Administrative Assistant Jobs in Alvin, TX

Our client in Greenway Plaza area is seeking an Administrative Assistant to join their team. We are seeking candidates with 2-5 years experience, in a corporate environment, and ability to work in a fast paced environment. Growth potential, stability and benefits offered. This is a hybrid work schedule, with a starting pay range of $22 - $25/hr. Responsibilities: Secure pricing, generate quotes, process purchase orders Track orders, data entry, filing Calendar management, travel arrangements, expense reports Project coordination Qualifications: Bachelors degree preferred, but not required 2+ years of administrative / clerical support in an office environment Excellent communication skills, as well as grammar and spelling Proficiency in Microsoft Office All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

Susman Godfrey has an opening for an Administrative Assistant in the Houston office. This role is strategically designed as a direct career path toward becoming a Legal Secretary. Responsibilities include, but are not limited to, maintaining and updating Outlook contacts, revising and editing documents, file organization, light accounting, coordinating travel and other administrative responsibilities. Successful candidates must be detail-oriented, have superior organizational skills, able to handle multiple tasks simultaneously under strict deadlines, have excellent writing and communication skills, exercise good judgment, possess a team player attitude, and have the flexibility to work after hours when needed. Qualified candidates will have a 4 year college degree. Some experience in a prior legal setting is preferred. At least one to two years of work experience in an office environment. Other requirements include a strong computer proficiency in MS 365 and Adobe Professional.

Structured Foundation Repairs Houston is a foundation repair company in Houston that prides itself on delivering high-quality services. With an A+ BBB rating, lifetime warranty, affordable financing options, and free evaluations, we ensure that our customers receive top-notch foundation repair solutions. Role Description This is a full-time on-site role for an Administrative Assistant at Structured Foundation Repairs Houston in Houston, TX. The Administrative Assistant will be responsible for providing administrative support, handling phone calls with proper etiquette, communicating effectively, assisting with executive administrative tasks, and utilizing strong clerical skills. Qualifications Administrative Assistance and Executive Administrative Assistance skills Strong Phone Etiquette and Communication skills Clerical Skills Excellent organizational and time-management abilities Proficiency in Microsoft Office applications Ability to work effectively in a team setting Experience in the construction or home improvement industry is a plus High school diploma or equivalent

Feeling like you're always one step ahead? Wilcrest Pharma gets you. You know that feeling-when everything's coming at you fast, and you're seeing chaos around the office. That's where you step in. You're the person who thrives when things get messy. The one who sees the puzzle and puts the pieces together before anyone else even notices it's fallen apart. At Wilcrest Pharma we know the importance of smooth operations. Our executives? They can't do it alone. That's where you step in. Imagine this: The CEO is about to walk into an important meeting, but their calendar's a mess. Travel plans need rearranging. A last-minute request pops up. There's no panic here because you've already handled it. You've got everything under control, and now they can focus on the big picture-because you've taken care of the details. Our Administrative Assistant is about more than just supporting the top brass. You're the unsung hero behind every successful day. You're the glue that holds it all together. So, what do we need from you? You're an expert in organization, communication, and problem-solving. You're ready to juggle priorities, keep the ball rolling, and ensure no detail gets overlooked. You don't just react, you anticipate. In the world of Wilcrest Pharma, you'll be keeping everything running smoothly, making sure nothing-absolutely nothing-falls through the cracks. You're calm under pressure, and you have the skills to make even the most stressful days feel like a breeze. When the clock's ticking and it seems like everything is happening at once, you're the one who brings order to the chaos. Ready to get in the driver's seat and help make a difference? Join us at Wilcrest Pharma. Together, we'll make sure every piece falls into place.

