Administrative Assistant Jobs in Cheektowaga, NY

Nature & Scope: Are you an organized, proactive professional looking for a dynamic opportunity to support executive leadership? Our client is seeking a highly skilled Executive Assistant for a contingent role to provide top-tier administrative and operational support to the Chief Financial Officer (CFO) and Chief Operating Officer (COO) at their facility. In this role, you will coordinate office processes, manage high-priority and confidential matters, and ensure seamless communication for executive leadership. You must be intuitive, adaptable, and able to handle shifting priorities with discretion and professionalism. If you thrive in a fast-paced environment and are ready to take on a key role in executive operations, we invite you to apply today! Role & Responsibility: Tasks That Will Lead To Your Success Review, prioritize and process incoming correspondence and materials via US mail, interdepartmental mail and email. Bring urgent and important items/matters to the attention of CFO/COO. Works independently using excellent judgment, and communication skills, as well as demonstrated skills in organization, professionalism, etiquette and technology. Manages a wide range of tasks, deadlines and schedules, screening calls, and preparing a variety of specialized documents, while maintaining a high level of confidentiality. Coordinates and provides consistent timeliness and accuracy of reports generated and submitted by CFO/COO (Financial Statements / Budget Reports, Operational Reporting, Regulatory Reporting, Epic Dashboards & Reports, etc.) Manages all workflows generated through ERP System workflows including invoicing, requisitioning, and other applicable approvals. Assists with the development of presentations. Provides research and administrative support to specific projects. Manages a wide range of tasks, deadlines. Coordinates details relating to events, meetings and program location, audiovisuals, notification, attendance, and other tasks as needed. Prepares all meeting materials including agendas, minutes, copies, sign in sheet, etc. and ensures that all materials are provided at least 24 hours in advance. Minutes taken will be typed and prepared within one week of meeting, minutes will be distributed to appropriate parties a week before scheduled meeting or planned distribution of materials. All meeting participants are notified timely of location and meeting time. Able to interpret and summarize relevant information. Ensures meeting rooms are set up appropriately (IT equipment, seating, etc.) Prepares communication as needed & follow-up on outstanding requests. Ensure department Policy & Procedures are consistent with System practice and community standards. Approves electronic timecards in an accurate and timely manner, coordinates and tracks time off for Direct Reports inclusive of the respective departments as needed. Submits financial statements and supplemental financial reports to appropriate parties as needed to timely distribute board materials. Collaborating with CFO, Chief Legal Officer, VP of Finance, Corporate Controller and other Leaders, draft agenda's, accumulate materials, and distribute materials to Board Committee members via Directors Desk. Duties may also include setting up meetings, contacting committee members, and preparing rooms as needed. Duties also include preparing meeting minutes. Applicable Committees as follows, Finance & Operations Committee, Audit Committee, Strategic Planning Committee. Organizes and maintains office · Acts as initial representative of the office by greeting visitors and facilitating positive interaction. Assumes responsibility for the office environment keeping the office supplied with all material in its appropriate place. Maintains all information in absolute confidence. Works with CFO/COO on special projects, as needed. Knows there is a compliance program. Verbalizes potential non-compliant risk areas within job duties and/or department, verbalizes duty to report potential or actual non-compliant concerns and types of reporting mechanisms available Maintains top executive administrative level skill sets, proficiency, presence, and professionalism reflective of the role, the department and organization. All other duties as assigned by executives. Skills & Experience Qualifications That Will Help You Thrive Bachelor's Degree require. Five (5) years of experience in a health related organization. Proficient with computer programs including Microsoft Word, Excel, & PowerPoint Ability to work under pressure with speed and accuracy and meet deadlines. Demonstrates a sense of urgency with time sensitive assignments. High resilience and tolerance of ambiguity and resistance to stress. Uses independent judgment in completing work and operates under general supervision Excellent proof reading skills. Proficiency in recording and producing meeting minutes, business correspondence and other related documents. Ability to work in a confidential and professional environment. Strong organizational and follow through skills. Candidate needs to be highly motivated and demonstrates initiative to organize and find efficient solutions to achieve optimal workforce performance. Ability to manage multiple issues and projects simultaneously. Ability to think logically and adapt to changing scenarios in the prioritization of work. Ability to relate to customers at all levels including Board members.

Administrative Assistant - Property Management The selected candidate will provide administrative support to our property management team. This includes an emphasis on electronic document and file management, compiling information and distribution of materials along with accounting related tasks. Principle Duties & Responsibilities Issue a high volume of purchase orders, work orders and process related invoices. Familiarity with Nexus purchase orders and GL coding beneficial. Address vendor and tenant questions as well as placing service calls and ensuring proper follow up. Assist with preparing bid documents, requesting bids and preparing bid analysis. Generate maintenance letters, bids and form letters. Other duties as assigned. Qualifications Microsoft Office experience required. Must be highly proficient in Excel. Strong written and verbal communication skills. Must be organized, self-motivated and focused on results. Bluebeam experience preferred but not required. Pay Range: $20.00 - $25.00 Hourly

