Administrative Assistant Jobs in Antioch, CA

W2 Contract Salary Range: $104,000 - $114,400 per year As a Senior Administrative Assistant, you will provide high-level administrative support for defined functional groups, their leadership teams, and staff. Duties and Responsibilities: Perform heavy calendaring using Outlook, including coordinating internal and external meetings/teleconferences along with corresponding logistics, room reservations, catering, audio-visual equipment set-up, and other support needs. Interact with key partners in planning meetings and coordinating all logistics in partnership with functional leaders. Plan and coordinate necessary offsite meetings and/or conference attendance, including conference registration, hotel stays, meeting arrangements, catering, AV equipment, and other related requests to ensure successful meetings. Plan and coordinate domestic and international travel details, including flights, VISA applications, travel documents, car transports, hotel bookings, restaurant reservations, and other travel-related needs; this may require evening or weekend support, depending on the travel requirements. Provide consolidation, formatting, and/or numbering of PowerPoint presentation slides as requested. Handle recruitment and onboarding activities, including all full-time, temporary, and consulting candidate interview scheduling for the functions supported, as well as coordinating the 1st day of new hire planning with HR and the hiring manager. Coordinate consulting and/or master service agreements in partnership with legal to ensure they are in place and executed correctly, within approval limits, to support functional groups. Coordinate expense report processing and reconciliation of receipts and credit card statements for the most senior staff as needed. In partnership with other administrative staff, be a key team player to provide overall general support as needed. Assist with maintaining the kitchens, conference rooms, and general supplies. Provide backup for seamless lobby coverage to receive deliveries, answer phones, and respond to visitors. Maintain necessary filing systems as needed. Support company events in partnership with HR and admin team. Support other projects and assignments as requested. Requirements and Qualifications: 10+ years of executive-level support experience Able to recognize and appropriately handle highly sensitive and confidential material and information. Strong organizational, project, and time management skills; detail-oriented. Able to prioritize/multi-task projects and demands effectively. Willingness to support by thinking outside of the box and job description. Proficient with Microsoft Word, Excel, PowerPoint, and Outlook calendars. Professional demeanor and team player while maintaining a positive, team-focused attitude. Proactive and excellent self-initiative. Excellent verbal and written communication skills. Experience in the biotechnology or pharmaceutical industry is preferred Experience with applicant tracking systems (ATS) is preferred Desired Skills and Experience Administrative, Microsoft Office, Word, Excel, PowerPoint, Outlook, calendaring, scheduling, ATS, biotechnology, pharmaceutical Bayside Solutions, Inc. is not able to sponsor any candidates at this time. Additionally, candidates for this position must qualify as a W2 candidate. Bayside Solutions, Inc. may collect your personal information during the position application process. Please reference Bayside Solutions, Inc.'s CCPA Privacy Policy at *************************

Executive Assistant/Personal Assistant - Prestigious Firm Remote role with occasional in-office presence as needed; must be based in the Bay Area. Our client is seeking a dedicated and highly professional Executive Assistant/Personal Assistant (EA/PA) to support a dynamic Founder and collaborate with top executives. This role requires impeccable professionalism, adaptability, and exceptional attention to detail. If you're looking to join a stable, supportive, and prestigious organization, this is an incredible opportunity! Key Responsibilities Personal Assistant Responsibilities: Manage extensive personal tasks, including private travel coordination and personal scheduling. Handle complex and ever-changing calendars with precision. Provide white-glove travel coordination, including both commercial and private flights, along with detailed expense management. Plan and execute events and holiday gatherings. Act as a gatekeeper, managing calls, correspondence, and ad hoc projects. Executive Assistant Responsibilities: Oversee and prioritize daily operations and scheduling for the Founder. Serve as the primary liaison between the Founder and employees, investors, partners, and key stakeholders. Coordinate high-level travel and logistics. Ensure the Founder is well-prepared for all commitments by managing schedules and proactively following up. Maintain a 24/7 mentality, responding quickly and reliably as needed. Qualifications: BS/BA degree preferred. Minimum of 3+ years of experience, ideally within VC, PE, or a Family Office. Strong energy, enthusiasm, and a proactive, positive attitude. Perks & Benefits: Remote with occasional in-office presence as needed. Competitive base salary + bonus potential. Top-tier health benefits. If you thrive in a fast-paced, high-profile environment and enjoy being the right hand to a Founder, we'd love to hear from you!

