Administrative Assistant Jobs in Charlotte, NC

Core Medical Group is seeking a travel Skilled Nursing Facility Physical Therapy Assistant for a travel job in Salisbury, North Carolina. Job Description & Requirements Specialty: Physical Therapy Assistant Discipline: Therapy Start Date: 03/15/2025 Duration: 13 weeks 40 hours per week Shift: 8 hours Employment Type: Travel Start - ASAP Guarantee- 36 Notice - 30 days CoreMedical Group has hundreds of exciting and rewarding travel assignments throughout the country for Travel Allied Professionals and Travel Nurses. Plus, we're the only healthcare staffing company to offer our travelers a free, all-inclusive tropical vacation. You can earn our Club CoreMed vacation by working contracts and referring other travel professionals. As a travel allied professional or a traveling nurse with CoreMedical Group, you are eligible for some of the best benefits in the industry, including: Free Private Housing or a Generous Housing Allowance Health Insurance coverage, Medical/Dental/Vision $50K in Free Life Insurance coverage Travel Reimbursement Licensure Assistance & Reimbursement Matching 401K Referral Bonus $$ Program Club CoreMed Trip Points Plus much more! *Estimate of weekly payments is intended for informational purposes and includes hourly wages, as well as reimbursements for meal & incidental expenses, benefits (medical/dental/vision) and housing expenses incurred on behalf of the Company. Please speak with your Recruiter for additional details. Estimated payments are subject to change until formal offer of assignment is made and accepted. Core Medical Group Job ID #1258487. Pay package is based on 8 hour shifts and 40 hours per week (subject to confirmation) with tax-free stipend amount to be determined. Posted job title: PTA About Core Medical Group CoreMedical Group is one of the largest healthcare staffing agencies in the country. We have jobs nationwide in travel nursing, travel allied health, interim, locum tenens, and permanent placements! Join the staffing agency with Club CoreMed, the best perk in the industry - an all inclusive paid trip to a tropical resort! Benefits Weekly pay Holiday Pay Guaranteed Hours Continuing Education 401k retirement plan Pet insurance Company provided housing options Sick pay Wellness and fitness programs Mileage reimbursement Referral bonus Employee assistance programs Medical benefits Dental benefits Vision benefits Benefits start day 1 License and certification reimbursement Life insurance Discount program

MPV Properties is currently looking for a Brokerage/Administrative Assistant to support several brokers in our Retail and Land divisions. MPV Properties is one of the Charlotte area's leading commercial real estate firms offering office, industrial, retail and land brokerage, development, and property management services, and has been named a Top Workplace for the past 11 years. This position will be responsible for performing the following duties: Provide administrative, research and marketing support for the brokerage team; Create and track incoming and outgoing invoices; Prepare commission billings and expense report for assigned broker; Assist with maintaining listings on company website, CoStar, LoopNet & SiteIndex, sending out email blasts, and other general research projects for marketing purposes; Compose, prepare and proofread correspondence, contracts, leases, proposals and reports and maintain confidentiality when required; Maintain files in an organized and accessible manner; Coordinate courier and overnight deliveries; Assist with answering incoming calls; Other duties as assigned. Skills: Oral and written communication skills; Math aptitude; Organization; Planning; Time management; Computer literacy; Knowledge of marketing research in commercial real estate setting (beneficial). Strong knowledge of Excel and Outlook. Education: High School Diploma or Equivalent; 2-4 years experience as an administrative assistant; Prior commercial real estate experience, Broker License and Notary License very beneficial.

Senior Executive Assistant Responsibilities • Calendar and Schedule Management: Effectively manage the CEO's calendar, including scheduling meetings, appointments, and conference calls, while ensuring optimal time allocation and prioritization. • Travel Arrangements: Make travel arrangements for the CEO, including international flights, hotel accommodations, ground transportation, and visa processing when required. • Communication and Correspondence: Handle incoming and outgoing communications on behalf of the CEO, including emails, phone calls, and written correspondence. Draft, edit, and proofread various documents, presentations, and reports as needed. • Meeting and Event Coordination Plan, coordinate, and prepare materials for executive-level meetings, board meetings, conferences, and other corporate events. Assist in preparing agendas, taking meeting minutes, and following up on action items. • Information Management: Manage confidential and sensitive information with utmost discretion and maintain accurate records, files, and databases. Organize and maintain documents, reports, and presentations, ensuring easy access and retrieval as required. • Stakeholder Liaison: Act as a liaison between the CEO and internal and external stakeholders, including executives, board members, clients and investors. Build and maintain positive relationships with key contacts. • Confidentiality and Ethics: Exercise discretion, confidentiality, and professionalism in handling sensitive information and situations. • Miscellaneous Administrative Tasks: Provide general administrative support to the CEO, including managing expenses, processing invoices, maintaining office supplies, and handling other ad-hoc administrative duties as needed. • Language Skills: Proficiency in English and French, written and spoken

