Administrative Assistant Jobs in Connecticut

We are seeking an Executive Assistant to support our C- Suite executives and the office operations in our office in New Haven, CT. This role requires a team player who is motivated to help their colleagues and enjoys working collaboratively on a variety of projects. The successful candidate will be a problem solver with excellent communication and interpersonal skills, who can adapt to changing circumstances. The successful candidate will demonstrate a positive, can-do attitude; integrity; and flexibility to contribute to multiple workstreams as needed. Responsibilities Support the C-Suite executive team in day-to-day scheduling, travel planning, expense report management, and other requests Coordinate logistics for Board meetings and schedules Coordinate calls and meetings with investors, pharmaceutical companies and bankers Manage team's attendance at external financial, medical and scientific meetings Coordinate legal and contracting reviews Prepare and organize meeting materials, presentations, and agendas Screen and prioritize incoming communications, including emails, phone calls, and mail, responding or redirecting as appropriate Draft and edit correspondence, reports, and presentations with a high degree of accuracy and professionalism Manage and distribute confidential information with discretion Assist with special projects and initiatives as assigned, conducting research, gathering data, and preparing reports Qualifications and Experience Bachelor's degree required 7+ years of related experience, in executive administration, management, operations, or a related field Proven experience in operations and administration roles, preferably in a fast-paced environment Excellent leadership and management skills Exceptional organizational and problem-solving abilities, with keen attention to detail Excellent communication and interpersonal skills, with the ability to collaborate effectively with diverse stakeholders Proficiency in Microsoft Office 365, comfortability learning new technologies, and strong writing skills are also preferred Compensation The estimated salary range for this position is $105,000-$140,000. Actual compensation will be dependent on candidate experience and other factors. The compensation will also include an annual bonus and equity.

Seeking an extraordinary EA with advanced travel planning skills, who will thoughtfully provide primary support to the matriarch, with some direction from the patriarch and will work primarily from the Greenwich family office. Over time visits to the Greenwich home will occur. The primary focus of this position (approx. 60%) requires an experienced C-level travel planner, who will seamlessly and diligently own the process of scheduling complex international and domestic travel and plan six months or more in advance, with a consistent eye on flexing reservations. Travel scheduling may include: private jet, commercial airlines, complex itineraries, resort accommodations, restaurants, and all transportation for matriarch, matriarch and patriarch, family, etc. Additional responsibilities include: assisting with events, meeting scheduled deliveries, occasional trips to Manhattan property, scheduling vendors/maintenance, personal errands, interaction with home PA and patriarch's EA for best support practices. This position is an addition to staff and will report to the CFO and matriarch. The depth of the role will expand as the candidate demonstrates capabilities and execution of goals/objectives. Requirements: The ideal candidate brings PA/EA C-level experience, with superior global travel experience, is highly organized, manages work streams simultaneously, is detail oriented in a gracious manner, possesses a no-job-is-too-small outlook, with a desire to rise to a challenge with energy and enthusiasm, excellent technical skills, confidential and personable, executive/project assistant experience in a family office or relatable environment. 8:30 - 5:30 with flexibility as needed/occasional evenings Bonus and wonderful benefits, exempt