Executive Assistant - Investment Firm 200k - onsite 5 days a week - worth it! A prestigious investment firm is seeking a highly organized, resourceful, and detail-oriented Executive Assistant to provide high-level administrative and personal support to the Principal. This role requires exceptional multitasking skills, strong discretion, and the ability to navigate complex schedules, travel arrangements, and business operations with efficiency. Key Responsibilities: Calendar & Inbox Management: Oversee a high-volume calendar, schedule personal and business appointments, manage inbox correspondence, and coordinate with external stakeholders. Travel Coordination: Plan and manage complex domestic and international travel, including private and commercial flights, accommodations, transportation, and travel documentation. Event & Meeting Coordination: Organize business dinners, annual team offsites, investor meetings, and holiday gifting Personal Assistance: Provide ad hoc personal support to the Principal, including household management, personal shopping, and managing personal calendar. Ideal Candidate: Minimum 5+ years of experience as an Executive/Personal Assistant in a finance, investment, or high-profile corporate setting. Proactive, highly organized, and detail-oriented, with the ability to anticipate needs and execute flawlessly. Strong discretion and professionalism in handling confidential information. Expertise in Google Suite, Dropbox, Affinity, Slack, and expense management platforms. Ability to manage multiple priorities, work autonomously, and collaborate with high-level executives. Apply now to be considered.

The Division of Pediatric Critical Care at Stanford University is seeking an Administrative Associate 3 to provide executive-level administrative and operational support with limited supervision. The incumbent will support divisional operations, provide administrative assistance to faculty members, and offer additional support as needed to ensure smooth and efficient workflow. They are expected to intuitively translate incoming requests and indirect requirements into achievable goals; they will create systems and processes through which objectives are met in a timely manner and with the highest quality. This is a temporary and hybrid role with 2- 3 days per week on-site. The Division is a growing team, including long-tenured faculty, staff, and leadership. The division's activities reach all parts of the mission: patient care, education, and research. The AA3 will have a great deal of exposure to all of these areas and will be communicating with a broad range of individuals at the executive level, both internally and externally. Within the Division, there is a strong operations team of about 26 people. We are a supportive group that prioritizes well-being, with many team events and opportunities for professional development and personal growth. We value balancing home and work life. We foster an environment that leads to fulfilling and rewarding careers at Stanford University for all staff. The AA3 will also be part of the Department of Pediatrics, the second-largest Department in the School. The Department hosts many events and training opportunities and is a place where staff are nurtured. Duties include: Act on behalf of the supervisor, department manager, or chair in regards to establishing priorities and identifying and resolving problems that are administrative in nature. Oversee and/or perform duties associated with scheduling, organizing, and operating complex conferences, seminars, and events, including arranging with vendors for services, overseeing the production and distribution of materials, administering logistics, and managing event within budget. Compose and draft documents and correspondence for presentations, course handouts, grants, conferences, seminars, and reports; perform substantial editing and fact checking. Create, maintain, modify, and/or ensure accuracy of content in various unit documents, displays, reports, brochures, social media, and/or websites. Plan and schedule calendar(s) with limited consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies. Create complex reports and spreadsheets which may utilize specialized software and systems. Oversee and/or process a variety of complex financial transactions; produce, monitor, and reconcile budget statements; research, identify, and resolve discrepancies. May assist with capital or special equipment requests and/or vendor selection. Coordinate and monitor routine maintenance services completion. Plan and coordinate office moves and/or minor renovation projects. May lead staff or supervise day-to-day work of student and/or temporary workers, including scheduling, assigning, and prioritizing workloads, setting appropriate deadlines, reviewing work for quality and timeliness, and providing performance review input. * Other duties may also be assigned ~ All members of the Department of Pediatrics are engaged in continuous learning and improvement to foster a culture where diversity, equity, inclusion, and justice are central to all aspects of our work. The Department collectively and publicly commits to continuously promoting anti-racism and equity through its policies, programs, and practices at all levels. ~ EDUCATION & EXPERIENCE (REQUIRED): High school diploma and four years of administrative experience, or a combination of education and relevant experience. KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED): Advanced computer skills and demonstrated experience with office software and email applications. Demonstrated success in following through and completing projects. Excellent organizational skills and attention to detail. Strong verbal and written communication skills. Excellent customer service and interpersonal skills. Ability to prioritize, multi-task, and assign work to others. Ability to take initiative and ownership of projects. Ability to routinely and independently exercise sound judgment in making decisions PHYSICAL REQUIREMENTS*: Constantly perform desk-based computer tasks. Frequently sitting. Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds. Rarely twist/bend/stoop/squat, kneel/crawl. * - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job. Stanford University provides pay ranges representing its good faith estimate of what the University reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location, and external market pay for comparable jobs. The pay range for this position working in the California Bay area is $40 - $45/ hour.