Salary: $22-25 per hour Work Arrangement: Monday-Friday (9am-5pm) We are a dedicated team in the healthcare industry focused on providing high-quality ABA services. Our company's core mission is to make a meaningful difference in the lives of individuals with Autism Spectrum Disorder by providing support, care, and innovative programs that enable them to thrive. With a strong commitment to community outreach and service excellence, we aim to create an inclusive, supportive environment where everyone can succeed. Our core values-integrity, collaboration, and continual improvement-guide our team as we deliver exceptional services. If you are passionate about making a positive impact, excited by the opportunity to help others, and eager to grow with a dynamic organization, we encourage you to apply Position Summary We are looking for an experienced Administrative Assistant to manage administrative, operational, and project-based tasks. The ideal candidate is a highly organized, detail-oriented, and efficient multitasker who takes initiative and exercises good judgment. You will play a vital role in managing our Clinic in Buffalo and help with the intake process for new clients. You will be the main point of contact for referrals and ensure that clients meet service eligibility. This role requires a strong commitment to customer service, excellent communication skills, and the ability to manage multiple tasks effectively. Your work will help ensure that clients have a seamless onboarding experience, while also contributing to the overall success of the team. Responsibilities Coordinate and manage client intake processes, ensuring all documentation and client information is accurately recorded. Determine client service eligibility and communicate the next steps clearly and professionally. Serve as the point of contact for referral sources, managing intake communications and follow-up. Administer client onboarding through the client portal and manage their journey with our services. Collaborate with ABA Scheduling, Authorizations, and Client Coordination teams to ensure smooth client transitions. Maintain and improve intake documentation and templates for streamlined processes. Success Measurements 30 Days: Learn intake procedures, understand the onboarding journey, and begin facilitating intakes. 60 Days: Manage an intake caseload, develop email templates, and successfully navigate internal systems. 90 Days: Conduct process reviews, propose improvements, and create a client orientation presentation. 1 Year: Increase client intakes by 25%, reduce lost leads in Stage 1, and develop a community outreach program. Requirements Healthcare Intake experience- ABA experience- A plus Central Reach experience- required Strong organizational skills and attention to detail. Excellent verbal and written communication skills. Ability to multi-task and manage deadlines effectively. Customer service orientation with strong problem-solving skills. Proficiency in using software tools like Central Reach, GSuite, and DocuSign. Must demonstrate traits of professionalism, timeliness, and a "Can Do" attitude. Perks & Benefits Comprehensive health benefits, including medical, dental, and vision coverage. 15 days of Paid Time Off (PTO), allowing flexibility for personal and family needs. 10 floating holidays annually. Opportunity to work in a hybrid model (4 days in-office, 1 day from home), providing flexibility and balance. Career growth opportunities within a rapidly expanding organization. Equal Employment Opportunity (EEO) Statement:We are committed to providing equal employment opportunities to all employees and applicants for employment. We do not discriminate based on race, religion, color, sex, gender identity, sexual orientation, age, disability, or any other legally protected status.

Become an integral part of the Commercial Banking team where you will have the opportunity to work in a fast-paced organization and each day will be unique! This role provides a platform for professional growth and skill enhancement. Be part of a team that is results-oriented, with a focus on attention to detail and quality. As an Executive Administrative Assistant within Commercial Banking, you will manage busy calendars, schedule travel, process expense repots, and plan and assist with local events and projects for the business. You will tap into your thought leadership to manage priorities, ensure efficient use of executives' time, and collaborate closely with colleagues to ensure robust on-site support and backup coverage. You will also work with key stakeholders in the business, partner with various teams. to complete projects. Job Responsibilities: · Manage complex calendars for leaders in a fast paced and dynamic environment, arrange travel plans, adjust and prioritize last-minute changes including logistics such as conference rooms, events, and catering, etc. · Support local event planning and execute as needed and/or support local employee engagement activities such as team recognition, events, etc. · Support the physical site support demands required including phone coverage, assistance with new hire integration, facilities maintenance, supplies, floor access, presence at local events, greeting clients and guests and escorting them throughout the location, food orders/set up and takedown of conference rooms, ensuring superior client service at all times · Provide general team support such as time keeping, training tracking, and assist in ad hoc projects as needed · Maintain confidential data, enforce internal controls, and comply with policies and procedures · Support Salesforce or other LOB reporting activity within scope for role and simple reporting for the business such as pulling canned reports and scorecards Required qualifications, capabilities and skills: · 3+ years of administrative support experience with background in a client facing sales and financial services environment · Strong organizational skills and ability to work independently in a demanding, changing and fast paced environment · Effective travel planning skills and knowledge · Self-motivated, personal leadership, ability to be discrete, highly collaborative and team oriented · Effective interpersonal skills and excellent communication - confident, organized, and clear · Fluent in Microsoft Office, PitchPro and Adapts easily to process changes and learns new technologies · Project and event management experience · Service oriented and able to greet clients, distribute packages, restock pantry items, and other floor duties as required. · Strong knowledge of invoice payment processing and/or Sponsorship and Donation processes · Commitment to customer service and ability to work in team-oriented environment tied to solid judgment, decision making and problem-solving skills · Collaborate effectively with colleagues and team members, assisting with projects and tasks as needed ***Note: this role requires five days in the office (Mon-Fri) and will not support Hybrid options or other locations not listed on the requisition.