Core Medical Group is seeking a travel Skilled Nursing Facility Physical Therapy Assistant for a travel job in Redding, Connecticut. Job Description & Requirements Specialty: Physical Therapy Assistant Discipline: Therapy Start Date: 03/30/2025 Duration: 13 weeks 35 hours per week Shift: 12 hours Employment Type: Travel Client in seeking Physical Therapy Assistant for the following shift(s): Days We are looking for a healthcare professional who is ready to provide exceptional patient care in this contract/travel role. Contract/travel assignments are typically 13 weeks, with potential to extend. Help us continue our mission to connect people, improve lives, and give back to the community by joining the CoreMedical Group team. When you work with CoreMedical Group, we put you first and treat you like family, supporting you every step of the way. CoreMedical Group is one of the largest healthcare staffing agencies in the country, with travel and contract positions located across the United States. Our recruiters will help you find the perfect job, whether it's across the country or across the street. In addition to dedicated, personalized support from your recruiter, when you work with CoreMedical Group you'll receive: Access to an extensive benefits package, including day 1 health, dental, and vision insurance, employer paid life insurance, a health reimbursement account, and more! Weekly paychecks with competitive pay packages Matching 401(k) benefits to help you save for retirement Licensure assistance and reimbursement to set you up for success on your contract Travel reimbursement and dedicated housing support while on assignment Referral cash bonuses when you connect us with other clinicians CoreMedical Group also offers you a free, all-inclusive vacation each year as our way of saying "thank you" for your hard work. Join other healthcare professionals on the annual Club CoreMed retreat and you'll see why our contract and travel professionals come back to us year after year! Your career is too valuable to tackle on your own. Let CoreMedical Group help you with your healthcare journey! *Estimate of weekly payments is intended for informational purposes and includes hourly wages, as well as reimbursements for meal & incidental expenses, and housing expenses incurred on behalf of the Company. Any benefits (medical/dental/vision) are in addition to the weekly pay. Please speak with your Recruiter for additional details. Estimated payments are subject to change until formal offer of assignment is made and accepted. Core Medical Group Job ID #1264793. Pay package is based on 12 hour shifts and 35 hours per week (subject to confirmation) with tax-free stipend amount to be determined. Posted job title: PTA About Core Medical Group CoreMedical Group is one of the largest healthcare staffing agencies in the country. We have jobs nationwide in travel nursing, travel allied health, interim, locum tenens, and permanent placements! Join the staffing agency with Club CoreMed, the best perk in the industry - an all inclusive paid trip to a tropical resort! Benefits Weekly pay Holiday Pay Guaranteed Hours Continuing Education 401k retirement plan Pet insurance Company provided housing options Sick pay Wellness and fitness programs Mileage reimbursement Referral bonus Employee assistance programs Medical benefits Dental benefits Vision benefits Benefits start day 1 License and certification reimbursement Life insurance Discount program

A highly successful and reputable financial services firm, known for its exceptional office culture and outstanding benefits, is seeking a proactive Administrative Assistant to join its team. This individual will provide administrative support to a Senior Executive Assistant. In-Office Policy: 4 days in-office / 1 day remote. Ideal Candidate: The ideal candidate will have 2-5 years of administrative experience within the financial services sector. Responsibilities: Coordinate complex calendars, meetings, and conference calls across multiple time zones. Manage international and domestic travel, expenses, and invoices using Concur and Frosch. Handle reception duties, including answering calls, greeting visitors, and managing mail. Oversee office supplies, meeting materials, and FedEx shipments. Process visa applications and support international business travel. Manage the corporate apartment, including bookings, cleaning, and supply management. Job ID #43742

Our client, a global energy investor is seeking an administrative assistant to work in their STAMFORD, CT. headquarters. This role will be supporting a team of administrative assistants and needs someone who is flexible with a no task too big or too small attitude. This is a great opportunity to work with different business units within the organization as well as assist with all office related tasks. 4 days in office; 1 remote Hours 8-6 65-70 + OT + Bonus Competitive benefit Package Responsibilities: Provide administrative support to assistants in the office Schedule and organize meetings and calls Assist with managing and processing invoices Answer incoming calls and order/maintain office supplies Plan and coordinate weekly lunches, happy hours, company events, initiatives, etc. Organize and coordiante domestic and international travel arrangements, including but not limited to flight, hotel, car, and retaurants Oversee the company corporate apartment and maintain cleaning scheduling Required Qualifications: Minimum 2-5 years of administrative experience, ideally in finance Bachelor's degree strongly preferred/required. Extremely polished, forward-facing, and professional. Excellent interpersonal and communication skills (both verbal and written). Used to working in a fast-paced environment. Proficiency in Microsoft Outlook, Word, Excel, and PowerPoint. Strong attention to detail and organizational skills. If you meet the required qualifications and are interested in this role, please apply today. The Solomon Page Distinction Our teams, comprised of subject matter experts, develop an interest in your preferences and goals and we act as an advisor for your career advancement. Solomon Page has an extensive network of established clients which allows us to present opportunities that are well-suited to your respective goals and needs - this specialized approach sets us apart in the industries we serve. About Solomon Page Founded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long-term relationships based on trust, respect, and the consistent delivery of excellent results. For more information and additional opportunities, visit: solomonpage.com and connect with us on Facebook, and LinkedIn. Opportunity Awaits.

