Administrative Assistant Jobs in Alaska

Other/Secretary District: North Slope Borough School District

Clerical Support/Administrative Assistant Finance/Procurement Bargaining Unit: TOTEM Work Year: 11 months Work Day: 8.0 hours per day FTE: Full time, 1.0 FTE Salary: T-13, $21.43 to $22.39 per hour, DOE Position Summary The Finance and Procurement Administrative Assistant (FPAA) is responsible for the ordering and receiving of school equipment and supplies and tracking, reporting, and reconciliation of school accounts, to include receipting of payments for fees, fines, testing and other items as directed by the principal. The FPAA is responsible for the reporting and reconciliation of deposits to the ASD Finance cashier, the inventory control of Fixed Assets and associated reporting, and supports the school principal in the review and preparation of the annual budget, and management of grants awarded to the school. Job Requirements The following are required: A high school diploma or equivalent. Three years of clerical experience. Equivalent education may be considered in lieu of related work experience. The following are preferred: Course(s) in bookkeeping or accounting or like knowledge demonstrated in previous work experience. Proficiency in operating Macintosh or Windows computers with experience in a variety of applications, as well as proficiency in the operation of office machines and management of filing systems. Ability to add, subtract, multiply, and divide in all units of measure using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs. Essential Job Functions Assists the principal in preparation, management, and accountability of school budgets, which includes purchase requisitions and P-card transactions. Compiles and records financial transactions and issues financial statements according to Anchorage School District Accounting practices, Anchorage School Board policy, and records retention schedules. Processes and submits deposit reconciliation reports on a weekly basis to the ASD Accounting Department. Orders, receives, inventories, and ensures delivery of materials purchased by the school, managing billing cycles and processing payments directly to vendors. Assists school employees in the understanding of district approved purchase guidelines. Manages and reports the Fixed Assets Inventory to the ASD Finance Department on an annual basis. Works under pressure, completing tasks with accuracy by required deadlines. Assists the principal in management of rental agreements for equipment funded by the school. Reads, interprets, and follows ASD business practices and policies. Establishes and maintains a professional relationship with staff, parents, students, administrators, and the public. Maintains confidentiality and inspires confidence and the cooperation of staff, parents, students, administrators, and the public. Provides support coverage to office staff which includes administrative assistants, attendance coverage, student services, and curriculum as needed. Provides support in the planning, preparation, setup, and take down of school events, which may include evening and weekend activities. Manages, reports, and balances the decentralized accounting system on behalf of school teams, activities, and departments. Assists school administration and coaches in program compliance for organized sports, which includes participation form completion, fee payment, and baseline concussion screening. Prepares and processes end of year reports, securing p-cards from staff for safekeeping following a preset work flow, ensuring no budget overages and that all purchases have been completed and received prior to the end of the school year. Meets with the Office of Management and Budget to ensure that all budgets are finalized ensuring the end of year process for the administrator is complete. Assists school staff with ASD transportation requests, to include review of bus request forms, verification of funding availability, and submission of the requests for approval. Manages travel accounts and assists staff with completing travel requests for district travel, providing a viable business process so they understand the ASD Travel Procedures and the required travel request paperwork for completion and approval of travel, and submission of receipts and paperwork following completion travel. Physical/Mental Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. This position is very active and routinely requires standing, walking, bending, kneeling, stooping, crouching, lifting, pushing, pulling, and the use of carts and/or dollies. The employee must frequently lift or move items up to 50 lbs., and infrequently lift or move items over 50 lbs. The employee is required to physically accept, take inventory of, and move materials on a weekly basis as orders are received at the school. This demands the ability to move materials and items to several locations multiple times in order to properly receive and re-distribute to teachers and staff. Additionally, the employee must be able to communicate by oral and written means in an appropriate business manner and have cognitive skills to understand instructions, readily recall facts and details, handle conflict, and make effective decisions under pressure. The employee must have the ability to effectively manage the stress of working with students, parents, and other employees representing diverse cultures, personalities, and work styles in a dynamic work environment. The Anchorage School District is committed to providing reasonable accommodations, according to applicable state and federal laws, to all individuals with qualified physical or mental disabilities. Work Environment Work is performed in a professional environment with a wide variety of individuals having differing functions, personalities and abilities, including working with diverse groups of people in a variety of different settings. While performing the duties of this job the employee may be regularly exposed to a video display. The employee may be exposed to outdoor weather conditions. The noise level in the work environment is usually moderate. Additional Job Information This job description in no way states or implies that these are the only duties to be performed by the employee(s) in this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties as requested by any person authorized to give instructions or assignments. Anchorage School District employees must possess the ability to read and write in English. This includes the ability to communicate in English with school staff, coworkers, and the public. Employees must also have the ability to comprehend and carry out oral and written directions and understand and follow English instructions and written documents. Offers of employment are contingent upon completion of a satisfactory criminal background check. This position may be required to work in ASD facilities on the military installations (JBER). Please visit ************************************* for additional information. The Anchorage School District is an Equal Opportunity Employer.

Established and rapidly growing medical practice seeks medical assistant to join its team of dedicated healthcare professionals. Work Hours: 40 hours per week (Monday through Thursday). Job Qualifications American Heart Association or American Red Cross CPR or BCLS certification Excellent written and verbal communications skills; good computer skills Effective customer service skills; social skills; and age-specific and cultural competencies Effective organizational and time-management skills Essential Functions and Responsibilities Under the supervision of the Physician or Nurse Practitioner, Greets, welcomes and directs patients, visitors, and healthcare professionals; answers telephone calls and voice mail messages; retrieves and processes facsimiles and mail; handles correspondence. Registers patients; reviews office policies with patients; obtains, verifies, and updates demographic and insurance data; collects information from patient and clinical data and medical records from referring physicians. Creates patient chart for new patients; updates and files data, test reports and correspondence in medical charts; verifies accuracy and completeness of patient's chart; maintains security and integrity of medical records. Verifies patients' insurance benefits; obtains pre-authorizations for diagnostic tests and therapeutic procedures; explains fee estimates to patient along with insurance benefits; collects copayments. Schedules appointments with patients for diagnostic and therapeutic procedures and follow-up office visits. Provides direct services for patients including: handling patients' schedule of appointments; instructing and educating patients on clinical protocols and testing procedures; obtaining informed consent for recommended procedures; providing support to patients in walking, dressing, and moving patients throughout the office. Obtains and processes specimens; prepares patients for examination; and performs point of care testing. Provides support to physicians and nurse practitioners by performing various procedures. Takes vital signs and obtains other relevant information, such as weight, height, drug allergies, current medications and recurring problems. Sends and receives patients' medical records; receives hospital notes, x-ray/lab reports, and referral information; sends instructions to patients and/or families from physician; communicates with referring physician and other health care professionals working on patient's case to ensure continuity of care. Responsible for managing patients' charts to ensure that information is accurate, timely and complete. Responsible for writing orders using the electronic medical record system and processing prescription refill re quests on behalf of the physician provided that ordering physician reviews and approves the prescription. Responsible for performing inventories, tracking, ordering, and stocking office and medical items as necessary. Responsible for maintaining logging system as needed for refrigeration of medications, point of care testing, sterilization process, crash cart, or others as needed. Responsible for ensuring that office environment is safe, healthy and secure at all times and for abiding by all federal and state regulations. This position requires candidate to work collaboratively with the healthcare team to assess, coordinate and implement patient care; to communicate effectively with the staff physicians, referring physicians, nurse practitioners, and ad ministrative staff; and to ensure continuity of care for the patient so that the patient's medical needs are met. View all jobs at this company