Executive/Personal Assistant to CEO of Psychology Group Practices. (Sacramento) Owner of growing group of psychology group practices in Northern California providing assessment services for children seeks Executive/Personal Assistant to provide comprehensive support while she grows her business. Requirements include: - BA/BS from US college - 2 years assistant experience or equivalent - Excellent writing - Facility with software and apps - Excellent interpersonal skills - Empathic disposition - Interest/experience in mental health care settings preferred but not required Responsibilities required: - Keeping Principal's calendar (business and personal) and protecting her time / gatekeeping - Office organization and management - Travel Planning - Maintaining CRM in ClickUp - Ensuring that Principal's time is focused on primary objectives - Helping to identify optimal organizational systems - Collaboration around business developing initiatives - Identifying networking events - Event Planning - Planning social activities for Principal - Errands M-F 8:30-4:30 $70K/year, full benefits (4 weeks PTO, medical, dental, vision, 401K).

About the Company Summit Financial Group, LLC - a wealth management firm located in San Ramon, CA - seeks a dynamic Executive Assistant to join our largest practice and directly support the Managing Partner/CEO. Your focus will be on helping the CEO run his life, and the practice as efficiently as possible. You will be part of a practice team of three advisors and one additional administrative support person. The ideal candidate is a self-starter with a positive attitude, detail-oriented, and a strong communicator. You genuinely care about our clients and are excited to learn about their lives and stories. While you won't be expected to become an advisor, curiosity, and interest in wealth management services is important. This understanding will help you better support the Managing Partner and effectively communicate on their behalf. Responsibilities Provide comprehensive administrative support to the CEO/Managing Partner Manage complex calendars and schedule coordination Arrange personal and professional travel Coordinate on-site and off-site meetings for clients and the practice Run work-related and personal errands as needed Handle CEO's email management (responding, deleting unnecessary emails, prioritizing important ones Maintain the Practice Prospect Pipeline and follow up with prospects as directed Manage client documents for financial plans and action items Provide back-up client services support for the practice, including service requests, client onboarding, and review preparation Oversee meeting cadence and agendas for daily check-ins, weekly planning, and quarterly off-site meetings. Manage social media presence for the Managing Partner (Facebook and LinkedIn), including researching and scheduling posts. Track and report practice revenue goals and update practice dashboard metrics. Shop for key milestone gifts for the team, firm, and clients (birthdays, anniversaries, graduations, etc.) Create, edit, and maintain presentations, meeting notes, and other documents. Assist with planning and executing client events, including webinars. Provide back-up support to front desk and assist with answering phones. Handle special projects as needed. Qualifications and Preferred Skills 3-5+ years of relevant work experience with a focus on supporting EVP or other C-suite roles. Proactive problem solver who isn't afraid to tackle ambiguous situations Able to always maintain a high level of confidentiality and discretion Experience managing a complex calendar and coordinating travel Able to multi-task, maintain attention to detail, and maintain a professional demeanor Effective and professional written and verbal communication Experience in a high-growth environment where decisions are made rapidly, and priorities shift throughout the day High level of proficiency with MS 365 Suite and a variety of other systems such as DocuSign, Box or similar, Acrobat, and other systems/software as needed. Why Summit Financial Group, LLC? We believe that our purpose is to enrich the lives of our clients, our team, and the community around us. At our core we are team players who strive for growth, care about people, and aim to do it right. If this idea excites and inspires you, come join us-Summit might just feel like home! Securities offered through Raymond James Financial Services, Inc., member FINRA /SIPC. Investment advisory services offered through Raymond James Financial Services Advisors, Inc. Summit Financial Group, LLC is not a registered broker/dealer and is independent of Raymond James Financial Services. 2000 Crow Canyon Place, Suite 450, San Ramon, CA 94583.