Our client is looking to hire an Executive Assistant to provide direct support to the Global Client Solutions, Real Estate, and Fund-Investor Relations teams. The ideal candidate must be a self-starter and demonstrate excellent follow-up skills. The role includes some Office Manager duties, such as inventory management of office supplies and pantry items, as well as partnering with internal facilities colleagues for office related issues. ESSENTIAL RESPONSIBILITIES * Extensive coordination and scheduling of complex internal and external meetings and conference calls, video conference meetings utilizing Outlook calendar for senior level Professionals; includes arranging for any catering and document distribution * Prioritize Outlook Calendar items on behalf of the Professionals, informing them of meeting changes and keeping them on schedule throughout the day * Schedule meetings and conference rooms as necessary using company protocol * Coordinate all aspects of domestic and international travel (air, ground, and lodging), both business and personal; manage payment and maintain real time tracking of meeting and itinerary changes * Participate and manage ad hoc projects from end to end * Organize and create cash and AMEX expense reports using Concur * Answer phones, screen calls, and take messages as appropriate * Manage copy/print jobs that will entail high volume output, binding (GBC machine), and distribution to relevant recipients * Maintain documents, records, reports in a discreet and confidential manner * Provide back-up support and a high level of collaboration across teams to other Executive Assistants including all administrative tasks, including managing inbound calls, preparing documents, coordinating meetings etc. * Track and update weekly pipeline in Excel * Assist on NDA process * Special projects as assigned QUALIFICATIONS * Bachelors Degree strongly preferred, but not required * Minimum 5+ years of experience as an Executive / Administrative Assistant supporting a team of professionals in a fast-paced environment * Background in financial services a plus * Effective prioritization of multiple professionals * Travel coordination; domestic & international * Technical proficiency; programs used include, MS Word, Excel, PowerPoint, Outlook, WebEx, Concur * Participation in general administrative duties, ad-hoc projects * Experience in managing multiple calendars, scheduling appointments, and screening incoming calls * Ability to partner and collaborate across teams Desired Skills and Experience Executive assistant, managing calendars, scheduling travel, reimbursements, Concur All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

The Executive Assistant and Office Manager provides high-level administrative support to the Managing Director (MD), managing a wide range of tasks to ensure the smooth operation of the office. Key Accountabilities Administrative 80% Manage scheduling for Managing Director (MD) Draft, review and send communications on behalf of the MD Organize and prepare for meetings, including gathering documents, ordering lunches, and booking conference room and any other logistics needed for meetings Answer and respond to phone calls, communicate messages and information to the MD Prioritize emails and respond when necessary Coordinate travel arrangements and prepare itineraries Maintain various records and documents for MD Transcribe source material, prepare documents, reports, tables and charts; distribute as appropriate. Prepare, reconcile, and submit expense reports. Maintain confidential and sensitive information. Handle printing, faxing, mail/overnight packages, copying, filing, and email/messages. Determine priority of matters of attention for the MD; redirect matters to staff to handle, or handle matters personally, as appropriate. Office Management 20% Purchase inventory of promotional products and handle distribution logistics to customers and sales team members, or employees. Order weekly fruit delivery Ordering client snacks/drinks, stocking fridges Assist in planning events and initiatives for the office Help coordinate sales /marketing events such as tradeshows Provide logistical support for all industry trade show events by registering for and coordinating attendee travel arrangements. liaise and assist travel arrangements for employees traveling to/from different REPI locations Greet and escort visitors to their appropriate company contact within the building. Qualifications Required Minimum associate's degree in business, communications or similar 2+ years of professional experience working in a similar role Strong organizational and multitasking skills, with exceptional attention to detail Excellent verbal and written communication skills Proficient in Microsoft Office Suite Ability to handle confidential information with discretion and maintain a high level of professionalism Preferred Strong problem-solving and decision-making abilities Prior experience within the manufacturing industry Ability to manage multiple priorities in a fast-paced environment Experience in SAP or other ERP system Experience with Paylocity or other HRIS REPI is an equal opportunity employer. We encourage applications from candidates of all backgrounds and experiences. *Notice: We will not engage with unsolicited recruiters

HHM Talent is assisting a client search for an Executive Assistant for their dealer group based in York, SC. This position is full-time and on site. We are seeking a dynamic and versatile Executive Assistant to support the owner, management team, and our growing team of employees. This is a hands-on role where the ideal candidate will have the opportunity to work closely with the owner, and assist with general office tasks, as well as support the finance, sales, and operations departments. While you will be involved in various office duties, a significant portion of your time (about 75%) will be spent assisting the owner directly. This position is ideal for someone who is highly organized, adaptable, and has a strong background in office administration, finance-related tasks, and general office management. Key Responsibilities: General Office Management: Provide administrative support to the owner, as well as the sales manager and finance manager Oversee daily office operations to ensure a smooth workflow. Handle office tasks such as printing labels, managing incoming and outgoing mail, filing, and organizing office supplies. Assist in preparing and organizing meetings, including scheduling, taking notes, and follow-up action items. Ensure that the office environment remains clean and well-organized. Executive Assistance: Directly assist the owner in day-to-day business tasks, prioritizing time-sensitive tasks and facilitating decision-making processes. Act as the liaison between the owner and management team, ensuring clear communication and a high level of responsiveness. Take on ad-hoc tasks and projects as assigned by the owner and management team. Finance Support: Assist the finance department with general bookkeeping tasks such as accounts payable/receivable, payroll, chargebacks, and commission tracking. Package and process deals for submission to banks, ensuring all required documentation is complete and accurate. Support the finance manager with additional administrative tasks like cleaning up deals and verifying records. Qualifications: 2-3 years of office management, executive assistance, or similar administrative experience. Strong understanding of bookkeeping, basic accounting, and general finance-related tasks. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint), and familiarity with financial software (QuickBooks or similar). Highly organized with strong attention to detail. Compensation & Benefits: Salary: $45,000 to $60,000 per year Health Benefits: Blue Cross Blue Shield of South Carolina (50% of employee premium covered by company). Paid Holidays: After 90 days, eligible for six major holidays. Vacation: One week of vacation after 90 days; an additional week earned at the one-year mark (two weeks total after one year)

