Administrative Assistant Jobs in Arbutus, MD

Our client is seeking a highly organized and proactive Senior Administrative Assistant for a HYBRID (one day in office) role. This position combines executive-level administrative support with grants management responsibilities, ensuring seamless operations for senior leadership while overseeing the full lifecycle of grant administration. Our client is a well-established, mission-driven foundation dedicated to protecting and restoring the health of the Chesapeake and Atlantic Coastal Bays-among the most ecologically diverse and productive estuary systems in the United States. Through strategic initiatives and partnerships, they work to address critical environmental challenges and safeguard these fragile ecosystems for future generations. Key Responsibilities Manage executive calendars, schedule meetings, coordinate appointments, and arrange travel. Serve as the primary point of contact for internal and external stakeholders, ensuring timely and professional communication. Prepare and edit correspondence, presentations, reports, and other documents. Coordinate board meetings, including agenda preparation, meeting materials, and taking minutes. Assist in planning and coordinating events, conferences, and special projects. Compile and process expense reports and reimbursements. Manages the full lifecycle of grant administration, including application processing, compliance monitoring, budget tracking, and reporting Maintain accurate grant records and documentation within the grants management system. Work closely with program staff to align grant funding with strategic priorities. Ensure compliance with legal and regulatory requirements related to grant funding. Coordinate grant review meetings, prepare meeting materials, and document decisions. Qualifications: Bachelor's degree in business administration, Nonprofit Management, Finance, Public Administration, or a related field. At least 6 years of experience in nonprofit executive support, with some experience in grants management. Proficiency in Microsoft Office Suite; experience with Salesforce and Expensify is a plus. Strong written and verbal communication skills. High level of discretion and professionalism in handling confidential information. Passion for environmental conservation and nonprofit work is a plus. If you are an experienced administrative professional with a passion for nonprofit work and environmental conservation, we encourage you to apply.

Ultimate Staffing Services is actively seeking an Administrative Office Assistant for a temp-to-hire opportunity in Towson, Maryland. This role offers a dynamic environment and the chance to support a dedicated team while contributing to smooth office operations. The position provides the potential for growth and advancement within the organization, with a salary of up to $45,000 annually. Responsibilities: Greet clients and visitors with a professional and welcoming demeanor. Answer and route phone calls efficiently, handling basic inquiries. Manage incoming and outgoing mail and courier services. Maintain a clean and organized reception area. Provide administrative support to the tax team and assist with tax clients. Support the Director of Tax and Firm Leadership with administrative tasks. Perform data entry, document preparation, and filing. Coordinate meeting rooms and refreshments as needed. Qualifications Strong organizational and multitasking abilities. Excellent communication skills, both verbal and written. Proficiency in Microsoft Office Suite (Word, Excel, Outlook). Ability to maintain a professional appearance and demeanor. Previous administrative or office experience is a plus. Required Work Hours Monday through Friday, first shift. Benefits The position offers competitive pay, ranging from $21.63 to $24.03 per hour. Travel time is approximately 0%, providing a stable work-life balance. Additional Details This is a temp-to-hire position, offering the potential for a permanent role within the company. The role is onsite, requiring a physical presence in the office. All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

Do you have a passion for delivering superior customer service while being a key player in the essential daily functions of a successful office? Our financial firm, Stuart Financial Group in Greenbelt, MD, is looking for a strong Administrative Assistant. This individual will be responsible for a variety of pertinent tasks, allowing the financial advisor to focus on the continued growth of the business. The ideal candidate will have superior administrative skills, a strong work ethic, attention to detail, and enjoy working directly with clients daily. If you are seeking an amazing career opportunity in a fast-paced environment, please apply today! The ideal candidate for this role will be someone who has the desire to work in the financial industry long-term and contribute to the growth of our business. A sharp phone presence and a love for building rapport with our prospects and clients is a must! Minimum Requirements: 1-2 years of administrative office experience in a fast-paced environment Financial industry experience preferred Advanced skills with MS Office Suite CRM experience Must be able to pass a background and credit check This position requires that you possess the following skills: Ability to prioritize projects and manage time Savvy customer service, to include excellent communication, both verbal and written Strong follow-through Good-natured, positive attitude Ability to demonstrate persistence to achieve quality Open to obtaining Life & Health license Responsibilities: Assisting the Financial Advisor in managing the branch office to exceed client and regulatory expectations include but are not limited to: Answer phones and greet clients in a friendly, positive, and warm manner Be the first point of contact for prospects and clients Maintain office supplies and outgoing correspondence Assist clients with issues and concerns Build and improve upon client relationships Database management Set appointments with clients and assist the Advisor with calendar management Pre-appointment preparation including compiling account summaries Maintain office filing system, both paper and electronic Record notes from client conversations Assist with various marketing objectives Other industry-specific tasks as needed Assists Back - Office support initiatives and/or core projects that support Advisory teams - including client review reviews and prospects plan prep Salary: $20-$23/hr Benefits Safe Harbor 401K plan after 60 days with 100% matching up to 6% of pay Full health & dental for employee only Major holidays paid Paid team trip for employee + 1 when we meet our sales goal Company paid lunches 6 Fridays off spread throughout the year, chosen as a team at the beginning of the year 2 weeks PTO and 3 weeks after 3 years Hours: Monday - Friday 8:30 - 5:00 PM Some evenings required for client events Presented by Advisor Employee Services Thank you for your interest in the Administrative Assistant role. Advisor Employee Services, a consulting firm located in Lenexa, Kansas, represents the top 1% of financial advisors in all 50 states in their hiring needs. Please take a moment to explore our website at **************************** the services provided. We are not a staffing firm but together have built a reputable and continuously expanding business model that allows us to pinpoint the exact personnel needs of these established financial advisors. If you feel that you have the skills it takes for the position responsibilities listed, please apply today!

