Administrative Assistant Jobs in Danvers, MA

Job - Administrative Assistant II (for Faculty) Location - Cambridge, MA 02138 ( the first couple of weeks, we'll be require fully in-person, but a hybrid schedule will be possible with our standard minimum of 3-days on campus. Mondays will have to be an in-person day, however) Duration - 3+ months (There is some potential for extension or conversion but that is not guaranteed.) Pay rate - $ 40.00/hr. Work Schedule: 35 hours/week Some familiarity with course management service such as Canvas, being comfortable with processing financial reimbursements, and to be able to work quickly. This person will be coming on during the run-up to the start of the year and there will be a fairly large number of courses that will need to be set-up quickly and accurately. Position Description: Sets up and administers systems and processes for a department. Prepares documents for articles, cases, and presentations which may include proofreading, formatting exhibits and citations. Intermediate or better proficiency in MS Office, and willingness to learn Harvard systems, is required. Supports faculty when they are teaching including preparing handouts for class, coordinating arrangements for class visitors. Participates in proctoring exams.Coordinates audiovisual support for the classroom as needed. Responsible for maintaining information on course website, producing seating charts, updating class lists, etc. Manages complex calendars, scheduling appointments with students and others, making room and catering arrangements as necessary, and preparing documents for meetings. Coordinates complex travel arrangements. Prepares itineraries and documents to facilitate faculty travel. Assesses different itineraries for cost, convenience, and faculty preferences and arranges for travel visas. Prepares and processes expense reimbursements in a timely and accurate manner. Performs basic online research. Obtains books, articles, and other information. Maintains accurate and organized electronic and paper files for faculty. Practices careful version control of all documents with logical naming conventions. Greets visitors as primary contact on faculty member's behalf, and responds to phone calls, faxes, voicemail, and emails in a timely manner. Orders office supplies. Willingness to explore and learn new software and applications. The successful candidate will thrive in a committed and collaborative community that encourages creativity and values novel approaches to solving problems, and continually builds upon best-practices and lessons learned.

Contract Length: 1 year (with potential for extension or conversion to FTE based on performance and business needs). We are looking for a highly organized and detail-oriented Admin Assistant IV to provide support to our Ventures Team and executives. This role requires strong administrative, event planning, and office management skills, and the ability to manage multiple priorities in a dynamic and fast-paced environment. The Admin Assistant will play a key role in coordinating day-to-day activities, scheduling meetings, handling travel arrangements, and supporting the team's initiatives. Key Responsibilities: General Administrative Support: Provide comprehensive administrative assistance to the VP and the Ventures team, ensuring smooth daily operations. This includes calendar management, travel scheduling (both domestic and international), and expense reporting. Event Planning and Coordination: Organize internal and external events, including catering, meetings, and receptions. Handle logistics such as invitations, scheduling, and follow-up to ensure flawless execution. Office Management: Maintain an organized office environment, including managing front desk/reception duties, overseeing supplies, and acting as the main point of contact for facilities issues. Ensure the office space is presentable and equipped with necessary refreshments and supplies. Communication Management: Act as a liaison between internal and external stakeholders, including high-level executives. Ensure sensitive information is handled with confidentiality and discretion. Travel and Expense Management: Coordinate complex travel itineraries and manage travel-related expenses using Concur. Ensure all expense reports are accurate and submitted on time. Team and Cross-Functional Support: Proactively track and manage the calendar of the VP and team, anticipate scheduling conflicts, and coordinate all meetings efficiently. Reporting and Documentation: Draft and maintain reports detailing the Ventures team's activities. Ensure accurate documentation of important meetings and events for cross-functional stakeholders. New Employee Onboarding: Support new team members by coordinating their office setup and assisting with the onboarding process. Technology Utilization: Effectively use Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), SharePoint, and Visio to create reports, presentations, and documents. Knowledge Management: Assist in process improvements and knowledge management initiatives. Support audits and implement improvements to optimize team efficiency. Key Behavioural Preferences: Executive presence with the ability to interact confidently and professionally with leadership. Ability to multitask, prioritize, and adapt in a fast-paced environment. Strong organizational skills with an eye for detail. Proactive in anticipating needs and solving problems. Ability to remain calm and composed under pressure. A “Make it happen” attitude with a persistent and positive approach to challenges. High level of professionalism, diplomacy, and discretion in all interactions. Requirements: Education: Some college preferred. Experience: 7+ years of administrative experience supporting executives, preferably within the pharmaceutical industry or a Contract Research Organization (CRO). Technical Skills: Intermediate to advanced proficiency in Microsoft Office Suite, Concur, SharePoint, Visio, and OrgPlus. Leadership Skills: Some leadership or supervisory experience is desirable. Flexibility: Ability to adapt to changing schedules and daily demands. Other: Must be detail-oriented, dependable, and able to manage multiple competing priorities. About US Tech Solutions: US Tech Solutions is a global staff augmentation firm providing a wide range of talent on-demand and total workforce solutions. To know more about US Tech Solutions, please visit ************************ US Tech Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. Recruiter's Details: Name: Shivani Email: ************************************ Internal ID: 25-33032