**** Currently, we are not accepting submissions from recruiters or headhunters for this position. Thank you. Well known for its construction law expertise since 1989, Cokinos | Young offers a broad array of legal services delivered with a commitment to efficiency, value, and client service. Clients benefit from our extensive experience on a wide range of projects in both the public and private sectors. Cokinos | Young prides itself on a vibrant culture of cooperation and collaboration and welcomes all qualified candidates looking to join our growing team of professionals. Today, we are a firm of approximately 100 lawyers across Texas and on both coasts. The Firm is currently seeking an experienced Litigation Secretary in our Houston office. This dynamic position involves a combination of administrative, organizational, client service, and communication tasks to support a team of Houston attorneys. You will work under the supervision of an attorney team and will provide support on assigned legal cases and tasks. The firm offers a competitive benefits and compensation package and a supportive team environment and culture. The optimal candidate will have 5+ years of experience and competencies in Microsoft Word, strong attention to detail, and organizational skills. Apply today and join our team! Responsibilities for Litigation Secretary Provide secretarial support to 3-5 attorneys Manage case deadlines and filings Assist with trial preparation and research Maintain/enter billable time entries for attorneys Transcribe, prepare, edit, and proofread legal documents and communications Organize legal documents in the document management system Maintain court docket (including calendaring docket control orders) Prepare document outlines, including motions and petitions Schedule court hearings, depositions, and other proceedings Effectively communicate with clients and colleagues Source and verify important case intelligence Familiarity with construction law and liens is a plus but not required. Answer phone calls and emails, take notes/messages and redirect calls and messages when appropriate. Maintain attorney calendars Qualifications of Litigation Secretary Associate degree or equivalent legal degree preferred 5+ years of legal secretary experience Notary public desired Basic level of experience using office machinery (printers, fax machines, photocopiers, etc) Advanced knowledge of Microsoft Office Suite: Outlook, Word, Teams, and other business technologies Experience with document management software is a plus. Sensitivity to confidential documents and information Ability to multitask while maintaining a high degree of attention to detail and accuracy in a high-paced, dynamic environment Proven experience working in a professional office environment Excellent verbal and written communication skills High standards of client service Organizational and time management skills Ability to prioritize work and meet deadlines Ability to work independently to accomplish routine tasks Great team player Pay/Salary: Commensurate with experience. Pay includes a year-end performance-based bonus. Job Type: Full-Time Shift: 8 hours per day, Monday - Friday (plus occasional overtime) Location/In-person preferred/2-day remote hybrid options Benefits: Medical, Dental, Vision, Life Insurance, 401K and Profit Sharing

LINK Staffing is looking for a Bilingual Administrative Assistant to support our client's team in the retail industry! If you're highly organized, detail-oriented, and thrive in a fast-paced environment, we want to hear from you! Pay: $16 - $18/hr Location: Houston, TX 77099 Schedule: Monday - Friday, 8:00 AM - 5:00 PM Responsibilities: Answer and direct incoming calls professionally Schedule and coordinate interviews Support recruiters with onboarding and documentation Assist with drafting emails and reports Assist candidates and clients in the office Perform other administrative tasks as needed Maintain organized filing and record-keeping system. Qualifications: Previous experience in an administrative role, preferably in staffing or HR Strong ability to multitask and prioritize in a fast-paced environment Excellent written and verbal communication skills in English and Spanish High attention to detail and strong organizational skills Proficiency in Microsoft Outlook and Microsoft Office Suite Experience with HR software is a plus

Dacon is the construction business unit of Dashiell, specializing in the construction of high and medium-voltage electrical infrastructure. Dacon has completed hundreds of greenfield substation and substation modification projects up to 500 kV from site preparation through energization. In addition to necessary high voltage construction skills; DACON employees have unique capabilities with regards to control wiring, equipment testing, bus welding and power cable installation. We are unique in the diversity of our skills gained through past project engagements. More information about Dashiell and Dacon can be found at ***************** Job Title: Administrative Assistant Job Location: 1300 Underwood, Deer Park, TX 77536 Primary Function: The Administrative Assistant is responsible for providing clerical support and acting as the administrative point of contact in the fast-paced construction office including supporting department managers, inner office and field personnel Duties & Responsibilities Employee may be called upon to perform any or all of the following functions: Assist various departments with onboarding administration processes for new hires including new office equipment set up, office moves, paperwork submittal, network access set up and telephone updates Order, receive, stock and distribute office supplies for all employees Maintain Mobile Solutions account Purchase event tickets for Manager to provide to customers and coordinate company functions as needed Establish and maintain multiple filing systems. Create reports and assists in the preparation and processing of documents. Maintains electronic and paper records, including the updating of contact lists and office policies and procedures Manage HCTRA account for office personnel Sort and distribute mail. Provide support to Accounting Department as needed Other duties as required Minimum Qualifications / Experience A minimum of one year of experience in an office setting and a High School Diploma is required. An Associates degree in Business, Accounting, or equivalent field preferred. Possess skills in the following areas: Demonstrated proficiency with Microsoft Office Suite (Outlook, Word, Excel) Demonstrated attention to detail to accurately process and review data entry Ability to define problems, collect data, establish facts and draw valid conclusions Proven communication skills, both oral and written, to convey thoughts, ideas, and facts to a diverse group of individuals from senior management to co-workers Ability to prioritize and work in a fast-paced environment to meet all deadlines with minimal supervision Physical Requirements: This position requires minimal physical effort. Must be able to endure prolonged periods sitting at a desk and working on a computer for a minimum of 8 hours a day While performing the duties of this job, the employee will primarily work indoors, with occasional outdoor exposure to year around weather conditions and noise. Must be able and willing to travel overnight for trainings and/or meetings as required (10%) Working extended hours, including weekends, may be required periodically. May occasionally lift up to 25 pounds at a time. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions as defined per Company policy. Equal Employment Opportunity DACON is an Equal Opportunity Employer. We do not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status or any other basis covered by appropriate law. DACON provides 100% company paid benefits through LINECO. Must be at least 18 years of age and legally authorized to work in the United States on a permanent basis without visa sponsorship. No third-party recruiters, please.