Duration: 12+ Months Contract (Possible Extension) Note - Will need to be onsite 3 days a week. Provides administrative support to one or more individuals within a specified department or departments. Support may include: data entry, coordination of conference rooms and meetings, records retention and file management, and invoices through the internal system, ordering and managing departmental supplies, expense report reconciliation, training class support, and general support. Performs all Company business in accordance with all regulations and Company policy and procedures. Demonstrates high ethical and professional standards with all business contacts and employees in order to maintain the Company's excellent reputation within the medical and pharmaceutical community. Skills: Proficient in MS Word, Excel, and Outlook. Excellent written and verbal communication skills. Strong attention to detail and organizational skills. High degree of initiative, accountability, accuracy, problem solving ability and follow-up skills. Strong customer service skills and the ability to maintain confidentiality. Education: Associate's or Bachelor's degree or a High school diploma. Fluency in MS Suite including Word and Excel About US Tech Solutions: US Tech Solutions is a global staff augmentation firm providing a wide range of talent on-demand and total workforce solutions. To learn more about US Tech Solutions, please visit ************************ US Tech Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. Name: Kanika Email: ******************************* Internal Id: 25-32754

A leading investment firm is hiring for an Administrative Assistant to support a small team of senior professionals on their growing Investor Relations/Sales team. Hybrid: 3-5 days in the office - flexibility as needed Hours: Core hours are 8:30-5:30 pm, flexibility for overtime as needed Salary commensurate with experience - $90-110k base range + paid overtime (5-10 hours/week that will add up!) + bonus + top benefits package Responsibilities: • Heavy internal and external meeting scheduling via Outlook • Responsible for tracking investor calls, meetings, prospect mailbox and other departmental processes • Preparing meeting materials (pitch decks, presentations, books, bios etc.) • Travel arrangements including detailed itineraries and prepare expense reports using Concur • Assist with planning and execution for events • Assistance with ad-hoc projects including firm wide events, philanthropy and brand management Skills and Requirements • 3-5+ years of solid administrative experience with a track record of professional success; financial services experience • BA/BS preferred with solid academic performance • Knowledge of Microsoft office products • Exceptional organizational skills and attention to detail • Experience with event planning is highly preferred • Ability to maintain process and meet deadlines • Excellent judgement and someone who takes pride in their work • Maturity and high degree of professionalism Please submit your resume for consideration! You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

The Atlantic Group has partnered with an investment management firm in the Greenwich, CT area. They have an immediate need for an Administrative Assistant with a professional demeanor and strong organizational skills. This is a full-time contract role with the opportunity to become permanent based on performance. Summary: This company is seeking an Administrative Assistant to provide high-level administrative support. A typical Administrative Assistant acts as the information and communication manager for the office. Work Schedule: 8:30am -6:00pm M-F. 5 days a week in office. Job Responsibilities: -Provides assistance in the day-to-day administration of the unit and follows up on pending matters. -Inputs and retrieves data utilizing knowledge of various computer software packages. -Formats documents and determines page layout and selection of different fonts. -Receives and screens telephone calls, mail, and visitors. -Routes callers, takes messages, and answers questions relating to the unit's function. -Schedules and coordinates meetings and facilities which may include travel and lodging arrangements. -Prepares and processes unit purchase requisitions and vendor invoices. -Organizes and maintains files, correspondence, records, and other documents. Requirements: -Bachelor's degree required. -1-5 years of experience required. -Must be comfortable working the front desk. -Verbal and written communication skills, multi-tasking, customer service skills and interpersonal skills. -Ability to work independently and manage one's time. -Ability to keep information organized and confidential. -Previous experience with computer applications, such as Microsoft Word, Excel and PowerPoint. Note: Qualified candidates will be contacted within 3 business days of application. If an applicant does not meet the above criteria, we will keep your resume on file for future opportunities and may contact you for further discussion. ID: 43415