Job Title: Administrative Assistant Job Location: Lexington, MA 02420 (Hybrid - -Candidate will work onsite 3-4 days/wk. (minimum of 3 days but could be 4)) Onsite Requirements: Scheduling MS Outlook Adobe Job Description: Manage and maintain the CISO's schedule, ensuring efficient time management. Coordinate and schedule meetings, briefings, and conference calls with internal and external stakeholders. Prepare meeting agendas, take detailed minutes, and track action items for follow-up. Handle sensitive and confidential information with discretion. Responsibilities will involve prioritization, coordination, implementation, and follow through of all administrative workflow within the group to include shopping, timesheet entry, travel, work orders, visit requests, etc. Experience utilizing various electronic tools, schedule/coordinate travel, candidate interviews, distinguished visits, meetings, conferences, seminars, etc. Will provide phone and on-site coverage to the group office. Will provide guidance to group membership regarding Lincoln policy and procedure specific to workflow processes (Travel, Purchasing, Security) and requirements. Will coordinate service needs for office equipment and maintain inventory of office supplies. Will strive to create a positive and productive work environment and utilizing self-initiative, create efficiencies of processes and enhanced communications. Required Skills: Previous experience as an executive admin supporting leadership positions. Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Advanced Outlook and calendaring skills required. Advanced PowerPoint skills required. Excellent organizational, time management, and multitasking abilities. Strong written and verbal communication skills with attention to detail. Ability to balance and prioritize multiple task items in a very fast-paced environment. Ability to handle sensitive and confidential information with discretion. Experience in preparing reports, presentations, and tracking action items. Strong problem-solving skills with the ability to work independently

At Powerback, we're on a mission to improve lives. As the leader in physical, occupational, speech, and respiratory therapies, we help older adults stay active and thrive while providing essential therapy for children at home and in school. With over 38 years of trusted service, our reach spans skilled nursing centers, assisted and independent living facilities, outpatient clinics, and home-based care. We're proud to deliver personalized care exactly where and when it's needed most. Join an industry-leading team that restores hope and makes a lasting impact. If you're passionate about making a meaningful difference and want to be part of the future of rehabilitation and wellness, Powerback is the place for you. Why Powerback? Benefits: We offer Medical, Dental, and Vision plans to Full-Time and Part-Time team members. Support for New Grads & Clinical Fellows: Our Powerback Clinical Mentorship Program kicks off on day one, helping you learn from the best in the field. Continuing Education: Keep growing with free CEUs through Medbridge. H-1B Visa & Relocation Assistance: We support Visa or Green Card sponsorships, plus our Journey Travel Program lets you work across the U.S. with the security of a full-time role. Perks at Powerback: Enjoy exclusive discounts on Wireless/TV, Home/Auto/Renters and Pet Insurance, Childcare, Eldercare, and more. Earn rewards through our PowerZone Employee Recognition Program, and expand your expertise with our Clinicians in Action professional development program. Responsibilities: Title: Physical Therapist Assistant Location/work environment: In facility Reporting structure: Reporting to Director of Rehab As a Physical Therapist Assistant, you help patients get well. You are the person who can bring their power back. In doing this, you will implement physical therapy programs and activities, follow developed recovery plans, and deliver therapy treatments. You're a healer and a helper, which is why you got into this line of work. You're equally adept at addressing the whole patient and seeing them as an individual. You know your goal is to execute a program that will restore, reinforce, and enhance their physical abilities. You're adaptable to the needs of the patient and can find joy in the variety of the work and the settings. You're a teammate and are looking for collaboration with your peers, but you're also happy to make referrals to help your patient get the care they need to thrive. You know that being a Physical Therapist Assistant means putting patients first; ensuring patients and their families receive the highest quality of service in a caring and compassionate atmosphere. If this sounds like you, we'd love to meet you! Powerback Rehabilitation (Powerback) is a new way of delivering recovery, rehabilitation, respiratory, and wellness services to patients across the nation. We deliver an empowered approach to achieving your full potential by providing integrated and individualized solutions. Our reimagined approach to rehabilitation connects directly to the patient experience, which is centered on transforming the road to recovery for everyone and helping patients get their power back. It's patient-centered care that provides a sustainable way of feeling better, moving better, breathing better, and living better. Working in a company that values growth and understands what it means to be a caregiver is refreshing. Our CEO is a former staff therapist. We offer growth, paths forward, and we are committed to patient-centered care. We are growing, stable, and need people like you, who have a calling to help people thrive. Isn't it time for you to work with a team where 86% of them know and feel their work makes a difference? So much so, we're certified as a 2023 Great Place to Work. Now is the time for you to join Powerback. Powerback has streamlined our hiring process: 1. Applying takes 3 minutes, give or take. 2. You'll hear back from us within 1 business day. 3. If you meet the qualifications, a recruiter will call you for a 10-minute conversation within 2-3 business days, depending on your availability. 4. You will then be presented to the hiring manager 5. The hiring manager will reach out within a business day to schedule the interview. This all happens within 1-5 business days from the phone screen. 6. After your interview, the hiring manager makes a quick decision. We aim to accomplish this within the week. 7. If the hiring manager wants to move forward, you will hear from us within a business day, because we are excited to get you started! Qualifications: 1. Graduate of an accredited Physical Therapist Assistant Program certified by the American Physical Therapy Association. 2. Licensed and/or eligible for licensure as required by the state of practice.

