisions located in Sutton Science Center, the Division of Natural Sciences, and the Division of Mathematics and Computer Sciences. This is a 10-month position.
Minimum Qualifications Required: (please be specific and respond to every question; indicate none if not applicable)
Education required to ensure success in this position:
* High school diploma or equivalent, required.
Experience required to ensure success in this position:
* Previous office experience working with many people, especially in educational support setting desired.
Special skills, knowledge, and abilities:
* Proficient in use of Microsoft applications including Word, Excel, PowerPoint, Publisher, Teams and Outlook
* Ability to work well with others, including a diverse range of cultures and backgrounds.
* Strong organizational skills with the ability to adapt and problem solve.
* Ability to perform basic math, read, write, comprehend instructions, and communicate effectively in written and verbal formats.
License, certification, or registration necessary:
* Valid Driver's License with no significant violations or at-fault accidents in the past 3 years.
Physical requirements:
* Ability to navigate campus/public buildings and grounds.
* Ability to use a computer for an extended period of time.
* Employees must occasionally lift and/or move up to 30 pounds and regularly lift/move 5-10 pounds.
Environmental conditions:
* Professional office environment with interruptions and noise due to frequent visitors, students, staff and faculty.
Ability to operate the following vehicles or equipment:
* SUV, or light duty truck.
* Standard office equipment: computer, phone, etc.
Primary duties and responsibilities (Typically ~7 primary duties comprised of 80% of the responsibilities):
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Regular and predictable attendance is essential. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
* Order and maintain supplies and printer equipment.
* Provide clerical support for academic matters, meetings and events
* Design and implement flyers, brochures, and newsletters.
* Prepare outgoing mail, FedEx, e-mails, and other communications. Deliver and pick up mail daily from the Campus Post Office
* Schedule, coordinate, and manage various meetings and events for the divisions.
* Directly Supervise a student worker.
* Track division budgets, including submitting purchase requisitions and reconciling purchases
Other roles/duties will be assigned as necessary to assist the College in the attainment of the goals set forth and the enhancement of a positive, respectful learning environment for all staff, faculty and students.
Leadership requirements:
* Does the person in this position directly supervise other staff/team members? No
If yes, how many? ___________
* Does the person in this position directly supervise students? Yes
If yes, how many? 1
This is a benefits eligible position! Please see more details about our benefits here: **************************************************************
Non-Discrimination Statement:
Maryville College is an Equal Opportunity Employer. As a learning community, our members include persons with a variety of interests, backgrounds, beliefs and nationalities which enriches the experience for all. The College embraces diversity and is committed to creating an inclusive and safe environment free from harassment and discrimination. Maryville College does not discriminate on the basis of race, color, gender, ethnic or national origin, religion, sexual orientation, age, disability, or political beliefs in the provision of educational opportunities, employment practices or benefits.
Academic Administrative Assistant
Administrative Assistant Job In Knoxville, TN
Title: Academic Administrative Assistant Pay Rate: $33,060 - $40,310.00/per year. Pay will be determined based on related work experience above required. To be considered in determining pay, all related work experience must be listed on the application.
Number of Positions: 1
Position #: 600030
Classification: 3 on-campus
Department: School of Natural Sciences, Nursing, and Allied Health
Type of Appointment: Full-Time
FLSA Status: Non-Exempt
Required Documents Needed to Upload at Time of Application:
* Resume
* Unofficial Transcripts
* Three Professional References (See below)
Reference check requirements:
Non-supervisory roles: three (3) current or former supervisors
* Personal references (friends, clergy, customers, relatives) are not considered acceptable references
* A former or current co-worker may be used as one of the references.
Job Summary: This position will be responsible for managing multiple avenues of communication and day-to-day administrative support on behalf of one of the College's Academic Schools. This position plays a vital support role for the School, providing essential support to ensure the smooth and efficient operations and functions within the School. This position involves a variety of administrative tasks that facilitate effective communication, organization and coordination within the academic School and across the College.