Job Title: Administrative Assistant, I/II/III Department: Facilities Operations Reports To: Facilities Operations Manager Supervises: None FLSA Status: Non-Exempt Paygrade: N2 (I), N3 (II), N4 (III) Job Type: Regular, Full-Time and Part-Time AKBCU: No ICPA: No General Functions: The Administrative Assistant must be responsible and portray professional behavior to work with the general public, in-house programs, outside agencies, and other Tribal or youth organizations. This position's primary functions are to support the Facilities Operations Department in their daily activities, including check requests, conference room scheduling/setup, mail/package delivery and creating/printing access badges. Duties and Responsibilities: Administrative Assistant, I Provide professional customer service to all CITC staff, participants, vendors, and key stakeholders. Answer phone calls, respond to all general Facilities email inquiries, greet guests, and route all employee and participant questions to the proper staff. Monitor, setup and schedule RCC conference rooms and ensure conference rooms are prepared for use. Receive and book fleet vehicle reservations as requested. Ensure workspace is clean, well-supplied, and office equipment remains operational. Keep essential communication information in the workspace current. Create, file, organize, and maintain files and folders in CITC's Facilities shared drive. Make photocopies, scan documents, order office supplies, and perform other clerical functions. Maintain reception, breakroom, and common areas in a neat and orderly fashion. Submit IT Helpdesk and Facilities work tickets as needed. Complete daily delivery of external and internal mail to CITC departments. Complete daily deliveries to outside organizations as requested/assigned. Retrieve HR files from paper warehouse, while maintaining confidentiality of CITC participants and staff following all applicable rules governing confidentiality, HIPPA and CFR 25. Perform all other duties as needed or assigned. Administrative Assistant, II Consistently perform all duties and responsibilities of an Administrative Assistant I with a higher level of proficiency. Assist department staff with day-to-day operations, clerical duties, and special projects. Create check requests, purchase requisitions, and credit card reconciliations in timely manner. Pull online utility invoices and save invoices to CITC shared drive in appropriate location. Prepare letters, documents, expense reports, invoices, and other correspondence as requested. Schedule department-related meetings, events, and manage calendars. Track and manage department resources, and supplies. Respond to inquiries from internal and external partners regarding department requests. Monitor and manage the dedicated facilities email address(es) and respond to emails as appropriate. Notify security of any issues that may require their attention. Contribute to the safety and security of the department by executing emergency procedures. Administrative Assistant, III Consistently perform all duties and responsibilities of Administrative Assistants I and II with an advanced level of proficiency. Promote programs to internal and external stakeholders and participants: Act as an ambassador of Facilities Operations services to proactively build relationships. Schedule events and communications for RCC Reservations. Responsible for Procurement process: create, review and approve check requests through AP system. Job Specifications: Excellent customer service skills and ability to work with people professionally. Accurate filing skills, both electronic and hard copy. Demonstrated strong computer proficiency with MS Office Suite. Demonstrated ability to understand and execute oral and written instructions. Must understand and utilize proper vocabulary, grammar, and spelling. Skilled in the use of office machines to include: printers/copiers/fax machines, postage meters and scales, and computers. Demonstrated ability to work in a team environment. Demonstrated ability to coordinate multiple activities at once. Must be able to maintain composure in a sometimes stressful and fast paced work environment. Be able to communicate with Participants with calmness and compassion. Demonstrated ability to learn and apply program requirements. Minimum Core Competencies: CITC Values, Respectful Leadership, Professionalism, Emotional Intelligence, Problem Solving/Critical Thinking, Communication Skills Minimum Qualifications: Administrative Assistant, I High school diploma or GED Two years of experience in general business or a related field. Administrative Assistant, II High school diploma or GED Four years of experience in general business or a related field. Administrative Assistant, III Associate's degree in Business Administration, Organizational Development, Human Services or related field. Relevant experience may substitute for education requirement on a year-for- year basis. Four years of experience in general business or a related field. Minimum Qualifications for All Levels: Demonstrated knowledge and understanding of the socio-cultural needs of the Alaska Native and American Indian community. Continued employment is contingent upon satisfactory completion of state and federal background check. Preferred Qualifications: Valid Alaska Driver's License and be insurable under CITC's automotive insurance, which requires a driver to be at least 21 years of age Disclaimer The information provided in this description has been designed to indicate the general nature and level of work performed by incumbents within this job. It is not designed to be interpreted as a comprehensive inventory of all duties, responsibilities, qualifications and working conditions required of employees assigned to this job. Management has sole discretion to add or modify duties of the job and to designate other functions as essential at any time. This job description is not an employment agreement or contract. K.K 6/19/24