Request facility / building management service as needed for office suite. Maintain supply room and break rooms and replenish as needed. Review office supply and beverage vendor invoices for accuracy and forward to Accounting for processing. Coordinate daily Senior Leadership Team lunch orders. Handle information and non-routine information and maintain confidentiality. Work independently and with the Division Office Manager on special non-recurring and ongoing projects. Coordinate new hire onboarding for new hires including processing parking forms, fitness center forms, badge requests, etc. Manage Kastle security badge assignments. Contribute to building a culture of excellence and employee satisfaction through participation on various employee committees and colleague networks. Maintain flexibility in schedule as needed. Adapt quickly to new assignments as needed. Work as a team to accomplish large-scale projects. Serve as City of Houston certified fire warden for office suite. Serve as member of Division Social Committee Serve as member of Emergency Operations Planning Committee in support of Division Emergency Operations. POSITION REQUIREMENTS Education: High school diploma required; some college preferred. Experience: Minimum three years relevant experience in an office environment. KNOWLEDGE, SKILLS & ABILITIES High level of interpersonal skills to handle sensitive and confidential situations. Attention to detail in composing, typing and proofing materials. Must be able to establish priorities, multi-task and meet deadlines. Must have strong working knowledge of a variety of computer software applications in the Microsoft Office suite of programs (Microsoft Office Suite, including Word, Outlook Calendar, Excel, etc.). Excellent interpersonal skills and ability to work in a cooperative manner with all levels of the team. Position continually requires poise, tact and diplomacy. Practices proper business etiquette for in-person, telephone and virtual communication. Formal business attire environment.

Yetter Coleman is looking for an energetic, enthusiastic Practice Assistant to join our special firm. The Practice Assistant will work closely with our Office Manager and our IT Team to provide legal secretarial and administrative support to multiple attorneys. The Practice Assistant provides support during trial and appeals. Roles and Responsibilities: Prepare and edit legal documents, including documents for filing. Organize and maintain case files. Manage and maintain calendars and deadlines for multiple attorneys. Schedule and coordinate meetings and conferences. Process new client/matter intake and set up. Enter billable time for our timekeepers. Process expense reports. Manage email traffic for assigned partners. E-file documents in Texas state and federal courts. Create tables of contents and tables of authorities Make travel arrangements for team members. Assist with case-related assignments when needed. Perform conflict searches for new matters and lateral hires. Assist at local and out of town trials. Assist with other duties as required. Minimum Qualifications Previous law firm experience is required. Flexibility to work overtime. Travel required during trial. Previous trial or appellate experience required. Ability to handle confidential matters and information with discretion and diplomacy. Proficient organizational skills and time management skills with the ability to successfully manage multiple tasks with multiple priorities in a high-volume, high-energy environment. Strong verbal, written, and interpersonal communication skills with the ability to create and maintain solid working relationships across the firm. Ability to lift 25 lbs. Preferred skills: Time Entry for Billable Timekeepers Microsoft 365 Outlook, Word, Excel, Adobe iManage experience (preferred) SharePoint experience (preferred) Calendar/docket software experience (BEC preferred) Teams (preferred) Thomson Reuters Drafting Assistant (preferred) Westlaw and Best Authority