Essential Functions:
45% Office Management: Oversee the day-to-day operations of the academic school, ensuring administrative processes run smoothly and efficiently. Maintain a presence on campus to serve as the frontline representative of the academic school using diplomacy and firmness while remaining accommodating and professional. Serve as liaison for the academic school in responding to inquiries from internal and external stakeholders. Greet visitors to the academic school and provide appropriate and accurate information, assistance, and problem resolution, or direct visitors to proper person(s) or resource(s). Monitor, order and maintain inventory of office supplies and equipment for personnel within the School. Assure general office organization. Collect and distribute mail. Revise and maintain mailbox assignments each semester, and monitor assigned workrooms for paper, toner, and maintenance needs.
45% Administrative Support: Provide administrative, clerical and technical support to the dean, assistant dean, department chair, program coordinators and all faculty and staff within school to include assistance with travel authorizations and claims, requisitions and purchase orders. Create and maintain relevant reports and documentations as needed. Enter staffing assignments into Banner. Generate accurate adjunct, dual service, overload, substitutions and other relevant contracts. Secure required acknowledgements and maintain record of contracts. Effectively and accurately use Microsoft suite products (word, PowerPoint, Excel, Teams, OneDrive, SharePoint, etc.) to assure the performance of tasks with a high level of organization and functionality. Assist in the planning and arranging of special events held or sponsored by the academic school such as advisory board meetings. Schedule conference rooms and other areas through 25Live reservation system for meetings and other academic school gatherings. Attend meeting held within the academic school, take and disseminate minutes, and organize catering arrangements when needed.
5% Collaboration: Serve on committees as appointed, volunteer to assist campus groups, most notably Support Staff Council. Collaborate with other academic schools, departments, and divisions across the College to create an environment conducive to institutional success.
5% Other duties as assigned.
Note: The College reserves the right to change or reassign job duties, or combine positions at any time.
Job Requirements:
A minimum of an Associate's Degree with 3 years of administrative/office/customer or student service experience or a High School diploma and 5 years administrative/office/customer or student service experience.
Certified Administrative Professional certification (CAP) is a plus as is Microsoft certification in Office or specific applications such as Excel. On the job training will be required for college specific software and processes.
Part-time work experience is calculated at 50% of full-time experience.
Skills and Abilities:
* The ability to communicate clearly and concisely in person and/or on the telephone, exercising tact, patience, discretion, and a professional demeanor
* The ability to function productively in an ever-changing, high-stress, fast-paced environment with numerous interruptions
* The ability to take initiative, work independently, make decisions, and display dependability in follow-through
* The ability to prioritize and manage multiple tasks concurrently and meet deadlines;
* The ability to work with a diverse group of students, faculty, staff, colleagues, alumni, and visitors
* Demonstrated organizational skills; accuracy and efficiency in filing and maintaining records
* The ability to engage in the College's mission and values
Physical Demands:
The job requires the ability to move about the office, campus, or other areas as is necessary to carry out the various tasks involved.
Hazards:
The job has the potential to have volatile individuals (either students or employees) to come into the office, due to a variety of unresolved issues.
Full-time Employment Benefits:
* Insurance Options Health, dental, vision, life, short/long-term disability, FSA/HSA Wellness Incentive Program, ifenrolled in health plan
* Educational Assistance Fee Waiver Spouse/Dependent discounts Audit/Non-Credit Reimbursement Program
* Employee Assistance Program
* Retirement options Tennessee traditional pension plan option (TCRS) 401k with $50 company match/457/403b
* Employee Discount program with over 900+companies
* 13 Paid Holidays/Year Includes paid days off the last week of December
* Sick Leave Bank
* Longevity Pay
* Many opportunities for professional development
Special Instructions to Applicants: To be considered for a position at Pellissippi State, you must create an on-line application. Your skills, abilities, qualifications, and years of experience will be evaluated using only what is recorded on your application. Work experience that is not listed on the application will not be considered towards qualifying and/or compensation. Please note: attaching a resume does not substitute for completion of the application form. Part-time work experience is calculated at 50% of full-time experience. Please note: to scan, upload, or attach documents, a computer and scanner are available at the Hardin Valley Campus Educational Resources Center, if needed.