Basic Function Provides a wide range of complex and high-level administrative and office support for multiple project teams of Professional Architects/Engineers, Project Managers and Assistant Project Managers in a fast-paced, multi-task design and construction environment. SALARY: 9A REPORTS TO: Architect/Engineer POSITIONS SUPERVISED: None Typical Duties 1. Compose correspondence, transcribe, edit, initiate internal Borough budgetary documents and other miscellaneous forms. 2. Performs front office and receptionist duties for Design and Construction and directs incoming inquires and phone calls to appropriate persons. 3. Assist in the preparation and processing of all phases of design and construction contractual documentation including requests for proposals, bid documents, contracts, purchase orders, change orders, and permit applications for the Authority Having Jurisdiction (AHJ) and FM Global plan reviews. 4. Compile project information to prepare bid documents including fund verification, legal advertisement, plans, and specificationsto initiate the bidding process. 5. Attend bid openings and prepare documentation for appropriate action. 6. File Notice of Award with Alaska Department of Labor and track progress through Notice of Completion. 7. Prepare agenda for and attend weekly on-site construction project meetings. Record and prepare meeting minutes for distribution to the contractors, consultants, and project team. 8. Attend substantial completion inspections and assist project managers and A/E's to create punchlists and other reporting requirements. 9. Works closely with Fiscal Coordinator to maintain soft ledgers on multiple assigned capital improvement projects. 10. Communicate with project team members, the School District, consultants, contractors, and other Borough departments. 11. Organize and maintain centralized design and construction project files and archive files for projects in paper and electronic formats. 12. Set up online project information management system for exchanging (Submittal Exchange), reviewing, and archiving construction submittals, RFIs, RFPs, and other communications. 13. Distribute and track contract documents including design and construction contracts, purchase orders, amendments, change orders and pay applications for consultants and contractors utilizing Adobe Sign and OneSolution. 14. Provide technical review and quality control for outgoing documents. 15. Accept and process surety deposits for subdivision improvements and site development permit fees. 16. Maintain inventory and order office supplies, personal protective equipment (PPE), and process P-Card transactions. 17. Other duties as assigned. Position Requirements MINIMUM QUALIFICATIONS: 1. High school diploma or equivalent and three (3) years of progressively responsible office experience as an administrative assistant with knowledge of admin practices and procedures. 2. Experience in a design and construction or related industry including familiarity with contracts, change orders, amendments, RFI's, RFP's RFQ's and/or project manual specifications is preferred. 3. Demonstrated ability to operate personal computer. Proficiency with Microsoft Word and Excel required; Access, and Adobe Acrobat experience preferred; Type at a proficient level. 4. Demonstrated experience with automated accounting systems. 5. Demonstrated experience with recording meetings and transcribing notes/minutes. 6. Ability to have and maintain a valid driver's license and to meet insurance standards and maintain insurability under the Borough's insurance program. If personal automobile is used for Borough business, proof of insurance at statutory limits must be provided. (A CURRENT COPY OF DRIVING RECORD WILL BE REQUIRED UPON REQUEST) KNOWLEDGE, SKILLS, AND ABILITIES 1. Ability to work and communicate effectively and harmoniously with contractors, professional consultants, Borough staff, and general public. 2 Familiarity with architectural or engineering drawings and construction terminology is preferred. 3. Demonstrated working knowledge of the basic principles of accounting, fund accounting, or budgetary accounting. 4. Demonstrated ability to prioritize and manage multiple tasks and projects. 5. Demonstrated capability to function with minimal direction; perform work in an organized and professional manner. 6. Ability to process information with a high level of accuracy and solve complex problems effectively and efficiently, while maintaining confidentiality. OTHER1. A PROFICIENCY TEST MAY BE ADMINISTERED TO ALL QUALIFIED APPLICANTS. 3. This position requires a criminal background check. Additional Information JOB CONTACTS: Frequent interdepartmental business contact and frequent contacts involving outside organizations/agencies. JOB RESPONSIBILITY: Does not supervise; will typically experience many minor problems daily and an occasional major problem with little immediate supervision; must use own initiative in handling most problems; the consequences of error, carelessness or mistaken judgment require significant effort to recover. WORK ENVIRONMENT: General office where conditions are pleasant; Occasional visits to jobsites with exposure to common construction site hazards; while performing field work experiences somewhat disagreeable conditions with minor health hazards and minor accident probability; requires short periods of moderate lifting, pushing or pulling (1-25 lbs.). Application Procedure: Apply Online Individuals interested in applying for this position must submit a completed online application on or before the closing date and time as specified in the Job Posting. Online applications can be located at ************************************ For additional information please call ************** or the Borough Direct Job Line at **************. The Borough complies with the Americans with Disabilities Act (ADA). If you need an accommodation to participate in the application/interview/selection process, contact the Human Resources Office at ************* or the EEO office. The EEO Compliance Officer can be contacted at **************. AN EQUAL OPPORTUNITY EMPLOYER

T3W Business Solutions, Inc. is a Woman-Owned Small Business with Headquarters located in San Diego, CA. It is our mission to help our clients develop strategies to optimize their use of space and resources resulting in maximum benefits; we also deliver quality data and analysis to support our clients' daily facility operations, planning, and compliance programs. We are looking for an Administrative Support Assistant to work at the offices in Anchorage, Alaska. Job Responsibilities Provide administrative/office support for the 611th Air Support Squadron Receive, process, and maintain records of all Site Arrival Requests (SAR) and perform security vetting for all visitors Coordinate visit requests Advise government officials of budgetary discrepancies or impending shortfalls Maintain budget record, monitoring commitments, obligations, and funding requirements Act as a liaison between visiting agencies and Pacific Air Forces Regional Support Center (PRSC) on administrative matters Coordinate assistance and guidance on rules, regulations, and procedures concerning related tasks which include, but are not limited to existing policies and regulations Process travel arrangements Serve as the Travel Administrator for all visitors, establishing routing structure for approving and certifying travel, maintain travel profile information to include mailing addresses, phone numbers, and security clearances Minimal travel to other areas within Alaska may be required Requirements Minimum one (1) year of administrative and entry-level financial experience (equivalent to level GS-06 in Federal Service) Background in general administrative duties Background in performing financial planning tasks (maintain budget records, monitor funding) Ability to coordinate administrative correspondence covering both internal and external subject matters Ability to process statistical and narrative reports for management Ability to operate a computer, data process and use Microsoft office products Ability to provide verification/certification of education and experience (e.g. copy of degree, transcript of course work, work history) Must be able to obtain a Common Access Card (CAC) Must be a U.S. Citizen or National Must pass background investigation and fingerprint check. Must be suitable for Federal employment Must be registered for Selective Service, if applicable (************ Must be able to pass a drug test This contractor and subcontractor shall abide by the requirements of 41 CFR §§ 60-1.4(a), 60-300.5(a) and 60-741.5(a). These regulations prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities and prohibit discrimination against all individuals based on their race, color, religion, sex, sexual orientation, gender identity or national origin. Moreover, these regulations require that covered prime contractors and subcontractors take affirmative action to employ and advance in employment individuals without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status or disability. Salary Description 45,000-49,500

Hearts and Hands of Care is looking for an administrative assistant to join our team in our Anchorage office. This person will work to support the daily operations of the office. The ideal candidate is a high-energy individual with excellent organizational skills, a strong attention to detail and the ability to communicate effectively in both written and verbal communications. Responsibilities: Field inbound communications - Answer phone calls/general email inquiries and route to the appropriate internal parties as needed. Coordinate scheduling - Set up meetings based on cross-functional availability for both internal and external stakeholders. Organize internal resources - Build out and maintain processes to keep files and office supplies organized and easily accessible. Liaise with visitors - Act as point person for office guests. Communicate policies and procedures - Alert employees of new processes, rules and regulations. Facilitate executive-level operations - Book travel, submit expense reports and send communications for high-level staff as needed. Requirements: High school diploma 1-2 years experience as an administrative assistant, secretary or receptionist preferred Strong organizational, communication, and time-management skills Proven ability to work in a fast-paced environment Positive, high-energy attitude Resourcefulness, creativity, and problem-solving skill set Familiarity with office equipment (i.e. printers, fax machines, projectors) Proficiency in Microsoft Office (especially MS Excel and PowerPoint) WORK ENVIRONMENT: Indoors in a office setting Schedule: Monday thru Friday Salary/Benefits: Competitive Pay Paid Time Off Healthcare Dental Vision Life Insurance Health Savings Account 401K Savings Plan About Hearts and Hands of Care: Hearts & Hands of Care was formed to relieve some of that distress and to serve as a platform for guidance and learning for families and individuals. What started as an individual support provider has now grown into an organization that helps support families to support themselves. Our objectives include initiating and maintaining contact with families, creating schedules for parents, sharing information, education, and participation with other agency networks and government agencies. The people we serve include two-parent families, single-parent families, individuals with disabilities, individuals that are rurally located, children, adolescents, and senior citizens. We help families brainstorm solutions to problems, help them navigate the complex social service system and assist in locating medical and adaptive equipment. We also assist with applications for services that include: DD Eligibility, TEFRA, Respite, SSI/SSA, Transportation and Public Assistance. ACKNOWLEDGMENT: Note: The above statements are intended to describe the general nature of the work performed. These statements are not to be construed as an exhaustive list of all responsibilities, tasks and skills required of an employee in this position. HAHOC reserves the right to require that other tasks be performed when warranted (for example by emergencies, changes in personnel or workload, corporate reorganization, or technical development). Hearts & Hands Of Care, Inc is an equal opportunity employer and does not discriminate in employment on the basis of race, color, religion, sex, national origin, age, disability, marital status, changes in marital status, pregnancy, and parenthood.