Why You Want to Work Here: We are an up and coming property management company that has an extensive commercial property portfolio across the country. This property is their flagship building for the DC area and this position offers a great career path for individuals who want to work in the real estate industry. In this job you will assist the Property Manager with all day-to-day operations in ensuring a positive experience for the commercial tenants. Responsibilities of the Administrative Assistant (Commercial Real Estate): Assist Management in establishing, promoting, and maintaining positive relations with the tenants and with the everyday operations of the property Answer phone calls from tenants and vendors and transfer to the appropriate based on needs Provide tenants and vendors with assistance in scheduling building maintenance, communicating building procedures and supplying general building information Update and maintain daily and emergency contact lists and information manuals Coordinate and provide tenants with holiday and special event notifications Provide support to Property Managers by producing, modifying and /or distributing various forms, spreadsheets, manuals, information packages and etc Process correspondence with tenants, contractors and other third parties for Property Management staff Execute prompt accurate billing of tenant work orders for billable services on bimonthly basis Assist in updating manual and electronic filing systems for all properties, invoices, purchase orders, vendors, and other files Assist with the scheduling contractors (ex: window washing) and coordinate with tenants. Contribute toward operational needs by helping to provide phone coverage during lunchtime, vacation, sick days, etc., as well as providing administrative support related to maintaining property management operations as necessary. Qualifications of the Administrative Assistant (Commercial Real Estate): Bachelor's Degree 1 to 2 years of previous customer service and administrative experience preferred. Prior administrative experience and experience in property and real estate management desirable Proven customer service and problem-solving skills Ability to think clearly, listen, and communicate effectively and courteously in challenging and sometimes stressful situations Ability to thrive in a small team environment Strong Microsoft Office Experience with Word, Excel, and Outlook Consistently projects professionalism in representing Client's properties at all times Ability to work under pressure and effectively meets deadlines Flexibility to work beyond the regular work schedule

The Assistant will serve as the Executive Assistant in the Executive Administrative Assistant labor category and support the Office of the Under Secretary for Acquisition and Sustainment at the Pentagon in Arlington, VA. This work directly supports DoD professionals dedicated to excellence and serving the Warfighter's needs. Position Requirements: • Active TS/SCI Clearance. Desired Education & Experience: • (5) years of combined experience to include executive-level support, personnel, scheduling, task management, planning, programming, and correspondence. • A bachelor's degree from an accredited college or university (or actively working to complete one) is preferred. • Extensive experience with booking/arranging travel for senior-level military or civilian personnel using the Defense Travel System (DTS). • Background in Executive Support, Staff Officer (Officer or NCO}, or Aide-de-Camp type work. • Experience in federal government, federal government consulting, or Office of the Secretary of Defense is preferred. • Proficiency in Microsoft Word, Excel, Outlook, PowerPoint, and SharePoint. • High energy, enthusiasm, tact, and ability to interact effectively with senior executives from Government and industry as well as Pentagon staff members. Key Responsibilities: • Effective creation and execution of communication strategies to support our client's mission and priorities. • Performing extraordinary executive-level support for DoD leaders. • Coordinating the daily calendar(s) of DoD Executive(s) (Political Appointees or members of the Senior Executive Service}, including scheduling internal and external meetings, appointments, and events. • Preparing and coordinating materials for internal and external meetings, including itineraries, read ahead, and agendas. • Ensure the taskings comply with DoD systems such as CATMs, DoD editing, and formatting requirements. • Tracking office taskings as defined by DoD Executives. • Coordinating travel and accommodations for DoD Executives and other government officials as needed, including using the Defense Travel System (DTS). • Executing tasks and duties that support the Executive priorities and daily operations. • Providing support to the DoD Executives in executing all aspects of the office mission, including protocol and events planning support. • Assisting other staff members in drafting and writing policies, guidance, supporting processes, and memoranda. • Support with office management duties as directed by the government to include, but are not limited to, team calendar management and office supply management. Key Performance Indicators: • Be exceptionally organized. • Be an excellent communicator (written and verbal). • Have outstanding customer service abilities such as initiative, judgment, creativity, flexibility, and confidence. • Must have the ability to multi-task across multiple projects. • Have a demonstrated history of performing in a dynamic, high pace environment. • Be positive and proactive.

