Administrative Assistant Jobs in Dedham, MA

Vaco Boston is working with a growing financial consulting firm to hire an Accounting Assistant on MA's North Shore. The Accounting Assistant will mainly focus in the areas of Accounts Payable, but will eventually grow into other areas to have a well-rounded expertise in all of our client's systems and processes. This is a great opportunity with a growing organization that offers individual growth potential long-term on a team with excellent benefits and a friendly office culture. Responsibilities: Focus on Accounts Payable activities Support the Accounting Manager in various areas Record transactions on multiple platforms Set up new and existing vendors in company system Eventually grow into new focus areas within the business Qualifications: 2+ years' experience in accounting Bachelor's Degree Excellent communication skills and ability to work with a team Ability to work onsite Determining compensation for this role (and others) at Vaco depends upon a wide array of factors including but not limited to the individual's skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco notes the salary range for the role as follows: $75000-$80000. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company's 401(k) retirement plan.

Happy and Friendly working environment. Looking for a positive upbeat person that is dependable. Customer Service skills a Must. Monday-Friday 8:30am-4:30pm. Light cleaning duties, filing, incoming and outgoing calls. Patient scheduling and interacting. Insurance verification and inventory management. Job Type: Full Time Salary: $18 per hour Benefits: 401(k) with a 4% match after 1 year Health, Dental and Vision Insurance FSA Life insurance Short- and Long-Term Disability AFLAC 9 Paid Holidays Off Up to 10 Days of Paid Time Off Paid Birthday Day Off Pet Bereavement Monthly office bonuses if you reach your goal Employee Discount Employee Assistance Program (EAP) Schedule: 8-hour shift No Weekends PI834c10bd8a7e-29***********0

We are currently looking for a person to fill a full-time permanent position in a dynamic and growing global consulting firm located in Boston, Massachusetts. The responsibilities include the execution of administration, human resources, marketing and travel related activities in coordination with central corporate areas. FUNCTIONS Administration: Provide administrative executive support to Management controlling and registering of expenses, including the request and registry of checks. Support the MIS process: feed information into the systems periodically, reconcile management and accounting information, support the information flow to the headquarters. Support employees in the time and expenses reporting processes. Travel: Manage contacts with hotels, apartment owners, flights and trains booking agencies. Search for best offers ensuring the application of corporate policies. Handle reservations, bookings, and maintain accurate records in the internal system General administrative responsibilities: Office reception desk, calls, mailing, shipping, filing and copying. Manage procurement of all office supplies, equipment and furniture. Monitor and control office supplies and hardware. Support relationship with outsources and vendors (training companies, etc.). Filing and maintenance of contracts (clients, office, provider, vendors, etc) and activation of renewal processes. Support relationship with clients: meeting arrangement, invoice process. IT and Office Management Support: Coordinate with IT for general office needs, including WiFi maintenance, troubleshooting laptop incidents, and managing building access cards. Human Resources: Support personnel recruiting process: contact with Universities, arrange meetings with candidates and update Human Resources Data Bases. Collaborate in “welcome process” for new hires. Assist in screening and scheduling candidates throughout the recruitment process Support training activities including preparation and room set up as well as attendance. Marketing: Organization of meetings and seminars relating the Financial Industry: contact assistance and follow up, hotel services, catering, etc.). Organization of yearly corporate events (Christmas dinner, USA yearly meetings, etc.). Support to the execution of Social Action activities. REQUIREMENTS: Foreign language skills in Spanish preferred. Strong verbal and written communication skills. Ability to effectively negotiate with customers, vendors and internal staff. Proven organizational skills with extremely strong attention to details. Positive attitude, be energetic, enthusiastic, and be able to manage own time. Proven ability to work simultaneously in multiple tasks, problem solve, be a self starter. Manage confidential information and activity with extreme professionalism. Strong skills and expertise in Microsoft Office. Previous experience in office management and administrative tasks.