The Administrative Assistant position requires a high degree of organizational and customer service skills. They will conduct a variety of administrative duties needed to manage administrative tasks, assisting with data entry, report compilation, data management, and special projects. This position will focus on remote site support and will also support other aspects of Camp Services business. All duties are to be performed in accordance with NMS' mission, vision, and values. Position based in the Anchorage area: Employee must reside within 50 miles of NMS's Corporate Office in Anchorage, AK, as the role requires running work-related errands and accessing the office on short notice Responsibilities * Logs, compiles, organizes, processes, and summarizes many different types of data with a high degree of accuracy and urgency. * Prepare and submit routine documentation, general correspondence, and various other reports. * Compile miscellaneous monthly reports. * Accurately utilize complex software applications with high attention to detail to ensure correct information is documented. * Maintain various tracking spreadsheets through accurate and timely data entry. * May assist others with overflow work or special projects. * May assist in the preparation of documents affecting the functioning of the assigned area. * May utilize specialized computer systems and applications with unique applications being used at the discretion of the department. * Employee will occasionally drop off and deliver products and supplies to support remote locations. Use of personal vehicle for work-related errands: Employee will be required to use their own vehicle for errands as needed. * This position has no supervisory responsibilities. * Other duties that are pertinent to the department or unit's success also may be assigned. Qualifications * High school diploma or GED equivalent. * At least three (3) to five (5) years of directly related administrative experience. * Ability to operate in a climate of confidentiality requiring professionalism and discretion. * Ability to work independently and complete assignments in a timely manner. * Strong interpersonal and communication skills, in both written and verbal forms. * Strong organizational and time management skills including ability to multi-task. * Must be able to cooperate and work as part of a team with fellow employees, customers and clients. * Must have intermediate skills in using the following equipment: Microsoft Word, Excel, Outlook, PowerPoint, and Teams, as well as other similar common software programs. * Minor accounting capabilities. * Ability to type at least 50 words per minute. * Attention to detail along with accuracy. * Reliable and dependable attendance in both a remote and office setting. * A valid driver's license and an acceptable driving record for the past three (3) years to be eligible under NMS' vehicle insurance policy (may be required at other locations). * Must pass all pre-employment contract requirements which may include but are not limited to: criminal background check, drug test, physical and fit for duty assessment and hearing test. Applicants not located near a testing facility are responsible for paying for travel to the nearest testing facility. * Must meet and adhere to all safety guidelines and regulations set forth by the company and client. * Contracts require employees to read, write, speak and understand English. * Working Conditions and Physical Requirements Weather: Indoors/Outdoors - most of the work is done indoors in an office setting. Employee may be exposed to outdoor weather conditions, including arctic conditions if traveling to the North Slope or a remote camp setting. Noise level: The noise level in the work environment is moderate to loud. Description of environment: Standard office environment or working in an remote camp setting as assigned. Physical requirements: Employee is required to lift and/or move up to 25 lbs. Frequently required to sit, stand, walk, use hands/fingers to handle or feel, climb, stoop, kneel, crouch or crawl, talk/hear, see, taste/smell, and carry weight/lift. Competencies * Proficiency in Microsoft Office Suite: Word, Excel, Outlook, PowerPoint, Teams * Computer literacy: Strong computer skills and ability to learn new software * Technical aptitude: Ability to troubleshoot basic technical issues * Organization and time management: Ability to prioritize tasks, meet deadlines, and manage multiple projects simultaneously * Attention to detail: Meticulous and accurate in work * Communication skills: Effective verbal and written communication skills * Interpersonal skills: Ability to build and maintain positive relationships with colleagues and stakeholders * Problem-solving: Ability to identify and resolve issues in a timely and efficient manner * Customer service: Excellent customer service skills, including patience, empathy, and the ability to handle difficult situations * Adaptability: Ability to adapt to changing priorities and work environments * Teamwork: Ability to work effectively as part of a team and contribute to a positive work culture NMS Core Values Safety guides our behavior. Honesty and integrity govern our activities. Commitments made will be fulfilled. All individuals are treated with dignity and respect. The environment will be protected and sustained.

PRIMARY PURPOSE: This position serves as the support to the mall management staff by providing office needs as determined and assigned by the Office Administrator. PRINCIPAL RESPONSIBILITIES: The successful candidate's responsibilities will include, but not be limited to: Support the property's financial cycle as relates to Accounts Payable and Accounts Receivable, procurement card, petty cash, property budget, CTI, contract preparation, bank reconciliation no longer required, performed by HO and gift cards, promotional and media funds Assist with administration of marketing events, promotions, sponsorships, Kidgits Program, collateral management, and proof of performance Coordinate and assist with short term leasing agreements, tracking and reviewing milestones of lease agreements and updating as needed in SLIM or One World. Assist with obtaining and processing monthly rent, tenant sales, and overage rent Assist with general office administrative tasks such as ordering and maintaining inventory of office supplies and equipment, preparation of customer complaint responses, keep vehicle titles and auto insurance current, draft documents and reports for management, provide updates of Company Policies and Procedures and Human Resources administration as needed Provide general administrative support and projects as directed MINIMUM QUALIFICATIONS: High school diploma or equivalent. Some college or professional school preferred 2-4 years administrative office experience in a fast paced environment Knowledge of administrative and clerical procedures, customer service principles and practices Aptitude for understanding financial reports and extracting information Strong working knowledge of various computer software such as Microsoft Office, JD Edwards, OneWorld, and Web based input software Effective verbal and written communication Strong organizational and interpersonal skills with attention to detail Ability to prioritize, coordinate, multi-task and demonstrate initiative