Job Type: Part-time, with potential to transition to full-time Hours: 10 to 15 hours per week, weekday mornings Pay: $18 - $25/hr depending upon experience About Us: Join a stable and supportive team where your attention to detail and commitment to quality will be highly valued. We are a leading real estate team dedicated to providing exceptional service and reliable guidance to our clients during important life transitions. We pride ourselves on creating a calm, organized, and positive work environment. Job Description: We are seeking a detail-oriented and responsible administrative assistant who will also serve as a Real Estate Transaction Coordinator to support our real estate sales team. The ideal candidate will be highly organized, enjoy working within established processes, and take satisfaction in ensuring transactions are completed accurately and efficiently. Experience in real estate is preferred, but not required. Responsibilities: Provide steady and reliable administrative support to the real estate sales team Act as the Real Estate Transaction Coordinator, managing and tracking transactions from contract to closing Maintain, check, and organize files and documents with precision within cloud-based platforms Assist with scheduling and coordinating appointments, ensuring smooth and orderly processes Handle phone calls and emails with professionalism and care Perform data entry and maintain detailed and accurate databases Cross-train in various administrative tasks to support the team effectively Create and manage checklists to ensure every task is completed thoroughly and on time Qualifications: Highly organized with exceptional attention to detail Comfortable prioritizing and managing tasks within a structured environment Proficient in computer applications and technology, with a focus on accuracy Excellent written and verbal communication skills, with a clear and thoughtful approach Strong affinity for creating and following checklists and structured systems Ability to read and interpret documents, including real estate contracts, leases, and settlement statements Adaptable to routine changes, with a strong focus on consistency and reliability Self-starter with a dependable "can-do" attitude, committed to supporting the team and clients Real estate experience preferred but not required Why Join Us: Consistent and structured work environment with a focus on accuracy and reliability Real-time, hands-on training with clear instructions and support Mentorship from a highly experienced and successful real estate professional Hybrid role offering a balance of remote and in-office work Opportunities for steady growth and professional development Be part of a thoughtful, dedicated, and collaborative team Contribute to meaningful work, supporting clients through important life transitions Prerequisite: To be considered for this position, you are required to complete a DISC Assessment and submit the results along with your application. Please upload your DISC Assessment results in place of a Cover Letter. If you have previously completed a DISC Assessment, you may submit those results. If you have not yet taken a DISC Assessment, please use the link below to complete one: ************************************************************ We look forward to welcoming a new team member who is committed to precision, reliability, and excellence, and who is eager to contribute to our supportive team!

Kemira is a global leader in sustainable chemistry for water intensive industries. For more than 100 years, our chemistry has advanced human progress and quality of life. We call it chemistry with a purpose, better every day. At Kemira, we foster a collaborative and inclusive work culture that empowers our employees to thrive and make a difference. Learn more about Kemira at *********************** We are now looking for a detail-oriented and proactive Administrative Assistant to join our team at our manufacturing facility in Baltimore, MD. The ideal candidate will provide comprehensive administrative support to ensure the smooth and efficient operation of our facility. This role requires excellent organizational skills, strong communication abilities, and the capacity to handle multiple tasks simultaneously. In this role, you'll be responsible for: * Perform general administrative duties, including answering phones, managing correspondence, and maintaining office supplies. * Submit purchase requests for various supplies and materials. * Assist with raw material receiving and inventory management. * Prepare and distribute reports, memos, and other documents as needed. * Maintain accurate records and files, both electronic and physical. * Support the HR department with onboarding, record-keeping, and employee relations tasks. * Handle confidential information with discretion and maintain data privacy. * Participate in special projects and provide support to other departments as needed. * Ensure compliance with company policies and procedures. What you'll bring to the team: * High school diploma or equivalent; Associate's degree or higher in Business Administration or related field preferred. * Proven experience as an administrative assistant or in a similar role. * Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). * Excellent verbal and written communication skills. * Strong organizational and time-management abilities. * Ability to work independently and as part of a team. * Attention to detail and problem-solving skills. * Familiarity with office management systems and procedures. * Experience in a manufacturing or industrial setting is a plus. What you can expect from us: * Great opportunities for personal and professional growth. * A job that helps you increase your abilities and skills in various areas. * Employment in a stable company with an established position in the market. * An attractive benefit package. * A great, multicultural, and positive working environment. Ready to create better every day? Join Kemira! For more information, please contact Kevern Fraser by email ************************ Please apply with CV/resume at Kemira.com/careers. Kemira is a global leader in sustainable chemical solutions for water-intensive industries. Our customers include industrial and municipal water treatment operators, and pulp & paper industry among others. We provide the best-suited products and services to improve our customers' product quality, process, and resource efficiency. Our focus is on water treatment, renewable solutions, and digital services. In 2023, Kemira had annual revenue of around EUR 3.4 billion and around 5,000 employees. Kemira shares are listed on the Nasdaq Helsinki Ltd. For more information, please visit our web site ********************** and LinkedIn.