Pride Health is hiring an Administrative Assistant for one of its clients in Massachusetts. This is a 3-month contract with a possible extension with competitive pay and benefits. Pay range - $20 - $23.50 per hour. Length of assignment - 3 months (Possibility of Extension) Shift and Schedule - Monday to Friday, 8:30 am-5 pm. Job Summary Must be comfortable working with patients who have cancer, answering phones, staffing the clinic/being patient facing. Job Duties Answers and screens telephone calls. Takes accurate messages or directs calls to the appropriate person. Greets and directs patients/families, visitors, and staff. Responds to requests promptly and provides clear and accurate information within the scope of knowledge and authority. Types and prepares correspondence and documents according to quality standards. Proofreads and edits materials for grammar, punctuation, and spelling. Drafts routine correspondence. Compiles and distributes reports and other information as needed. Schedules appointments and meetings and maintains calendars and schedules for assigned staff. Assists in preparation for conferences, seminars, and other department-sponsored programs or events. Receives, records, and prepares related materials and performs other related duties as assigned. Organizes and maintains department files, records, and databases following established procedures. Enters information from source documents into databases and/or spreadsheets. Prepares, routes, and tracks routine administrative forms and documents. Routes materials for required authorizations and monitors receipt by final destination. Communicate with other BIDMC departments to resolve delays, problems, and errors. Requirements High School diploma or GED required. Associate's degree preferred. Experience: 2+ years of related work experience in a healthcare secretarial and administrative role. Must have EPIC experience. Skills: Strong organizational and multitasking abilities to handle a fast-paced environment. Exceptional communication and customer service skills. Ability to work independently and within a team environment. Certifications: COVID-19 booster and flu vaccine required (medical exemptions will be considered). Benefits Pride Global offers eligible employees comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance, and hospital indemnity), 401(k)-retirement savings, life & disability insurance, an employee assistance program, legal support, auto, home insurance, pet insurance, and employee discounts with preferred vendors. Equal Opportunity Employer As a certified minority-owned business, Pride Global and its affiliates - including Russell Tobin, Pride Health, and Pride Now - are committed to creating a diverse environment and are proud to be an equal-opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, pregnancy, disability, age, veteran status, or other characteristics.

Executive Assistant - Boston Investment Firm A highly regarded investment firm is seeking an experienced and dynamic Executive Assistant to support senior leadership. This role primarily focuses on assisting the COO and CEO, acting as a trusted gatekeeper and ensuring smooth day-to-day operations. The ideal candidate will have a strong background in executive support, logistical coordination, and document management, with the ability to think proactively and independently. Key Responsibilities: Serve as a strategic partner to senior executives, managing priorities and ensuring efficient workflows. Maintain complex calendars, schedule meetings, and coordinate travel arrangements. Prepare meeting materials, anticipate needs, and proactively assist with business processes. Draft, edit, and manage correspondence, presentations, and reports. Act as a liaison between executives and internal/external stakeholders. Handle confidential information with discretion and professionalism. Collaborate with the broader administrative team to ensure seamless executive support. Qualifications: 5-10+ years of experience supporting C-suite executives, preferably in financial services. Strong organizational, problem-solving, and time management skills. Excellent communication skills, with the ability to manage up and work independently. High level of proficiency in Microsoft Office (Word, Outlook, Excel, PowerPoint). Ability to thrive in a fast-paced, evolving work environment. Additional Details: Hybrid schedule with in-office expectations. Some overtime and flexibility required. Collaborative team environment with opportunities for professional growth. This role offers the opportunity to contribute to a prestigious firm in a fast-moving and engaging environment.

Trinity Staffing Group is seeking a travel Skilled Nursing Facility Physical Therapy Assistant for a travel job in Billerica, Massachusetts. Job Description & Requirements Specialty: Physical Therapy Assistant Discipline: Therapy Start Date: 04/13/2025 Duration: 13 weeks 40 hours per week Shift: 8 hours, days Employment Type: Travel Trinity Staffing Group is seeking skilled Therapy professionals. The ideal candidate is passionate about delivering quality care and making a real difference. Requirements: Qualified applicants MUST be a graduate of an accredited PTA program. Valid State License Eligible to work in the United States Pay package is based on 8 hour shifts and 40 hours per week (subject to confirmation) with tax-free stipend amount to be determined. RequiredPreferredJob Industries Other