We are SGS - the world's leading testing, inspection and certification company. We are recognized as the global benchmark for sustainability, quality and integrity. Our 99,600 employees operate a network of 2,600 offices and laboratories, working together to enable a better, safer and more interconnected world. Our Anchorage, AK laboratory is looking for an entry-level Project Manager Assistant to join their team! The Project Manager Assistant is a key member of the Client Services Team, serving as a client advocate and laboratory liaison. The Project Manager Assistant provides support within a functional group of Project Managers. This role is responsible for assisting with bottle orders, change orders, login review, subcontracting, and PTO coverage. The Project Manager Assistant is expected to become familiar with project complexities and develop a working knowledge of the ongoing project work within their functional working group to offer assistance to the project managers. Job Functions Processes sample orders for all matrices and collection media types and coordinates delivery and pickup of sampling supplies and samples. Executes change orders, based on client instructions, to modify or add to the specifications originally requested on the chain of custody. Reviews login information daily as entered into the laboratory information management system (LIMS) and request corrections or modifications as needed. Informs clients of any sample receipt anomalies and provides technical support for the resolution of such issues. Assists in processing subcontract requests to internal and external labs for testing not offered within the home lab. Manages subcontracting and subcontracting data to ensure timely delivery of analytical reports to clients. Takes overflow phone calls. Assists clients with requests related to sampling, reporting, billing, etc. and takes messages for the Client Services team. Makes or returns specific phone calls as directed by project managers for their ongoing projects. Provides back-up coverage for project managers within functional group - both email and phone calls Checks on TAT and on time report delivery for project managers on your team. Assists login department in overflow and/or coverage situations. Performs other duties as needed Qualifications Associates' degree or equivalent industry experience AND 0-1 years of experience (education, work related, or a combination) in sciences and/or customer service (Required) Bachelor's degree in Environmental Science, Biology, Chemistry, or a related field and 1 to 2 years of relevant experience (education, work related, or a combination) in sciences and/or customer service (Preferred) Exceptional communication skills (Required) Self-starter (Required) Advanced English language skills (Required) Advanced mathematical and reasoning skills (Required) Excellent attention to detail (Required) Solid critical thinking skills to anticipate and solve problems in a systematic manner (Required) Proficiency in Microsoft Office Suite (Excel, Word, Outlook) (Required) Ability to lift, carry, push or pull upwards of 25 lbs on an occasional basis (Required) Additional Information SGS is an Equal Opportunity Employer, and as such we recruit, hire, train, and promote persons in all job classifications without regard to race, color, religion, sex, national origin, disability, age, marital status, sexual orientation, gender identity or expression, genetics, status as a protected veteran, or any other characteristics protected by law. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily with or without reasonable accommodations. The requirements listed above are representative of the knowledge, skills, and/or abilities required. This job description should not be construed as an exhaustive statement of duties, responsibilities or requirements, but a general description of the job. Nothing contained herein restricts the company's rights to assign or reassign duties and responsibilities to this job at any time. If you are applying for a position within the United States and you have difficulty completing the on-line employment application because of a disability, please call ************ for assistance and leave a message. You will receive a callback. Please note, this phone number is not for general employment information but is only for individuals who are experiencing difficulty applying for a position due to a disability.