Boston IVF, Managed by RMA is seeking an Administrative Assistant to join our growing team in our Waltham Office. Hours will be Monday-Friday 9:00am-5:00pm with a rotating weekends at our Waltham location. The Administrative Assistant maintains patient satisfaction by answering patient phone calls, scheduling appointments, responding to non-clinical requests from patients and staff as well as greeting patients and moving them through a predetermined schedule of appointments. This position resolves problems by working in concert with members of our multi-disciplinary teams to present a positive Practice image to our patients, referring physicians, and the general public. How You'll Contribute: We always do whatever it takes to ensure an exceptional patient experience. In general, the Patient Services Coordinator will be responsible for: Responsibilities include: Welcome and greet patients and visitors Answer patient phone calls Maintain a professional composed demeanor Comfort patients by anticipating patients' anxieties; answering patients' questions Schedule patient appointments Follow physician appointment templates Assess schedule conflicts and problems with recommendations for solutions Maintain patient accounts by obtaining, recording, and updating patient demographic, financial and insurance information Collect co-pays and patient payments Work with the nurses to coordinate total patient care Collaborate with the Finance Department to make sure all reimbursement/insurance information has been received Skills & Requirements: High School Diploma (GED) required. Associate degree preferred Minimum 1 year as a medical office receptionist Minimum 3 years customer services experience Excellent computer skills High level of listening skills Ability to communicate accurately and concisely Excellent interpersonal skills Aptitude to work independently and demonstrate good judgment Ability to work in a high standard, stressful environment Must be available to work weekends and overtime as needed Must be available to rotate to RMANJ satellite offices as needed Comprehensive full time benefits package to all employees who work a minimum of 30 hours per week. Medical, Dental, Vision Insurance Options Paid Time Off & 8+ Paid Holidays Company Paid Life Insurance, Long Term Disability & AD&D Flexible Spending Accounts Employee Assistance Program Retirement 401K Plan Optional benefits including STD, Life & AD&D Buy-up plans & more.

**contract to hire** Title: Administrative Assistant/Office Manager Contract: $30-55/hr (DOE) Perm: $85-120k, (DOE) 100% paid benefits, fantastic onsite who prepares breakfast/lunch, personal training onsite, and many other perks. Must Haves: 2-12+ years Admin experience (Calendar management, travel coordination, etc) Get it done mentality/ ''No task is beneath me'' mindset Comfortable in fast pace situations, and can pivot accordingly Job Summary: This position is a hybrid role combining administrative assistant and office management duties. The new hire will support two Executive Assistants (EAs) who work directly with the Founder/CEO, helping them manage a high volume of tasks. They will also provide administrative coverage when either EA is out, stepping in to handle calendar management, scheduling, travel arrangements, and other duties for the Founder. Additionally, the role includes occasional administrative support for the COO, CFO, and General Counsel, primarily assisting with meeting coordination and travel logistics. On the office management side, responsibilities include ordering supplies, managing correspondence, handling mail and FedEx, and organizing invoices. The new hire will also act as a coordinator for three office locations, checking in with staff, ensuring everything runs smoothly, and managing supply deliveries through an external service.