Stephen Anthony Consulting is a startup boutique consulting firm focused on big box retail, car sharing, podcasting and a host of other entrepreneurial activities Role Description This is a full-time on-site role for a General Management Assistant at SACGInc in Concord, NC. The General Management Assistant will be responsible for clerical tasks, maintaining a high level of accuracy in all activities, handling invoicing and basic accounting duties, and utilizing strong organization skills to support the management team. Including tracking all projects, maintaining files physically and electronically. Specifically keeping track of receipts, invoices, paperwork, ownership documents, scheduling meetings, cancelling meetings, tracking supplies, ordering and replenishing supplies, answering phones, responding to emails and messages and anything else that is needed as requested by the management team. Ideal candidate should be able to adapt to constant change and juggle multiple competing tasks while keeping a positive attitude and an optimistic outlook. Must be willing to perform light warehousing, packaging and mailing work from time to time. Qualifications Clerical Skills and Organization Skills High Level Of Accuracy in work Invoicing and Basic Accounting knowledge Attention to detail and ability to multitask effectively Excellent communication and interpersonal skills Rapid and consistent updates utilizing all means of communication Proficiency in Microsoft Office suite Experience in a similar role is a plus College Degree or Equivalent Experience

MedAdventures is seeking a local contract Skilled Nursing Facility Physical Therapy Assistant for a local contract job in Kings Mountain, North Carolina. Job Description & Requirements Specialty: Physical Therapy Assistant Discipline: Therapy Duration: 13 weeks 40 hours per week Shift: 8 hours, days Employment Type: Local Contract Position Overview: We are seeking a dedicated Physical Therapy Assistant (PTA) to join our team in Kings Mountain, NC. In this role, you will work in a skilled nursing facility (SNF), providing essential support to the physical therapists while assisting residents in achieving their rehabilitation goals and enhancing their quality of life. Why Work With Us? Competitive Pay-We value your expertise! Weekly Pay-Get paid consistently and on time. Affordable Benefits-Comprehensive health, dental, and vision coverage. 401(k) with 4% Matching-Secure your financial future with us. $500 Referral Bonus-Earn extra rewards by referring your colleagues. Responsibilities: Assist the Physical Therapist in implementing treatment plans and providing direct patient care. Help patients with exercises and therapeutic activities to improve mobility, strength, and function. Document patient progress and communicate with the physical therapist to modify treatment plans as necessary. Educate patients and their families on proper techniques to promote rehabilitation and prevent further injury. Collaborate with the multidisciplinary team to ensure the best care for residents. Qualifications: Associate's degree in Physical Therapy Assistance. Current state licensure as a Physical Therapy Assistant in North Carolina. Experience in a skilled nursing facility (SNF) is preferred but not required. Strong communication and interpersonal skills. Ability to work independently and as part of a team. Ready to Make an Impact? If you're passionate about helping residents improve their physical function and overall quality of life, we'd love to hear from you! Apply today by sending your resume to ***************************** and let's chat about this exciting opportunity. Don't Miss Out! This position is highly sought after with limited openings-apply now to join a supportive team in Kings Mountain, NC! About MedAdventuresMedAdventures: The Best in Travel, The Best in Benefits At MedAdventures, we know that healthcare professionals deserve more than just a paycheck-they deserve adventure, opportunity, and security. We're not just another staffing company; we're a partner in your career, offering the best in travel contracts and the best in benefits. Your Next Adventure Starts Here When was the last time you felt truly excited about work? Travel healthcare should never feel like a dead-end job or an overwhelming wave of stress. Whether you're chasing new experiences, financial growth, or work-life balance, we're here to make it happen-on your terms. Tell us what you want, and we'll take care of the rest. Why Choose MedAdventures? ✅ The Best in Travel - Access exclusive, high-paying contracts at top-tier facilities across the country. Wherever you want to go, we'll get you there. ✅ The Best in Benefits - No gimmicks, just real, meaningful benefits: Low-Cost Health Insurance (Regence BC/BS) - PPO and HDHP plans with HSA options. Plans start at $12 Dental & Vision - Coverage for you and your family 401(k) with Employer Match (Up to 4%) - Available after just 90 days Short-Term Disability & Life Insurance - Fully paid by MedAdventures Critical Illness & Hospital Indemnity Coverage - Additional financial security when you need it Pre-Tax Savings (FSA, HSA, Dependent Care FSA) - Save more, stress less ✅ Unparalleled Support - Your success is our mission. Our specialty-focused recruiters and 24/7 service teams have your back every step of the way. ✅ The Right Jobs, The Right Pay - We find high-quality contracts at carefully vetted facilities, ensuring you get the best experience and highest pay possible. 🚀 Ready for a meaningful, work-life-balanced career? Let's get you there. 🚀

HTI is seeking a Temporary Administrative Assistant to support a Materials team in Shelby, NC. This role is a 4-6 month contract focused on Excel data management and analysis, with experience in IFS ERP considered a plus. Key Responsibilities: Manage and analyze large data sets in Excel (Pivot Tables, VLOOKUP, and formulas). Assist with data entry, validation, and reporting within the Materials team. Utilize IFS ERP software (or similar systems) for tracking materials and inventory. Collaborate with team members to ensure accurate data organization and process efficiency. Support administrative tasks related to materials and supply chain as needed. Qualifications: Proficiency in Excel (Pivot Tables, VLOOKUP, data functions). Experience with data management and administrative tasks. IFS ERP experience (preferred, but not required). Strong attention to detail and ability to manage large amounts of data. Prior experience in materials, supply chain, or administrative roles is a plus. Job Details: Location: Onsite in Shelby, NC. Duration: Temporary, 4-6 months. Pay Rate: $20 - $25/hour (based on experience). Work Schedule: Standard business hours, Monday-Friday.