* Receives telephone calls and visitors to the clinic, determines the nature of call or visit, obtains identifying information, and verifies the patient's eligibility for treatment. and updates the existing medical record or prepare new record. * Schedules appointments, completes the client admission forms. Screens/Updates the existing medical record or collects sufficient information to prepare new record. Reviews discharge information or handouts with client. * Maintains clinic exterior, reception area and exam rooms to ensure general cleanliness (to include cleaning urine, feces and blood). Dispenses medications, annotates prescriptions and refills prescriptions accordance with polices and procedures * Completes bi-weekly payroll reports. Prepares and submits required end of month reports. Assists with preparation of the yearly clinical budget. Initiates personnel actions at the direction of management. Monitors and replenishes inventory. * Receives payments for services rendered. Balances cash and checks daily; makes daily bank deposit. Monitors and replenishes inventory. Serves as clinic ordering official and Government Purchase Cardholder. Processes purchasing documents. Help Requirements Conditions of Employment * Direct Deposit and Social Security Card is required. * Meet qualification/eligibility/background requirements for this position. * Satisfactorily complete an employment verification (E-Verify) check. * A one year probationary period may be required. * Ability to work occasional Saturdays for special events. * Must be able to receive all mandated immunizations to work in a direct-patient capacity and/or veterinary environment. * Must not have an aversion to animals, blood, bodily fluids, animal tissues, strong odors, needles, or sharp instruments. * A successful background investigation submission to the Defense Counterintelligence and Security Agency (DCSA) must be met no later than 30 calendar days after entry on duty or placement in the position for internal candidates. * Appointment is subject to the completion of a favorable suitability determination. Qualifications Minimum Qualifications: * Progressive work experience which demonstrates the knowledge and skills required to perform the duties of the position. * Basic computer skills to include proficiency in Microsoft Suite or equivalent. * Experience in using a point of sales software. * Basic arithmetic expertise to balance cash draw, accept payments and provide change accurately. * Typing proficiency - 40WPM. Highly Preferred Criteria: * Clerical experience in a Veterinary Clinic or equivalent or working in an outpatient medical facility/operations as clerical-administrative support. The information provided on your resume should be clear and specific. You will be rated based solely off of the information provided within your resume. Assumptions will not be made regarding your experience and the duties performed. Education This job does not have an education qualification requirement. Additional information Area of Consideration: * The Area of Consideration for this vacancy announcement is defined as Fort Wainwright/Alaskaand surrounding area within 50-mile radius; in addition to, you are considered eligible if one of the following applies: 1) you live outside of this area and are able to commute to work on a daily/as needed basis, 2) you are able to relocate yourself on your own expenses, 3) you are an involuntarily separated military member, or 4) you are a military spouse relocating to this installation . (Military Spouse Preference (MSP) and Involuntarily Separated Military Preference (ISMP) eligible candidates are included in the area of consideration). Salary Information: Salary is pro-rated based on a 40-hour work week. Hourly salary is: NF-03 $21.61ph ($45,100pa) PCS Costs * Payment Permanent Change of Station (PCS) costs are not authorized, based on a determination that a PCS move is not in the Government's interest. Pay-Band (NF or CY) Allowances and Differentials * This is a pay-banded position. * Sunday premium pay may be authorized by the Garrison Commander. If authorized, only regular (full-time, part-time, limited tenure and seasonal) employees may be paid Sunday premium pay. When authorized, Sunday premium will be paid at the rate of 25% of the basic rate for all hours of non-overtime, when any part of the scheduled tour of duty is performed on Sunday (to a maximum of 8 hours per Sunday). Sunday premium will be paid at the rate of 25% of the basic rate for all hours of non-overtime, when any part of the scheduled tour of duty is performed on Sunday (to a maximum of 8 hours per Sunday). * Night differential may be authorized by the Garrison Commander. When authorized, night differential will be paid at the rate of 10% basic rate for hours of non-overtime work performed between 1800-0600. * Note: this position is not authorized for Sunday premium pay and night differential. Incentives and Bonuses * Incentives will not be paid. Non-Foreign Overseas Allowances * Non-foreign overseas allowances, cost of living (COLA), and differentials will be paid, contingent upon eligibility. * Based on current OPM guidelines Anchorage Alaska has a 1.49% COLA for 2025. Please check out our Applicant Information Kit: * It contains additional information applicants may find useful when applying for our jobs (To view kit, click or copy and paste this URL: ****************************************************************************************** Scheduling Information: * Below defines theemployment category for this position: * Flexible/Intermittent (00 guaranteed hours per week however may be scheduled to work between 0-40 hours per week based on mission needs). Flex employees are not entitled to leave or benefits however, there is no upper limit to the number of hours a flexible employee may work (subject to overtime obligation and work scheduling requirements). * Work schedule to be determined after hire. Other: * Additional referrals may be made from this vacancy announcement for up to 90 days after the closing date. * Refusal of a military spouse to participate in established recruitment procedures for an RFT or RPT position (for example, interview, and so forth) is considered a declination of employment and is a basis for termination of SEP entitlement for the current PCS of the sponsor. Read more * Benefits Help Working for Army Non-Appropriated Funds (NAF) can offer numerous advantages. Army NAF employment can provide a sense of pride and fulfillment, as you'll be supporting communities comprised of military and civilian personnel, and their families, which contributes to the Department of Defense's overall mission. We offer a wide range of career opportunities, including jobs in childcare, recreation, hospitality, and more. Many employees have opportunities for professional development, including training, education, and certification programs to help towards career advancement. As an Army NAF employee, you'll have access to some on-base facilities, including fitness centers, libraries, and many other amenities. Regular full-time and part-time employees are eligible for enrollment in health and life insurance, participation in 401k and retirement plans, and paid personal time off and federal holidays. Some flexible employees may also be eligible to receive health insurance. For additional details regarding these benefits, please click the link below. Review our benefits How You Will Be Evaluated You will be evaluated for this job based on how well you meet the qualifications above. Your qualifications will be evaluated on the following competencies: Minimum Qualifications, Conditions of Employment, Physical Requirements, Highly Preferred Criteria, and Integrity Certification. Applicants can claim the following eligibilities: * NAF Preference - Involuntarily Separated From the Military * NAF Preference - Spouse Employment Preference (SEP) * NAF Priority Consideration - Business Based Action * NAF Priority Consideration - Current Appropriated Funds Employee CNE (APF) * NAF Priority Consideration - Current/Former NAF Employee (CNE/FNE) * NAF Priority Consideration - Outside Applicant Veteran (OAV) * NAF Priority Consideration - Parent of a Veteran (OAV) * NAF Priority Consideration - Spouse/Widow(er) of a Veteran (OAV) If claiming Spousal Preference, please upload a copy of the sponsor's PCS Orders listing the applicant by name. If the PCS Orders do not list the applicant by name, please upload a copy of the applicant's marriage certificate to further validate the eligibility claim. Qualified Preference-eligible candidates (e.g. Military Spouse Preference, Involuntarily Separated Military Preference) meeting the highly preferred criteria will be referred to management first. If an additional list is required, Non-Preference Eligible Candidates who meet the minimum qualifications and meeting the highly preferred criteria will be referred to management. Lastly, if no selection was made off of the previous lists, management may make selections for candidates meeting the minimum qualifications only. * Benefits Help Working for Army Non-Appropriated Funds (NAF) can offer numerous advantages. Army NAF employment can provide a sense of pride and fulfillment, as you'll be supporting communities comprised of military and civilian personnel, and their families, which contributes to the Department of Defense's overall mission. We offer a wide range of career opportunities, including jobs in childcare, recreation, hospitality, and more. Many employees have opportunities for professional development, including training, education, and certification programs to help towards career advancement. As an Army NAF employee, you'll have access to some on-base facilities, including fitness centers, libraries, and many other amenities. Regular full-time and part-time employees are eligible for enrollment in health and life insurance, participation in 401k and retirement plans, and paid personal time off and federal holidays. Some flexible employees may also be eligible to receive health insurance. For additional details regarding these benefits, please click the link below. Review our benefits * Required Documents As a new or existing federal employee, you and your family may have access to a range of benefits. Your benefits depend on the type of position you have - whether you're a permanent, part-time, temporary or an intermittent employee. You may be eligible for the following benefits, however, check with your agency to make sure you're eligible under their policies. The following documents must be submitted with your application: * Resume The below items are accepted and may be needed to support a qualification and/or a claimed priority/preference: * Cover Letter * DD-214/ Statement of Service * DA3434 * DD 214 or DD 1300 to support Spouse/Parent use of Outside Applicant Veteran Priority * Transition Assistance Stamp Card for Involuntarily Separated Military Preference / DD Form 1173 to support Family Member's use of Preference * PCS Orders * Proof of Marriage Status * Resume * SF-50/ Notification of Personnel Action * How to Apply You may submit your application package using one of the two methods identified below: 1. Electronically (preferred) at ************************ and search for Vacancy Number (VIN): O2NAFAV-25-12717989Announcement closes at 11:59 PM Eastern Time on 04/09/2025 to receive consideration. * Click Apply to access the online application. You will need to be logged into your USAJOBS account to apply. If you do not have a USAJOBS account, you will need to create one before beginning the application. Click this link to preview the application:******************************************************** * Complete the online application, verify the required documentation is included with your application package, and submit the application. * You must re-select your resume and/or other documents from your USAJOBS account, or your application will be incomplete. * It is the applicant's responsibility to verify that the application package (resume, supporting documents, and responses to the questionnaire) is complete, accurate, and submitted by the closing date. Uploaded documents may take up to one hour to clear the virus scan. * Additional information on how to complete the online application process and submit your online application may be found on the USA Staffing Applicant Resource Center. 2. Manually: Please refer to the "Additional Information" section of this announcement for instructions. Department of the Army Nonappropriated Fund Instrumentalities are Equal Employment Opportunity Employers. Department of the Army provides reasonable accommodation to applicants with disabilities. If you need a reasonable accommodation for any part of the application or hiring process, notify the servicing NAF HRD. Requests for reasonable accommodation are made on a case-by-case basis. An individual who was required to register with Selective Service and who has not registered or knowingly and willfully did not register before the requirement terminated or became inapplicable to the individual, will not be appointed. Agency contact information APG NAF HRO GVMP/FSH Fax ********** Email ************************************************ Address AV-NAF-W03HAA US ARMY PUBLIC HEALTH CENTER Do Not Mail Aberdeen Proving Ground, MD 21005 US Next steps Your resume will be reviewed to verify that qualification requirements have been met. We appreciate your interest in this position! * Fair and Transparent The Federal hiring process is set up to be fair and transparent. Please read the following guidance. * Criminal history inquiries * Equal Employment Opportunity (EEO) Policy * Financial suitability * New employee probationary period * Privacy Act * Reasonable accommodation policy * Selective Service * Signature and false statements * Social security number request