Summary: Provide administrative support for Real Estate and Corporate attorneys. Provide additional general administrative and office support throughout the firm. Essential Job Duties and Responsibilities • Provide general administrative support including but not limited to opening mail, scanning, organizing files, filing, typing, scheduling, copying; • Open new clients and or matters including creating redwells and file folders; • Create accurate documents, correspondence, memoranda, labels, etc.; • Enter billable and non-billable time into time entry system for attorneys; • Interface with clients as required; • Cover for Reception as required including but not limited to full days, breaks as required, sorting mail, and maintaining conference rooms; • Assist other members of the firm as time permits; • Complete general administrative projects; and • Other duties as assigned. Knowledge, Skills, and Abilities: • Thorough understanding of general office and administrative procedures; • Excellent communications and interpersonal skills including via email and telephone; • Ability to follow instructions effectively and efficiently and to provide information with courtesy and tact; • Ability to maintain effective relationships with clients, other professionals, attorneys, managers and all other Fletcher Tilton PC staff; • Ability to represent Fletcher Tilton PC in a professional capacity to clients and related professionals; • Ability to maintain confidentiality on all client matters; • Ability to be alert to current matters to further results and progress of client matters; • Must be well organized, detail oriented and self-motivated, able to prioritize numerous tasks and complete them within time constraints; • Ability to take responsibility for seeing all tasks through to completion; • Ability to proofread and produce documents that are neat, attractive and free from errors; • Must have excellent word processing skills and ability to work with a personal computer, operate standard office equipment such as photocopier, facsimile machine, scanner, typewriter and calculator; • Must be proficient with Microsoft applications and able to learn new technology/software; • Must be able to lift 10+ pounds; • Ability to work well in a team environment; and • Ability to operate the switchboard and to meet and greet clients in a courteous, professional manner. Credentials and Experience: • High School Diploma with courses in secretarial/office administration or equivalent; and • Minimum of three (3) years on the job experience necessary in order to perform administrative duties in a professional services setting; or • College degree; and • Internship experience within an office setting.

Administrative Coordinator 3 Months Contract with possible Ext. Cambridge, MA 02138 Note: Role requires 7-year criminal background and CORI/SORI Work Schedule: 35 hours/week Top 3 technical or soft skills Both verbal and written communication skills, dependable, and have strong ethics or principles. Job Details: This is an on-campus, in-person position and will primarily entail supporting the day-to-day operations of the Office at the guidance of the office staff. 35 hours per week, M-F The administrative coordinator will have primary responsibility for the following projects: Space Related Tasks Greet visitors and answer general questions about office, mission, values Inventory/upkeep office supplies, including: safer sex supplies, community pantry, and community fridge items Assist with the daily opening and closing of the space for community hours Work with interns to keep the space tidy and update announcement boards Help with any printing/photocopying needs for staff and students Coordinate office upkeep with central maintenance as needed Administrative Support Assist with tasks in preparation for office events, including but not limited to: food and supply orders, advertising signature events, coordinating with partner offices and student organizations across campus, and signature event setup/breakdown Schedule space reservations and/or virtual meetings as needed Review space use training/protocols and train users on specifics Support management on other projects as needed Communications Monitor email accounts and forward pertinent/timely messages as needed Compile relevant events and information to distribute through Offices' weekly newsletter Monitor official social media accounts and email distribution lists Draft and post website content updates as needed Ensure the digital presence of the QuOffice (social media, website, newsletter, etc.) is accessible Update brochures and flyers