Pellissippi State Community College is an EEO/AA/Title VI/Title IX/Section 504/ADA employer
If you have any problems or questions please contact Human Resources at Pellissippi State Community College's Human Resource Office at ************ or by email at ********************.
If you are interested in this position, click on the link to the left to apply.
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Administrative Assistant
Administrative Assistant Job In Knoxville, TN
LOOKING FOR BILINGUAL ADMINISTRATIVE ASSISTANT TO WORK IN DISPATCH OFFICE JOB DUTIES INCLUDE ANSWERING PHONES, ASSISTING INCOMING APPLICANTS, DATA ENTRY AND VARIOUS OTHER OFFICE WORK. WORKING HOURS WILL BE MONDAY-FRIDAY FROM 7AM - 4 PM. APPLY IN PERSON: KNOXVILLE STAFFING 2115 MIDDLEBROOK PK KNOXVILLE TN 37921
APPLICATIONS TAKEN MONDAY - FRIDAY FROM 8 AM - 2 PM
BRING 2 FORMS OF ID: DRIVER LICENSE, SOCIAL SECURITY OR BIRTH CERTIFICATE AND YOUR RESUME
INTERVIEWS WILL BE SCHEDULED IMMEDIATELYdena@knoxvillestaffing.com
Administrative Assistant
Administrative Assistant Job In Knoxville, TN
We are currently seeking a talented and experienced Administrative Assistant for a fast-paced work environment. If you have experience with multi-tasking, handling phone systems, and have basic computer knowledge, we would like to hear from you!
Qualifications:
Experience with QuickBooks: Preferred, but not mandatory. Training will be provided if necessary.
Basic Computer Skills: Must be comfortable with using computers for email, data entry, and other office tasks.
Communication Skills: Must have excellent verbal and written communication skills to handle phone calls and emails effectively.
Description:
Phone Systems: Answer multi-line phone systems, direct calls to appropriate staff, take messages when necessary.
Email Communication: Respond to emails in a timely fashion, ensuring professional and accurate communication.
Fast-Paced Environment: Must be adaptable and capable of thriving in a fast-paced environment where multitasking is common.
Additional Duties: May include scheduling appointments, handling basic bookkeeping tasks, and general clerical support.
Benefits:
Competitive salary.
Opportunities for professional development and growth.
Health and dental benefits.
This role is well-suited for an organized individual who is comfortable handling various administrative tasks and can thrive in a busy office setting. Experience with QuickBooks is preferred but not mandatory, as training can be provided for the right candidate.
Transportation Administrative Assistant
Administrative Assistant Job In Knoxville, TN
SA Recycling, an industry leader in the metals recycling and processing industry, is looking for a highly organized individual to join our team as a Transportation Administrative Assistant. In this role you will provide general administrative and clerical support for our Transportation Department by auditing, collecting, and maintaining all DOT files within the assigned territory. The Transportation Administrative Assistant will also back up the Dispatcher and Office Assistant as needed.
This position may require you to work intermittently outside in varying weather conditions, and SA Recycling strictly adheres to all Metals Recycling Business Health, Safety, and Environmental standards.
The working hours for this position are from 7:00am to 4:00pm , Monday through Friday, with occasional Saturday hours.
SA Recycling offers:
Competitive Pay
Eligible for Safety and Performance Bonuses
Comprehensive benefits including affordable medical options, dental and vision care
401k with a Company Match
Weekly Pay
Referral Incentives
Company provided uniforms and PPE
Advancement Opportunities
Responsibilities of the Logistics and DOT Coordinator:
Partner with local and Corporate Transportation team members in ensuring all driver records are correct, up-to-date, and kept in compliance within DOT, state, and SA Recycling guidelines.
Conduct regular audits of all files and address any areas of concern or non-compliance immediately.
Responsible for maintaining and processing routine vehicle paperwork and status reports, to include but not limited to, titles and registration, licensing, insurance, service records, etc.