Other/Temporary Secretary District: North Slope Borough School District

Clerical Support/Administrative Assistant Bargaining Unit: TOTEM Work Year: 11 months Work Day: 8.0 hours per day FTE: Full time, 1.0 FTE Salary: T-13, $21.43 to $22.39 per hour, DOE Job Summary The Elementary Administrative Assistant provides the primary clerical and administrative support in an elementary school. The position has a retirement association with the Public Employees' Retirement System (PERS). Job Requirements The following are required: A high school diploma or equivalent. Three years of clerical experience. Equivalent education may be considered in lieu of related work experience. Excellent communication and customer service skills. Ability to establish and maintain a professional relationship with staff, parents, students, administrators, and the public. Ability to maintain confidentiality and inspire confidence and cooperation of staff, parents, students, administrators, and the public. The following are preferred: Knowledge of first-aid. Ability to operate common office equipment and be proficient in computer use, both Macintosh and Windows, with experience in a variety of programs and applications including word processing, databases, and spreadsheets Ability to type accurately at an acceptable rate of speed. Ability to plan and implement clerical transaction accountability and controls. Knowledge of office practices, procedures, office machines, and filing systems. Knowledge of ASD computer systems such as Zangle, IFAS, EmpCenter, or Aesop Absence Management. Ability to perform clerical work with independent judgment, speed and accuracy, including financial and statistical reports. Ability to plan and implement clerical transaction accountability and controls. Ability to learn, interpret, and communicate rules, regulations, policies, and procedures. Ability to add, subtract, multiply, and divide in all units of measure using whole numbers, common fractions, and decimals. Essential Job Functions Receives office visitors, furnishes information, and maintains good public relations. Operates the building intercom system. Makes and keeps records of appointments and conferences. Types from rough drafts or instructions a variety of materials such as letters, memoranda, bulletins, requisitions, claims, masters, stencils, reports, and statistical data. Sorts and routes mail. Maintains general and confidential files. Composes correspondence, memoranda, reports, and newsletters independently or with little instruction. Collects and accounts for money involving lunch charges, petty cash, Anchorage School District funds, and student stores. Orders supplies via ASD electronic requisition system, managing receipt, inventory, and distribution of said supplies. Works with IFAS and student management systems. Maintains material and equipment inventories. Operates a variety of office machines. Orders audio-visual materials. Administers first aid in the absence of the nurse, deciding whether ill students need immediate care and when to call professional medical help or a parent. Prepares varied reports for the principal. Arranges for substitute teachers and substitute clerical staff. Assists with the preparations and issuing of books. Assists teachers in the preparation of class materials. May take dictation. May provide direction to clerical support staff. May train, grade, dismiss, and choose student aides. Physical/Mental Demands The physical demands of this job require frequent standing, walking, sitting, speaking, and hearing. Specific visual abilities are also required. The employee is regularly required to reach with his/her hands and arms and occasionally lift items weighing less than 40 lbs. Additionally, the employee must be able to communicate by oral and written means in an appropriate business manner and have cognitive skills to understand instructions, readily recall facts and details, handle conflict, and make effective decisions under pressure. The employee must have the ability to effectively manage the stress of working with students, parents, and other employees representing diverse cultures, personalities, and work styles in a dynamic work environment. The Anchorage School District is committed to providing reasonable accommodations, according to applicable state and federal laws, to all individuals with qualified physical or mental disabilities. Work Environment Work is performed in a professional environment with a wide variety of individuals having differing functions, personalities and abilities, including working with diverse groups of people in a variety of different settings. While performing the duties of this job the employee may be regularly exposed to a video display. The employee may be exposed to outdoor weather conditions. The noise level in the work environment is usually moderate. Additional Job Information This job description in no way states or implies that these are the only duties to be performed by the employee(s) in this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties as requested by any person authorized to give instructions or assignments. Anchorage School District employees must possess the ability to read and write in English. This includes the ability to communicate in English with school staff, coworkers, and the public. Employees must also have the ability to comprehend and carry out oral and written directions and understand and follow English instructions and written documents. Offers of employment are contingent upon completion of a satisfactory criminal background check. This position may be required to work in ASD facilities on the military installations (JBER). Please visit ************************************* for additional information. The Anchorage School District is an Equal Opportunity Employer.

Rapidly growing medical practice seeks full-time Administrative Assistant to join its team of dedicated healthcare professionals. Job Type/Schedule: This position is full-time requiring approximately 40 hours of work per week (Monday through Friday). JOB QUALIFICATIONS • Education: High school graduate • Professional appearance and demeanor; courteous, friendly, and personable • Excellent written and verbal communication skills; good computer skills • Effective organizational and time-management skills • Knowledgeable of basic operation of medical practice; medical terminology • Prior experience working in health care facility preferred MAJOR DUTIES AND RESPONSIBILITIES • Greets, welcomes and directs patients, visitors, and healthcare professionals; answers telephone calls and voice mail messages; retrieves and processes facsimiles and mail; handles correspondence • Schedules appointments for consultations, diagnostic procedures, and follow-up office visits • Registers patients; reviews office policies with patients; obtains, verifies, and updates demographic and insurance data; collects medical information from patient; gathers clinical data and medical records from referring physicians • Creates new patient chart for new patients; updates and files data, test reports and correspondence in patients' charts; verifies accuracy and completeness of each patient's chart; maintains security and integrity of medical records • Verifies patients' insurance benefits; obtains pre-authorizations for diagnostic tests and therapeutic procedures; explains fee estimates to patient along with insurance benefits; collects copayments • Directs patient flow from screening and diagnostic testing through therapeutic interventions and handles any logistical matters that directly affect patient care; instructs and educates patient on clinical protocols and testing procedures pertinent to patient's case; obtains informed consent for recommended procedures • Communicates with referring physician and all other health care professionals working on patient's case to ensure continuity of care • Procures office and medical supplies as directed; inventories and tracks medical equipment; ensures proper care and maintenance of office and clinical equipment; ensures safe working environment. This position requires candidate to effectively manage and coordinate the entire patient experience from the initial encounter and patient intake through to diagnostic testing, treatment and ongoing care. Candidate is the face of the medical practice to the surrounding community as well as the conduit for communicating needs of referring physicians and their patients to the medical practice. View all jobs at this company