ob description: The Regional Support Specialist (RSS) provides critical administrative, operational, and customer service support to our Real Estate branch offices, leaders, and agents. The RSS team will work together, spending time each week across a group of offices, providing support in a variety of ways including, but not limited to, processing agent transactions, acting as a liaison with our different departments and business partners, general office administration, and customer service. This position plays a significant role in driving the success of our key principle of helping our agents live exceptional lives. Responsibilities: Office Organization • In collaboration with our facilities and IT partners, ensure all items in the office remain in working order • Ensure needed office supplies are sufficiently stocked and organized, mail is distributed • Greet and direct agents/customers as needed Agent Support • Provide white-glove service for agents and clients visiting our offices, promoting the teams available to support them in their business • Support Agents with any technology, process, or operationally related questions • Promote a friendly, inclusive office culture that reinforces our agent value proposition • Work with Agent Onboarding Team as needed to support agent onboarding process Transaction Support • Ensure our agents' transactions are efficiently and accurately processed- commission payments are timely and adjustments are avoided • Scan physical checks as needed • Point of contact as needed for following up on missing documentation or escalation of transactional issues • Database entry and updates - MLS, Transaction Manager • Ensure our agent's transactions are complete for compliance, commission payments are timely and adjustments are avoided • Systems review of Trident and transaction manager, issue resolutions submitted through OnBase Branch Leader Support • Support Branch Manager as needed with maintaining office promotional items, sales meetings, new agent orientations, and supporting office culture Social Media and Marketing Support - • Assist real estate agents with their social media and marketing efforts, including creating and scheduling posts, and providing guidance on best practices • Maintain the office's social media presence by regularly updating content and engaging with followers • Collaborate with agents to develop marketing materials and campaigns to promote their listings and services • Monitor social media analytics to track the effectiveness of marketing efforts and suggest improvements Regional Support and Flexibility • Demonstrate regional support and flexibility by covering multiple offices as needed, ensuring consistent and reliable service across the region Minimum Qualifications: • 1 or more years customer service experience preferred; Prior Real Estate office experience preferred • Strong written and verbal communication skills • Technologically proficient in all areas including but not limited to familiarity with various operating systems on PCs and Macs and ability to navigate computer software • Proficiency with Microsoft Office • Ability to communicate effectively with different audiences, including agents, branch managers, and operational support teams • Customer focused, delivery oriented, ability to multi-task • Willingness to be “nimble” and adjust priorities as needed • Ability to travel to additional offices in the region on an as needed basis Dexian is a leading provider of staffing, IT, and workforce solutions with over 12,000 employees and 70 locations worldwide. As one of the largest IT staffing companies and the 2nd largest minority-owned staffing company in the U.S., Dexian was formed in 2023 through the merger of DISYS and Signature Consultants. Combining the best elements of its core companies, Dexian's platform connects talent, technology, and organizations to produce game-changing results that help everyone achieve their ambitions and goals. Dexian's brands include Dexian DISYS, Dexian Signature Consultants, Dexian Government Solutions, Dexian Talent Development and Dexian IT Solutions. Visit ******************* to learn more. Dexian is an Equal Opportunity Employer that recruits and hires qualified candidates without regard to race, religion, sex, sexual orientation, gender identity, age, national origin, ancestry, citizenship, disability, or veteran status.