Administrative. Using Oracle to update product record in the system. Keeping track of the progress with excel.

About GSM Services GSM Services has been providing high-quality home and commercial improvement services to the Greater Charlotte area since 1927. We offer a wide variety of services for residential and commercial properties, including heating and cooling, insulation, and roof repair and replacement, residential gutters. The great people we add to our team enjoy a fun, friendly workplace where we provide training and benefits to allow us to keep them for years. Our high standards and uncompromising commitment to customer satisfaction has made GSM Services a success and a great place to work. We are always looking for qualified individuals who are willing to provide the highest quality of work possible. GSM Services wants to be the best place to work in our region and it takes teamwork to come together, work together and succeed together. Join Our Team as a Residential Administrative Assistant! Are you an experienced Administrative Assistant with a passion for supporting dynamic teams and leading key projects? We want you on our team! At GSM Services, we're seeking a proactive and versatile Residential Administrative Assistant to play a crucial role in the success of our Residential Divisions. Position: Residential Administrative Assistant Experience Required: 5+ years of Administrative Assistant experience About the Role: As a Residential Administrative Assistant, you will be a cornerstone of our Residential Divisions, assisting leadership with pivotal projects and initiatives. This hands-on role is perfect for someone who thrives on wearing many hats and is eager to contribute to our mission, vision, and values. Key Responsibilities: * Support Division Leadership: Manage the President's professional and community schedules, ensuring seamless coordination. * Project Assistance: Collaborate on special projects, financials, events, and meetings. Create and manage weekly/monthly scorecard reports. * Coordination with Teams: Work closely with various teams, including ACR, Sales, Production, and Training. Oversee reports, meeting notes, vehicle/tool inspections, and more. * Miscellaneous Tasks: Handle various administrative tasks as required to support the division's needs. What We're Looking For: * Experience: 5 or more years in a similar administrative role. * Skills: * Proficiency in scheduling, spreadsheets, databases, and word processing software. * Strong verbal and written communication skills. * Accurate data entry and customer service abilities. * Ability to manage multiple tasks efficiently. * Personal Traits: * Customer-focused with a professional, upbeat demeanor. * Self-managed with excellent planning and organizational skills. * Empathetic, resilient, and a team player with a diplomatic approach. * Integrity and a commitment to maintaining the highest standards. Why Join Us? * Impactful Role: Play a key role in driving the success of our Residential Divisions. * Dynamic Environment: Engage in a variety of tasks and projects in a vibrant and supportive workplace. * Professional Growth: Opportunities for career development and advancement within GSM Services. If you're a dynamic, detail-oriented individual with a passion for administrative excellence and a drive to contribute to a thriving team, we'd love to hear from you! GSM Services is ready to hear from you and help you get started with a great career. If you still need a little more information before applying just click on the link below to hear more about our company and also hear from our coworkers: ************************************************************************

Compensation: To $26/hr. Job Overview - Administrative Assistant - 33459 We are seeking a detail-oriented and proactive Administrative Assistant to support our client's Finance & Accounting department. This role is critical in ensuring smooth daily operations, handling administrative tasks, and facilitating communication both internally and externally. The ideal candidate must be highly organized, proficient in finance-related administrative duties, and possess excellent communication skills to interact professionally with external clients, vendors, and internal stakeholders. Key Responsibilities: * Provide administrative support to the Finance & Accounting team, including scheduling meetings, managing correspondence, and preparing reports. * Act as a point of contact for external clients and vendors, ensuring clear and professional communication regarding financial documents, invoices, and payments. * Assist with invoice processing, expense reports, purchase orders, and other financial documentation. * Maintain organized and accurate financial records and databases to support reporting and compliance. * Support the team in preparing financial presentations, reports, and other documentation for internal and external meetings. * Coordinate with internal departments to ensure smooth financial operations and resolve any administrative issues. * Handle confidential financial information with discretion and professionalism. * Assist in audit preparation and compliance documentation as needed. * Perform general office duties such as ordering supplies, managing files, and handling incoming communications. Requirements * Education: Associate's or Bachelor's degree in Business Administration, Finance, Accounting, or a related field preferred. * Experience: At least 2 years of administrative experience, preferably in a Finance or Accounting environment. * Communication Skills: Exceptional verbal and written communication skills, with the ability to professionally engage with external clients, vendors, and internal teams. * Technical Proficiency: Proficient in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint); experience with accounting software (QuickBooks, SAP, Workday, or similar) is a plus. * Organizational Skills: Strong ability to manage multiple tasks, prioritize effectively, and meet deadlines in a fast-paced environment. * Attention to Detail: High accuracy in handling financial documents and data entry. * Problem-Solving: Ability to address administrative and financial issues proactively and professionally. * Confidentiality: Must maintain a high level of discretion when handling sensitive financial information. Sherpa Benefits Sherpa offers benefits to contract employees who meet the following criteria: * Must be a full-time employee (30+ weekly hours/+130 hours per month) to be eligible * Medical plan offered is BCBSNC Blue Options PPO * Premiums will be pre-taxed * Sherpa pays a portion of the Employee only premium for medical * 90 day waiting period from date of hire * Medical, Dental, and Vision plans Additional Job Details Workplace Policy: #li-Onsite Seniority Level: Associate Linked In Poster: #LI-SP1 About our Process * We will notify you if you are selected as a candidate for this role. If not, but you fit our specializations, we'll consider you for future openings, and encourage you to apply for other Sherpa roles you're qualified for/interested in. * Non-Local Candidates: Please note that you are competing with local candidates who don't require relocation expenses and can start quickly, so let us know if you have plans to move to the area soon. * Candidates for all Sherpa opportunities must be authorized to work in the United States. * Sherpa is an Equal Opportunity Employer.