Korn Ferry has partnered with our client in their search for an Executive Assistant. They pride themselves on providing exceptional service to their clients and fostering a positive, collaborative work environment. We offer amazing benefits and opportunities for growth. The ideal candidate would be positive, reliable, and hardworking and have a passion for providing top-notch support for our executives and office staff. Key Responsibilities: Greet and assist customers with friendly and professional demeanor. Maintain office inventory and ensure supplies are well stocked. Arrange travel accommodations and itineraries for executives. Schedule and coordinate meetings, appointments, and events. Provide general administrative support as needed. Qualifications: College degree required. Strong organizational and multitasking skills. Excellent communication and interpersonal abilities. Proficiency in Microsoft Office Suite (Word, Excel, Outlook). Previous experience in an administrative or executive assistant role is a plus. Benefits: Competitive salary and performance bonuses. Comprehensive health, dental, and vision insurance. Generous paid time off and holidays. SE#510719659

LMC is currently seeking an organized construction administrative assistant to support our office with clerical and administrative tasks. This role is essential in supporting our construction management team by ensuring that all administrative and operational tasks are handled efficiently. The ideal candidate will have a strong background in office management and customer service, with the ability to communicate effectively and assist in various administrative duties. Key Responsibilities: Implement administrative projects, systems, process, and policies Answer incoming calls and respond to emails professionally Execute clerical and general office duties such as setting up filling systems, data entry, provide administrative support to the construction team Assist with office management tasks, ensuring that all necessary supplies are stocked and organized. Date stamp, sort, and circulate mail to appropriate departments or individuals. Utilize computer systems to maintain project documentation and records accurately. Support the team with typing reports, correspondence, and other documentation as required. Collaborate with various departments to ensure seamless operations on-site. Prepare billings, contracts, change orders, change order proposals, reports, memos, letters, transmittals and other documents, using Microsoft Word, Excel spreadsheets, other databases, and /or presentation software. Requirements: Knowledge and skills relevant to a Construction office technical tasks Previous experience in an administrative role Strong computer skills, including proficiency in Microsoft Office 365 Familiarity with construction terminology and processes

The Administrative Assistant in Humble TX serves as the first point of contact for the community, providing a warm welcome to visitors and comprehensive administrative support. This role is essential for maintaining an organized and professional front office operation. Key Responsibilities: Reception: Greet guests, manage incoming calls, and direct inquiries appropriately. Clubhouse Reservations: Coordinate the booking and scheduling of the clubhouse for events, activities, and groups. Track collection of reservation fees and responsible for forwarding to the appropriate departments. Sport Reservations: Coordinate the booking and scheduling of the tennis courts, pickleball courts, and baseball/softball fields. Access Card Management: Process and distribute access cards, ensuring secure and efficient access to facilities. Troubleshoot basic access system issues and contact vendor for additional support. Website Administration: Review and update Association website as needed to keep information current and accurate. Inquiry Support: Address general questions, providing accurate information and guidance. Administrative Assistance: Support various administrative tasks including but not limited to mail distribution, scheduling, and document management. Reporting: Pull monthly reports to ensure accuracy of resident access to amenities and other reports as needed for proper management of the property. Perform other duties as assigned. Qualifications High school diploma or equivalent required. One to two years related experience/training. Language/Math/Reasoning Ability Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write correspondence. Ability to speak effectively before groups of customers or employees of organization. Ability to add and subtract two-digit numbers and to multiply and divide with 10's and 100's. Ability to perform these operations using units of American money and weight measurement, volume, and distance. Ability to apply common sense understanding to carry out simple one- or two-step instructions. Ability to deal with standardized situations with only occasional or no variables. Computer Skills Basic personal computer skills including electronic mail, word processing, spreadsheet, graphics, etc. Certificate/Licenses N/A Competencies Professional Maturity: The ability to separate emotional feelings from the real issues at hand. The ability to legitimately and objectively challenge the substance of our beliefs and biases of our observations. Responsibility: The ability to meet commitments made to yourself and others, keeping the promises you make, and acknowledging and accepting the choices you have made, the actions you have taken, and the results they have led to. Communication: The ability to write and speak effectively using appropriate convention based on the situation; actively listens to others, asks questions to verify understanding, and uses tact and consideration when delivering feedback to others. Flexibility: Demonstrate responsiveness and adaptability following change initiatives and demonstrates ongoing support for change efforts. Organized: Methodical and efficient in structuring tasks to be accomplished. Computer Savvy: The knowledge and ability to use computers and technology efficiently and effectively. Customer Service: The ability to demonstrate a series of activities designed to enhance the level of customer satisfaction. Job Description Job Knowledge/Technical Knowledge: Demonstrates a sound working knowledge of current role and the technical systems, applications and equipment used in performing this role, and understands the impact this role has on other business functions within the organization. Interpersonal Communication: Writes and speaks effectively based on the psychological, relational, situation, environmental and cultural dynamics within the situation. Manages Change: Demonstrates effectiveness and flexibility with changing environments, responsibilities, tasks, and people. Attention to Detail: Follows detailed procedures to ensure accuracy in the entry and reporting of data. Organization: Uses time efficiently by prioritizing and planning work activities. Integrity and Respect: Demonstrates utmost level of integrity in all instances and shows respect towards others and towards company principles. Teamwork: Shares key information with others involved in a project or effort, works in harmony to accomplish objectives, responds with enthusiasm to directives, and shows support for departmental and organizational decisions. Quality: Sets high standards and measures of excellence to ensure quality assurance in every aspect of work performed. Accountability: Takes personal responsibility and ownership for adhering to all company policies and procedures while also completing work timely and in accordance with performance expectations. Physical Demands Substantial movements (motion) of the wrist, hands, and/or fingers in a repetitive manner. Close vision (clear vision at 20 inches or less). Sedentary physical activity performing non-strenuous daily activities of an administrative nature. Exerting up to 10 pounds of force occasionally to lift, carry, pull, or otherwise move objects. Manual dexterity sufficient to reach/handle items and work with the fingers. Work Environment Well-lighted, heated and/or air-conditioned indoor office setting with adequate ventilation. Moderate noise (examples: business office with computers and printers, light traffic). Full Time: Work Schedule: Monday through Friday 9 AM - 5 PM. From March through November, hours will adjust for daylight savings time, with Wednesdays being the only day with hours of 11 AM - 7 PM. Job Type: Full-Time Salary: From $18.00 per hour Benefits: 401(k) Dental insurance Health insurance Paid time off Vision insurance Schedule: Monday through Friday 9 AM - 5 PM. From March through November, hours will adjust for daylight savings time, with Wednesdays being the only day with hours of 11 AM - 7 PM. Ability to commute/relocate: Humble: Reliably commute or planning to relocate before starting work (Required) Experience: Customer service: 1 year (Preferred) Job Type: Full-time Pay: $18.00 per hour Schedule: Monday to Friday Work Location: In person Onsite