Join one of the most influential, most quoted and most trusted think tanks! The Brookings Institution is a nonprofit public policy organization based in Washington, DC. Our mission is to conduct in-depth research that leads to new ideas for solving problems facing society at the local, national and global level. We bring together leading experts in government and academia from all over the world, rooted in open-minded inquiry and representing diverse points of view, who provide the highest quality research, policy recommendations, and analysis. Research topics cover a full range of public policy issues in economics, foreign policy, development, governance and metropolitan policy. With fair and transparent business practices, clear communication, mutual respect, and a collaborative atmosphere that offers both professional and personal development opportunities, Brookings offers an inclusive and welcoming workplace that values the efforts of all contributors. The Office of Communications is a centralized service unit that develops effective communications products and strategies to empower and share impactful scholar messages to wide audiences. The Office of Communications meets the daily needs of the institution through web development and publication support, convening and event support, multimedia services like video, animations, and podcasting, governance of visual design and brand systemts, social media management, and institutional brand and media communications. Position Location: This position is hybrid. Hybrid positions combine regular in-person presence at our Washington, DC office with the option of two days of remote work each week. Responsibilities Ready to contribute to Brookings success? The Executive Assistant, Office of Communications provides a broad range of Operations administration within the Office of Communications, including executive administrative support for the Vice President and Managing Director. Works closely with Office of Communications (COMM) senior management, the Executive Office (EO), and peers across the Institution to coordinate efficient and effective operations for the Central Communications office. Administrative Support for the Vice President and Managing Director (40%) Serves as central point of contact for internal and external requests to the Central Communications office that require the attention of the Vice President (VP) and/or Managing Director, answering questions in a timely way, using acquired knowledge of Central Comms and sound judgment, following up when further information is needed or requested, making scheduling recommendations. Keeps the VP and Managing Director informed of items that arise throughout the day; uses discretion and judgment to suggest solutions and/or opportunities. Tracks action items for the VP and Managing Director to manage and ensure appropriate and timely follow up on internal and external requests for information or decision. Works with the VP and Managing Director to distribute invitations, agendas, and materials for regular communications meetings. Responsible for the dissemination of information and taskers from communications team meetings. Proactively tracks status of priorities and projects, as requested. Helps draft, edit, and finalize concept notes, background memos, briefings, talking points, and other written materials in support of communications initiatives. Provides comprehensive administrative support for the VP. Arranges and coordinates the VP's daily and long-term schedule; handles all incoming requests and prep materials for meetings, speaking engagements, media interviews, etc. for the VP. Maintains key peer-level relationships across Brookings and with external key audiences to support effective calendar maintenance. Maintains VP contacts and email as needed. Prepares travel arrangements and itineraries for the VP, including logistics, materials preparation, liaising between offices, information gathering, booking, procurement card and per-diem resolution, and ensuring timely follow up. Handles all expenses and reimbursement for the VP. Handles and coordinates confidential information with complete discretion. Operations Support for the Office of Communications (50%) Under the supervision of the Managing Director, handles invoicing, contract routing, and monthly expense reports for the office. Supports the Managing Director with coordinating recruitment processes, including scheduling interviews, managing job simulation exercises, and conducting phone screens and references as required. Performs tasks related to onboarding staff and interns, including scheduling meetings/trainings, preparing onboarding materials, and ensuring new staff are set up in SharePoint, Teams, Workday, and other program-standard software, etc. Assists with Staff Engagement to foster an environment of belonging among all Central Communications Staff. Supports staff engagement activities including logistics and arranging catering for programs, events, and meetings. Provides office management services, including serving as primary point-of-contact for organizing, maintaining, and ordering supplies for the unit, including anticipating staff needs and managing inventory. Serves as a point of contact for the facilities needs of the program along with the Managing Director. Ensures facilities work tickets are submitted and processed in a timely way. Monitor shared inboxes as assigned, distributing messages as appropriate. Actively contributes to internal team and/or organizational work that shapes our systems and our culture. Communications and Project Support (10%) Supports integrated communications and outreach campaigns with the creation of content and project management as needed. Helps proofread, edit, and vet written materials to ensure compliance with internal processes and help identify areas for improvement. Prioritizes conflicting needs, handling matters expeditiously and proactively. Follow-through on projects to successful completion, often with deadline pressures. Manages and ensures appropriate and timely follow-up on internal and external requests for information or action. Provides on and off-site event support as required. Helps maintain guides for internal processes and coordination, including regular maintenance of internal Office of Communications platforms (Inside Brookings and Daily Sync). Other duties as assigned. Qualifications Ready to make an impact? In this role, you will support Brookings values of collegiality, respect, inclusion, diversity and community, and bring the following qualifications: Education/Experience Requirements Bachelor's degree or an equivalent combination of education and experience required. Minimum three years of relevant work experience that includes a minimum of two years of supporting executive level staff. Work experience in a fast-paced, professional work environment, preferably in a communications, media, policy, government, or nonprofit setting. Demonstrated ability to work with senior-level executives; ability to work on independent projects; superior desktop personal computer skills (Microsoft Word, Excel, PowerPoint, Outlook); and solid writing skills required. Orientation to administration as a professional field preferred. Must be authorized to work for any employer in the U.S. Knowledge/Skill Requirements Excellent administrative, organizational, computer, and communication skills (including excellent grammar, spelling, proofreading, and editing skills) is required. Must have acute attention to detail and commitment to follow-through, be discreet, dependable, and work quickly while coordinating a variety of tasks simultaneously. A tactful and mature demeanor with ability to interact with all levels of internal and external stakeholders; high degree of professionalism and the ability to maintain confidentiality of sensitive information; comfortable performing administrative/logistical coordination tasks; strong project management skills; comfortable working with data; ability to think ahead and plan proactively; excellent organization and coordination skills with a high commitment to customer service; ability to multitask and meet multiple deadlines and work well under pressure; mature judgment and ability to prioritize. Ability to work independently and in close cooperation with others. Additional Information What can we offer you? Brookings provides a generous benefit package that is comprehensive and includes both traditional benefits and unique offerings. Our comprehensive benefits package includes medical, dental, and vision benefits, generous time off, and workplace flexibility. For more information, please visit Brookings Benefits. Brookings requires that all applicants submit a cover letter and resume. Please attach your cover letter and resume as one document when you apply. Please note: If you have applied to more than one Brookings job opening you should add a position-specific cover letter as a separate attachment. Successful completion of a background investigation is required for employment at Brookings. Brookings welcomes and celebrates diversity in all its forms. We welcome applications that reflect a variety of backgrounds based on ideology, race, ethnicity, religion, gender, sexual orientation, gender identity or expression, disability, veteran status, first generation college goers, and other factors protected by law. Brookings is proud to be an equal-opportunity employer that is committed to promoting a diverse and inclusive workplace.