ScentAir crafts billions of lasting impressions for customers around the globe every year. Our cutting-edge scent delivery solutions are tailored for a diverse range of business environments including restaurants, health care offices, airports, senior living facilities, apartment and multi-unit housing, retail stores, real estate (both commercial and residential), as well as health clubs and spas. The potential applications are truly limitless! We are the pioneers and innovators in the field, and we are proud to be the global leader in Scent Marketing! Our impressive roster of clients features industry giants such as Disney World, Sea World, IHG, Aria Resort and Casino, MGM Grand, Marriott Brands, Hilton, Westin Resorts, and Greystar Properties, among many others. An Administrative Risk & Compliance Intern is a highly organized and critical contributor to the long-term development of customers, by aiding and addressing customer's concerns and inquiries. In such role, the Intern performs essential assignments to support compliance platforms for new and existing customers. The perfect candidate would be able to handle diverse projects and eager to pitch in where necessary. Additionally, the intern will complete critical tasks that will support adherence to national and global regulatory standards and assists with filing and reviewing legal documents on compliance platforms for new and existing customers. Ultimately, this role upholds the high standards of customer satisfaction by quickly assisting with key operational functions to enable the continuation of positive rapport with our clientele. Your day to day... * Manages inquiries through effective task management as well as client and vendor coordination. * Monitors compliance platforms to ensure the fluidity of the customer relationship. * Request necessary documentation from third-party vendors and suppliers. * Serves as a liaison for internal/external topics. * Completes set-up documentation for new clients. * Analyzes and responds to product complaints and makes recommendations. * Maintains and organizes fragrances and customer's data. * Create safety documents, labels, and material for documentation purposes. * Approve curated fragrances for global compliance. * Perform other duties as assigned to ensure the smooth operation of the department and alignment with organizational goals. What we are looking for... * Bachelor's and/or Associate's degree in Public Health, Legal and/or related fields preferred (candidates currently pursuing a Bachelor's degree in relevant fields will also be considered) * Strong written and verbal communication * Operates with a sense of urgency, diligent in follow-up and follow-through * Working knowledge of OSHA HazCom 2012 (GHS) regulation * Understanding of Safety Data Sheets and other technical spec reports * Understanding of or the capacity to understand fragrance regulations and contract language * Works well with minimum supervision * Seeks to initiate and improve processes * Competent in Microsoft Office (Excel, Word & PDF) * Appreciates and "likes" fragrances Be part of something Amazing * Competitive pay * Fun, team-focused work environment * Employee driven community outreach program * Hybrid work environment