• Monitor progression of live orders, and ensure accuracy of EMS/PMS throughout trading sessions. • Assess order impact on portfolio metrics/risk, and allocate orders among clearing brokers to optimize margin. Identify favorable offsets. • Reconcile trades, positions, PnL, commissions and stock borrow. Resolve systemic issues and non-routine breaks with counterparties. • Identify upcoming corporate actions and trading restrictions and their ramifications. • Conduct ad-hoc analysis, e.g., trading hours by security, broker algos, value of exchange seats, etc. • Assess and hedge portfolio FX exposure. • Understand, track and ensure timeliness of margin-related movements. Projects • Automate any and all of the above to the fullest extent possible without sacrificing efficacy and reliability. • Constantly vet and integrate new tooling. Contemporaneously appraise what we already use. • Shape how we ingest, store, and interface with data. • Onboard new brokers and securities, and contribute to the launch of new strategies.

The Administrative Assistant provides essential support to ensure efficient office operations. Responsibilities include managing schedules, handling correspondence, organizing files, coordinating meetings, and assisting with data entry and reports. This role requires strong organizational skills, attention to detail, and proficiency in office software. The ideal candidate is a proactive problem-solver with excellent communication skills. All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

This role will mainly focus on supporting travel coordination and expense management. Must have strong, proven experience in these areas Provides administrative support to one or more individuals within a specified department or departments. Support may include: data entry, coordination of conference rooms and meetings, records retention and file management, and invoices through the internal system, ordering and managing departmental supplies, expense report reconciliation, training class support, and general support. Performs all Company business in accordance with all regulations and Company policy and procedures. Demonstrates high ethical and professional standards with all business contacts and employees in order to maintain the Company's excellent reputation within the medical and pharmaceutical community. Skills: Hands on experience with Concur (preferred) or other similar travel and expense systems Proficient in MS Word, Excel, and Outlook. Excellent written and verbal communication skills. Strong attention to detail and organizational skills. High degree of initiative, accountability, accuracy, problem solving ability and follow-up skills. Strong customer service skills and the ability to maintain confidentiality. Education: Associate's or Bachelor's degree or a High school diploma. Fluency in MS Suite including Word and Excel

ABOUT US Scott+Scott is an international law firm known for its expertise in representing corporate clients, institutional investors, businesses, and individuals harmed by anticompetitive conduct or other forms of wrongdoing, including securities law and shareholder violations. With more than 100 attorneys in nine offices in the United States, as well as three offices in Europe, our advocacy has resulted in significant monetary settlements on behalf of our clients, along with other forms of relief. Our highly experienced attorneys have been recognized for being among the top financial lawyers in 2024 by Lawdragon, WWL: Commercial Litigation 2024, and Legal 500 in Antitrust Civil Litigation, and have received top Chambers 2024 rankings. In addition, we have been repeatedly recognized by the American Antitrust Institute for the successful litigation of high-stakes anticompetitive claims in the United States. To learn more about Scott+Scott, our attorneys, or complex case resolution, please visit ******************** The Firm is seeking a Finance Assistant to support the financial and administrative needs of our growing Finance Department. The Assistant will provide finance support to ensure that our systems and processes follow our policies and procedures as well as provide administrative support as needed. This position provides administrative support to the Finance team and will report directly to the Controller. Part-time, hourly, non-exempt position with eligibility for overtime if/when needed and pre-approved by management. Responsibilities The Finance Assistant will be a team player and will be able to maintain flexibility in their role. The key responsibilities are as follows: Administrative Provides administrative and logistical support for the Controller. Processing of time entries, invoices and expense reports; Assist the team in tracking compliance, month-end and year-end closes and reporting requirements, along with internal and external deadlines; Engages in proofreading, formatting, information gathering, filing, and other administrative tasks as needed across the finance department; Provides administrative support to the Connecticut office on an as needed basis; Other duties as assigned. Finance Assist in maintaining records and updates related to fixed assets; Assist with accounts payable tasks (back-up); Provide support to the Finance team as needed; Other finance-related duties as assigned. Required Qualifications 1+ years of experience in a finance or accounting role. Proficiency in Microsoft Excel. Strong attention to detail. Accurate and efficient data entry skills. Ability to work independently and as part of a team. Excellent organizational and time management skills. Effective communication skills, both written and verbal. High School Diploma or equivalent; Associate's degree in Accounting or related field preferred. Preferred Qualifications Experience working in accounting systems. Work experience within a law firm. Equal Opportunity Policy Statement Scott+Scott Attorneys at Law LLP provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