Monitoring GPS systems and working with field technicians and/or vendors to maintain compliance.
Partner with, and back up the Dispatch Coordinator for delivery and pick up of material and containers for suppliers and customers.
Review, process and match contract carrier tickets and invoices for proper payment.
Partner with Supervisor Fleet Services on PM and out of service schedules to minimize impact on suppliers and customers.
Field phone calls / email follow-up regarding; crash events, spills, violations, citations, driver qualification and ELD issues.
Qualifications of the Logistics and DOT Coordinator:
High School diploma or GED.
At least 3 years employment experience in commercial trucking, preferably in operations or safety.
Familiar with USDOT and FMSCA regulations and standards.
Ability to work in a fast-paced, non-stop environment while providing excellent customer service and the ability to handle multiple projects.
Excellent verbal and written communication, organizational and time management skills.
Ability to gather and provide sensitive information to the proper parties in a professional, prompt and discrete manner.
Intermediate understanding of Microsoft Office, and the ability to learn industry specific software.
Bilingual (English & Spanish) language skills a plus.
PLEASE NOTE: The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties and skills needed.
An offer of employment by SA Recycling is contingent on the satisfactory completion of a post-offer drug screen, physical exam, and background check with a credit check (if position specified).
All US applicants must be 18 years of age or older.
UTKCG - Administrative Assistant - College of Social Work
Administrative Assistant Job In Knoxville, TN
The University of Tennessee's Career Gateway is looking to fill the temporary assignment of Administrative Assistant with the College of Social Work - SWORPS. Through temporary assignment placements, Career Gateway allows the opportunity to work with various departments while gaining valuable work experience. Each assignment has differing pay rates, work schedules, and lengths of assignments. The length of assignments is subject to change. Please see the job specifics below and if you have any questions, please email *********************.
Please note that Career Gateway temporary positions do not have benefits, annual leave, or sick leave accrual.
Length of Assignment: Approximately 2 months
Work Schedule: Monday-Friday 8AM-5PM
Rate of Pay: $20.00/hour
Responsibilities
Responsible for the day-to-day activities related to the office of the SWORPS Director.
Coordinates and manages calendars, appointments, speaking arrangement, meetings, travel and requests for the SWORPS Director's time.
Acts as a liaison in coordinating matters between the SWORPS Director and CSW administrators and representatives outside of the university.
Provides front-line customer service to internal and external stakeholders by greeting visitors, answer phone, monitor and respond to messages, respond to email inquiries, and distribute mail.
Prioritizes, disseminates, and responds to incoming email, phone calls, and oral and written communication.
Prepares and edit internal and external office communications, and documents such as PowerPoint presentations, reports and communication for the Director.
Prepares, schedules, and organizes meetings, including the recording and distribution of meeting minutes.
Ensures materials, reports, and documents for signature are accurate and complete.
Provides logistical support for meetings and events, including hospitably services as needed.
Coordinates and books travel plans, creates itineraries, and processes reimbursements for SWORPS Director as needed and requested.
Tracks, distributes and manages office supplies and SWORPS Swag
Other office duties as assigned.
Qualifications
Education:
Required: High School Diploma
Preferred: Bachelor's Degree
Experience:
Required: 1 year
Preferred: 3 years
Admin Assistant
Administrative Assistant Job In Madisonville, TN
Insight Global is looking for an Administrative Assistant to support the office functions of a large fire and security client in Nashville, TN. The Admin Asst. will be responsible for providing administrative and clerical support to the branch. This will include data entry, scheduling, and customer service responsibilities. Additionally, they will order equipment, work on billing and invoicing.
We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to ******************** .
To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: *************************************************** .
Skills and Requirements
-1 +yrs. of administrative experience
- AP, dispatching, or scheduling experience
- Proficient knowledge of Microsoft Office
- Strong time management and organizational skills - Experience with a 10-keypad to perform data entry
- Strong written and verbal communication skills null
We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal employment opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment without regard to race, color, ethnicity, religion,sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military oruniformed service member status, or any other status or characteristic protected by applicable laws, regulations, andordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or the recruiting process, please send a request to ********************.