Employment Type: Full-time Alumanate is a leading manufacturer of aluminum composite panels, specializing in the signage, architectural, and transportation industries. We are rapidly expanding and seeking a highly organized Executive Assistant to support our executive leadership in managing daily operations, strategic initiatives, and administrative functions. Position Overview The Executive Assistant will play a crucial role in optimizing the efficiency of the CEO and executive team. This individual will be responsible for managing schedules, coordinating meetings, handling communications, and ensuring seamless day-to-day operations. The ideal candidate is proactive, detail-oriented, and thrives in a fast-paced, dynamic environment. Key Responsibilities Executive Support: Provide high-level administrative assistance to the CEO and executive leadership, ensuring efficient workflow. Calendar & Schedule Management: Organize and maintain the CEO's calendar, schedule meetings, and coordinate travel arrangements. Communication Management: Handle confidential correspondence, draft emails, and serve as a key point of contact for internal and external stakeholders. Meeting Coordination: Prepare agendas, take meeting minutes, and ensure follow-ups are completed. Project Management: Assist in managing key company initiatives, tracking deadlines, and ensuring deliverables are met. Operations Support: Work closely with leadership on operational tasks, including handling documents, reporting, and vendor coordination. Confidentiality & Discretion: Manage sensitive information with professionalism and confidentiality. Process Optimization: Identify and implement improvements to streamline administrative processes. Qualifications & Skills 5+ years of experience as an Executive Assistant, Chief of Staff, or similar role supporting C-suite executives. Strong proficiency in Microsoft Office (Excel, Word, Outlook, PowerPoint) and project management tools like Monday.com. Exceptional organizational, time management, and multitasking skills. Excellent verbal and written communication skills. Ability to work independently, anticipate needs, and take initiative. Strong problem-solving skills and ability to prioritize tasks effectively. Experience in manufacturing, logistics, or a fast-paced operational environment is a plus. Why Join Alumanate? Competitive salary and benefits package. Growth opportunities in a rapidly expanding company. Collaborative and dynamic work environment.