The Office Assistant is responsible for supporting the office operations as directed by the Office Manager. Support the Office Manager in a variety of administrative and operational tasks on a daily basis. Assists in coordinating with building management for all building maintenance activities. Maintain and update filing, inventory, and mailing database systems. Responsible for the office reception area, answering phones, greeting guests, and referring callers to appropriate parties. The Office Assistant will provide general clerical support to office activities and provide support services to staff with any project-related deadlines. Scan, copy, and bind reports, specifications, and other requests. Prepare powerpoint presentations and monthly reports. Prepare agendas and plan for meetings. Prepare conference rooms for clients and meetings. Track and log trip tickets for client fleet and rental vehicles Handle purchase order requests Upload, create, and maintain projects using Document Locator Prepare/set up audio and video conferencing. Enter/update data and format within tables. Burn reports to CD or DVD and create labels. Maintain office supplies inventory. Maintain paper supply at copiers. Create and maintain project filing. Assist with project set-ups and archive closed projects. Distribute mail. Coordination of office events and activities. Job Requirements: Qualifications: AS Degree in Business Administration or related field or 5 years related experience. Effective verbal and written communication skills. Proficient in Microsoft Office EEO/Minorities/Females/Disabled/Veterans This position is a part-time position, 4 hours a day. Benefits: Medical, Vision, and Dental Insurance Plans 401k Retirement Fund About the Company Infrastructure Engineering Firm We design and build essential infrastructure for cities. Our commitment to safety and quality has driven our success since 1898. Join our team and contribute to building a thriving society. Keywords: Office Assistant, Administrative Support, Office Manager, Project Support, Operations Support, Microsoft Office, Organization, Communication, Teamwork 24-15806 #gttnonit #gttjobs

TITLE: Office Assistant DEPARTMENT: Management SUPERVISOR: Louise Lawson: ****************** EXTENSION: 4564 DUTIES AND RESPONSIBILITIES: Assist the Management faculty with general administrative and clerical support. Other duties include: photocopying, assisting with faculty research, supporting FME faculty teaching in the HELV, organizing supplies and snacks in the Olin 3rd floor suite for management faculty that have offices in creating tent and bio cards, creating/editing PowerPoint slides, filing, and campus errands. QUALIFICATIONS: Good communication skills and professionalism. Ability to work independently. Dependable. Attention to detail and strong organizational skills. Proficiency with Microsoft Office, PowerPoint and Excel The ability to maintain confidentiality. Research skills a plus. Additional Information: This is a part time position. The hours can vary but typically are six to eight per week based on the workload requested by the management faculty and the division coordinator.