Admin Asst - PBX /Telecomm PRN
Administrative Assistant Job In Athens, TN
Minimum Education High School Diploma, GED, or equivalent work experience: □ Preferred X Required Required Skills Requires critical thinking skills, decisive judgment and the ability to work with minimal supervision. Must be able to work in a stressful environment and take appropriate action.
Starr Regional Medical Center is currently seeking talent to fill the position of Admin Assistant/PBX Telecomm for our Patient Access Department. This job is permanent, PRN.
Benefits Include:
Competitive Pay
Free onsite parking
Health Benefits (Medical, Dental, Vision) for full-time employees
Competitive Paid Time Off / Extended Illness Bank package for full-time employees
401(k) plan with company match
Tuition Reimbursement/Assistance for qualified applicants
Core competencies include, but are not limited to the following:
Greets patients and visitors. Answers, screens, and routes telephone calls. Calls codes, pages, and overhead announcements as requested.
Performs needed clerical tasks, including copying, filing, and ordering/stocking supplies.
ADMINISTRATIVE ASST
Administrative Assistant Job In Knoxville, TN
Administrative Assistant, E ICU Full Time, 80 Hours Per Pay Period, Day Shift Covenant Health is East Tennessee's top-performing healthcare network with 10 hospitals and over 85 outpatient and specialty services, and Covenant Medical Group, our area's fastest-growing physician practice division. Headquartered in Knoxville, Covenant Health is a community-owned, not-for-profit healthcare system and the area's largest employer with over 11,000 employees.
Covenant Health is the only healthcare system in East Tennessee to be named six times by Forbes as a Best Employer.
Position Summary:
Performs administrative duties for a VP level executive. Does work of a confidential nature and relieves executive of designated administrative details. Prepares correspondence, memoranda, reports, etc., utilizing advanced PC software skills. Schedules and maintains calendar of appointments, meetings, and travel itineraries, and coordinates related arrangements. Must exercise initiative, judgment and knowledge of company practices, policies and organization.
Recruiter: Kathleen Rice || ******************* || ************
Responsibilities
* Types, edits and proofs correspondence, policies, committee minutes, manuals, letters, forms, procedures, and/or other general typing as directed, initiating other documents and correspondence as appropriate.
* Records and transcribes minutes of committee meetings to maintain an accurate record of decisions.
* Opens and screens incoming mail. Locates and attaches appropriate file to correspondence to be answered. Prepares outgoing mail.
* Maintains daily appointment calendar. Coordinates appointments and meetings and organizes agenda materials.
* Receives and screens telephone calls and may respond to moderately complex inquiries. Takes messages and/or redirects callers.
* Maintains and organizes department files.
* Makes travel and lodging arrangements directly or through travel agencies.
* Maintains and orders office supplies as necessary.
* Assists in the preparation of presentations using the appropriate software packages. Receives and summarizes the related data.
* Performs other related duties as assigned or requested.
Qualifications
Minimum Education:
None specified; will accept any combination of formal education and/or prior work experience sufficient to demonstrate possession of the knowledge, skill and ability needed to perform the essential tasks of the job, typically such as would be equivalent to a high school diploma or GED. Preference may be given to individuals possessing a HS diploma or GED.
Minimum Experience:
Three to five (3-5) years clerical/administrative experience. Experience using word processing (MS Word), presentation (PowerPoint) and spreadsheet (Excel) software.
Licensure Requirement:
None
Administrative Support Assistant
Administrative Assistant Job In Knoxville, TN
Job Title: Administrative Support Assistant ***Work Location: Atlanta, GA *** Salary: Based on experience and will be discussed with manager in interview Position Overview: As an Administrative Support Assistant, you will play a key role in supporting multiple departments from our Corporate office in Atlanta, GA. This position offers a dynamic opportunity to grow and develop professionally while contributing to a team of highly skilled engineers in a thriving, multi-office firm. Join us and be part of a forward-thinking company that continues to excel in the engineering industry. Essential Duties and Responsibilities:
Answer and direct calls accordingly.