Answer and direct phone calls Organize and schedule appointments Plan meetings and take detailed minutes Write and distribute email, correspondence memos, letters, faxes and forms Assist in the preparation of regularly scheduled reports Develop and maintain a filing system Update and maintain office policies and procedures Order office supplies and research new deals and suppliers Maintain contact lists Book travel arrangements Submit and reconcile expense reports Provide general support to visitors Act as the point of contact for internal and external clients Liaise with executive and senior administrative assistants to handle requests and queries from senior managers

TSC is seeking a System Administrator I in Arlington, VA. This position supports the TSC Corporate IT Department. This position will provide in-office and remote technical support to employees for computer systems, networks, and hosted IT resources. TSC offers a professional working environment, a competitive salary, and an excellent benefits package. Come and join our team! Responsibilities: Troubleshoots and resolves widely varying technical issues as part of an IT team of ten people supporting laptops, desktops, servers, application software, network equipment, directory systems, circuits, software, telephones, and hosted tenant applications. Provides personal computer, hardware, and software support. Resolves problems or contacts additional technical support as necessary. Provides user instruction for IT systems and networks. Implements and manages security protocols and procedures. Required Qualifications: Minimum two years (2) years IT experience working IT support Experience with Microsoft Windows Desktop Operating systems Experience with MS Office Suite Experience with SharePoint Ability to multi-task Highly organized Detail oriented Willing to learn Preferred Qualifications: AS/BS in Computer Science, Computer Information Systems, IT related field Experience managing and configuring MS Exchange Experience with MacOS Experience managing and configuring MS Active Directory & Group Policy Comp TIA A+ Certification Network+ Certification U.S. Citizenship Required: Yes Eligibility to Obtain a DoD Security Clearance Required for this Position: Yes, Secret clearance. Travel: Minimal Relocation Assistance Available: Negotiable TSC Benefits: TSC offers a stable work environment, a competitive salary, and a comprehensive benefit package for full-time employees; including ESOP participation, 401k Plan, Flexible Work Schedules, Tuition Reimbursement, Co-Sponsored Health Plan, Paid Leave and much more. Applying to TSC: Only those candidates invited for an interview will be contacted. Employment at TSC is contingent upon the successful completion of a comprehensive background check, security investigation, and a drug screening. TSC is committed to hiring and retaining a diverse workforce. We are proud to be an Equal Opportunity Employer/Affirmative Action Employer, making decisions without regard to race, color, religion, creed, sex, sexual orientation, gender identity, marital status, national origin, age, veteran status, disability or any other protected class . This contractor and subcontractor shall abide by the requirements of 41 CFR 60-1.4(a), 60-300.5(a) and 60-741.5(a). These regulations prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities, and prohibit discrimination against all individuals based on their race, color, religion, sex, sexual orientation, gender identity, national origin, or for inquiring about, discussing, or disclosing information about compensation. Moreover, these regulations require that covered prime contractors and subcontractors take affirmative action to employ and advance in employment individuals without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

This is an unpaid internship. In this opportunity, you will: • Work on process improvement projects with clinical and administrative teams across our health system. • Lead hands-on problem-solving efforts using operational excellence tools and techniques. • Earn a lean six sigma yellow belt certification. Opportunity Time Frame: Ideal students should be able to commit for 20 hrs per week for up to 1 year. Eligibility Requirements: Current MHA/MHSA/MPH/MBA (or other related fields) students at accredited institutions. Junior or senior undergraduate students in related fields may also apply. Learning Model: This is a hybrid internship with remote and on-site components. Student Expectations: Intern expectations include self-directed learning; independently seeking learning opportunities and feedback, problem-solving thinking, and adaptability. Readiness to learn from all experiences. *To apply, please send your application packet - a resume, cover letter, unofficial graduate transcripts, to sonik.sikka@sheppardpratt.org.*

- Responsibilities/Duties/Functions/Tasks The purpose of this position is to provide administrative support to a Department and/or Manager. Duties include general clerical, reception, and project based work. The administrative assistant is to maintain a professional company image while interacting with clients and visitors in person and by phone. Answers telephones and transfers calls to appropriate staff member · Meets and greets clients and visitors · Creates and modifies documents using Microsoft Office · Performs general clerical duties including but not limited to photocopying, faxing, mailing, and filing · Maintains hard copy and electronic filing system · Signs for and distributes UPS/Fed Ex/Airborne packages · Coordinates and maintains records for staff office space, phones, parking, company credit cards and office keys · Coordinates meetings and conferences · Maintains and distributes staff weekly schedules · Supports staff in assigned project based work · Maintains supplies/inventory, determines inventory levels, orders needed supplies, and verifies receipt of ordered supplies · Completes operational requirements by scheduling and assigning administrative projects and expediting work results Qualifications · Basic reading, writing, and arithmetic skills required · Strong attention to detail · Strong communication skills, both written and oral · Ability to effectively and professionally handle difficult situations that may arise when working with branches/divisions · Ability to multi-task · Knowledge of Microsoft Excel and Microsoft Word · Familiarity with Accounting terms and procedures (e.g. debits, credits, General Ledgers, etc.) Preferences · Knowledge of Microsoft Office and telephone protocol · Professional verbal and written communication skills · The ability to type 50 wpm. · The ability to control inventory and manage supplies · Reporting skills, administrative writing skills, Microsoft Office skills, knowledge of management processes, organization skills, ability to analyze information and solve problems Company Conformance Statement In the performance of assigned tasks and duties all employees are expected to conform to the following: § Review and adhere to policies and guidelines contained within the Employee Handbook, including privacy and information security guidelines. § Act within delegated authorities and adheres to applicable policy and procedures associated with such authorities. § Contribute to establishing a respectful workplace where diversity is critical to innovation and growth. § Ensure every action and decision is aligned with PRMI values. § Partner with your management team to understand performance expectations and measurements. Effectively utilize feedback and coaching opportunities while seeking to learn and develop within your role at PRMI. § Realize team synergies through networking and partnerships across PRMI. § Embrace change; act as advocate and role model, promoting an approach of continuous improvement. § Maintain a high standard of customer care while actively listening to customers in an effort to understand their views and needs. Take ownership of problems and issues, taking into consideration the breadth of PRMI competencies in providing solutions. § Work independently while understanding the necessity for communicating and coordinating work efforts with other employees and organizations. § Work effectively as a team contributor on all assignments. § Perform quality work within deadlines. § Respect client and employee privacy. Work Requirements Each employee must be able to communicate clearly and effectively, utilize a computer, maintain a work schedule, and effectively perform in an office setting. Employment with PRMI requires compliance with and adherence to all applicable mortgage and fair lending laws and regulations as well as PRMI policies. The ability to work extended hours may be required. Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time.