About the Company - Amazing opportunity to work in growing Hedge fund !! Job is paying up to 110K with amazing benefits !!! Inhouse gym, tons of perks and tons of responsiblity !! entails a broad range of responsibilities, including the following: Heavy calendar and phone coverage Database and document management (SharePoint, Compliance Science) Monitor certain calls with investment analysts Personal trading review and account maintenance Perform back-testing reviews of various compliance functions (personal and firm trading, brokers-dealers, and more) Consultant call approving, tracking, and review Email surveillance work on Events Responsibilities - BA/BS preferred with high academic performance Required Skills Strong knowledge of Microsoft Office products Excellent verbal, writing, organization and communication skills Proactive, detailed oriented with exceptional degree of professionalism Good team player Preferred Skills Pay range and compensation package - Job is paying up to 110K with amazing benefits !!! Equal Opportunity Statement - Include a statement on commitment to diversity and inclusivity.

Imaginary Content is an eCommerce content agency located in Norwalk, CT, specializing in creating high-quality content across all platforms. As a woman-owned agency and WOSB certified, we pride ourselves on delivering best-in-class content that drives conversion in the digital marketplace. Our award-winning broadcast design division is known for its legendary creatives who consistently push boundaries and win accolades. We are SONO based in a beautiful new HQ that includes a full built out content studio. Role Description This is a full-time on-site, entry level role for an Executive Assistant at Imaginary Content in Norwalk, CT. The role involves providing executive administrative assistance, assist in the planning and organization of projects, general office assistant tasks as needed. A change to our previous posting- this job will provide full support for founder + CEO including up to 50% personal support that may include errands, household management, personal appointments. You must be a flexible, creative problem solver and possess an overall can-do attitude. Great opportunity to learn about agency and small business workings from the inside. We have promoted the last person in this position. Qualifications Experience in providing administrative assistance in an office setting Strong organizational and multitasking abilities Excellent written and verbal communication skills Proficiency in G Suite and Apple based computers Ability to maintain confidentiality and exercise discretion Proactive and detail-oriented approach to work Experience in the creative industry is a plus

A prestigious and fast-growing credit-focused asset manager, renowned for its outstanding workplace culture and comprehensive benefits, is seeking an Executive Assistant to join its expanding team. This newly created role, driven by the firm's growth, involves supporting C-suite executives while also serving as a backup to the Office Manager and EA to the CEO. The ideal candidate is a team player with a hands-on attitude, willing to take on tasks ranging from routine office needs, like refilling the printer, to high-level executive support. Responsibilities: Oversee calendar management, scheduling, and conflict resolution for senior executives. Arrange travel, including flights, accommodations, and itineraries. Prepare and organize materials for meetings, conferences, and presentations. Handle expense reporting, ensuring compliance with company policies and regulations. Assist in document preparation and routing for internal and external stakeholders. Support project coordination and deadline tracking. Manage vendor relationships, maintain contract databases, and oversee due diligence. Greet visitors and facilitate in-person meetings. Ideal Candidate: 6-15 years of Executive Assistant experience within a financial services firm. In-Office Policy: Full-time, five days per week in the office. Job ID#43593