Greet and assist visitors in a professional and welcoming manner.
Manage documents for signature and notarization.
Arrange and coordinate travel accommodations, including flights, hotels, and rental cars.
Order and maintain inventory of office, cleaning, and kitchen supplies; restock as needed.
Order and distribute safety equipment, including Class II/Class III safety vests and hard hats.
Schedule and coordinate meetings, including ordering, pickup, setup, and cleanup for office lunches, department training meetings, and quarterly cookouts.
Oversee printer maintenance and troubleshoot minor technical issues.
Maintain and update the Purchase Order Log.
Prepare and manage outgoing FedEx shipments, including packaging, label creation, and drop-off.
Handle and distribute all incoming mail.
Provide administrative support to various departments as needed.
Serve as the primary point of contact for all building maintenance vendors.
Coordinate and oversee facility services such as cleaning, building repairs, lawn maintenance, extermination, water delivery, and fire extinguisher inspections.
Manage vendor relationships for cleaning supplies, building remodel services, AC repair, and alarm system maintenance.
Ensure routine inspections and maintenance of the facility to uphold a safe and efficient work environment.
Oversee fleet management, including driver account maintenance, vehicle registration and insurance, mileage logs, repair coordination, compliance tracking, and ensuring all vehicles are properly maintained and field-ready.
Education/Experience:
Minimum of 5+ years of experience in administrative support, preferably in a fast-paced environment.
Experience working for an engineering firm is a plus
Accounting experience is a plus
Knowledge of Fleet maintenance, including driver account management, vehicle registration and insurance, mileage tracking, repair coordination, and compliance oversight.
Strong organizational and multitasking skills.
Excellent communication and interpersonal abilities.
Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
Ability to manage travel bookings and coordinate multiple schedules.
Experience handling office supplies, safety equipment, and mail distribution.
Knowledge of building maintenance coordination is a plus.
Notary certification is a plus but not required.
Benefits:
Competitive salary based on experience.
Comprehensive health, dental, and vision insurance.
Retirement savings plan with company match.
Paid time off and holidays.
Professional development and career advancement opportunities.
A supportive and collaborative work environment.
Equal Opportunity Employer (U.S.) all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, sexual orientation, gender identity, or any other characteristic protected by law. Accura uses E-Verify in its hiring practices to achieve a lawful workplace. *******************
Part-Time Administrative Assistant for Natural Sciences, Math, and Computer Sciences
Administrative Assistant Job In Maryville, TN
Job Details Maryville College - Maryville, TNDescription
Position Title: Part Time Administrative Assistant Department: Natural Sciences, Math, and Computer Sciences 1
Title of Immediate Supervisor/Leader to Whom This Position Reports: Chairs, Natural Sciences, Math, and Computer Sciences
*Expected Daily Work Hours: 8:00am - 3:30pm *Expected Weekly Work Schedule: Monday - Friday - 10 months
* College offices are normally open from 8:00 AM until 5:00PM, Monday through Friday. However, due to the nature of responsibility to the student body, individual offices or departments may have operating hours that extend beyond this period and may include evening or weekend hours. Non-exempt employees will normally work 8 hours per day. Overtime (any hours in excess of 40 per week) for non-exempt employees is required to be approved, in advance by the department supervisor. Exempt employees will typically work at least 40 hours per week and such additional time as may be reasonably required to fulfill the obligations of their position description. Such additional work may include evenings and weekends and should be described in this document.
Summary of this position:
Assist in clerical, administrative, and academic matters by organizing and managing a variety of tasks in a discreet and professional manner to two divisions located in Sutton Science Center, the Division of Natural Sciences, and the Division of Mathematics and Computer Sciences. This is a 10-month position.
Minimum Qualifications Required:
(please be specific and respond to every question; indicate none if not applicable)
Education required to ensure success in this position:
High school diploma or equivalent, required.