As the Executive Administrative Assistant to the President & Chief Executive Officer of a startup MedTech company, your responsibilities will include: Business Liaison: Act as a point of contact and liaison between the President and internal/external stakeholders Data & Information Management: Organize and maintain confidential data and information with the utmost integrity Event Management: Coordinate high-profile events, client meetings, regional, national sales meetings, ensuring smooth execution and flawless hospitality for attendees Calendar Management: Effectively manage the CEO's busy schedule and coordinate meetings, conferences, and travel arrangements Communications: Oversee emails, calls, and other correspondence, and draft professional and polished documents on behalf of the President & CCO Project Coordination: Assist in planning, executing, and monitoring key projects. Collaborate with cross-functional teams to ensure project success Research & Analysis: Conduct market research, gather relevant data, and provide insightful reports and recommendations to support the CCO's decision-making process Executive Support: Oversee personal tasks and responsibilities for the CCO, including managing personal appointments with discretion and confidentiality Managing President & CCO's Schedule & Calendar Coordinating Meetings Handling Communication on Behalf of The President & CCO Organizing Travel Arrangements & Itineraries Conducting Research & Preparing Reports Assisting With Presentation Preparation Maintaining Confidentiality & Discretion Managing Office Operations & Administrative Tasks Liaising With Internal & External Stakeholders Communicate with Sales Team, Executives, Customers on behalf of President & CCO Monitoring & Responding to Emails Handling Expense Reports & Budgeting Sales Reports through Excel Strong knowledge of Microsoft Suite, Analytic Presentation skills Creating Power Point Presentations on behalf of the CCO Employee Benefits Written Communication Benefits Administration Professional Writing Executive Management Onboarding Human Resources Information Systems (HRIS) Human Resources Information Systems (HRIS) Executive Support Human Resources (HR) RequirementsTo be successful in this role, you should possess: Proven experience of 5 years minimum as an executive assistant or similar role, supporting C-level executives Attention to Detail Adaptable Exceptional written and verbal communication skills Proficiency in Microsoft Office Suite and other relevant tools/software An adaptable and flexible approach to thrive in a rapidly changing environment An initiative-taking and solution-oriented mindset, anticipating needs and taking initiative Elevated level of integrity and the ability to maintain confidentiality with sensitive information Impeccable organizational and time management skills with the ability to multitask effectively under pressure in a fast-paced environment

About UMass Amherst The flagship of the Commonwealth, the University of Massachusetts Amherst is a nationally ranked public land-grant research university that seeks to expand educational access, fuel innovation and creativity, and share and use its knowledge for the common good. Founded in 1863, UMass Amherst sits on nearly 1,450-acres in scenic Western Massachusetts and boasts state-of-the-art facilities for teaching, research, scholarship, and creative activity. The institution advances a diverse, equitable, and inclusive community where everyone feels connected and valued-and thrives, and offers a full range of undergraduate, graduate and professional degrees across 10 schools and colleges, and 100 undergraduate majors. We believe every member of our university community can contribute to our ongoing success by striving for the highest level of excellence as we seek breakthrough solutions to mounting environmental, social, economic, and technological challenges in our world. Job Summary The Upward Bound Summer Institute (UBSI) is a 6-week residential experience hosted at UMass Amherst for 40 - 60 high school students. The UBSI Instructor teaches classes in at least one of several content areas to student participants, conducts sessions, supervises tutor/mentors within and outside of the classroom, and participates in various aspects of this intensive six-week program. This is a grant-funded position supervised by the Upward Bound Program Director. This is a temporary, non-benefited position. Essential Functions Participates in a one-week staff orientation and training during the week prior to the program. Plans, prepares and provides instruction to Upward Bound Scholars in one or more content areas as assigned, teaching at least four 1-hour classes daily, Monday through Friday. Content areas include: Math (Basic High School Math through Precalculus/Statistics), English Language Arts (Literature and Composition), Laboratory Science (Biology, Chemistry, Physics, Science), Language (Spanish), and College Preparation, Youth Participatory Action Research, Critical Reflection and Inquiry. Develops and implements innovative, dynamic, hands-on, experiential classes. Utilizes a growth mindset-based curriculum. Designs and implements cross-curricular and cross-content instruction with the other Upward Bound faculty. Supervises tutor/mentors in class; oversees the planning and preparation for out of class tutoring sessions. Creates and maintains a positive, productive, safe and harmonious learning environment for students. Builds meaningful student-teacher relationships supporting the development and growth of scholars. Attends staff development activities, weekly staff meetings, and student assemblies as necessary. Prepares and submits written evaluations of staff, students, and summer program biweekly. Communicates student progress to program staff and students' families. Other Functions Performs other duties as assigned to meet position goals. Minimum Qualifications (Knowledge, Skills, Abilities, Education, Experience, Certifications, Licensure) Bachelor's degree. Experience teaching inclusive, experiential, universally-designed educational experiences for high school students. Experience working with differing learning abilities and students with Individual Educational Plans (IEP). Experience managing classrooms and building a positive, learning oriented environment. Attention to detail. Ability to meet deadlines. Organizational skills. Effective communication skills. Professional attitude. Ability to work well under pressure. Knowledge of factors affecting student access and success in urban high schools, including those affecting marginalized students, students from diverse backgrounds, and students with disabilities. Knowledge of theories of positive behavioral support, critical pedagogy and cultural competency. Qualifications Acquired on the Job Experience in planning, implementing, and evaluating activities. Understanding of the principles of program participant evaluation. Greater familiarity with all aspects of an intensive residential program. Additional knowledge of Upward Bound program. Increased knowledge of group dynamics, diversity, and teamwork concepts. Preferred Qualifications (Knowledge, Skills, Abilities, Education, Experience, Certifications, Licensure) Knowledge of and experience with MA Teaching Standards. Knowledge of and experience in using positive approaches to behavioral management with high school-aged students. Experience working in Upward Bound/TRiO or in similar academic/summer residential programs. Experience teaching urban high school aged youth. Commitment to social justice and the educational philosophy of Upward Bound. Knowledge of theories of positive behavioral support, critical pedagogy, and cultural competency/culturally relevant and/or culturally sustaining pedagogies. Physical Demands/Working Conditions Standing for extended periods of time. Work Schedule Monday-Friday; approximately 20 hours per week. This is a 6-week long program. This is a temporary, non-benefited position. Additional Details Must undergo a background review (CORI). Recent graduates and/or graduate students welcome to apply. Salary Information $32 per hour. Special Instructions to Applicants Please upload a resume along with the completed application. References will be checked at the finalist stage. Please be prepared to provide contact information for three (3) professional references. UMass Amherst is committed to a policy of equal opportunity without regard to race, color, religion, caste, creed, sex, age, marital status, national origin, disability, political belief or affiliation, pregnancy and pregnancy-related condition(s), veteran status, sexual orientation, gender identity and expression, genetic information, natural and protective hairstyle and any other class of individuals protected from discrimination in employment, admission to and participation in academic programs, activities, and services, and the selection of vendors who provide services or products to the University. To fulfill that policy, UMass Amherst is further committed to a program of affirmative action to eliminate or mitigate artificial barriers and to increase opportunities for the recruitment and advancement of qualified minorities, women, persons with disabilities, and covered veterans. It is the policy of UMass Amherst to comply with the applicable federal and state statutes, rules, and regulations concerning equal opportunity and affirmative action.