Melrose/Wakefield Hospital, part of the Tufts Medicine system, has been offering the highest quality and accessible healthcare to the local community for over 130 years. With two hospital campuses, Level III Trauma Center, Level III Special Care Nursery, Breast Health Center, Cardiovascular Center and over 20 locations and 50 specialties, Melrose/Wakefield Hospital offers many opportunities to grow your career. If you are passionate about providing care in your local community, come join our team at Melrose/Wakefield Hospital. Why Join Us? * Competitive salaries * Medical, dental, vision insurance that start on day one * 403(b) retirement plan with company match * Generous earned time benefits * Tuition reimbursement * Clinical mobility tracks * Free on-campus parking Location: Melrose/Wakefield Hospital - 888 Main Street - Wakefield, MA Hours: 40 hours - Monday - Friday Job Overview Under general supervision, this position supports clinic or office activities and provides administrative support for clinical providers. Assists with the work flow operations of the practice, maintenance of all documents and files, and project-oriented tasks. This position maintains a high level of customer service with frequent contact with patients through telephone and in-person interactions. This position plays an important role in the hospital's revenue cycle process, clinic operations, and patient experience. Minimum Qualifications 1. High School diploma or equivalent. 2. Two (2) years of experience in a hospital, medical office, or clinic. 3. Bilingual. Duties and Responsibilities The duties and responsibilities listed below are intended to describe the general nature of work and are not intended to be an all-inclusive list. Other duties and responsibilities may be assigned. 1. Schedules patient appointments, including follow-up appointments, internal and external testing and labs, and surgical booking and coordination. 2. Assists with scheduling template creation and changes. 3. Answers phones, triages calls, responds to patient requests, takes messages in office or call center setting. 4. Greets and checks-in patients; verifies patient demographic and insurance information. 5. Assists with revenue cycle clearance, including registration accuracy, referral management and insurance verification. 6. Collects copayments. 7. Prepares medical records and documentation for patient visits, including loading of information into the EMR system. 8. Assists with billing charge entry and reconciliation. 9. Participates in performance improvement projects. About Melrose/Wakefield Hospital Melrose/Wakefield Hospital and Lawrence Memorial Hospital of Medford are two campuses with one community in mind: the people of north suburban Boston. Melrose/Wakefield Hospital and Lawrence Memorial Hospital are distinguished by the range of high-quality clinical care and services. Our teams welcome everyone with hospitality and humanity. We focus on reducing health disparities through 40+ local health programs across a system of hospitals, urgent care locations, outpatient services, and community physicians. Core to our values, Melrose/Wakefield Hospital's commitment to community is demonstrated by our many local health programs throughout our service area and participation in partnerships with community agencies and events, and education programs in more than 10 communities to support the wellness and health of our residents. Tufts Medicine is a leading integrated health system bringing together the best of academic and community healthcare to deliver exceptional, connected and accessible care experiences to consumers across Massachusetts. Comprised of Tufts Medical Center, Lowell General Hospital, MelroseWakefield Hospital, Lawrence Memorial Hospital of Medford, Care at Home - an expansive home care network, and large integrated physician network. We are an equal opportunity employer and value diversity and inclusion at Tufts Medicine. Tufts Medicine does not discriminate on the basis of race, color, religion, sex, sexual orientation, age, disability, genetic information, veteran status, national origin, gender identity and/or expression, marital status or any other characteristic protected by federal, state or local law. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation by emailing us at *************************.

RMS Boston, division of RMS International, a global leading importer of Toys, Activity, Arts and Crafts and Stationary, License product and seasonal goods. We have an exciting opportunity for a career minded individual in a fast growing company. The role will be to provide administrative support to the sales force with a focus on product development and purchasing. You will be here to provide a vital link between the product development team and sales. You will be here to assist, but also carve a path for your own future. No previous experience is required as all training will be provided, although any previous experience in the field of purchasing and/or toys and crafts would be advantageous. You will have input in developing new exciting ranges for RMS's own brands and also mass market retailers. Day to Day duties may include: Helping to develop new product ranges within the toy and craft markets. Working with the sales team gathering samples, and creating quotes Liaising with oversees offices and purchasing teams Product set up for our integrated systems Overseeing approval of final packaging and proof reading artwork. We are excited to teach and help progress the right candidate for a role with RMS Boston in the field of toy import and product development. With the right attitude this person will progress up a ladder within one of the top 100 fastest growing companies. Professional growth opportunities for the career minded individual. We offer a competitive salary along with a comprehensive benefits package.