Executive Assistant / Receptionist - Job Description A boutique private wealth management firm in Houston, TX, is seeking an Executive Assistant / Receptionist to support the principals of the firm. This role is a key function within the organization and offers competitive compensation, including participation in the company's annual bonus pool. Over time, this position has the potential to expand into operations support, providing additional growth opportunities for a truly motivated individual. The firm prides itself on its comprehensive financial planning, personalized approach to asset management, strong client relationships, and excellent client service. Key Responsibilities • Serve as the first point of contact for incoming calls and visitors, ensuring a professional and welcoming experience • Schedule and manage meetings for firm Principals, including quarterly client update meetings • Plan and coordinate firm events, such as quarterly Investment Forums and the annual holiday luncheon • Manage all facilities requests and coordinate with building management, as needed • Act as the "Face of the Firm" for visitors, maintaining a professional and hospitable environment • Oversee office and kitchen supply inventory management • Distribute newsletters and other informational materials to clients via email blasts Operations & Administrative Support (Growth Opportunity) • Cross-train to support critical operational functions, including assistance with investment reviews, insurance, and administrative processes as needed • Develop a strong understanding of firm workflows to become a valuable resource for internal operations Reporting Structure • Reports directly to Firm principals Qualifications & Skills • Proficiency in Microsoft Outlook, Word, Excel, and PowerPoint • Strong attention to detail, organizational, and analytical skills • Excellent communication and interpersonal skills to interact with clients and team members professionally • Ability to take initiative and work proactively in a small team environment • Basic understanding of economics, markets, and investments (preferred but not required) Work Schedule & Benefits • Work Hours: Monday - Thursday: 7:30 a.m. - 5:00 p.m. | Friday: 8:00 a.m. - 3:00 p.m. • Holidays: Observance of stock market / bank holidays • Benefits: Competitive benefits package, including health insurance and a 401(k) plan • Culture: Collaborative, small-office environment with a supportive, family-like team Employment Requirements • Must be eligible to work in the United States • Commitment to excellence and a strong work ethic • Must pass a background check, including a credit check

Job Posting: Administrative Assistant/Front Desk Company: Tandem Services, LLC Job Type: Full-time At Tandem Services, LLC, we are committed to providing exceptional service to our customers every day. Our team is dedicated to making a noticeable difference through the quality of our work and back-office support. We specialize in a wide range of services, including site work drainage, paving, structural and mechanical installation, tank and vessel repair, infrastructure development, environmental conservation projects, and government building projects. We believe that our employees are the backbone of our success, and we are currently seeking a dedicated Administrative Assistant/Front Desk to join our team and contribute to our continued growth. Role Description We are looking for a full-time, on-site Administrative Assistant/Front Desk to join our office in Kemah, TX. This role is critical to ensuring smooth daily operations within the office and providing outstanding administrative support to our executive team. The ideal candidate will be responsible for managing phone calls, handling clerical tasks, assisting with accounts payable, managing tickets, coordinating onboarding for new hires, and maintaining organized filing systems. The successful candidate will be detail-oriented, proactive, and able to thrive in a fast-paced environment. If you enjoy working with a close-knit team and making a positive impact in the workplace, we would love to hear from you! Key Responsibilities Answer and direct incoming phone calls with professional phone etiquette. Perform general administrative tasks including filing, organizing, and managing correspondence. Process and manage accounts payable and maintain accurate financial records. Assist with onboarding new hires and ensuring smooth employee integration. Manage and track tickets for various operational needs. Support executive staff with day-to-day administrative tasks. Maintain office organization to promote efficiency. Utilize QuickBooks for financial data entry and reconciliation. Qualifications 2+ years of experience with QuickBooks (preferred). Proficiency in Microsoft Office Suite (with a significant focus on Excel). Strong organizational and time-management skills. Excellent phone etiquette and clear communication skills. Ability to work independently and prioritize tasks in a fast-paced environment. Experience in accounts payable or similar administrative tasks is a plus. High school diploma or equivalent (additional certifications as an Administrative Assistant or Secretary are a plus). Why Join Us? Competitive pay and benefits. Opportunity to work with a growing and dynamic company. A supportive and team-oriented work environment. Direct involvement in projects that make a difference in our community. How to Apply If you believe you are a good fit for this position and are excited about joining Tandem Services, LLC, we encourage you to apply today! Please send your resume and cover letter to ************************* with the subject line "Administrative Assistant Application - [Your Name]". We look forward to hearing from you!