UMass Amherst, the Commonwealth's flagship campus, is a nationally ranked public research university offering a full range of undergraduate, graduate and professional degrees. The University sits on nearly 1,450-acres in the scenic Pioneer Valley of Western Massachusetts, and offers a rich cultural environment in a bucolic setting close to major urban centers. In addition, the University is part of the Five Colleges (including Amherst College, Hampshire College, Mount Holyoke College, and Smith College), which adds to the intellectual energy of the region. Job Summary The Departmental Assistant/Project Manager position will oversee the logistics of planning public events for the Translation Center, managing interpretation and translation assignments, assist in supervising student employees, interns, and ad hoc staff and supporting public outreach efforts of the Translation Center. Essential Functions Project management of interpreting assignments. Project management of translation assignments and multi-service language projects. Carry out client billing processes related to projects. Organize events such as, but not limited to, speakers, workshops, translation events with the general public, and high school student Translation Center visits. Manage any assigned programming, including but not limited to, workshop series, speaker series, high school awareness building programs, undergraduate and graduate student internships or student employment, and the translation-in-residence program. Work collaboratively with any assigned community partners and seek opportunities to establish additional community partners and outreach initiatives. Oversee any assigned student employees. Minimum Qualifications (Knowledge, Skills, Abilities, Education, Experience, Certifications, Licensure) Bachelor's degree in language other than English, Linguistics, Business or related field and some work experience. Familiarity with the practice, profession, standards, and ethics of providing language services. Excellent verbal and written communication skills. Ability and facility in the English language (reading, writing, comprehension) including proper grammar, punctuation, spelling, word meaning, and word usage. Fluency in at least one language other than English. Proficient computer skills (Word, Excel, Access). Familiarity with desktop publishing (e.g., InDesign) and computer-aided translation (CAT) tools. Ability to work independently and multitask. Ability to establish harmonious working relationships. Ability to interact with individuals from diverse backgrounds. Excellent interpersonal skills. Must be well organized and have excellent attention to detail skills. Physical Demands/Working Conditions Typical office environment activity. Additional Details Report to the Director of the UMass Translation Center. Supervise ad-hoc interpreters, translators, and other language professionals, and any assigned student employees. Collaborate with other project managers and Center staff. Work Schedule 20-25 hours per week; Monday through Friday 9am to 5pm Schedule varies depending on the needs of the department; may need to be available for evenings or weekends. This is a non-benefitted, temporary position for one -year. Salary Information: Range $25-$32 per hour. Special Instructions to Applicants Please submit resume and contact information for three professional references that may be contacted. UMass Amherst is committed to a policy of equal opportunity without regard to race, color, religion, gender, gender identity or expression, age, sexual orientation, national origin, ancestry, disability, military status, or genetic information in employment, admission to and participation in academic programs, activities, and services, and the selection of vendors who provide services or products to the University. To fulfill that policy, UMass Amherst is further committed to a program of affirmative action to eliminate or mitigate artificial barriers and to increase opportunities for the recruitment and advancement of qualified minorities, women, persons with disabilities, and covered veterans. It is the policy of the UMass Amherst to comply with the applicable federal and state statutes, rules, and regulations concerning equal opportunity and affirmative action.

JobID: 210602883 JobSchedule: Full time JobShift: Base Pay/Salary: Buffalo,NY $30.14-$42.79 Become an integral part of the Commercial Banking team where you will have the opportunity to work in a fast-paced organization and each day will be unique! This role provides a platform for professional growth and skill enhancement. Be part of a team that is results-oriented, with a focus on attention to detail and quality. As an Executive Administrative Assistant within Commercial Banking, you will manage busy calendars, schedule travel, process expense repots, and plan and assist with local events and projects for the business. You will tap into your thought leadership to manage priorities, ensure efficient use of executives' time, and collaborate closely with colleagues to ensure robust on-site support and backup coverage. You will also work with key stakeholders in the business, partner with various teams. to complete projects. Job Responsibilities: * Manage complex calendars for leaders in a fast paced and dynamic environment, arrange travel plans, adjust and prioritize last-minute changes including logistics such as conference rooms, events, and catering, etc. * Support local event planning and execute as needed and/or support local employee engagement activities such as team recognition, events, etc. * Support the physical site support demands required including phone coverage, assistance with new hire integration, facilities maintenance, supplies, floor access, presence at local events, greeting clients and guests and escorting them throughout the location, food orders/set up and takedown of conference rooms, ensuring superior client service at all times * Provide general team support such as time keeping, training tracking, and assist in ad hoc projects as needed * Maintain confidential data, enforce internal controls, and comply with policies and procedures * Support Salesforce or other LOB reporting activity within scope for role and simple reporting for the business such as pulling canned reports and scorecards Required qualifications, capabilities and skills: * 3+ years of administrative support experience with background in a client facing sales and financial services environment * Strong organizational skills and ability to work independently in a demanding, changing and fast paced environment * Effective travel planning skills and knowledge * Self-motivated, personal leadership, ability to be discrete, highly collaborative and team oriented * Effective interpersonal skills and excellent communication - confident, organized, and clear * Fluent in Microsoft Office, PitchPro and Adapts easily to process changes and learns new technologies * Project and event management experience * Service oriented and able to greet clients, distribute packages, restock pantry items, and other floor duties as required. * Strong knowledge of invoice payment processing and/or Sponsorship and Donation processes * Commitment to customer service and ability to work in team-oriented environment tied to solid judgment, decision making and problem-solving skills * Collaborate effectively with colleagues and team members, assisting with projects and tasks as needed * Note: this role requires five days in the office (Mon-Fri) and will not support Hybrid options or other locations not listed on the requisition.