About Contech: Contech Medical, a UFP Technologies company, is a global leader in the design, development, and manufacture of class III medical device packaging primarily for catheters and guidewires. Our experience in packaging, assembly and distribution encompasses multiple continents and the largest medical device companies in the world. UFP Technologies, Inc. offers a competitive benefits package, including but not limited to: * Medical, Dental, Vision, Life, Disability Insurance * 401K with a matching contribution * Paid time off, Paid holidays, Employee discounts and much more! Location: This position is on-site full-time in Providence, RI. The position holder will need to be within commuting distance (within 45 min). Qualified applicants must be eligible to work in the United States to be considered for this opportunity. Employment based visa sponsorship (including H01B sponsorship) is not available for this position. Administrative Associate Summary: The Administrative Associate is responsible for assisting in the completion of production paperwork, compilation of device history records, and organization of files. Administrative Associate Duties and Responsibilities: * Records daily piece work from the Production Sheets. * Distributes Timesheets. * Performs setup and approves jobs, as needed. * Prints and approves labels. * Provides the operators with the correct CT lot of labels for new job orders. * Creates, reconciles and stores DHR files. * Trains and performs random checks on new hires with dispensers. * Abides by Contech's Quality Management Systems, cGMP's and ISO 13485. * Performs all other duties as needed. Administrative Associate Qualification Requirements: * High School diploma, or general education degree (GED). * Basic computer skills. * Demonstrated ability to work well with others. * Must be able to pick up minimum of 25llbs. * Basic knowledge and understanding of cGMP procedures is preferred. * Strong attention to detail. * Strong written and verbal communications skills * Ability to multi-task. * This position may require weekend and after-hours availability. * Fluent in Spanish and English. To apply for this job please create a profile with us through our online application system. Click the "Apply" box in the upper right-hand corner to start the application process. Or, if you already have a social media account with LinkedIn, Google, or Facebook you can use your log in credentials to apply. Contech, a UFP Technologies company, is an Equal Opportunity employer Minorities/Women/Veterans/Disabled. #UFP #MEDTECH #RI #IND

We are acively seeking a qualified Administrative Assistant with Construction industry experience. Completes special projects by clarifying project objectives, setting timetables and schedules, conducting research, organizing information, and completing project within timelines established Handling correspondence as directed including, but not limited to: proofreading, copying, scanning, emailing, document editing, report preparation and distribution Data Entry utilizing Microsoft Excel spreadsheets and reports Responsible for collating, binding and final production of reports and proposals Some light bookeeping duities Perform general office duties associated with office equipment and supplies as well as mail distribution Qualifications: 4+ years of administrative support experience in a professional office environment Professional attitude and positive work ethic Bookkeeping experience Ability to work with little supervision and achieve superior results Willing to fill in and cover wherever needed within the office Strong attention to detail and accuracy Ability to handle difficult situations and work well with multiple instructions and directions Excellent organizational skills with ability to multi-task and prioritize to meet short deadlines Proficiency in Microsoft Office Suite (Must be strong in Word, Excel, PowerPoint, Outlook and Adobe PDF Writer) Self-motivated and willingness to work as a team in a fast-paced environment Strong written and verbal communication required Ability to maintain confidentiality in all matters of correspondence, telephone messages and personal conversations

The Student Services Transportation and Finance Operations Secretary provides confidential, financial, and transportation services involving considerable independent judgment and initiative. Under the direction of the Director of Student Services, the Student Services Transportation and Finance Operation Secretary is accountable for providing accurate details and compliance with IDEA regulations in performing various changing tasks to ensure operations run smoothly. .Essential Functions Other duties as assigned A strong team player, able to collaborate well with others. Strong skills in oral and written communication. Strong computer competence, including standard office software (ex., Google Docs, Word, and Excel) and use of appropriate software programs to meet office responsibilities. Process correspondence, letters, and memos, purchase orders, other forms, etc., Responsible for effective customer service skills in dealing with the public and staff, including a calm and professional phone manner and taking complete and accurate messages Answers phones, responds to routine questions, schedules appointments, or routes calls to appropriate persons. Responsible for multitasking in a busy office environment with a continual need to prioritize. Maintain awareness of and compliance with federal and state regulations regarding Special Education documentation and reporting. Assist in the preparation of forms and procedures for compliance with DOE SPED regulations Schedule, confirm, and monitor special education, homeless, DCF transportation, and staff mileage reimbursement. Maintain monthly attendance spreadsheet for out-of-district student Prepare purchase orders and invoices for special education programs, services, students, etc. Coordinates and submits the state special education reimbursement program, Circuit Breaker. Maintain confidentiality of student records and budgets related to individual students Responsible for maintaining and submitting the school district's Medical Assistance billing database and files. Provides information and supporting documentation to State and Federal auditors. Assists the Director of Student Services during all phases of State Compliance Reviews. Coordinates and maintains Hospital/Homebound paperwork and tutoring services. Process Student Services timesheets, stipends, and invoices for payroll. Supports the budget process, providing figures to team chairs, Out-Of-District Coordinator, and Director. Responsible for processing out-of-district residential, private day, collaborative, and other student tuitions. Other secretarial and clerical duties as assigned by the Director of Student Services.