We are seeking an exceptional Executive Assistant to provide high-level support to the CEO, Principal, and Estate Manager of a prestigious Family Office. This role requires a strategic thinker with outstanding organizational skills, discretion, and the ability to anticipate needs before they arise. The ideal candidate will be adept at managing complex schedules, facilitating communication, and handling sensitive information with the utmost confidentiality. Key Responsibilities: Executive Support Manage intricate calendars for the CEO, Principal, and Estate Manager, including scheduling meetings, travel arrangements, and personal appointments. Act as a gatekeeper, prioritizing communications and managing access to executives. Prepare briefing documents for meetings and compile comprehensive reports on various family office matters. Assist in strategic planning by organizing and maintaining critical documents and data. Manage confidential and sensitive information with the highest level of discretion. Assist in the preparation and processing of transactions, including document management and compliance. Receive, sort, and distribute daily mail Scanning, filing, and maintaining computer-based filing systems Project Management Coordinate and oversee special projects as directed by the Principal, CEO and Estate Manager. Liaise with external partners and vendors including on site meetings at our portfolio of private residences. Track progress on key initiatives and provide regular status updates to leadership. Communication and Liaison Draft and edit high-level correspondence, presentations, and reports. Facilitate internal and external communication, ensuring all parties are well-informed and aligned. Represent the CEO and Estate Manager in meetings when appropriate, taking notes and following up on action items. Office Management Oversee day-to-day operations of the Family Office, including vendor management and facility maintenance. Implement and maintain efficient systems for document management, filing, and information retrieval. Financial Administration and Vendor Management Assist with basic bookkeeping duties and expense management for executives. Support Estate Management with AP/AR Coordinate with the finance team on budgeting and financial reporting as needed. Help prepare financial documents for review and decision-making by the CEO and Principal. Qualifications: 5+ years of experience as an Executive Assistant, ideally in a Family Office. Work in property management or construction is also appealing. Exceptional proficiency with Google Workspace, Notion and Asana preferred. Ability to understand complex financial concepts and contracts. Excellent written and verbal communication skills, with the ability to interact effectively at all levels. Proven ability to handle confidential information with discretion and maintain the highest level of integrity. Outstanding problem-solving skills and ability to anticipate needs proactively. Flexibility to work extended hours when necessary and occasional travel. Knowledge of wealth management, real estate, and investment practices is highly desirable. Personal Attributes: Exceptional judgment and decision-making abilities Ability to thrive autonomously with broad decision making ability Meticulous attention to detail and commitment to excellence Adaptability and willingness to take on diverse responsibilities Positive attitude and ability to build strong relationships with stakeholders at all levels Benefits: Highly competitive salary commensurate with experience Comprehensive health, dental, and vision insurance 401(k) Liberal paid time off and holidays This position offers a unique opportunity to work closely with senior leadership in a dynamic Family Office environment. The ideal candidate will be a consummate professional who can seamlessly integrate into our team and contribute to the success of our organization.