Experience required to ensure success in this position:
Previous office experience working with many people, especially in educational support setting desired.
Special skills, knowledge, and abilities:
Proficient in use of Microsoft applications including Word, Excel, PowerPoint, Publisher, Teams and Outlook
Ability to work well with others, including a diverse range of cultures and backgrounds.
Strong organizational skills with the ability to adapt and problem solve.
Ability to perform basic math, read, write, comprehend instructions, and communicate effectively in written and verbal formats.
License, certification, or registration necessary:
Valid Driver's License with no significant violations or at-fault accidents in the past 3 years.
Physical requirements:
Ability to navigate campus/public buildings and grounds.
Ability to use a computer for an extended period of time.
Employees must occasionally lift and/or move up to 30 pounds and regularly lift/move 5-10 pounds
.
Environmental conditions:
Professional office environment with interruptions and noise due to frequent visitors, students, staff and faculty.
Ability to operate the following vehicles or equipment:
SUV, or light duty truck.
Standard office equipment: computer, phone, etc.
Primary duties and responsibilities (
Typically ~7 primary duties comprised of 80% of the responsibilities)
:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Regular and predictable attendance is essential. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Order and maintain supplies and printer equipment.
Provide clerical support for academic matters, meetings and events
Design and implement flyers, brochures, and newsletters.
Prepare outgoing mail, FedEx, e-mails, and other communications. Deliver and pick up mail daily from the Campus Post Office
Schedule, coordinate, and manage various meetings and events for the divisions.
Directly Supervise a student worker.
Track division budgets, including submitting purchase requisitions and reconciling purchases
Other roles/duties will be assigned as necessary to assist the College in the attainment of the goals set forth and the enhancement of a positive, respectful learning environment for all staff, faculty and students.
Leadership requirements:
Does the person in this position directly supervise other staff/team members? No
If yes, how many? ___________
Does the person in this position directly supervise students? Yes
If yes, how many? 1
This is a benefits eligible position! Please see more details about our benefits here: **************************************************************
Non-Discrimination Statement:
Maryville College is an Equal Opportunity Employer. As a learning community, our members include persons with a variety of interests, backgrounds, beliefs and nationalities which enriches the experience for all. The College embraces diversity and is committed to creating an inclusive and safe environment free from harassment and discrimination. Maryville College does not discriminate on the basis of race, color, gender, ethnic or national origin, religion, sexual orientation, age, disability, or political beliefs in the provision of educational opportunities, employment practices or benefits.
Academic Administrative Assistant
Administrative Assistant Job In Knoxville, TN
Title: Academic Administrative Assistant
Pay Rate: $33,060 - $40,310.00/per year. Pay will be determined based on related work experience above required. To be considered in determining pay, all related work experience must be listed on the application.
Number of Positions: 1
Position #: 600030
Classification: 3 on-campus
Department: School of Natural Sciences, Nursing, and Allied Health
Type of Appointment: Full-Time
FLSA Status: Non-Exempt
Required Documents Needed to Upload at Time of Application:
· Resume
· Unofficial Transcripts
· Three Professional References (See below)
Reference check requirements:
Non-supervisory roles: three (3) current or former supervisors
Personal references (friends, clergy, customers, relatives) are not considered acceptable references
A former or current co-worker may be used as one of the references.
Job Summary: This position will be responsible for managing multiple avenues of communication and day-to-day administrative support on behalf of one of the College's Academic Schools. This position plays a vital support role for the School, providing essential support to ensure the smooth and efficient operations and functions within the School. This position involves a variety of administrative tasks that facilitate effective communication, organization and coordination within the academic School and across the College.
Essential Functions:
45% Office Management: Oversee the day-to-day operations of the academic school, ensuring administrative processes run smoothly and efficiently. Maintain a presence on campus to serve as the frontline representative of the academic school using diplomacy and firmness while remaining accommodating and professional. Serve as liaison for the academic school in responding to inquiries from internal and external stakeholders. Greet visitors to the academic school and provide appropriate and accurate information, assistance, and problem resolution, or direct visitors to proper person(s) or resource(s). Monitor, order and maintain inventory of office supplies and equipment for personnel within the School. Assure general office organization. Collect and distribute mail. Revise and maintain mailbox assignments each semester, and monitor assigned workrooms for paper, toner, and maintenance needs.