The Administrative Associate II - Patient Flow & Capacity Center will be responsible for * Document Preparation: Transcribe and type correspondence, forms, reports, and other materials involving complex scientific and technical terminology. Utilize specialized software for formatting and graphics, ensuring all documents are proofread and edited for accuracy in grammar, punctuation, and spelling. * Communication and Support: Answer, screen, and route phone calls; greet and direct patients, families, visitors, and staff. Provide standardized information as needed and draft responses to routine correspondence. * Scheduling and Coordination: Manage appointment and meeting schedules for physicians and supervisors. Reserve meeting spaces, arrange for refreshments, prepare agendas, and handle travel arrangements. * Assist in organizing departmental conferences and events, including registration and supply management. * Records Management: Maintain departmental files, records, and databases. * Input data from source documents into computer systems, compile reports, and manage the office library of reference materials. * Monitor and maintain office equipment and inventory supplies. Reorder standard supplies as needed and coordinate repairs. Reconcile supply orders and invoices, addressing any discrepancies with vendors and support services. * Prepare, route, and track administrative forms and documents, ensuring necessary authorizations are obtained. Collaborate with other departments to address any delays or issues. * Perform routine clerical tasks, such as sorting mail, managing patient records, photocopying, and distributing documents. * Deliver positive and effective customer service that supports the operations of the department and the hospital as a whole. Assist with timekeeping. Schedule: M-F- 7a-3:30p 100% on site To qualify, you must have: * Education Required: High School Diploma or GED * Work Experience Required: No prior experience required; basic computer skills are necessary. Join our team at Boston Children's Hospital and contribute to our commitment to providing exceptional care and support to our patients and their families!

Actively participate in the BankNewport Summer Internship Program by assisting the department with various duties and tasks.At the culmination of the internship, the intern will create a final presentation to showcase the skills and knowledge acquired through the program. This Internship is full time, on - site located in Middletown, Rhode Island. Responsibilities This individual will work helping to perform due diligence in our small business lending department: * Provide support in running simpler reports and proving report information * Perform various administrative duties, procedures * Spread financial statements in nCino, to be reviewed/provided by an Analyst Qualifications Qualifications * High School Diploma/ GED Equivalent * Must be current undergraduate or graduate student at an accredited college or university SUPERVISORY SCOPE:No supervisory responsibility INDEPENDENT ACTION:Performs work within established guidelines and according to specific procedures. Refers problems to immediate supervisor.BANKNEWPORT CORE VALUES: * We celebrate individuality * We empower employees to be creative problem solvers * We invest and take the time to really get to know our customers * We commit to serving the financial needs of Rhode Islander's