Litigation Secretary - Boutique Law Firm | San Francisco | $95K-$105K Our client, a boutique law firm, is seeking an experienced Litigation Legal Secretary with 5+ years to join their team in San Francisco. This role supports multiple litigation attorneys and requires strong organizational skills, attention to detail, and the ability to manage a high-volume desk in a fast-paced environment. The firm offers a collegial and team-oriented culture, where staff are valued as key contributors to the firm's success. They seek a dedicated professional with a can-do attitude who thrives in a busy yet supportive environment that encourages growth and excellence. Key Responsibilities: Prepare and file legal documents in state, federal, and appellate courts (including TOAs and TOCs). Manage attorney calendars, schedule meetings, depositions, and travel. Handle e-filing, document management, and administrative tasks such as expense reports and time entry. Proofread and finalize pleadings, discovery, and correspondence. Maintain deadlines using a docketing and calendaring system. Qualifications: 5+ years of experience supporting litigation attorneys. Strong knowledge of state and federal court rules and procedures. Experience with e-filing, calendaring programs (e.g., CompuLaw), and document management systems (e.g., iManage). Proficiency in Microsoft Office 365 (Word, Excel, Outlook, PowerPoint). Professional demeanor, excellent communication, and the ability to multitask. Hybrid arranagement - 4 days/week in-office. Compensation: $95K-$105K This is an excellent opportunity to join a highly respected firm with a collaborative team and a strong litigation practice. If you're interested, please apply or reach out to learn more!

We are working with a firm seeking a highly motivated Litigation Secretary with at least two years of experience to join their team in San Francisco. In this role, you will work directly with attorneys to provide critical administrative and secretarial support, ensuring the efficient delivery of quality legal services. If you're organized, detail-oriented, and thrive in a collaborative environment, we want to hear from you! Key Responsibilities: Provide secretarial and administrative support to attorneys, managing complex and specialized tasks related to litigation cases. Prepare and format legal documents, including drafting correspondence, managing calendars, filing documents, and coordinating court filings. Collaborate with a team to ensure deadlines are met and clients receive exceptional service. Order and maintain office supplies, and assist with building-related issues and other general office needs. Provide back-up secretarial assistance as required for other attorneys. Requirements: 2+ years of experience as a litigation practice assistant or legal secretary. In-depth knowledge of federal and local court rules. Proficiency in MS Office, TOC/TOA tables, document management, e-filing, and legal database software. Excellent written and verbal communication skills. Superior organizational skills, including filing, calendaring, and proofreading. Ability to manage multiple tasks efficiently and work under pressure to meet deadlines. Desired Qualities: Professional and polished demeanor with strong interpersonal skills. Detail-oriented with a proactive and adaptable approach to problem-solving. Ability to work independently and in a team-oriented environment. If you're ready to contribute your expertise to a fast-paced, high-performing team, apply today! All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

Palo Alto, CA $28 - $32/hour Option 1 Staffing is currently seeking an Administrative Assistant to join one of the Bay Area's most esteemed employers. In this essential role, you will support multiple faculty members with a variety of tasks, including scheduling, financial reimbursements, event coordination, and more. This position requires a strong multitasker who maintains a calm demeanor and demonstrates professionalism in all interactions. Responsibilities: Complex calendaring with competing priorities for multiple faculty memebers Coordinating travel arrangements from flights, hotels, reservations to transportation Coordinating conferences, dinners, and corporate events Creating expense reports Monitor, and reconcile budget statements Research, identify, and resolve discrepancies as needed Arranging meetings and other events Reviewing incoming documents Answer incoming phone calls Qualifications: Minimum 2 years experience providing administrative support Ability to multitask and work in a fast-paced environment Bachelor's degree Experience using Oracle is highly preferred For immediate consideration, please apply! Option 1 Staffing is an award-winning, statewide, recognized leader in staffing and recruiting, specializing in placing the highest caliber of Non-Clinical Healthcare, Information Technology, Supply Chain, Administrative/Office, and Accounting/Finance professionals in contract and direct-hire opportunities. We work with top and emerging companies in the Technology and Healthcare industry. We Offer: Excellent opportunity to work for an outstanding, large, and growing company! Awesome Benefits! Excellent salary! Medical Insurance 401K “Best of Staffing Award” Best of Staffing Award is the only award in the U.S. that recognizes staffing agencies that have proven superior service quality based entirely on ratings provided by their clients and job candidates. Award winners make up less than 2% of all staffing agencies in North America. “Top Performer Award” Top Performer Award by Workforce Logiq highlights high-performing staffing companies who are chosen based on a variety of criteria critical to our clients' satisfaction, including customers serviced, cycle time, submittals per requisition, percentage of submittals hired, program compliance, fill ratio, and more. Member American Staffing Association Since 1991.