Job Title: Administrative Assistant, I/II/III Department: Facilities Operations Reports To: Facilities Operations Manager Supervises: None FLSA Status: Non-Exempt Paygrade: N2 (I), N3 (II), N4 (III) Job Type: Regular, Full-Time and Part-Time AKBCU: No ICPA: No General Functions: The Administrative Assistant must be responsible and portray professional behavior to work with the general public, in-house programs, outside agencies, and other Tribal or youth organizations. This position's primary functions are to support the Facilities Operations Department in their daily activities, including check requests, conference room scheduling/setup, mail/package delivery and creating/printing access badges. Duties and Responsibilities: Administrative Assistant, I Provide professional customer service to all CITC staff, participants, vendors, and key stakeholders. Answer phone calls, respond to all general Facilities email inquiries, greet guests, and route all employee and participant questions to the proper staff. Monitor, setup and schedule RCC conference rooms and ensure conference rooms are prepared for use. Receive and book fleet vehicle reservations as requested. Ensure workspace is clean, well-supplied, and office equipment remains operational. Keep essential communication information in the workspace current. Create, file, organize, and maintain files and folders in CITC's Facilities shared drive. Make photocopies, scan documents, order office supplies, and perform other clerical functions. Maintain reception, breakroom, and common areas in a neat and orderly fashion. Submit IT Helpdesk and Facilities work tickets as needed. Complete daily delivery of external and internal mail to CITC departments. Complete daily deliveries to outside organizations as requested/assigned. Retrieve HR files from paper warehouse, while maintaining confidentiality of CITC participants and staff following all applicable rules governing confidentiality, HIPPA and CFR 25. Perform all other duties as needed or assigned. Administrative Assistant, II Consistently perform all duties and responsibilities of an Administrative Assistant I with a higher level of proficiency. Assist department staff with day-to-day operations, clerical duties, and special projects. Create check requests, purchase requisitions, and credit card reconciliations in timely manner. Pull online utility invoices and save invoices to CITC shared drive in appropriate location. Prepare letters, documents, expense reports, invoices, and other correspondence as requested. Schedule department-related meetings, events, and manage calendars. Track and manage department resources, and supplies. Respond to inquiries from internal and external partners regarding department requests. Monitor and manage the dedicated facilities email address(es) and respond to emails as appropriate. Notify security of any issues that may require their attention. Contribute to the safety and security of the department by executing emergency procedures. Administrative Assistant, III Consistently perform all duties and responsibilities of Administrative Assistants I and II with an advanced level of proficiency. Promote programs to internal and external stakeholders and participants: Act as an ambassador of Facilities Operations services to proactively build relationships. Schedule events and communications for RCC Reservations. Responsible for Procurement process: create, review and approve check requests through AP system. Job Specifications: Excellent customer service skills and ability to work with people professionally. Accurate filing skills, both electronic and hard copy. Demonstrated strong computer proficiency with MS Office Suite. Demonstrated ability to understand and execute oral and written instructions. Must understand and utilize proper vocabulary, grammar, and spelling. Skilled in the use of office machines to include: printers/copiers/fax machines, postage meters and scales, and computers. Demonstrated ability to work in a team environment. Demonstrated ability to coordinate multiple activities at once. Must be able to maintain composure in a sometimes stressful and fast paced work environment. Be able to communicate with Participants with calmness and compassion. Demonstrated ability to learn and apply program requirements. Minimum Core Competencies: CITC Values, Respectful Leadership, Professionalism, Emotional Intelligence, Problem Solving/Critical Thinking, Communication Skills Minimum Qualifications: Administrative Assistant, I High school diploma or GED Two years of experience in general business or a related field. Administrative Assistant, II High school diploma or GED Four years of experience in general business or a related field. Administrative Assistant, III Associate's degree in Business Administration, Organizational Development, Human Services or related field. Relevant experience may substitute for education requirement on a year-for- year basis. Four years of experience in general business or a related field. Minimum Qualifications for All Levels: Demonstrated knowledge and understanding of the socio-cultural needs of the Alaska Native and American Indian community. Continued employment is contingent upon satisfactory completion of state and federal background check. Preferred Qualifications: Valid Alaska Driver's License and be insurable under CITC's automotive insurance, which requires a driver to be at least 21 years of age Disclaimer The information provided in this description has been designed to indicate the general nature and level of work performed by incumbents within this job. It is not designed to be interpreted as a comprehensive inventory of all duties, responsibilities, qualifications and working conditions required of employees assigned to this job. Management has sole discretion to add or modify duties of the job and to designate other functions as essential at any time. This job description is not an employment agreement or contract. K.K 6/19/24

Requirements Minimum one (1) year of administrative and entry-level financial experience (equivalent to level GS-06 in Federal Service) Background in performing financial planning tasks (maintain budget records, monitor funding) Ability to coordinate administrative correspondence covering both internal and external subject matters Ability to process statistical and narrative reports for management Ability to operate a computer, data process and use Microsoft office products Ability to provide verification/certification of education and experience (e.g. copy of degree, transcript of course work, work history) Must be able to obtain a Common Access Card (CAC) Must be a U.S. Citizen or National Must pass background investigation and fingerprint check. Must be suitable for Federal employment Must be registered for Selective Service, if applicable (************ Must be able to pass a drug test This contractor and subcontractor shall abide by the requirements of 41 CFR §§ 60-1.4(a), 60-300.5(a) and 60-741.5(a). These regulations prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities and prohibit discrimination against all individuals based on their race, color, religion, sex, sexual orientation, gender identity or national origin. Moreover, these regulations require that covered prime contractors and subcontractors take affirmative action to employ and advance in employment individuals without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status or disability. Salary Description 45,000-49,500

PRIMARY PURPOSE: This position serves as the support to the mall management staff by providing office needs as determined and assigned by the Office Administrator. PRINCIPAL RESPONSIBILITIES: The successful candidate's responsibilities will include, but not be limited to: * Support the property's financial cycle as relates to Accounts Payable and Accounts Receivable, procurement card, petty cash, property budget, CTI, contract preparation, bank reconciliation no longer required, performed by HO and gift cards, promotional and media funds * Assist with administration of marketing events, promotions, sponsorships, Kidgits Program, collateral management, and proof of performance * Coordinate and assist with short term leasing agreements, tracking and reviewing milestones of lease agreements and updating as needed in SLIM or One World. Assist with obtaining and processing monthly rent, tenant sales, and overage rent * Assist with general office administrative tasks such as ordering and maintaining inventory of office supplies and equipment, preparation of customer complaint responses, keep vehicle titles and auto insurance current, draft documents and reports for management, provide updates of Company Policies and Procedures and Human Resources administration as needed * Provide general administrative support and projects as directed MINIMUM QUALIFICATIONS: * High school diploma or equivalent. Some college or professional school preferred * 2-4 years administrative office experience in a fast paced environment * Knowledge of administrative and clerical procedures, customer service principles and practices * Aptitude for understanding financial reports and extracting information * Strong working knowledge of various computer software such as Microsoft Office, JD Edwards, OneWorld, and Web based input software * Effective verbal and written communication * Strong organizational and interpersonal skills with attention to detail * Ability to prioritize, coordinate, multi-task and demonstrate initiative

Other/Secretary District: North Slope Borough School District

Rapidly growing medical practice seeks full-time Administrative Assistant to join its team of dedicated healthcare professionals. Job Type/Schedule: This position is full-time requiring approximately 40 hours of work per week (Monday through Friday). JOB QUALIFICATIONS • Education: High school graduate • Professional appearance and demeanor; courteous, friendly, and personable • Excellent written and verbal communication skills; good computer skills • Effective organizational and time-management skills • Knowledgeable of basic operation of medical practice; medical terminology • Prior experience working in health care facility preferred MAJOR DUTIES AND RESPONSIBILITIES • Greets, welcomes and directs patients, visitors, and healthcare professionals; answers telephone calls and voice mail messages; retrieves and processes facsimiles and mail; handles correspondence • Schedules appointments for consultations, diagnostic procedures, and follow-up office visits • Registers patients; reviews office policies with patients; obtains, verifies, and updates demographic and insurance data; collects medical information from patient; gathers clinical data and medical records from referring physicians • Creates new patient chart for new patients; updates and files data, test reports and correspondence in patients' charts; verifies accuracy and completeness of each patient's chart; maintains security and integrity of medical records • Verifies patients' insurance benefits; obtains pre-authorizations for diagnostic tests and therapeutic procedures; explains fee estimates to patient along with insurance benefits; collects copayments • Directs patient flow from screening and diagnostic testing through therapeutic interventions and handles any logistical matters that directly affect patient care; instructs and educates patient on clinical protocols and testing procedures pertinent to patient's case; obtains informed consent for recommended procedures • Communicates with referring physician and all other health care professionals working on patient's case to ensure continuity of care • Procures office and medical supplies as directed; inventories and tracks medical equipment; ensures proper care and maintenance of office and clinical equipment; ensures safe working environment. This position requires candidate to effectively manage and coordinate the entire patient experience from the initial encounter and patient intake through to diagnostic testing, treatment and ongoing care. Candidate is the face of the medical practice to the surrounding community as well as the conduit for communicating needs of referring physicians and their patients to the medical practice. View all jobs at this company