SECRETARY TO THE DIVISIONS OF EMERGENCY MEDICAL SERVICES, FIRE PREVENTION AND TRAINING & SAFETY Pay grade 30 / EPPMTEA $41,335.03 - $48,904.28 Under the supervision of the chief's aide, performs a full range of secretarial and general office work to assure effective division operations. Independently handles all routine clerical matters. Position shares responsibilities and provides backup to the chief's aide for preparation of payroll processing, maintaining attendance records and processing purchase requisitions. Responsible for processing all purchases, and subsequent paperwork for payment for items to include, but not limited to, cleaning supplies and office supplies as needed for all station and administrative offices. Responsible for coordinating fire details with the battalion chief, Fire Marshal and EMS director, including processing all payments for deposit and coordinating payment to department members assigned to the detail. Responsibilities include but not limited to: Receptionist duties for administration offices; Maintains smoke detector inspection records. Processes attorney letters for all divisions. Processes subpoenas at the direction of the Fire Marshal and/or EMS director. Maintains Fire Prevention Division revenue account (plan review, smoke inspection etc.). Processes plan review for construction, fire alarm and fire suppression systems. Maintains spreadsheets of Fire Department Plan Review records. Processes Emergency Access System forms. Schedules appointments for the Fire Prevention Division. Assists Division of Training and Safety with personnel files. Maintains employee spreadsheet of current and retired employees; appointments to Fire Department, promotions, retirements, deaths and mortality age. Assists the EMS director with documentation of EMS Clinical Experience paperwork. Processes MVA billing files at the direction of the EMS director. Assists EMS director with preparation of reports. Will complete fire department data entry as needed. Desirable Abilities, Knowledge and Skills: Organized with good communication skills. Knowledge of Fire Department work programs and interpreting screen requests for information. Personally provides authorized information from files and records or advises on established procedures. Knowledge of office filing system. Proficient in the use of computers, in particular the use of Microsoft Word, Excel and Outlook. Ability to screen callers, anticipate problems, and resolve those of a routine nature. Some knowledge of business methods and practices including purchasing procedures. Some knowledge of accounting and bookkeeping. Minimum Qualifications: High school diploma and post-high school education in business school or secretarial training program. Three (3) to five (5) years of progressively more responsible clerical/secretarial work including proficiency in typing, word processing, computer data entry and retrieval. Some experience in payroll and purchasing procedures is preferred. Must obtain and retain Cardiopulmonary Resuscitation (CPR) certification. EXAMINATION WEIGHT Oral 100 % Application and resume must be submitted no later than Thursday, February 9, 2023 by 4:00 p.m. Please apply online in ADP: *************************************************************************** At the City of East Providence we celebrate the diversity of our citizenry, and are proud to encourage inclusiveness in our workforce. We do not discriminate on the basis of race, color, national origin, gender, sexual orientation, religion, age or disability in employment or the provision of services. ADA/AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER Posted 1/26/23. Submission Deadline Thursday, February 9, 2023 File/Document Secretary EMS Fire Prevention and Training

Summary: Provide administrative and client support for the Behavioral Healthcare outpatient clinic in Framingham. Primary duties are to schedule clients for upcoming appointments with a counselor or medication provider, in-person or via phone or zoom. At time will act as client liaison to help them connect with parties who will resolving client billing and access to care. Greet and check-in clients and perform front desk administrative duties as necessary. Why Work for SMOC? Flexible schedule, work/life balance and a 35-hour work week. Paid Time Off: All full-time employees can accrue up to 3 weeks of vacation, 2 weeks of sick time and are eligible for 12 paid holidays during their first year of employment. Employer Paid Life Insurance & AD&D and Long-Term Disability after 6 months of employment. Two Comprehensive Medical Plans with HRA Employer cost-sharing and 79% of premiums covered by the Employer. Dental w/ Orthodontic Coverage with 75% of premiums covered by the Employer EyeMed Vision Insurance 403(B) Retirement Plan with a company match on day one. Additional voluntary benefits including - additional Term and Whole Life Insurance policies, Accident Insurance, Critical Illness, and Short-Term Disability. Flexible Spending Accounts, Dependent Care Accounts, Employee Assistance Program, Tuition Reimbursement and more. Primary Responsibilities: Greet clients, answer phones, schedule new appointments. Inform staff of client arrival and non-payment issues. Use the Vital platform for sending appointment reminders Use the CareLogic electronic health record to view clinician availability and schedule appointments Fax, copy and file as needed Assist clinical staff with administrative needs Provide back up support to Office Manager when needed. Attend & participate in engagement team meetings as requested and communicate effectively with clients and staff in other areas. Engage all clients by understanding and addressing their needs whether within or outside the scope of work. Maintain confidentiality of client, employee and agency information in accordance with federal and state laws and funder requirements. Ensure compliance with program/department, agency and/or funder requirements, as well as SMOC policies & procedures. Other duties as assigned. Knowledge and Skill Requirements: Prior experience in a medical reception or administrative capacity preferred. Friendly demeanor, solid organizational skills. Computer skills including working knowledge of Word and Excel. Strong customer service skills including verbal communication skills. Strong understanding of client billing and clinic EHR system (Care Logic). Trilingual Preferred (English, Spanish and Portuguese). Dress Code: Business casual. Organizational Relationship: Directly reports to Framingham Office Manager. Indirectly reports to Operations Manager. Direct reports of this position are none. Working Conditions: Hours will be scheduled during clinic business hours, Monday through Friday. As part of the responsibilities of this position, the SBH Administrative Assistant - Scheduler will have direct or incidental contact with clients served by SMOC in various programs funded or administered through the Executive Office of Health and Human Services. A successful background check is required. We are an equal opportunity employer committed to diversity in the workplace