This is an internal search and is limited to those employees at Buffalo State University who are currently paid from any State-appropriated funds payroll (i.e., State Funds, Income Fund Reimbursable, Residence Halls, Summer Session). The assistant to the director of admissions is responsible for assisting the director with the administration and daily operations of the office admissions. Responsibilities include assisting the director with management, coordination, and oversight of activities such as human resource administration for a team of 24 individuals, procurement, budgeting, reporting, coordinating travel, special events and activities. Other general office duties include preparing reports, presentations, memos, letters, and other correspondence. The assistant supports recruitment and technology initiatives as designated by the director. (10%) Managing director's calendar, appointments, and meetings, and travel arrangements. (25%) Human Resources Administration: Coordinate the personnel forms for Admissions, including but not limited to, performance programs, annual evaluations, position requests, and employee change forms. Assist with employee recruitment functions for staff and student positions. (20%) Procurement: Assist with procurement of over 500 orders annually, tracking and follow up as necessary. Performs monthly reconciliation of credit card statements and accounts for all office T-cards and P-cards and Net cards. (15%) Budgeting: Assist with planning and preparation of departmental budget requests. Track expenditures and reconcile accounts. Assist with all aspects of budget maintenance for Undergraduate and Graduate Admissions OTPS budgets. Assists director with grant application management, budget development and compliance monitoring. (10%) Data Management: Assist in managing data in CRM and SIS systems. Assist in managing data in customer relationship management (CRM) and student information systems (SIS). Assists with special projects supporting recruitment of new students (5%) Reporting: Prepare reports for the Director of Admissions and others as directed. Assist with coordinating the Admissions annual report. Gather research and statistical data as requested. (5%) General office: Manage phone calls for two areas, maintain an organized filing system of paper and electronic documents (10%) Special Events: Assist the Director of Admissions with coordinating special events that support staff development and enrollment Required Qualifications * Bachelor's Degree. * Advanced MS Office skills including Mail Merge, creating and editing tables, data and pivot tables in Excel. * Excellent presentation, interpersonal, written, and organizational skills. * Prior demonstrated professional work experience. * Strong organizational, project management and problem-solving skills with impeccable multi-tasking abilities * Exceptional interpersonal skills Preferred Qualifications * Experience working in enrollment management, admissions, financial aid, or registrar office. * Experience working with CRM (Slate) and SIS systems (Banner). * Experience managing financial operations in SUNY or other state agency. * Experience conducting research and analysis using statistical data. Anticipated Date of Hire 04/15/2025 Priority Review Date Application Deadline Date 04/01/2025 Open Until Filled No Special Instructions to Applicant Contact Person Contact Email Contact Fax Quick Link for Direct Access to Posting ******************************************* Equal Employment Opportunity/Affirmative Action Employer Buffalo State is an affirmative action/equal opportunity institution that subscribes to all federal, state, and SUNY legal requirements and does not discriminate against applicants, students, or employees on the basis of race, sex, ethnicity, national origin, sexual orientation, religion, age, disability, or marital or veteran status (Nondiscrimination Notice). Any violation of this policy should be reported to the Equity and Diversity Office, Cleveland Hall 415, **************. Buffalo State is a VEVRAA Federal Contractor. If you have any questions, please contact Jamie Warnes at ************************* or call **************. Background Investigation Statement All applicants are subject to a pre-employment background investigation. Our Pre-Employment Background Screening Policy is available at *************************************************************** Clery Statement Applicants interested in positions may access the Annual Security Report (ASR) for SUNY Buffalo State at ******************************* The ASR contains information on campus security policies and certain campus crime statistics. Crime statistics are reported in accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act. Applicants may request a hard copy of the ASR by contacting the SUNY Buffalo State University Police Department at **************. New York State Executive Order 161 Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Office of Employee Relations at ************** or via email at ***************. Further restrictions on using salary information in the hiring process appear in Labor Law §194-a.