Our client is seeking a talented Administrative Assistant to join their growing team and to help maintain an environment that facilitates continued professional growth. The ideal candidate will possess excellent communication skills and provide impeccable customer service to guests, vendors, and callers. Candidate must be a team player and have the ability to quickly shift and manage multiple projects and priorities. This role requires a proactive approach to providing consistent, professional office support. This person in this role is committed to follow-through on all assignments and tasks and is knowledgeable about administrative procedures. Duties and Responsibilities: Administrative duties including: filing, printing, faxing, copying, scanning, shredding, processing expense reports, ordering and managing kitchen and office supplies Travel arrangements for non-management team members Serve as the face and voice of the company Maintaining and stocking the kitchen daily Maintaining and stocking the office supply room, ordering supplies as needed Picking up the mail daily and distributing it to employees Manage calendars for conference rooms; set up conference calls and GoToMeeting Coordinate outside guest seminars and meetings; including but not limited to room set-up Assist with planning and set up of weekly company socials and company events Assist HR team with coordinating candidate visits, booking candidate travel and lunches Other ad-hoc projects as needed Qualifications and Skills Bachelor's Degree or relevant experience working in an administrative support role, outward facing Highly organized, energetic, hands-on individual with demonstrated capabilities in administrative functions Detail oriented and comfortable working in a fast-paced office environment Exceptional written and verbal communication skills Proficient in Microsoft Office We are an Equal Opportunity Employer and consider qualified applicants for employment regardless of race, gender, gender identity, gender expression, age, color, religion, disability, veteran status, sexual orientation, or any other protected factor.

World renowned Boston based Hospital is seeking multiple Administrative Assistants across different departments. Candidates must have 1-3 years of administrative experience and a bachelor's degree. Role responsibilities include but are not limited to: Appointment Scheduling: Accurately schedules complex appointment sets across disciplines for oncology patients in accordance with scheduling guidelines Monitors scheduling reports to ensure accuracy in patient scheduling and to ensure optimization of resource utilization Maintains confidentiality of Protected Health Information (PHI) Possesses strategic thinking skills, the ability to learn rapidly, multi-task, and adapt quickly to an ever-changing environment. Participates in training new team members as requested Patient Experience: Delivers outstanding customer service to internal and external customers Timely, accurately and curiously responds to the needs of internal and external customers Ability to deescalate patient grievances, maintain customer service standards, and involve floor leadership as necessary Communication and Collaboration: Demonstrates ability to effectively communicate across leadership levels and with varying audiences Synthesizes and communicates complex information in patient friendly terms Obtains detailed scheduling information face-to-face, by telephone, or electronically while performing check-in and check-out functions - i.e. triaging phone calls, double identifying patients, printing appropriate paperwork, coordinating complex schedules; acquiring and entering verbal orders Works effectively as a member of the team and across functional teams Fosters a sense of shared responsibility among the team Emergency Response: Recognizes emergencies and appropriately responds using standard operating procedures Regulatory Compliance and Quality Improvement: Compliance with policies and procedures Understanding their role and responsibility in obtaining successful Joint Commission accreditation HIPPA regulation compliance Completion of assigned AEU and Health Stream competencies Executes registration related processes including Actively participates and provides constructive feedback on quality improvement projects Information Technology: Maintains a level of competency in all systems including: Epic, Outlook Actively engaged in system upgrades and effected operational changes Distribution, maintenance, after-use cleaning, and technical troubleshooting issues of patient-use iPads

District Council 35 is an organization of approximately 4000 members in Massachusetts, Maine, New Hampshire, Vermont, and Rhode Island. We are currently seeking to hire an Administrative Assistant to support the Business Management Office based in Roslindale, MA. The Administrative Assistant will play a crucial role in supporting the day-to-day operations of our office, ensuring efficiency and productivity. This is a full-time, on-site position that requires strong organizational skills and attention to detail in a fast-paced union environment. Key Responsibilities: Inputs information into computer systems, updates databases Maintains accurate electronic and hard copy filing systems, retrieves and distributes documents Makes copies of documents and scanning files Creates and distributes documents, supports the preparation of reports as needed Communicates with various departments and other third parties to gather and provide information to support the leadership team Answers phones, provides information, and receives information concerning matters related to the department Prepares and/or edits written correspondence, communications, manuals, and reports Performs a variety of general office support duties; make copies, printing, scanning, filing, and faxing, maintain calendar of activities, meetings, and various events for assigned staff; receiving, sorting, and distributing incoming and outgoing correspondence and packages. Qualifications: Bilingual in English and Spanish preferred 5-7 years experience Experience in construction or union environment is a plus Administrative Assistance and Executive Administrative Assistance skills Strong clerical skills Organizational skills and attention to detail Ability to prioritize in a fast-paced environment Proficient in in Microsoft Office Suite - Word, Excel, Outlook and Teams Excellent phone etiquette and communication skills Ability to meet deadlines and multi-task in a fast-paced environment Must be a self-starter, manage multiple tasks, and work independently while functioning as part of a cooperative team. Approachable, proactive, positive, and professional attitude In addition to tremendous career growth potential, we offer you: Heath Insurance including Dental and Vision. Pension retirement benefit.