This role requires a proactive and organized individual who can effectively manage multiple tasks, maintain a high level of accuracy, and communicate effectively with various stakeholders. The ideal candidate is detail-oriented, tech-savvy, and passionate about supporting the ministry's mission to reach people with the Gospel and help believers grow in their Bible knowledge. Key Responsibilities: Operational Support: · Assist in coordinating day-to-day office operations, including scheduling meetings, managing calendars, and preparing meeting agendas and feedback reports. · Support event planning and logistics for ministry activities, events, and workshops. · Maintain office supplies inventory and coordinate with vendors for necessary orders. · Manage databases, including donor, volunteer, and membership records, ensuring accuracy and confidentiality. · Assist with financial documentation, including processing invoices and expense reports. · Manage timelines and approvals for projects, ensuring accuracy and alignment with the ministry's messaging. · Assist in compiling and distributing testimonials and reports. General Administrative Duties: · Serve as a point of contact for internal and external communications, directing inquiries to the appropriate team members. · Prepare reports, presentations, and other documents as requested. · Manage confidential and sensitive information with discretion. · Provide support for special projects and initiatives as assigned. · Assist in developing and implementing office procedures and systems to improve efficiency. · Maintain payroll, vacation days, and personal days for assigned teams. · Assist with calendaring and scheduling of meetings. · Pick up mail from the mailroom and distribute. · Maintain schedules and ensure timely delivery of content to partners. · Track performance metrics and assist in reporting results. · Assist in budget preparation, revisions, reports, & ongoing accountability of current budget expenses. · Assist with financial documentation, including coding, processing invoices and expense reports. · Maintains electronic files, databases. · Collects reviews and analyzes data as needed. · Perform other administrative duties as requested. Digital and Social Support: · Assist with managing content schedules and publishing across digital platforms. · Provide support for online events, webinars, and digital campaigns. · Maintain digital asset libraries and assist with content updates. · Assist in creating, scheduling, and monitoring social media content across multiple platforms. · Track engagement metrics and assist with reporting to optimize content strategies. · Respond to follower inquiries and engage with the online community. Requirements Knowledge, Job Requirements and Qualifications: A ministry mindset and understanding of Inspiration's mission are imperative for this position. Must demonstrate strong proficiency with MS Office applications and effectively track data and build processes. Must be detail oriented as it relates to the accuracy of data. · Sound, biblical Christian faith, and evidence of spiritual maturity. Must have experience in ministry and be able to understand the implications of God's Word and apply it on a consistent basis. · Bachelor's degree or related experience. · High level of discretion and confidentiality. · Ability to work independently and as part of a team. · Strong organizational and multitasking skills with an ability to prioritize tasks. · Strong verbal and written communication skills, as well as the ability to collaborate effectively with internal teams and external organizations. · Ability to interact effectively with senior management. · High level of proficiency in Microsoft Office Suite. · Knowledge of social media management tools a plus. · Familiarity with content management systems and digital communication platforms. · Passion for supporting ministry work and aligning with the mission of spreading the Gospel. · 5+ years of experience in industries directly connected to the functions related to the primary duties and responsibilities of this position. · Ability to represent the brand voice/image appropriately via all forms of communication. · Project management skills with the ability to manage multiple projects simultaneously. · Excellent communication and interpersonal skills. · Knowledge of copyright laws and ethical standards in media production is a plus. · Ability to work under pressure and meet tight deadlines. · Strong analytical and quantitative skills. · Ability to think outside the box. · Works efficiently and accurately under pressure. · Can-do attitude and ability to positively implement change. · Strong planning, organizational, and prioritization skills. · Initiative-taker with the ability to manage own workflow and assist in the workflow of others to meet deadlines while responding to frequent demands of multiple customers. · Ability to work in a rapidly changing and growth-oriented environment with changing priorities and developing opportunities.

Chester County Schools ADMINISTRATIVE ASSISTANT Purpose Statement: The job of Administrative Assistant was established for the purpose/s of providing a wide variety of complex and confidential administrative and secretarial support to assigned administrator; communicating information on behalf of administrator to school and district staff, other districts, public agencies, etc.; ensuring compliance of department/program activities with financial, legal and administrative requirements; and acting as liaison between the Administrator and other parties, providing information, addressing issues and/or providing general support. Essential Functions: Attends professional meetings for the purpose of remaining knowledgeable with current regulations and practices. Compiles data from a variety of sources (e.g. agenda items, payroll, budget, etc.) for the purpose of complying with financial, legal and/or administrative requirements. Composes documents (e.g. standardized correspondence, bulletins, etc.) for the purpose of documenting events, providing and/or requesting information. Coordinates a variety of programs and/or activities (e.g. task assignments, meetings, site in-service day activities, workshops, travel and accommodations, etc.) for the purpose of ensuring availability of facilities and/or equipment and delivering services in conformance to established guidelines. Evaluates situations (e.g. involving staff, students, parents, the public, etc.) for the purpose of taking appropriate action and/or directing to appropriate personnel for resolution. Maintains documents, files and records for the purpose of providing up-to-date reference and audit trail for compliance. Maintains inventories of supplies and materials for the purpose of ensuring items' availability. Monitors assigned district activities and/or program components for the purpose of coordinating activities and ensuring compliance with established financial, legal and/or administrative requirements. Orients new site personnel regarding appropriate school and district practices for the purpose of effectively assimilating new personnel into site operations. Oversees workload of department for the purpose of maximizing the efficiency of the work force and meeting operational requirements. Prepares written materials (e.g. reports, memos, letters, etc.) for the purpose of documenting activities, providing written reference and/or conveying information. Presents information on administrative procedures, services, regulations, etc. for the purpose of training and orienting other personnel and/or disseminating information to appropriate parties. Processes documents and materials for the purpose of disseminating information to appropriate parties. Researches a variety of information (e.g. current practices, policies, education codes, etc.) for the purpose of providing information and/or recommendations and/or addressing a variety of administrative requirements. Responds to inquiries from a variety of internal and external parties (e.g. staff, parents, students, public agencies, etc.) for the purpose of providing information, facilitating communication among parties and/or providing direction. Schedules a variety of activities (e.g. meetings, travel arrangements, staff coverage, facilities usage, etc.) for the purpose of assisting in meeting staff needs and efficient utilization of personnel, equipment and facilities. Supports assigned administrative personnel for the purpose of providing assistance with their administrative functions. Other Functions Assists other personnel for the purpose of supporting them in the completion of their work activities Certificates & Licenses None Specified Continuing Educ./Training Clearances Annual Bloodborne Pathogen Training Criminal Justice Fingerprint/Background TB