About the Company - On behalf of our client we are looking for an experienced mid-level Executive Assistant to work for the President of an exciting international tech company. The right person will be well-organized, results orientated and comfortable with diary and travel management and ad hoc tasks. We are looking for someone to get the job done. The role is hybrid, approximately 2 days/week required onsite in Stamford, CT, the right person will live within max 50miles from Stamford. About the Role - Executive assistance to the President, Calendar management, Travel arrangements and Expenses, Partner closely with the leadership team, Aid executive in preparing for meetings, including presentations, Draft slides, meeting notes and documents. Responsibilities Proven successful experience working as EA for a high ranking executive Proficient in Microsoft Office suite Experience in managing multiple priorities, administrative coordination, and logistics Well-organized, detail-oriented, ability to multi-task with great follow-up skills Mission to get the job done Strong written and verbal communication skills Qualifications - The role is initially a contract role, hourly rates, for 6 months with a view to convert to employment. Please apply for further information. Equal Opportunity Statement - We're an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status

Our client, a hedge fund, is seeking an Office Assistant to join their team. Key Responsibilities: Greet customers and visitors in the office and on the phone and making them feel welcome. Order catering for conferences and meetings, reserve conference rooms, set up and clean up catering. Schedule meetings and assist with video conferencing needs in the office. Book travel for Senior Leaders and process expenses. Plan and execute office events such as monthly birthday celebrations, cultural events, happy hours, holiday parties etc. Assist with logistics when employees visit from other internal offices. Maintain inventory of office supplies and order as needed. Stock pantry/kitchen with all necessary supplies and ensure all items are consistently replenished. Maintain the organization and cleanliness of the kitchen, occasional loading/unloading the dishwasher. Order Fresh Direct and unpack groceries when delivered. Clean out the fridge and discard contents prior to restocking. Receive and sort incoming deliveries. Bring boxes to be discarded to the loading dock. Clean out the fridge and discard contents prior to restocking. Order and replace bathroom toiletries as needed. Ensure the office is always neat and presentable. Assist the HR team with onboarding and offboarding of employees. Partner with HR to maintain and communicate office updates as necessary. Assist the HR team with Ad Hoc projects. Requirements: • 1-3 years of relevant professional experience. • BS/BA or equivalent required. Ability to work in person in the Norwalk office 5 days per week Concur experience preferred

About Us: At Summit Retirement Solutions (******************* we specialize in holistic retirement planning, insurance, and wealth management services. Our mission is to empower individuals and families to achieve their ideal retirements through personalized, tax-efficient strategies. As a rapidly growing, privately owned firm in Glastonbury, CT, we pride ourselves on our integrity, transparency, and unwavering commitment to our clients' financial well-being. Compensation: $40,000 - 52,000 + Bonuses The Opportunity: We're seeking an Administrative Assistant who embodies an ownership mentality and is eager to lead our administrative tasks to help with the growth In this role, you'll enhance our operational efficiency and contribute to our firm's success. Key Responsibilities: Workshop Help: Attend workshops (2x/month) where you will assist with check-in and appointments pre workshop to ensure attendance. Client Service Excellence: Proficient on the phones - able to make outbound calls confirming seminar details and engage in brief interactions regarding any questions clients may have. Technology Proficiency: Ability to navigate digital systems and applications such as Microsoft, CRM's, etc. What We're Looking For: Experience: Seasoned professional with a background in office management, preferably within financial services or a similar environment. Adaptability: Quick learner with the intellectual curiosity to master industry-specific knowledge. Communication: Exceptional ability to communicate effectively with team members, clients, and vendors. Technology Proficiency: Comfortable with office management tools, CRM platforms, and financial software. Personable: A continuous positive mindset, continually seeking ways to enhance processes and client experiences for the better! Why Join Us? At Summit Retirement Solutions, you'll have the opportunity to actively shape our firm's future. We value individuals who take pride in their work, embrace challenges, and view them as opportunities to contribute meaningfully. If you're energized by creating structure, implementing systems, and enabling growth, we encourage you to apply. Summit Retirement Solutions is an Equal Opportunity Employer.