The HR Administrative Assistant contractor is responsible for providing administrative support to the human resources team. The ideal person will be experienced in working with confidential information, have excellent written communication skills and be able to anticipate arising needs. RESPONSIBILITIES • Draft email communications for HR department to send out. • Prepare Excel import files related to benefits. • Prepare new hire kits. Mail new hire kits where requested. • Perform I-9 Audits. • Review, code, and record all HR invoices. • Keep HR SharePoint site updated with relevant documents. • Update wellness calendar. • Track and handle all contractor COEs. • Handle mass mailings for HR department. • Create forms for HR/Payroll. • Update communications pieces for employees. • Reception coverage. • Be flexible to other duties as needed to support the office and HR department. REQUIREMENTS • At least 3 years of administrative assistant experience working with confidential records. • Exposure to HR department. • Excellent attention to detail and accuracy. • Advanced experience in Excel and Word required. • Ability to plan and organize workload, adapt to changing priorities and work well under pressure with minimum supervision. • Solid interpersonal communication skills and the ability to build relationships in a small team environment as well as with external parties. • Bring a positive team player attitude that is dependable and committed to the objectives given.

Goebel Fasteners, Inc. is a full line manufacturer/distributor of standard and metric fasteners, including blind rivets, self-tapping/drilling screws, drill bits, nut drivers, toggle latches, hand & power tools, and innovative specialty products. We have been family owned and operated since 1979 and are proud to serve over 70 different countries. We are looking for an organized, hard-working, dynamic individual, to join our innovative and passionate team as an Sales Administrative Assistant for our Houston facility. What sets us apart is our commitment to higher quality products and outstanding customer service. If you are the type of person who can communicate effectively, identify individual needs, and capitalize on opportunities, then we want you on our team. Description: The Sales Administrative Assistant is responsible for providing administrative support, assisting in daily sales operations, and improving the customer experience. This individual will work closely with the sales manager to oversee daily sales operations and proactively monitor work efficiency to improve sales performance. This position requires a goal oriented person with a high level of self-motivation and a strong work ethic that is results-driven and possesses integrity and the desire to help others. . A positive attitude and a friendly demeanor are essential in working with our clientele. The ideal candidate will have previous experience in B2B distribution sales and will be able to establish ongoing rapport with existing and potential customers. Essential Functions - Work closely with the sales manager to assist in daily sales operations - Conduct data entry into company systems; review and verify the information to ensure accuracy and accessibility - Provide customers/prospects/contacts with product information and respond to requests for quote to communicate pricing structure - Proactively respond to online customer inquiries and provide sales assistance through live chats, phone calls, and email while managing a high volume of incoming sales leads to attain individual and team goals and revenue targets. - Prepare and update a wide variety of daily, weekly, and monthly reports including gathering, verifying, compiling and interpreting information from other areas and sources. - Support outside sales team by reviewing and converting all sales estimates to sales orders using computer ERP system along with assisting in accumulating necessary documentation and preparing detailed bid packages to submit to customers when required - Update job knowledge by studying new product descriptions and participating in educational opportunities, participate in accurate organized usage of CRM platform - Enter orders per customer specifications and track fulfillment process to completion - Monitor stock and inventory levels to update customers/sales team and work with purchasing to coordinate pricing and product lead times for non-stock items - Answer phones and emails with proper business etiquette - Maintain confidentiality of customer and company data - Develop new contacts in customer database via cold-calling & generating new leads - Accomplish department and organization goals by accepting ownership for accomplishing new and different requests; exploring opportunities to add value to job accomplishments - Maintain professionalism and communication to maintain customer and vendor relationships - Model company culture reflecting positivity and core values in all actions - Represent Goebel Fasteners, Inc. in a positive and professional manner and maintain excellent customer service - Other duties and responsibilities as assigned Qualifications - - High School Diploma or general education degree (GED); or six months to one-year related experience and/or training; or equivalent combination of education and experience - Ability to manage priorities and workflow with versatility, flexibility, and a willingness to work within constantly changing priorities with enthusiasm. - Team player who possesses excellent written and oral communication skills; strong organizational, problem-solving, and analytical skills. - Strong attention to detail, accuracy and reliability with the ability to thrive in a fast-paced environment. - Must be professional, polite, well-spoken and courteous; must demonstrate a calm demeanor in all situations with outstanding clear and concise interpersonal and communications skills - Proficient computer skills including experience with CRM maintenance, Quoting, and Order Management is required. Basic to Intermediate knowledge of Microsoft Office tools, Outlook, Word, and Excel - Ability to work and to interact with customers and employees while demonstrating tact, sensitivity, discretion and professionalism - Strong keyboarding and proofreading skills that result in minimal errors - You must be a US citizen or Permanent Resident Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. - Requires extended periods of sitting - While performing duties of this job, the employee is regularly required to talk or hear. The employee is frequently required to use hands to finger; reach with hands and arms; and operate a computer. - May frequently be required to stand; walk; kneel, bend and twist - Requires the ability to lift products and supplies, up to 65 pounds Equipment and Working Conditions - Multi-tasking fast paced environment - Sitting 80% of time, standing and movement 20% of time Goebel Fasteners Inc. is an equal opportunity employer and a proud employer of United States military veterans. A pre-employment drug screen as well as a background check is part of our hiring process. Disclaimer: This does not list all duties of the job. You may be asked by supervisors or managers to perform other duties. You will be partially evaluated on your performance based on the tasks listed in this . The employer has the right to review this at any time. The job description is not a contract for employment, and either you or the employer may terminate employment at any time, for any reason.