Exciting opportunity to join a reputable Boston firm as an Administrative Assistant. This role will support a busy sales team in a fast paced environment. Responsibilities include providing administrative support, including composing and editing correspondence, coordinating meetings and calls, maintaining calendars, processing expenses, making travel arrangements (domestic and international), and managing external mailings. You will also assist with producing marketing presentations and organize materials, details and logistics for meetings, conference calls and conferences. Qualifications & Education Requirements Bachelor's degree or equivalent experience and three or more years relevant work experience Exceptional communication skills - both verbal and written. Superior attention to detail and organizational skills Capacity to handle multiple tasks simultaneously with ease Strong data management and analysis skills Proficiency with Microsoft Office Suite This is a hybrid role with 3 days a week in office. Salary 75-80K plus bonus and outstanding benefits! Please contact Lindsay Flynn at 617 728-4100 or email resume to lindsay@fanning-boston.com

Our client, a boutique group within a global insurance company, is looking to add an Administrative Asst./Asst. Account Manager to their team. This individual will be working very closely with their Account Management teams, helping to support them in their client focused initiatives doing a role that is very project focused with independent work! The candidate must have excellent interpersonal and customer facing abilities as well as strong task management and organizational skills. Don't let insurance scare you away! This is a dynamic group that has been steadily growing over the last several years and is a great growth opportunity for the right candidate! Responsibilities: Coordinates client meetings and presentations Interacts daily with clients, Underwriters, and Brokers Supports marketing efforts to both new and existing clients Coordinates and oversees issuance of coverage documentation including Certificates of Insurance, Auto ID cards and any warranty requirements Ensures policies and policy documentation are received timely and issued accurately; works with Underwriter/Broker to obtain revisions as needed Checks policies for accuracy and requests changes from Underwriters as necessary Reviews certificates requests to confirm that insurance meets client requirements as well as to confirm appropriate coverage is evidence and issued Generates insurance proposals, summaries of insurance and policy schedules at the direction of the Account Manager and/or Account Executive Ensures that all schedules are updated within Epic throughout the policy term Requests and reviews policy endorsements at the direction of the Account Manager and/or Account Executive Processes invoices through Epic for policies and endorsements Complies with agency management system data standards and data integrity (enters and maintains complete and accurate information) Other duties as assigned Desired Skills/Experience: Bachelor's Degree or equivalent combination of education and experience Administrative internship to 3 years administrative based experience