Full-time Description Porsche Nashua, part of the Lyon Waugh Auto Group, is searching for a highly motivated Full Time Administrative Assistant to join our growing team. The ideal candidate will be highly motivated, goal orientated and well organized. If you are looking for a company with a great team atmosphere, excellent benefits, cool perks and opportunities to grow; then Lyon Waugh Auto Group is the company for you! Schedule: Monday-Friday 8:30am-5pm Annual Salary: $47,000.00-$55,000.00 Dependent upon experience level What we can offer you: A robust benefits package that includes Blue Cross medical, dental and vision. As well as life, disability, pet insurance and more! 401(k) plans with a company match Growth opportunities within the entire Lyon-Waugh organization PTO package that includes paid holidays, vacation and sick days; as well as your birthday off and a paid day to volunteer in your community! Referral bonuses ranging from $1,000 - $10,000 Longevity bonuses and paid trips Employee discounts on merchandise, repairs and vehicle purchases Tickets to concert/sporting events and more In this role, you will: Scanning Deals Filing Deals Assisting Used Car Manager with car packets New Vehicle Invoicing Trade-In Payoffs & creating deal jackets Assisting Office Manager Accounts payable & receivables Assist with titles Other tasks assigned by management team Requirements Our ideal candidate: · Possesses a strong work ethic · Is a team player · Possesses positive & professional communication/customer service skills · Possesses intermediate computer skills including Excel · Has the ability to prioritize tasks · Has excellent with time management; dependable · Is self-motivated and results driven · Will have some automotive accounting experience · Experience in Automotive administration & experience with Dealertrack a plus · Registry certification/experience a plus Salary Description $47,000.00-$55,000.00 annual salary DOE

The Administrative Operations Assistant plays a key role in ensuring the effective operation of human resource and payroll functions. This position requires strong organizational skills, attention to detail, and the ability to manage multiple tasks efficiently. The ideal candidate will provide administrative support, assist with payroll processing, maintain accurate records, and support overall office operations. Key Responsibilities: Administrative Operations: * Provide administrative support to the operations team, including scheduling meetings, preparing correspondence, and organizing files. * Assist with office management tasks such as ordering supplies, maintaining office equipment, and coordinating services. * Prepare and maintain employee records, ensuring compliance with company policies and regulations. * Process invoices, reimbursements, and other financial documentation. * Coordinate district/department events, training, and meetings as needed. * Prepare and update operational reports, spreadsheets, and presentations. * Handle incoming calls, emails, and correspondence, directing them appropriately. Payroll Processing: * Process bi-weekly payroll (MUNIS payroll software) for all employees, ensuring accuracy and compliance with company policies and regulations. * Collect, verify, and input employee timesheets, ensuring accurate reporting of hours worked. * Maintain payroll records, including deductions, overtime, and leave balances. * Address and resolve payroll discrepancies and employee inquiries. * Prepare and distribute payroll reports to relevant departments. * Ensure compliance with federal, state, and local payroll regulations, including multiple retirement systems (MTRS, Dedham Retirement System, state retirement). Qualifications: * High school diploma or equivalent required; Associate's or Bachelor's degree in business administration, accounting, or a related field preferred. * Proven experience in MUNIS (municipality) payroll processing and/or administrative support roles. * Strong proficiency in Google Suite, Microsoft Office (Word, Excel, PowerPoint), and payroll software (Munis preferred). * Excellent attention to detail and strong organizational skills. * Ability to handle confidential information with discretion and professionalism. * Effective communication and interpersonal skills. * Knowledge of payroll laws and regulations is an asset. * Ability to work independently and collaboratively within a team. Working Conditions: * Full-time (40 hours), in-office position. * Regular business hours. This role offers an opportunity to contribute to a dynamic work environment where precision and efficiency are essential to the success of both administrative and payroll operations.