The Process Assistant is responsible for providing administrative and operational support across various departments, including HR, sales, office administration, and event coordination. This role ensures the efficient execution of routine processes and tasks while assisting with bilingual translation needs. The Process Assistant will play a key role in supporting company events, document management, and office organization. Administrative Support: Scan and upload assembly reports, invoices, and relevant documents to the file server. Manage and update monthly calendars. Check feedback boxes regularly and report findings. Assist with office organization, including seasonal decorations and event setup/breakdown. Event Coordination: Assist with coordination of company events & luncheons while maintaining the budget. Manage company announcements, ensuring timely updates and distribution. Maintain calendar invites for office events and activities. HR & Sales Support: Work closely with HR & Sales to assist with administrative tasks as needed. Translate documents for HR and other departments as required. Operational Assistance: Handle WIP/Production picture uploads to the file server. Prepare and manage Data packs. Support the creation and distribution of various internal communications. Assist with process flow charts and writing procedures for training Qualifications & Requirements: Bilingual (Spanish & English) is required. Strong organizational and time management skills. Proficiency in Microsoft Office Suite (Outlook, Word, Excel, etc.). Ability to handle multiple tasks with attention to detail. Strong communication and interpersonal skills. Experience in an administrative or process-driven role is preferred. Ability to create and update process flow charts and training procedures. Strong problem-solving skills with an analytical mindset. Experience with document management and version control. Basic knowledge of office financial processes (e.g., budgeting, expense tracking). Ability to work independently and collaborate with multiple departments. Experience using office equipment such as scanners, copiers, and multi-line phone systems. Work Environment: Office setting with occasional requirements to assist on shop floor or event setups. Regular interaction with multiple departments and team members.

Empower Justice: Be part of the process that makes Life-Changing Settlements! Joining us means becoming part of a workplace that values integrity, excellence, and the pursuit of justice. We are committed to investing in our team members, providing opportunities for personal growth, professional development, and the chance to make a meaningful daily impact. We are seeking to add a Settlement Assistant to our team. Why Work Here: The opportunity to help real people who are dealing with unimaginable circumstances and do work that directly impacts them. This entry level role is ideal to begin growing your career with an employee centric company. Join a nationally renowned firm who has achieved record-setting results and is making a difference in people's lives. What You'll Do: Tie our mediations and settlement meeting verification. Maintain client billing files including billing chart support for facility balance. Request updated statements for the client files. Communicate with internal and external parties including: Settlement team to update case expenses & documents mailed Clients to confirm data, answer questions. Counsel to send release documents Process case related mail, schedule courier pickup or delivery. Assist with projects. What You Bring: We are seeking a professional who is enthusiastic and an organized self-starter. 2-3 years prior experience in a law firm or medical records management is preferred. A proactive work ethic, the ability to anticipate needs, and attention to detail are a must. Ability to prioritize tasks and meet deadlines. Proficiency in Microsoft Office Suite; QuickBooks experience is a plus. Some college preferred Interested parties please send all resumes and inquiries to Dianne Metcalf at dianne@culbertsonresources.com. Check out other exciting job opportunities on our website at www.Culbertsonresources.com This position requires legal authorization to work in the United States without sponsorship.