GLIN IPA seeks an Executive Administrative Assistant to report directly to the Population Health and Practice Transformation Vice President. This role will provide administrative support to the entire GLIN IPA senior leadership team and assist with the staff's logistical needs. The Executive Administrative Assistant will ensure all staff members have the necessary resources and support for successful trips, meetings, and events. Duties and Responsibilities (including but not limited to) Completes a wide variety of administrative tasks for the Chief Executive Officer, Chief Medical Officer (CMO), and Senior Leadership Team, including managing an extremely active calendar of appointments, composing and preparing confidential correspondence, arranging complex and detailed travel plans and itineraries, and agendas, and compiling documents for travel-related meetings. Assist in coordinating events, setting up rooms, preparing packets, developing and editing PowerPoint presentations, and arranging food and refreshments as necessary. Prioritizes conflicting needs; handles matters expeditiously and proactively and follows through on projects to successful completion, often with deadline pressures. In management's absence, and as authorized, uses initiative and judgment to ensure that matters requiring attention are referred to the delegated authority or handled efficiently. Performs other functions related to the specific responsibilities of management. This may include tracking performance review activity, organization, and record-keeping regarding departmental training, coordinating license/subscription renewals and updating association memberships, coordinating travel arrangements, auditing expense reports, processing invoices, maintaining consultant records and schedules, etc. Participate in cross-functional special projects and assignments. Prepares routine and advanced correspondence including, but not limited to, letters, memoranda, and reports. May create and maintain database records and is responsible for confidential material. Acts as the primary liaison between management and their internal and external contacts. Qualifications or Education, Training, and Experience: Associate degree and three (3) years in a secretarial or administrative assistant position or equivalent. One (1) year of healthcare experience preferred. Bachelor's degree preferred. Strong computer skills; proficiency with the Microsoft Office Suite, specifically Outlook, Word, Excel, Visio, and PowerPoint. Knowledge and Skills: Excellent interpersonal and communication skills. Ability to be a team player who works well with executives and employees at all levels. Ability to plan, coordinate, conduct, and monitor special projects, accounting for details and anticipating and resolving departmental priorities. Project Management experience includes developing project plans, multi-tasking, meeting deadlines, prioritizing, and organizing work. Ability to write and proof communication. Ability to extract and compile data to prepare reports and records. Attention to detail and accuracy. Ability to handle confidential information with professionalism and diplomacy. Completing expense reports and purchase orders, managing corporate card purchases, and participating in budget planning and tracking as needed. Managing other core administrative activities (new-hire onboarding, organizational charts, supply ordering). We offer an outstanding benefits package including health, dental, 401K, vacation, PTO, and a great working environment. Pay range: $25.00 - $31.00 per hour The referenced pay range represents the minimum and maximum compensation for this job. Individual annual salaries/hourly rates will be set within the job's compensation range and will be determined by considering factors including, but not limited to, market data, education, experience, qualifications, and expertise of the individual and internal equity considerations Equal Employment Our culture encourages individual development, embraces an inclusive environment, rewards innovative excellence, and leads New York in provider and patient satisfaction. Great Lakes Integrated Network IPA (GLIN IPA) values diversity, inclusion, and equity as matters of fairness and effectiveness . We are committed to hiring and retaining a staff that reflects the diversity of our communities, fostering an inclusive working environment where staff of all backgrounds feel welcomed and engaged . Great Lakes Integrated Network is an Equal Opportunity Employer JOB CODE: 1000003

Position: Environmental Office Assistant - Part Time Compensation: $22-25 per hour What We Are Looking For The Environmental Office Assistant plays a crucial role by closely coordinating with billing and purchasing departments to ensure seamless operations, while also providing daily operational support to the Environmental Operations Manager. We are searching for a personable, energetic, hard-working, organized, self-starter to join our team. This position will complete a variety of billing, administrative, and office support responsibilities in a fast-paced environment. What You Will Do * Provide excellent customer service to internal and external customers. * Respond to customer inquiries and resolve issues related to scheduling or delivery in a professional and timely manner. * Process invoices, set up new vendors as needed with Corporate Purchasing. * Generate manifests, sales orders, and shipping labels for Environmental Jobs. * Collaborate with other departments, including billing and purchasing, to ensure seamless operations. * Handle supply orders, including office supplies, cleaning and warehouse supplies, etc. * Provide daily operational support to the Environmental Operations Manager. * Be accessible "on call" after normal working hours. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The statements herein are intended to describe the general nature and level of work performed by employees. They are not to be construed as an exhaustive list of responsibilities, duties, and skills required by personnel so classified. Furthermore, they do not establish an employment contract and are subject to change at the discretion of the Company. What You Will Need * Accounting background preferred * High school diploma or equivalent * Minimum 3 years office experience * Excellent verbal and written communication skills * Excellent interpersonal and customer service skills * Excellent organizational skills and attention to detail * Excellent time management skills with a proven ability to meet deadlines * Proficient with Microsoft Office Suite or related software * Proficient with Microsoft Office Suite or related software * Able to sit for prolonged periods at a desk and work on a computer * Able to lift up to 10 pounds at times What We Offer * Employee and family assistance program * Company-paid training * Safety incentives * Years of service incentives

:Can you communicate effective and efficiently? Will you be able to run errands 2 hours per day and will be needed 3 days per week? Contact me for more details and Resume should be sent to this email bellow ********************

As an Administrative Assistant, you will provide support for the reception area, welcoming guests and greeting visitors arriving on-site for - Curbell, Inc., Curbell Plastics, and Curbell Medical. You will assist with front-desk activities, redirecting phone calls, distributing correspondence, as well as being an additional resource for Customer Service, Territory Sales, National Accounts, Operations and Corporate Departments. To be successful as an Administrative Assistant, you should be proficient with tools/resources used by the departments you support and handle unplanned interruptions in a timely and effective manner, while accomplishing essential responsibilities. Essential Functions Provide administrative assistance and support for departments across the company based on business which include but not limited to Medical (Customer Service, Territory Sales, National Accounts, Marketing), Plastics, and Corporate Departments (Human Resources, EH&S, Finance, Accounting, Mailroom, Reception Perform various tasks in the SAP ERP or equivalent system, that may include processing Credits/Debits, In-house/3rd Party Repairs, Product Literature for Customers, New Account Qualification/Set-up, and Distributing Customer Invoices. Collaborate on Mailroom responsibilities to ensure tasks are completed in a timely manner Partner with EH&S to maintain supplies and accommodations for employee gathering areas - lobby, conference rooms, break rooms, etc. Assist with various assignments as requested by leadership which may include participating in planning committees and/or coordinating special events for other departments and business units across the company. Work with department leadership with the coordination of employee events/meetings that may require - preparation of conference rooms, materials for distribution, catering, communications/invitations, etc. Create Purchase Order Requests for departments/vendors, work with designated personnel throughout the process Provide Reception/Switchboard coverage to ensure visitors are greeted and calls answered in a polite and professional manner, ensure callers are routed correctly to the appropriate department personnel. Greet all visitors in a courteous and respectful manner, promptly notifying personnel of their guests' arrival, professionally manage those without appointments. Maintain office security by following Safety Procedures, Monitoring Security Cameras, and controlling access from your workstation (i.e.; monitor logbook, issue visitor badges Performs other duties as assigned Core Competencies Customer Excellence Communication Skills Approachability & Perceptiveness Adaptability & Flexibility Multi-Tasking Detail Orientation