The FAS Team Secretary provides lawyers and other legal personnel with administrative, secretarial, and clerical assistance. The FAS Team collaborates, coordinates, maintains effective and efficient workflow, follows policies and procedures set by the Firm; establishes and maintains harmonious working relationships with team members, top level management, supervisors, coordinators, coworkers, and clients by performing the following: Duties and Responsibilities Coordinates foreign and domestic travel arrangements by securing air, hotel, rail, and car reservations for lawyers and clients. Prepares travel expense reports and other business-related expenses using the electronic accounting system and prepares itinerary for lawyers and colleagues. Maintains electronic calendar of meetings and appointments, and apprises lawyers of responsibilities in advance of commitment. Coordinates luncheons and schedules conference rooms for meetings using electronic room scheduler software. Facilitates work with the Accounting Department to coordinate client bills, generates monthly internal utilization reports, provides monthly and/or quarterly estimate reporting data, analyzes billing data, and responds to miscellaneous client inquiries/requests. Processes new business forms, new client/matter reports, and conflict of interest checks. Inputs daily diaries for lawyers in electronic Time Billing System; proofreads and edits time diaries for accuracy. Proofreads and revises all documents, including engagement letters, PowerPoint presentations, memoranda, audit letters, client deliverables, and other correspondence, etc., for accuracy, grammar, punctuation and syntax, and drafts correspondence. Types and prepares legal papers and correspondence such as briefs, letters, memoranda, tables, charts/spreadsheets, complaints, and motions. Also generates Table of Contents, Table of Authorities, and redline documents. Collaborates with departments across the Firm to complete required tasks within the role utilizing appropriate resources. Performs other duties as assigned. Salaries vary by location and are based on numerous factors, including, but not limited to, the relevant market, skills, experience, and education of the selected candidate. If an estimated salary range for this role is available, it will be provided in our Target Salary Range section. Our compensation package also includes bonus eligibility and a comprehensive benefits program. Benefits information can be found at Sidley.com/Benefits. Target Salary Range $62,000 - $78,000, if located in Washington D.C. Qualifications To perform this job successfully, an individual must be able to perform the Duties and Responsibilities (Duties) above satisfactorily and meet the requirements below. The requirements listed below are representative of the minimum knowledge, skill, and/or ability required. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions of the job. If you need such an accommodation, please email ************************** (current employees should contact Human Resources). Education and Experience: Required: 3+ years of related work experience and/or training; or equivalent combination of education and experience Proficiency in MS Office applications Preferred: Degree from an accredited college or university Ability to type 55 wpm Law Firm experience Legal terminology and legal document formatting Other Skills and Abilities: The following will also be required of the successful candidate: Strong organizational skills Strong attention to detail Good judgment Strong interpersonal communication skills Strong analytical and problem-solving skills Able to work harmoniously and effectively with others Able to preserve confidentiality and exercise discretion Able to work under pressure Able to manage multiple projects with competing deadlines and priorities Sidley Austin LLP is an Equal Opportunity Employer

The administrative assistant intern will provide administrative and clerical support to front office staff, with a focus on assisting the CEO. Strong communication skills and strong typing skills preferred. ESSENTIAL RESPONSIBILITIES: Administrative Support: General clerical support Files paper copies of documents. Scan and electronically file documents. Data Entry Letter writing Update excel spreadsheets Faxing, organizing supplies and office environment Take meeting notes Other duties as assigned EDUCATION/QUALIFCATIONS: Two years of college education, preferably English or business major with 3.0 GPA Proficient in MS Office and Windows Willing to work full time in summer.