45% Administrative Support: Provide administrative, clerical and technical support to the dean, assistant dean, department chair, program coordinators and all faculty and staff within school to include assistance with travel authorizations and claims, requisitions and purchase orders. Create and maintain relevant reports and documentations as needed. Enter staffing assignments into Banner. Generate accurate adjunct, dual service, overload, substitutions and other relevant contracts. Secure required acknowledgements and maintain record of contracts. Effectively and accurately use Microsoft suite products (word, PowerPoint, Excel, Teams, OneDrive, SharePoint, etc.) to assure the performance of tasks with a high level of organization and functionality. Assist in the planning and arranging of special events held or sponsored by the academic school such as advisory board meetings. Schedule conference rooms and other areas through 25Live reservation system for meetings and other academic school gatherings. Attend meeting held within the academic school, take and disseminate minutes, and organize catering arrangements when needed.
5% Collaboration: Serve on committees as appointed, volunteer to assist campus groups, most notably Support Staff Council. Collaborate with other academic schools, departments, and divisions across the College to create an environment conducive to institutional success.
5% Other duties as assigned.
Note: The College reserves the right to change or reassign job duties, or combine positions at any time.
Job Requirements:
A minimum of an Associate's Degree with 3 years of administrative/office/customer or student service experience or a High School diploma and 5 years administrative/office/customer or student service experience.
Certified Administrative Professional certification (CAP) is a plus as is Microsoft certification in Office or specific applications such as Excel. On the job training will be required for college specific software and processes.
Part-time work experience is calculated at 50% of full-time experience.
Skills and Abilities:
The ability to communicate clearly and concisely in person and/or on the telephone, exercising tact, patience, discretion, and a professional demeanor
The ability to function productively in an ever-changing, high-stress, fast-paced environment with numerous interruptions
The ability to take initiative, work independently, make decisions, and display dependability in follow-through
The ability to prioritize and manage multiple tasks concurrently and meet deadlines;
The ability to work with a diverse group of students, faculty, staff, colleagues, alumni, and visitors
Demonstrated organizational skills; accuracy and efficiency in filing and maintaining records
The ability to engage in the College's mission and values
Physical Demands:
The job requires the ability to move about the office, campus, or other areas as is necessary to carry out the various tasks involved.
Hazards:
The job has the potential to have volatile individuals (either students or employees) to come into the office, due to a variety of unresolved issues.
Full-time Employment Benefits:
• Insurance Options Health, dental, vision, life, short/long-term disability, FSA/HSA Wellness Incentive Program, if enrolled in health plan
• Educational Assistance Fee Waiver Spouse/Dependent discounts Audit/Non-Credit Reimbursement Program
• Employee Assistance Program
• Retirement options Tennessee traditional pension plan option (TCRS) 401k with $50 company match/457/403b
• Employee Discount program with over 900+companies
• 13 Paid Holidays/Year Includes paid days off the last week of December
• Sick Leave Bank
• Longevity Pay
• Many opportunities for professional development
Special Instructions to Applicants: To be considered for a position at Pellissippi State, you must create an on-line application. Your skills, abilities, qualifications, and years of experience will be evaluated using only what is recorded on your application. Work experience that is not listed on the application will not be considered towards qualifying and/or compensation. Please note: attaching a resume does not substitute for completion of the application form. Part-time work experience is calculated at 50% of full-time experience. Please note: to scan, upload, or attach documents, a computer and scanner are available at the Hardin Valley Campus Educational Resources Center, if needed.
Pellissippi State Community College is an EEO/AA/Title VI/Title IX/Section 504/ADA employer
If you have any problems or questions please contact Human Resources at Pellissippi State Community College's Human Resource Office at ************ or by email at ********************.
If you are interested in this position, click on the link to the left to apply.
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