Administrative Assistant - Livingstone Campus Police Division: Public Safety Department: Livingstone Campus Police Reports to: Vice President of Public Safety/Chief of Police Position Summary The Administrative Assistant reports to and is under the supervision of the Vice President of Public Safety/Chief of Police or the assigned designee. The Administrative Assistant coordinates and performs a variety of confidential and complex secretarial and administrative functions. Responsible for strict confidentiality processes and procedures; sorts, logs, and maintains records and other documents. Adheres to the policies, procedures and work methods associated with the Livingstone Campus Police and Livingstone College. Essential Duties & Responsibilities The results you will deliver each day that matter most! Duties include, but are not limited, to: Coordinates the department's daily office operations and organizes work projects; sets priorities and meets deadlines. Assists in maintaining personnel records. Handles sensitive information including reports, memos, files, and general correspondence. Is the Custodian of Records for the department which maintains, reviews, and adheres to records retention schedules and records policies. Maintains the VP of Public Safety/Chief of Police calendar; schedules meetings and appointments as needed; arranges travel accommodations to trainings, meetings and conferences; plans special events as assigned. Handle specially assigned administrative activities to include audits by State and Federal partners. Convey a positive professional image by action, communication, and appearance. Exhibit regular, reliable, and punctual attendance, which is an essential function of this job. Maintain appropriate information in accordance with specific department policies and procedures. Represent Livingstone College in a professional manner; establishes positive working relationships with members of the college community, City of Salisbury and other County, State, and Federal partners. Other duties as assigned. Qualification Requirements Typical administrative practices and processes associated with higher education and local government offices or functions possess the ability to acquire and put such knowledge into practice. General computer operations, strong working knowledge of Microsoft Office software. Office machines, such as scanners, computers, copiers, and fax machines; and of all other office practices and procedures. Able to maintain a pleasant and courteous demeanor while working in a fast-paced environment. Establish and maintain an effective working relationship with all levels of management, students, co-workers, vendors, and the public. Communicate effectively in person, by telephone, and by e- mail. Meet deadlines on assigned tasks and other activities. Effectively respond to a stressful or high-pressure environment. Basic mathematical skills to calculate fees, work hours, and sufficient math to complete reports, and basic bookkeeping skills. Ability to organize, prioritize, and carry out office work with minimal supervision. Education/ Experience What you will need to be successful! High School diploma/GED required. Education requirements include an associate degree or equivalent in public or business administration, criminal justice or related combination of training, education, and experience that provides the required knowledge, skills, and abilities. Experience in all administrative disciplines (Communication, Multi- tasking, Scheduling, Document Storage, Customer Service, Analysis). Knowledge of Record Management Systems/Computer- Aided Dispatch Life at Livingstone College Why we believe you will love working at Livingstone College!! Livingstone College is a private historically black college that is secured by a strong commitment to quality instruction, academic excellence, and student success. Through a Christian-based environment suitable for holistic learning, Livingstone provides excellent business, liberal arts, STEAM, teacher education, and workforce development programs for students from all ethnic backgrounds designed to promote lifelong learning and to develop student potential for leadership and service to a global community. About Livingstone College: ********************** Livingstone College is an equal opportunity employer that employs qualified individuals based upon job related qualifications regardless of race, religion, ancestry, gender, sexual orientation, national origin, age, disability, marital status, domestic partner status, medical condition, political affiliation or any other classification proscribed under applicable federal, state or local law. Livingstone College complies with all laws regarding reasonable accommodation for disabled candidates and employees. Applicants requiring reasonable accommodation in order to participate in the interview process are requested to contact Human Resources in order to arrange such accommodation. We offer competitive compensation and an attractive benefits package. No recruiters or agencies without a previously signed contract.

Job Title Part-Time Administrative Assistant Job Description Provides support by performing a variety of administrative functions. * Greet and direct visitors. * Support staff via clerical duties, including but not limited to entering and processing requisitions, coordinating travel arrangements, and other similar tasks. * Assist with survey administration functions as needed. * Assist staff with scheduling meetings and events, including reserving meeting spaces as needed. * Provide consistent coverage for the suite reception area. * Performs other duties as assigned and other related duties incident to the work described herein. Salary Range $15.00 per hour Required Qualifications Required Qualifications * Associate degree from an accredited institution. Skills and Abilities * Ability to work effectively and collegially with others. * Skill in the use of computers and commitment to use of technology. * Experience with current version of MS Office or similar programs * Excellent oral and written communication skills * Ability to anticipate and respond to change in a fast-paced work environment. * Provide exceptional customer service with people internal and external to the institution. * Familiarity with and appreciation for the mission of a comprehensive community college. * Flexible and adaptable to change * Ability to multi-task with multiple staff projects simultaneously. Preferred Qualifications Physical Demands ADA requirements for this position include critical thinking skills with the ability to process information, analyze data, make assessments, and exercise good judgment to make decisions; possess ease of mobility within the work environment and other areas of campus; and effective use of all forms of communication (oral, visual, auditory), including use of computers. Be able to lift weights up to 10 pounds on a regular basis Posting Detail Information Posting Number S127P Open Date 07/05/2023 Close Date Open Until Filled Yes Special Instructions to Applicants