Location: Bethesda, MD Type: Full Time Min. Experience: Mid-Level Salary Range: $60,000-$85,000 USD per year Advanced Technology & Research Corporation (**************** is seeking to fill the following full-time permanent position. Based in Maryland and incorporated in 1973, ATR is an equal-opportunity engineering company with a solid reputation in various engineering disciplines for the government and Fortune 500 commercial customers. Salary for the position is competitive according to qualifications. ATR offers an attractive comprehensive benefits package, including Medical/Dental insurances, free basic life/ADD, and long-term and short-term disability insurances, 401(k) plan, educational assistance program, and 5 weeks of paid leave per year for minimum seniority. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, age, disability or veteran status. PRINCIPAL DUTIES & RESPONSIBILITIES: The successful applicant will join ATR's Engineering Services Division, working as an Administrative Assistant at the client site at the Naval Surface Warfare Center, Carderock Division, Bethesda, MD. You will have an opportunity to work on world-class military programs that support the US Navy's Warfare technology. The applicant shall work on site on a weekly basis. The applicant will provide administrative support to the day-to-day demands and activities in an organized, effective, and efficient manner. Specifically, the applicant duties will include: Provide project logistics support for trial personnel. Preparing a variety of documents, including memorandums, letters, emails, reports, spreadsheets and presentations. Reviewing correspondence prepared by others for content, correct grammar, spelling, capitalization, punctuation, and appropriate format. Develop travel arrangement plans in support of trial personnel. Receive telephone calls and visitors, and order office supplies. Maintaining the Division Directors calendar, schedule appointments and meetings. Experience with DoD is desirable. EDUCATION & EXPERIENCE REQUIREMENTS: Bachelor's Degree (or equivalent experience), plus a minimum of 3 years of relevant experience SKILLS & ABILITIES REQUIREMENTS: Intermediate to advanced computer skills, including a thorough understanding and application of Microsoft Office Suite (Outlook, Power Point, Excel, and Word). Ability to Plan, organize and execute the logistical support of meetings, seminars, workshops, conferences or training classes. Knowledge of Navy correspondence rules and regulations, Defense Travel System (DTS), and web based timekeeping systems such as ERP is preferred. Ability to communicate effectively, both orally and in writing, with all levels of employees and outside contacts. A self-starter able to work on tasks individually or as part of a team. Performs other related duties as assigned. OTHER REQUIREMENTS: Candidate must be a US citizen with the ability to obtain and maintain a security clearance or favorable adjudication of a national security background investigation. Current successful background investigation a plus.

Reporting to the Chair of Nursing, the Academic Secretary provides administrative and secretarial support to the Department of Nursing Chair and other professional health science programs as assigned. Specific Responsibilities Provides administrative support for the Department of Nursing Chair and other professional health science programs as assigned. * Schedules meetings and manages the schedule/calendar * Provides administrative support and management of education/development, orientations, departmental recruitment events, accreditation visits, and retreats for faculty, staff, and students Supports program reviews and assessment activities for the Department of Nursing Chair and other professional health science program as assigned. * Administers program surveys to support initiatives led by the program chairs * Gathers and compiles and departmental data to support projects led by the program chairs * Gathers and compiles documentation for regulatory and accreditation requirements Updates annual communications to Health Science staff, faculty, and students Assists the Department of Nursing Chair and other professional health science program directors with confidential matters and maintains professional discretion Provides support as needed. * Prepares correspondence. * Assists in the coordination of departmental and other administrative searches. * Reviews and approves all announcements to students, staff, and faculty. * Prepares the agendas and minutes of departmental meetings as assigned. * Provides administrative support events and meetings as needed. * Receives telephone calls and visitors, redirecting appropriately. * Troubleshoots faculty, staff, and student issues. * Provides administrative support for the academic integrity violation process within the department. * Assists in establishing a tutoring schedule each semester. * Maintains portal pages and website for the Department of Nursing and professional health science programs. * Provides administrative support for department events. * Handles, sorts, and scans mail and processes outgoing mail/packages. * Copies/print jobs. Supports day-to-day operations of the Department of Nursing and professional health science programs as assigned * Supports the Chair/Director in the management of the department budget, responds to requests from finance for information, and processes invoices and contracts for payment. * Submits requests for area maintenance, (office space and furniture needs). * Schedules rooms (conference, class, etc.) for use by the department. * Coordinates leave schedules of staff to insure office coverage. * Orders supplies, maintains the supplies closets, and tracks inventory. * Opens and closes the department. * Track inventory furniture and technology in the classrooms and offices. Supports admission efforts for new, current, and transfer students. Provides administrative support for meetings of the departmental committees including scheduling, distributing agendas, recording minutes, maintaining record repositories, etc. (curriculum, assessment, recruitment and retention, SEP, etc?). Assembles and maintains each term a complete collection of all syllabi. Compiles select reports. Supports the onboarding of new students to the program and clinical environment. Supports the department chair/director in schedule development and submission in Colleague. Provides administrative support for faculty-related processes. * Supports the procurement process for faculty and staff. * Facilitate communication between the college departments. * Compiles department highlights and faculty accomplishments for faculty meetings. * Supports the dissemination of surveys and data collection to support various department functions. * Assists faculty in ordering textbooks. * Ensure secure storage and filing of departmental documents. Requirements: High school graduate with two years college preferred; experience may be substituted for college. Experience in an office environment as an administrative assistant. Past experience working in higher education is desirable. Excellent organizational skills, detail oriented and ability to multi-task and be effective under pressure in a fast-paced environment. Competent in computer word processing, database, and spreadsheets. Excellent interpersonal skills are essential. Ability to exercise discretion in dealing with sensitive information. Integrity and good judgment. Ability to function in a fast-paced dynamic environment is a must. Good written and oral skills. Additional Information: McDaniel College, in compliance with federal and state laws and regulations, does not discriminate in the recruitment, admission, and employment of students, faculty, and staff in the operation of any of its educational programs and activities. McDaniel College will not tolerate any discrimination or harassment on basis of any protected status including protective hairstyle, race, religion, color, ancestry or national origin, disability, age, sex, gender, gender identity, gender expression, sexual orientation, pregnancy, military status, genetic information, marital status, veteran's status, or any other actual or perceived legally protected characteristics. Application Instructions: Completed applications must include the following: cover letter addressing position qualifications and related experience; resume, names and contact information of three professional references, and a completed job application. Review of applications begins April 4, 2025.