Equivalent to Administrative Assistant Grade 10 Perform administrative and secretarial duties as requested. Sort and file materials. Verify information on forms. Access information in tables graphs or charts. Photocopy/fax, perform detailed work, follow instructions and proofread/correct errors in documents; knowledge of grammar. Produce lists, labels, tables, forms or other simple and/or brief documents. Coordinate and arrange meetings and travel plans. Prepare expense reports. Transcribe and type correspondence and other documents, and proofread materials. Open and prioritize mail. Screen incoming calls and provide callers with assistance. Schedule appointments and maintain calendars. Prepare materials for presentations, including creating graphics and formatting documents. Knowledge of computer software required, with some demonstrated secretarial/ administrative assistant capabilities. Typically provides general administrative support for a department. Qualifications Knowledge of computer software required, with some demonstrated secretarial/ administrative assistant capabilities. Typically provides general administrative support for a department. Additional Information All your information will be kept confidential according to EEO guidelines.

UBMD Orthopaedics & Sports Medicine is seeking hardworking and passionate individuals for our Medical Administration/Secretary positions. The medical administration/ secretary role will create a great first impression for patients; setting the tone for patients to have a good experience with his/her doctor. Patient care is our main focus and our ideal candidate will be compassionate and empathetic. The Medical Administration/ Secretary position dictates high level responsibility and accountability, individuals who are confident in their communication and administrative abilities are strongly encouraged to apply. **Medent experience is preferred but not mandatory. JOB SUMMARY The medical administration/secretary position supports medical staff including physicians, physicians assistants etc. The role requires an administrative professional who is detail oriented, responsible, dependable, efficient, and has the ability to multi task while remaining courteous, informative, and empathetic towards patients. Travel to several of the office locations may be required. DUTIES Rooming patients/checking patients out - generating work notes, orders, etc. based on the providers directive; schedule follow up appointments; coordinate imaging studies, consults, etc. Assists patients in booking follow up appointments Answers and directs incoming calls promptly and appropriately; listen and return voicemails. Schedule Surgeries following proper procedure. Call Surgery patients to confirm surgery times & pre-op instructions Prep Surgery charts - making sure they are complete with the required pre-op reports & faxed to the appropriate facility; Fax surgery consents and pre-op orders where required. Insurance and workers comp authorizations and verification's. Ensures patient has signed any required documents including HIPAA and Financial Policies Verifies patient demographic information is complete and correct including address, phone number, email, pharmacy, referring Doctor and PCP information and ensures required “Meaningful Use” fields are complete. Changes the location and doctor patient is seeing as applicable. Reviews all patient forms for accuracy and completion according to office policies prior to accepting. Demographic & medical history forms to be updated with change or annually. Verifies the date on x-ray orders. Asks patients if they are bringing outside films on cd Respects and protects the confidentiality of all patient and Company information through the adherence of all HIPAA guidelines and regulations Review & distribute daily progress notes to primary doctors and referring doctors Manage provider schedules, Serve as the point of contact for the office, Assist the provider with other responsibilities as requested Assumes other responsibilities as requested Qualifications Education Requirements High School Diploma or equivalent required. Experience Requirements Medical Terminology. Healthcare environment. Medent experience preferred. Skills and Competencies Requirements Excellent communication and customer service skills required. Must be able to multi-task and desire to work in a fast-paced, team-oriented environment.