Orinda-based handbags & accessories company seeks a dependable and motivated Executive Office Assistant. Good person wanted: You are highly detail-oriented, outgoing, professional, and able to function in a high-paced, multitasking, dynamic environment Tech-savvy; able to quickly learn and master new software Your attitude and productivity are *everything* Prior customer service experience is a plus Before you submit your application, please consider that although we are a fashion-driven company, this position is *NOT* in any way a design position. Small team, tight quarters. We value integrity, timeliness, reliability, sociability, and a proactive work ethic. Based in Orinda, we (Parker Thatch: parkerthatch.com) are an established fashion accessories brand focused on expansion. We will treat you with respect and loyalty, and we expect the same from you. Please send your cover letter (very important!) with your resume as a single document.

The Stanford Cancer Institute (SCI) is one of only 57 National Cancer Institute-Designated Comprehensive Cancer Centers in the country and builds synergies and collaborations across Stanford Medicine. The SCI is a prominent, dynamic, and complex Stanford School of Medicine Institute. In the SCI you will be working with an unparalleled leading-edge community of faculty and staff who are fundamentally changing the world of health care in the cancer arena. DESIRED QUALIFICATIONS: Four-year college degree Experience with managing complex calendars, processing transactions on SU Oracle Financial System, web authoring, SU IRB guidelines, and Stanford Administrative Systems. *Detail Oriented and Extremely Organized *Self-starter *Resourceful *Experience with Microsoft Office Suite • Strong writing and communication skills *Strong proof-reading skills *Prior experience in an academic setting EDUCATION & EXPERIENCE (REQUIRED): High school diploma and three years of administrative experience, or a combination of education and relevant experience. KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED): Proficient computer skills and demonstrated experience with office software and email applications. Demonstrated success in following through and completing routine tasks. Strong organizational skills and attention to detail. Strong verbal and written communication skills. Excellent customer service and interpersonal skills.

UPTE-CWA Local 9119 is a dynamic and growing member-run, statewide union representing 18,000 University of California technical, research, and healthcare professionals. We are seeking a Temporary Administrative Assistant to be based in the Berkeley area. The current employment term is 6 months. Hybrid position. The Administrative Assistant will be responsible for providing logistical and administrative support to the work of the union. Candidates with a demonstrated commitment to economic and social justice work are strongly encouraged to apply. Responsibilities: ● Provide support to Organizing staff ● Receive, route and respond to phone calls and emails ● Receive and route all incoming mail and shipments ● Process all outgoing mail and shipments ● Process membership applications and other internal documents ● Track grievances, draft letters, create and maintain files ● Maintain Media list ● Provide logistical support for Union meetings, events, and actions ● Provide support for organizing campaigns ● Provide support for political outreach ● Provide support for special projects ● Help coordinate and plan logistics for statewide meetings and annual convention ● Research and order supplies and office equipment ● Provide assistance to the Systemwide Director as assigned ● Download, review and reconcile dues and new hire/change list on database ● Draft routine correspondence ● Perform database runs and produce routine reports as well as special reports as requested ● Reconcile membership and dues reports ● Design and maintain office organization systems ● Create and maintain email distribution list ● Set up and maintain relationships with vendors ● Organize and maintain storage room ● Design Flyers ● Other duties as requested Preferred Knowledge and Experience: ● Excellent written and verbal communication skills ● Ability to thrive in a fast-paced, high-pressure environment with short deadlines ● Strong work ethic, attention to detail, and ability to prioritize multiple tasks and assignments. ● Knowledge of word processing and excel software, Google Workspace, and Canva ● Familiarity with database and data management preferred ● Ability to engage with a diverse array of Union members, staff, coalition allies, with a positive and professional energy To Apply: Email: ************* Please include the following: ● A résumé with the months and years of employment for each position. ● A cover letter addressing your qualifications and ability to carry out the duties of the position as described above. Compensation includes a competitive salary and benefits package, including all University holidays, generous vacation, healthcare and retirement benefits. The salary range for this position is $64,153.02 - $86,216.30 Position open until filled.