The Family Law Administrative Assistant is a vital position at Long Hagan Huff-Harris that acts as the primary point of contact for clients and a cornerstone of the department. Therefore, strong communication and interpersonal skills are essential qualities to be successful in this role. The ideal candidate must have superior attention to detail, excellent written and oral communication skills, an ability to multitask, and to see tasks through completion in a fast-paced environment, amid frequent interruptions. Long Hagan Huff-Harris is a growing Family Law, Trusts and Estates, and Business Law Firm located in Massachusetts, with locations in both Boston and Duxbury. Our firm is a company built on the strength of its people. We look for individuals with a passion for excellence and superior attention to detail, who will provide our clients with exceptional service every day. Responsibilities: • Answer incoming calls and routing them to the correct parties. • Facilitate outgoing calls to clients, vendors, and other parties. • Process incoming and outgoing mail. • Perform client intake calls and transcribe correspondence. • Organize and manage firm calendars and scheduling. • Manage and organize email inboxes. • Assist with drafting correspondence and sending letters, as needed. • Manage and organize documents, both physical and electronic. • Scanning and uploading documents to client portal or Google Drive. • Assist with various other duties, as needed. We offer: • Competitive Hourly Pay • Vacation, Personal, Sick Paid Time Off • Paid Holidays • 401K Matching • Health Insurance • Life Insurance • Ongoing Training • Hybrid/Flexible Work Schedule Requirements: • Excellent Customer Service Skills - A welcoming and polite demeanor is essential to success in this position. Additionally, clients expect prompt responses and follow-up to all correspondence, whether it's over the phone or email. It is critical to remain composed even if the client expresses frustration. • Superior Attention to Detail - Ability to switch gears with shifting priorities. Given all the moving parts and daily interruptions, it is critical that the Family Law Administrative Assistant be able to shift their attention while still being detail-oriented and focused on quality. • Organized and Systematic - In an environment with lots of moving pieces, systems are essential, and the ideal candidate would have a firm grasp on the importance of organization and following processes to ensure follow through. Additionally, the Family Law Administrative Assistant must have an excellent ability to manage multiple on-going projects at various stages of workflow, so superior time-management skills are essential. • Communicative and Collaborative - We are a close team and do our best work based on trust in each other and collaboration. Strong interpersonal, communication, and organizational skills are essential, not only when working within the office, but also working with clients and their families, as well as other professionals in the community. • Self-Motivated and Self-Assured - If you encounter a problem, we want you to be a part of the solution! While we value collaboration, it is important to have the ability to work independently and the ideal candidate would be self-directed. • Strong Computer and Technology Skills - The ideal candidate must be comfortable with using technology daily and learning as needed. • Ability to Manage Up - In the fast-paced environment of the law firm, the Family Law Administrative Assistant must manage his or her supervisor to streamline processes, meet client expectations, and meet deadlines. • Compassionate and Caring - As a law firm that frequently assists individuals who are experiencing stressful situations, possessing exemplary listening skills, customer service, and empathy is critical. • Experienced - Previous professional or academic experience in the legal industry is preferred. Previous experience in an administrative setting is necessary. This Job Is Ideal for Someone Who Is: • Dependable - more reliable than spontaneous. • Sociable - enjoys interacting with people and working on group projects. • Adaptable - enjoys doing work that requires frequent shifts in direction. • Meticulous - would rather focus on the details of work than the bigger picture. • Ambitious - enjoys taking on challenges, even if they might fail. Long Hagan Huff-Harris is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.

***Local candidates only, this is on-site 5 days per week in Bedford, MA*** Up to $21/hr depending on experience Resource Assistant 3+ Months, temp to perm Must Haves: *Prior experience and proficiency with MS Excel, Outlook and Word Doc required *1+ years of experience in administrative role is required *High School Diploma or equivalent combination of education and experience required Job Description: Our client in the Healthcare space is seeking a Resource Assistant to manage coding resources, track inquiries in the CRM, respond to emails, maintain client information, execute the Annual Coding Policy Review, schedule and document calls, organize policy binders, and assist with administrative projects. Key Responsibilities: Track and log all inquiries and issues in the CRM, ensuring timely and appropriate recording. Monitor and respond to all emails in Outlook promptly. Keep client information in CRM, Master Client Grid, Master Coding Grids, and coding templates up to date. Execute the Annual Coding Policy Review and ensure 100% completion. Schedule and record notes for conference calls with clients. Maintain and organize policy binders, team manuals, and the Coding Resource Library. Handle special administrative projects as assigned. Stay organized and prioritize multiple tasks or projects.

M.W. Kelly Insurance is a boutique style, family-owned insurance agency serving the residents of Massachusetts for over 60 years. Offering services such as Auto Insurance, Home Insurance, Renters Insurance, Umbrella Insurance, and more through our carrier partners. Role Description This is a part-time, on-site, Administration Assistant role to support both professional and personal tasks for our agency partner - located in Belmont, MA. The Administration Assistant will be primarily responsible for managing phone calls with proper etiquette, communication with clients, assisting with executive administrative tasks, and utilizing clerical skills. Job Responsibilities: Office Support: Manage and organize daily schedules, appointments, and meetings Handle correspondence, including emails, phone calls, and mail Track and follow up on open tasks in our agency management system Maintain office supplies and equipment Conduct research and compile information as needed Personal Support: Handle personal appointments, reservations, and errands for the agency partner Assist with household management, including scheduling maintenance and services Organize and maintain weekly schedule Handle confidential and sensitive information with discretion Perform other ad hoc tasks as needed Qualifications: Previous experience in an administrative, executive assistant, or personal assistant role Strong proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and Google Suite Excellent communication, phone etiquette and interpersonal skills Highly organized with strong multitasking abilities, attention to detail and strong organizational skills Ability to prioritize tasks and work efficiently Ability to work independently and proactively solve problems Discretion and confidentiality in handling sensitive information Flexibility to handle a diverse range of responsibilities Active drivers license and access to vehicle Preferred Qualifications: Knowledge of insurance industry terminology and agency management Personal assistant experience Salary: [Competitive; Based on Experience, No Benefits]