As an Administrative Assistant, you'll be responsible for assisting to the administration and coordination of all of the day-to-day operations of an assigned Community Association including handling customer service function and maintaining communication with Board of Trustees and homeowners. Your Responsibilities: * Provide excellent customer service and maintain open lines of communication with fellow associates, homeowners and Board of Trustees * Have general knowledge and understanding of building systems and components * Log work requests in Connect and generate work orders for maintenance staff and/or contractors * Update work order log with notes and action taken by vendors. * Close open work orders in system when complete by vendor. * Update and maintain community information in Connect, including but not limited to the Community Web Site, Community Projects, Management Reports and all Association documents and forms * Utilize Connect's Resident Alert feature in order to keep homeowners apprised of Association activities and important updates, subject to Board authorization * Provide Manager with work order log for inclusion in Board package. * Such other duties and responsibilities as may reasonably be directed and required Skills & Qualifications: * Minimum of 3 years business experience in an administrative capacity or related experience * Critical thinking, problem solving, judgement and decision-making abilities are necessary. * Proficiency in computer programs like Microsoft Office, Outlook and Windows required. * Ability to work with sensitive and/or confidential information. What We Offer: As a full-time exempt associate, you will be eligible for full comprehensive benefits to include your choice of multiple medical plans, dental, vision, and others. In addition, you will be eligible for time off benefits, paid holidays and a 401k with company match. Occasional travel may be required to attend training and other company functions. Compensation: $25.00 per hour Disclaimer Statement: The above information on this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. This is not an all-inclusive job description; therefore, management has the right to assign or reassign schedules, duties and responsibilities to this job at any time.

Full-time Description An Excellent Opportunity Are you passionate about empowering youth to develop leadership skills and explore their potential? Join us as an Administrative Assistant at Girl Scouts of Central Maryland! In this role, you'll provide essential support to ensure the smooth operation of our nonprofit organization. Your work will help create meaningful experiences for Girl Scouts, fostering curiosity, confidence, and community. We are on a mission to build girls of courage, confidence, and character who make the world a better place. The right candidate won't just be managing office tasks-they'll be part of a team that impacts and changes future generations! Job Summary: The Administrative Assistant will play a key role in supporting the Executive Director and staff with a variety of administrative and operational tasks. This includes managing office activities, coordinating communications, and assisting with donor and volunteer support. The ideal candidate is organized, detail-oriented, and passionate about our mission. Key Responsibilities: Office Management: Maintain office operations, including handling correspondence, scheduling meetings, and organizing files. Administrative Support: Assist the Executive Director and staff with reports, data entry, and document preparation. Communication: Respond to inquiries via phone, email, and mail, coordinating internal and external communications. Event Coordination: Assist in planning and executing organizational events, managing logistics and materials preparation. Donor & Volunteer Support: Help manage donor databases, acknowledge contributions, and assist with volunteer coordination. Financial Support: Process invoices, track expenses, and assist with budgeting under the direction of the finance team. Compliance & Record Keeping: Maintain organizational records, ensuring compliance with policies and regulations. Requirements Associate's or Bachelor's degree in Business Administration, Nonprofit Management, or related field preferred. Minimum of 2 years of administrative experience, preferably in a nonprofit setting. Strong organizational and multitasking abilities. Excellent written and verbal communication skills. Proficiency in Microsoft Office Suite and familiarity with donor management software. Ability to work independently and collaboratively in a team environment. Passion for the mission and values of the organization. Compensation & Benefits: Competitive salary based on experience. Health, dental, and vision benefits (if applicable). Paid time off and holidays. Professional development opportunities.

This highly visible role is critical to the function and success within the Financial Aid Office. This position is part-time and is for Monday - Friday 10:00 am to 2:00 pm. This individual will serve as the first point of contact for the Financial Aid Office. Involves tasks such as routine day-to-day operations: operational and individual calendar coordination, answering multiple telephone lines, responding to emails, event and meeting preparation, project and program support. The Administrative Assistant will maintain a strong customer focus; foster mutual respect; perform independently; maintain confidentiality; adhere to high standards of personal conduct and integrity; maintain a level of professionalism and ethics; will be committed to diversity, equity and inclusion and student-centered, equity minded practice. Greets visitors, handles incoming and outgoing calls, and performs general administrative duties. Provide friendly and professional customer service to faculty, staff, and students as well as guests to the University. Provide a variety of administrative support for the Financial Aid Office. Essential Functions Manage the front desk/reception operations, acting as the first point of contact for students, faculty, staff, and guests of the Financial Aid Office. Provide and/or oversee support activities for the unit such as answering telephones, assisting and resolving problems and inquiries of visitors, review and control of incoming and outgoing correspondence, and follow-up on operational commitments. Manage the inventory of supplies including ordering and maintaining adequate office supplies. Assist with coordinating the on-boarding process for new hires. Responsible for sorting and distributing incoming correspondence, including mail, faxes, and email.