Our client, a well-known mission-driven foundation that focuses on childhood development, is seeking a highly organized and proactive Office Coordinator / Administrative Assistant to support our team in a polished, mission-driven environment. This role will provide essential office support and light administrative assistance, working closely with the Executive Assistant to ensure seamless operations for a dynamic team. This is an excellent opportunity for a detail-oriented professional who thrives in a collaborative and low-ego workplace. The role will start on a part-time basis, with the potential to expand to full-time. **Please note that this will start Part-Time and move into full-time hours, hybrid, contract role in Woodside, CA. Pay will be up to $110k based on experience.** Key Responsibilities: Assist with scheduling and calendar coordination for the Managing Director, Early Childhood. Anticipate and fulfill the administrative needs of the Managing Director, Early Childhood. Handle phone calls and correspondence (letters, packages, etc.). Greet and assist visitors in a professional and friendly manner. Maintain office supplies and equipment, including ordering and inventory management. Coordinate and order team lunches. Ensure the office remains tidy and welcoming. Pick up mail and packages as needed. Assist the Executive Assistant in planning and executing team events, including logistics coordination, supply ordering, and RSVP management. Provide additional support to the Executive Assistant on ad-hoc projects and tasks as needed. Qualifications & Skills: 2-5 years of office/administrative experience in a professional setting. Bachelor's degree strongly preferred. Excellent organizational and multitasking abilities, strong communication skills, and a proactive approach. Must be comfortable working in a polished, mission-driven organization with a collaborative, low-ego culture. Willingness to expand to additional onsite days as needed. You can use www.workgrades.com to collect and manage your references for free and share them with us or anyone else you choose. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early. We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance.

A premier probate litigation law firm is seeking a dynamic Probate Secretary to join their Los Angeles office. Who We Are Looking For? The ideal candidate is committed to excellence, enthusiastic, flexible, organized, detail-oriented, and a team player with strong interpersonal communication skills, should thrive in a fast-paced, evolving, litigation environment and must have legal experience supporting multiple individuals, an ability to prioritize, balance and communicate around competing needs, and accommodate changing structural and support requirements. Principal responsibilities include but are not limited to: all aspects of litigation support preparing and filing documents in court creating internal files filing, photocopying, scanning; faxing; mailing correspondence processing incoming and outgoing mail document management and organization drafting correspondence and legal forms analyze legal documents for accuracy and completeness; strong proof-reader greeting clients and other guests processing e-Filings maintaining attorneys' general calendar coordinating messengers and deliveries assisting attorneys with trial preparations and other clerical duties as they arise The right candidate should be welcoming, confident, patient, and compassionate. Experience in litigation is required. Knowledge of MS Word, Outlook, Excel, Adobe Acrobat Reader, MS Office is required. Knowledge of Smokeball is beneficial. What's In It For You? Competitive Pay and Benefits: We work hard to foster inclusivity and encourage everyone to bring their best, authentic selves to the office every day. In addition to competitive salaries and bonuses, we offer a variety of programs, reasonably flexible work hours and family-friendly benefits to all of our employees, including: Company paid retirement contributions Paid Medical, Dental and Vision Coverage Paid Basic life insurance and Short-Term Disability Paid Time Off, including sick and vacation time Paid Maternity and Paternity Leave Paid Parking Discretionary, performance-based bonuses