ScentAir crafts billions of lasting impressions for customers around the globe every year. Our cutting-edge scent delivery solutions are tailored for a diverse range of business environments including restaurants, health care offices, airports, senior living facilities, apartment and multi-unit housing, retail stores, real estate (both commercial and residential), as well as health clubs and spas. The potential applications are truly limitless! We are the pioneers and innovators in the field, and we are proud to be the global leader in Scent Marketing! Our impressive roster of clients features industry giants such as Disney World, Sea World, IHG, Aria Resort and Casino, MGM Grand, Marriott Brands, Hilton, Westin Resorts, and Greystar Properties, among many others. An Administrative Risk & Compliance Intern is a highly organized and critical contributor to the long-term development of customers, by aiding and addressing customer's concerns and inquiries. In such role, the Intern performs essential assignments to support compliance platforms for new and existing customers. The perfect candidate would be able to handle diverse projects and eager to pitch in where necessary. Additionally, the intern will complete critical tasks that will support adherence to national and global regulatory standards and assists with filing and reviewing legal documents on compliance platforms for new and existing customers. Ultimately, this role upholds the high standards of customer satisfaction by quickly assisting with key operational functions to enable the continuation of positive rapport with our clientele. Your day to day... Manages inquiries through effective task management as well as client and vendor coordination. Monitors compliance platforms to ensure the fluidity of the customer relationship. Request necessary documentation from third-party vendors and suppliers. Serves as a liaison for internal/external topics. Completes set-up documentation for new clients. Analyzes and responds to product complaints and makes recommendations. Maintains and organizes fragrances and customer's data. Create safety documents, labels, and material for documentation purposes. Approve curated fragrances for global compliance. Perform other duties as assigned to ensure the smooth operation of the department and alignment with organizational goals. What we are looking for... Bachelor's and/or Associate's degree in Public Health, Legal and/or related fields preferred (candidates currently pursuing a Bachelor's degree in relevant fields will also be considered) Strong written and verbal communication Operates with a sense of urgency, diligent in follow-up and follow-through Working knowledge of OSHA HazCom 2012 (GHS) regulation Understanding of Safety Data Sheets and other technical spec reports Understanding of or the capacity to understand fragrance regulations and contract language Works well with minimum supervision Seeks to initiate and improve processes Competent in Microsoft Office (Excel, Word & PDF) Appreciates and “likes” fragrances Be part of something Amazing Competitive pay Fun, team-focused work environment Employee driven community outreach program Hybrid work environment

Purpose Statement The job of Bookkeeper /Administrative Assistant was established for the purpose/s of providing an array of fiscal services to school foodservices and cafeteria sites; conveying and updating fiscal information; and ensuring that fiscal practices are followed and disbursement of funds are within proper and legal guidelines. Functions Maintains a variety of fiscal information, files and records (e.g. accounts payable, accounts receivable, student activities, contracts, inventory roster, etc.) for the purpose of providing an up-to-date reference and audit trail. Monitors account balances and related financial activity for the purpose of ensuring that allocations are accurate, expenses are within budget limits and/or fiscal practices are followed. Prepares a variety of financial reports and statements (e.g. account status by club, activity ticket revenue, student fees, gifts and grants; general funds; etc.) for the purpose of documenting activities, providing written reference and/or conveying information. Processes a variety of fiscal information (e.g. accounts payable, accounts receivables, fine balances, petty cash, purchase orders, refunds, etc.) for the purpose of updating information and/or authorizing final action in compliance with accounting requirements. Reconciles account balances for the purpose of maintaining accurate account balances and complying with related policies, practices and/or regulations. Researches a variety of information (e.g. vendors, equipment specifications, pricing, order status, etc.) for the purpose of developing information and/or addressing a variety of administrative requirements including pricing and budgeting. Researches discrepancies of financial information and/or documentation (e.g. purchase orders, invoices, etc.) for the purpose of ensuring accuracy and adhering to procedures prior to processing. Responds to inquires (e.g. students, parents, vendors, and or staff) for the purpose of providing information and/or direction in response to request. Performs other related duties as assigned. Job Requirements: Minimum Qualifications Skills, Knowledge and Abilities SKILLS are required to perform single, technical tasks with a potential need to upgrade skills in order to meet changing job conditions. Specific skill-based competencies required to satisfactorily perform the functions of the job include: operating standard office equipment; performing standard bookkeeping; preparing and maintaining accurate records; and using pertinent software applications. KNOWLEDGE is required to perform basic math, including calculations using fractions, percents, and/or ratios; understand written procedures, write routine documents, and speak clearly; and solve practical problems. Specific knowledge-based competencies required to satisfactorily perform the functions of the job include: bookkeeping principles and practices; standard office machines, methods and practices of office operations; and basic computer applications. ABILITY is required to schedule activities; gather, collate, and/or classify data; and use basic, job-related equipment. Flexibility is required to work with others in a variety of circumstances; work with data utilizing defined and similar processes; and operate equipment using defined methods. Ability is also required to work with a wide diversity of individuals; work with a variety of data; and utilize specific, job-related equipment. Some problem solving may be required to identify issues and select action plans. Problem solving with data requires following prescribed guidelines; and problem solving with equipment is limited. Specific ability-based competencies required to satisfactorily perform the functions of the job include: being attentive to detail; communicating with diverse groups; meeting deadlines and schedules; working with frequent interruptions; and working with detailed information/data. Responsibility Responsibilities include: working under limited supervision following standardized practices and/or methods; leading, guiding, and/or coordinating others; and monitoring budget expenditures. Utilization of some resources from other work units may be required to perform the job's functions. There is a continual opportunity to have some impact on the organization's services. Working Environment The usual and customary methods of performing the job's functions require the following physical demands: some lifting, carrying, pushing, and/or pulling; and significant fine finger dexterity. Generally the job requires 60% sitting, 20% walking, and 20% standing. This job is performed in a generally clean and healthy environment. Experience Job related experience with increasing levels of responsibility is desired. Education Targeted job related education that meets organization's prerequisite requirements. Equivalency None Specified Required Testing Certificates & Licenses None Specified None Specified Continuing Educ. / Training Clearances Annual Bloodborne Pathogen Training TB Criminal Justice Fingerprint/Background Clearance