Are you looking to work for an organization where you are able to make a difference? Do you have customer service skills you're ready to put into action? Then you've come to the right place! Apply to be an Administrative Assistant today! “The thing I love the most about my job as an administrative assistant is creating meaningful connections with our patients, supporting them through their recovery, and then celebrating alongside them as they complete their treatment with us. I can feel the pride that they feel as they complete our program, and that makes this job extremely rewarding!” -Sarah K, Administrative Assistant What will your day look like? At Horizon, you'll enjoy a supportive, team-based work environment. Have a question? There's always someone there to help! We offer a seamless onboarding experience that'll ensure your success in your new role. As an Administrative Assistant at Horizon, you will… Welcome all visitors of the clinic to create an exceptional patient experience with every interaction. Work in a demanding, fast paced environment that is frequently adapting to industry standards where you will interact with patients seeking mental health and substance use treatment. Patients can include children as young as three, adolescents and adults 18 and older. Work with multiple electronic platforms that include our Electronic Health Record (EHR), various web-based systems, and other technology platforms. Duties include overseeing all scheduled appointments, assisting with medication refill request from patients and pharmacies, preparing charts and record requests and other duties as needed. Supporting the day to day needs of our clinical and medical staff which includes managing, triaging, and supporting administrative responsibilities, using supplemental technologies to support patient and clinical care. This can include insurance and billing disputes, scheduling appointments, coordinating transportation needs, speaking to referral sources from courts, schools and/or hospitals, and other concerns that may arise. Creative problem solving to support the overall operations of the clinic. Why choose Horizon to build your career? Besides the fact that we've been named a Best Place to Work for 16 (yes, 16!) years in a row? At Horizon, you can be assured that you will make difference in the lives of others. Even better, your teammates will be just as motivated to make a difference! What we offer that you'll love… Company Culture: At Horizon, we pride ourselves on cultivating an atmosphere of teamwork where all employees feel heard and valued. Diversity & Inclusion: We are committed to equity, racial justice, and equal opportunity for all, and strive toward this goal through the work of our Diversity, Equity, Inclusion and Belonging department, frequent trainings, ongoing conversations, affinity groups, and more. Trainings, Trainings, and More Trainings: We have an entire team dedicated to your personal development and professional growth. Team Building, Connection, and Relationships: At Horizon, we're more than co-workers, we're a community. We support each other, celebrate our achievements and milestones together, and have fun together! Retirement: We know you want to retire comfortably and we're here to help! Horizon offers 401(k) AND profit-sharing programs to make sure you're set for the future. Student Loan Assistance: We help pay off our team members' student loans every month. One year after joining, you'll have been able to pay off an extra $600! Paid time off and paid holidays! What makes you a great candidate? We can't wait to learn more about you! Here are a few specifics of what you'll need for the job: High school diploma with 2 years of experience within the customer service or behavioral health field required. Location This position is located at 2563 Union Rd, Cheektowaga, NY 14227. Hours This is a full-time position. You'll coordinate a personalized schedule with your supervisor that will meet both the clinic and patients' needs as well as yours. Our outpatient clinics offer expanded hours Monday - Thursday so we'll ask you to be available at least 2 evenings per week, but don't worry about jeopardizing your work-life balance… we can help you create a schedule that works for you, as many locations close early on Fridays! Compensation Horizon is consistently evaluating our compensation and benefit packages to ensure we remain competitive. The range of pay for this position is $17.90 - $19.69. Starting pay may be impacted based on experience and education. Compensation adjustments are evaluated annually. Physical demands associated with this position include: Sitting for extended periods, alternating between standing and sitting Mobility required with repetitive wrist, hand, and finger movements Handling light duties, occasionally lifting objects up to 20 pounds Horizon DEIB Statement: Horizon commits to being an anti-racist, diverse, equitable, and inclusive organization. Through self-reflection and our commitments to education, growth and development, increased workplace diversity throughout all levels of our organization and the cultivation of meaningful relationships, we pledge to advance equity, racial justice, and equal opportunity for all. Disclaimers: Horizon endorses public health measures including vaccinations. We encourage all applicants to be mindful of the fact that Horizon is a healthcare agency providing in person services throughout our community. This information is intended to provide a general overview of the position; it is not a full job description.

These are the fun damental components of the job: This growth-oriented position is responsible to deliver a combination of exceptional customer service and administrative functions, in support of Financial Advisors such as: answering multiple line phones, maintaining Advisor's schedules, managing calendars, preparing portfolio reviews, maintaining compliance standards etc. Position is designed to grow to a Registered Administrative Assistant, who would do all the above and execute trade orders, once licensed. Georgetown Lawley will support this growth through on the job training, licensing support and will review for increased compensation, once licensing is obtained. Other fun ctions of the job: Expand and grow in your role when supporting miscellaneous duties as requested Skills / traits that we value for this role: 2+ years office, administrative or customer service experience Associate degree or higher preferred; desire to study and obtain Series 6 & 63 licensing within 1 st year (with Georgetown Lawley support) Proficient MS Office Suite (Word, Excel, PowerPoint, Outlook) Positive attitude, even in a fast-paced environment Ability to make customers and coworkers feel important and valued Ability to effectively multi-task, prioritize, work quickly and efficiently Precise verbal and written communication skills, even under time constraints The ability to pass a comprehensive background check upon hire A bit about Lawley! We are not a call center environment We achieve success by building genuine relationships together, with our teams and clients We are a family owned insurance broker (nearly 70 years!) We are deeply committed to the communities we serve and love to get involved We work hard and play hard!!! Why Lawley? Competitive salary and referral bonuses! Outstanding Benefits (Medical, Dental, Vision) Additional voluntary benefits including critical illness, accident insurance, hospital indemnity, supplemental life insurance, legal and identity protection and pet wellness 3 weeks of PTO (prorated based on start date) AND a generous holiday schedule - available 1 st day! Company 401K contribution received starting Day 1 (for participants 21+ years old) Educational support, career development, and growth opportunities! Job Security (we've never had a lay-off, even during the pandemic) Flexibility, including hybrid schedules! Business hours 8am-4:30pm Comfortable, family-oriented culture, with an emphasis on work life balance Unlimited Volunteer Time Off opportunities (so you can assist in serving our communities) Fulfilling opportunities that align with your career path and our business needs The compensation range for this position takes many factors into consideration including but not limited to: years of experience/training, skill set, and licenses/designations. It is not typical for an individual to be hired near the top of the range for a position as circumstances and location can vary in every hiring situation. A reasonable estimate of the current range is $37,950.00 to $63,250.00.

Viridi Parente is a disruptive energy company. We deliver solutions to tomorrow's problems, today. We develop and manufacture battery pack technology for mobile and energy storage applications. We deliver customer-focused solutions, blending environmentally conscious products with a bottom-line mentality. Viridi is a fast-growing startup environment with an eye towards a sustainable future by bringing clean energy products to the market. Viridi is seeking self-motivated individuals looking to challenge themselves. Job Responsibilities: Record bills Record invoices and send them to customers Follow up with customers about payment status Reconcile cash Support overall Finance Team functions as needed Qualifications: Prior experience as an accounting assistant Prior understanding of order to cash process and purchase to pay process Prior understanding of Bank reconciliations Proficiency with MS Office package, especially Excel Good organizational and communication skills. Salary: $20-25 per hour, depending on skills and experience. Possibilty of Part Time