Our client, a national law firm, is seeking a temporary to hire Administrative Assistant to support their officed and a fast-paced team in their Oakland, CA office starting ASAP! Responsibilities: Maintain stock and cleanliness of office; Handle purchasing and maintenance orders as needed. Provide document production, editing, and proofing support to legal professionals. Handle the main phone line, daily mail services, and copy machines. Ensure on-site and off-site physical records are complying with the records retention policy. Provide comprehensive office and administrative support through other tasks as required. Qualifications: 1+ years of office or administrative experience is required. A college degree or equivalent is required. Proficiency in Microsoft Office, graphics, and computer/software skills required. Able to learn litigation and filing procedures. Must be proactive with the ability to prioritize in a fast-paced environment. Compensation/Benefits: $23/hr-$26/hr while temporary. Salary of $50k-$55k when permanent, DOE. Hours are 8:30am-5pm. Starting ASAP! 100% onsite in Oakland, CA. Free parking! Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: ***************************************** Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting ************* Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)

Our client is looking to hire an Administrative Assistant on a 2-3-month contract basis to provide administrative support for their busy San Francisco, CA office. The ideal candidate for this role will have 1+ years of administrative office experience and be able handle day-to-day administrative duties and upkeep of the office. Candidates must be reliable, confident, motivated, have a sense of urgency, self-starter with excellent organizational and communication skills and can work well under pressure. Contract Compensation: $25-$28 per hour* *rate listed not guaranteed - potential offers vary based on experience level, qualifications, and internal equity and may be outside of this range. Applicants must be able to work on a hybrid basis, 3-4 days (in office) and 1-2 days (home) per week in San Francisco, CA to be eligible for this position. If you are interested and meet the qualifications below, apply with your resume for more information! Responsibilities: Provides administrative support to office staff Responsible for scheduling and calendar management Manages travel arrangements Responsible for meeting preparation, including lunch reservations, marketing material preparation, and confirming attendees Takes meeting minutes and transcribes/distributes as needed Expense reporting Setting up any new hires Being back up to the receptionist as needed Handling any printing/binding for the office Other responsibilities as required Qualifications: Bachelor's degree 1+ years of administrative office experience Strong Microsoft Office Suite experience Ability to work effectively individually and in a team Strong organization and time management skills Desire to work in a fast-paced environment Excellent verbal and written communication Strong attention to details Our Commitment to Diversity, Equity & Inclusion The Hollister Group is an equal opportunity employer. We welcome and encourage applications from people who are under-represented in their respective occupation or position.

$30-$34.50/hr. Administrative Assistant Contract - 12 Months - potential to extend Cupertino, CA Must Have Qualifications: Experience providing high-level administrative support to executives in a dynamic, fast-paced environment Strong written and verbal communication skills with extraordinary attention to detail 5+ years experience supporting high-level executives with administrative support including strategic calendar prioritization, event planning, travel logistics, expense reporting and project management Preferred Qualifications: Demonstrated ability to take initiative, build trust and maintain strong cross-functional relationships Extraordinary organizational, time management and administration skills with an exceptional response rate, solutions-oriented approach and relentless tenacity Experience tackling ambiguous challenges with curiosity and creative problem solving skills Proven ability to handle confidential business matters with discretion while remaining calm and confident under pressure Experience working effectively in a highly matrixed organization across time zones Strong negotiation and interpersonal skills Passion for building team culture and fostering a positive, productive work environment

Our client is a mid sized regional California law firm with a congenial family friendly environment. Our client's practice is in a specific niche that helps make California a better place to live for everyone - especially our children. They are seeking a Litigation Secretary for their San Francisco or East Bay office. If you have 3+ years of Litigation Secretarial experience and enjoy a relaxed work environment the salary will go to 90K, they could be flexible depending on experience. Our client has a remote hybrid schedule where employees come in ONE day per week. Responsibilities: Prepare legal documents including correspondence, memoranda and shell documents Prepare and process state/superior/federal court and administrative agency filings Proofread documents for content and clarity, and create redlines Prepare and process new client and matter forms, fee agreements, engagement letters, and vendor invoices Provide heavy calendaring for assigned attorneys, maintain client and administrative files Prepare expense reports and make travel arrangements Proofread and update presentation materials and create and work with PDF documents Qualifications: 3+ years of Litigation Secretarial experience E-filing experience is required Must be able to coordinate complex scheduling for multiple attorneys Strong computer proficiency in Microsoft Office Suite (including Outlook, Word, Excel, PowerPoint) and various legal software applications (including CompuLaw preferred); experience working with a document management system