Office & Administrative Assistant - Boston, MA We are seeking a proactive and detail-oriented Office & Administrative Assistant to join our client's team in Boston, MA. This role will provide essential office support, ensuring a welcoming and professional environment for employees and visitors. The ideal candidate will be highly organized, flexible, and committed to delivering exceptional administrative support. Key Responsibilities: Serve as the first point of contact at reception, answering calls and welcoming visitors. Maintain conference rooms, kitchens, and common areas to ensure a clean and organized workspace. Manage office supplies, mail distribution, and package deliveries. Coordinate meeting logistics, including catering and security clearance for visitors. Monitor office requests via Jira and liaise with building management as needed. Support the Office Manager in maintaining office organization and workflow. Manage team calendars, schedule meetings, and coordinate travel logistics. Provide administrative support to the Investment & Research teams as required. Qualifications: Bachelor's degree preferred. 1-2 years of professional administrative experience. Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint). Strong organizational skills with high attention to detail. Excellent verbal and written communication skills. Ability to multitask and work effectively in a fast-paced environment. A proactive, service-oriented mindset with strong problem-solving skills. Why Join Us? We offer a collaborative and dynamic work environment where innovation and teamwork drive success. Our employees benefit from competitive compensation, professional development opportunities, and a supportive workplace culture. This is an in-office role with a minimum requirement of four days per week in their Boston office.

A pharmaceutical company located in Boston, MA is seeking someone to join their team and work as their administrative coordinator. This person will handle a variety of administrative tasks and special projects as needed, ensuring the office runs smoothly. If you are looking to join a thriving company in life sciences and grow professionally, this may be the job for you! RESPONSIBILITIES: Oversee front desk responsibilities and act as the initial point of contact for all visitors, vendors and deliveries. Answer and direct phones for the company. Coordinate scheduling as needed. Responsible for sending mail/packages and sorting/distributing mail to employees. Upkeep and maintenance of the kitchen and copy room areas which includes ordering food and supplies, assisting with set up and break down of daily lunch and general organization. Ownership for updating and maintaining central contacts database and conference room scheduling, resolving conflicts if necessary. Handle catering orders for events or daily lunches. Weekly ordering of snacks, coffee and office supplies. Assist with additional office projects as needed. QUALIFICATIONS: Bachelor's degree required. At least two years of receptionist/ administrative assistant experience, ideally in a fast-paced dynamic professional environment. Demonstrate flexibility and professional maturity to readily understand priorities and anticipate needs. Must have a positive “can do” attitude and be a team player while also being able to work well independently. Must be proficient in Microsoft Office. Must have strong written and verbal communication skills. Strong attention to detail and ability to effectively multi-task with a willingness to perform a wide range of tasks. Ability to handle confidential information with discretion. Experience with scheduling and calendar management. We are an Equal Opportunity Employer and consider qualified applicants for employment regardless of race, gender, gender identity, gender expression, age, color, religion, disability, veteran status, sexual orientation, or any other protected factor.

***Local candidates only, this is on-site 5 days per week in Bedford, MA*** $18/hour Job Title: Administrative Assistant Contract Duration 3+ Months Onsite Bedford MA Hours are 8-4, 8:30-4:30pm, or 9-5pm with a half hour lunch for 37.5 hours per week. Schedule varies by department Must Haves: Demonstrated attention to detail Ability to work in a fast-paced environment Proficiency with MS 365 including Teams, Word, Excel, and Outlook strongly desired Adaptable to learn new software Excellent written and verbal communication skills High School Diploma or equivalent combination of education and experience Job Description: As an Administrative Assistant, you will work with a team of fellow administrators to provide solutions that will directly improve the flow of work for business operations. You will contribute to our fast-paced, collaborative environment and will bring your expertise to deliver exceptional assistance to your department. Key Responsibilities: Support management and assist staff as needed Write routine reports and correspondence in a timely manner Make photocopies, fax documents and scan documents as required Sort and file documents Prepare documents using Microsoft Word, Excel, PowerPoint, Adobe PDF